Attachment 7 - Site Visit Documents.pdf

Indefinite Delivery Indefinite Quantity (IDIQ) Crane Rental And Crane Operator Services

Nuclear Propulsion Training Unit (NPTU) Goose Creek, South Carolina

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N6945020R0085

16 June 2020

Agenda

Welcome and Introductions

RFP/Site Visit Questions and Answers

Overview of the Contract

Solicitation Documents

Statement of Work for the Basic Contract

Statement of Work for the Seed Project

Contract Administration/Task Order Process

Proposal Requirements and Evaluation Criteria

Lessons Learned

Overview of Site

Welcome and Introductions

Posting of this Meeting

Attendance Roster, Presentation, and Minutes of the Pre-Proposal Conference will be posted on the beta.SAM website.

** Do not attempt to contact the Government site visit points of contact for additional information ** beta.SAM Posting of all amendments and attachments, etc. will be posted directly to https://beta.sam.gov/

Sole responsibility of the offeror to monitor postings

Amendments Be advised that nothing said today or any responses given today will be binding or change the requirements of the solicitation unless the solicitation is amended in writing by issuance of an official amendment.

RFP/Site Visit Questions and Answers

All Site Visit Questions must be submitted in writing

This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFP for submission of

GOVERNMENT PRE-AWARD INQUIRIES (GPI) /REQUEST FOR

INFORMATION (RFI) under Section 6.4 of the RFP Addendum

Deadline for questions and Pre-award Inquiries is:

2:00 PM Eastern Time, Thursday, June 18, 2020..

Site visit questions and answers will be posted to beta.SAM. Site visit questions resulting in a change to the solicitation will be addressed in an amendment.

Submit all questions in writing to Kendra.mcmahon@navy.mil

Overview of the Contract

General Description:

The outcome to be achieved is an Indefinite Delivery Indefinite Quantity (IDIQ) contract for Crane Rental and Crane Operator Services at the Nuclear Propulsion Training Unit (NPTU) in Goose Creek, South Carolina. This requirement include all for all labor, material, equipment, transportation and supervision necessary to support Crane Rental with Tugs and Crane Operator Services to support construction work located at NPTU as identified in each Task Order. These services will encompass the use of at least one (1) spud barge crane with three (3) crane operators, two (2) tugboats, one (1) small pusher boat, one (1) 30’x 110’ spud barge (open deck work barge), (1) telescopic boom type mobile crane with three (3) crane operators, and one (1)South Carolina state certified surveyor and appropriate surveying equipment.

Overview of the Contract (cont.)

Contract Type:

Single Award IDIQ contract

Five-year ordering period (excluding FAR 52.217-8 option to extend 6 months) and will have an aggregate maximum value of $12,000,000 for all years, whichever comes first.

Task orders will range from $150,000 to $6M.

This contract shall provide the government a means for expedited procurement through the issuance of firm-fixed price task orders under this single award IDIQ contract.

Solicited as a competitive 100% small business set-aside Primary NAICS Code 238990 size standard is $16.5 million

Refer to 52.219-14 Limitations on Subcontracting Deviation Clause in RFP regarding subcontracting contract performance to subcontractors that are not similarly situated entities

Solicitation Documents

SF1449 Commercial Solicitation

CLIN 0001 – Five Year Ordering Period FAR 52.217-8 Option for 6 month extension

Clauses by reference and full text (pg. 5)

Addendum (pg. 47 of RFP) Sections 1 – 8 (General Information; SOW for

Basic Contract; QASP; Contract Admin; Special Contract Requirements; Instructions to Offerors;

Basis for Award; Evaluation Factors)

List of Attachments (Enclosures to SOW; GPI Form; ELIN Pricing Attachment; Corporate Experience Project Data Sheet; Safety Data Sheet;

Past Performance Questionnaire)

Solicitation Documents (cont.)

DD1155

CLIN 0001 – Seed Project Total Amount ELINs Pricing Attachment - A700 through A713

Use latest ELINs Pricing Attachment as amended

Seed Project Statement of Work

Wage Determination

Tailored Clauses (e.g. WAWF Clause)

Seed Project will become first task order and used for pricing evaluation for award of the IDIQ

Task Order will be awarded simultaneously with IDIQ contract

SOW for the basic contract (Section 2 of Addendum Pg. 48 of

RFP)

Provides the requirements for:

environmental health and safety joint base security contractor crane lift (entry package) equipment and personnel

Requirements apply to all task orders issued under this contract

Enclosures listed in the SOW provided as attachment 1 of RFP

See Section 3.4 for Equipment and Personnel Requirements May be include all or in part on individual task orders

Additional quantities of equipment and personnel may be required

Each task order will provide the specific equipment/personnel and period of performance required.

Statement of Work (SOW) for the Base Contract

SOW for Seed Project provided in the DD1155 Includes equipment and personnel required

ELIN QTYs aligned with this schedule

Three operators per crane One primary and two alternates on standby

One alternate shall be available to work night shift when required.

Only one crane operator for each crane will be required on site during normal work hours.

Schedule for Task Order

Kick-off meeting in September

Contractor on Site January 2021 – June 2021

Crane Entry Package in advance of mobilization

Statement of Work (SOW) for Seed Project

Contract Administration/Task Order Process

Contract will be administered by NAVFAC SE ROICC Charleston

Contracting Officer Representative will be appointed

Seed Project (Task Order 1) will be issued with IDIQ

Each subsequent task order will be priced and negotiated prior to award

Contractor will receive a Request for Proposal

Contractor shall submit a proposal

Contracting Officer will accept/negotiate

Upon acceptance, the task order will be issued

Task Orders will be fixed price with specific equipment/personnel requirements and completion dates

The Government is not responsible for costs incurred for or associated with submission of proposals

Proposal Requirements and Evaluation Criteria

Proposal Requirements are covered in Section 6.10

Evaluation Criteria provided in Section 8

Volume I – Responsibility Determination Binder (1 original; 1 copy;

2 electronic copies)

Volume II – Price Proposal (1 original; 1 copy; 2 electronic copy)

DD1155

Exhibit Line Item Numbers (ELIN) Pricing Attachment – Attachment 3

Use latest revision

Volume III – Non-Price/Technical Proposal (1 original; 3 copies; 2 electronic copies)

Factor 1 – Corporate Experience – use Attachment 4

Factor 2 – Management & Technical Approach – Provide drawings and narrative

Factor 3 – Safety - use Attachment 5 and provide Technical Narrative

Factor 4 – Past Performance - use Attachment 6

Proposal Requirements and Evaluation Criteria

Basis for Award (Section 7):

Best Value Tradeoff

The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

Submit your best offer

The Government intends to evaluate proposals and award a contract without discussions with offerors

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions.

Lessons Learned (prior to proposal submission)

Verify accuracy of SAM and VETS-4212 registrations

Sign and return all solicitation amendments

Ask questions if you are uncertain about something

Create a checklist to ensure you have addressed all requirements

Utilize the MS EXCEL pricing attachments provided as attachment 3 to submit data in the format provided

Ensure data is consistent throughout the proposal (price and technical)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Make sure insurance information is up-to-date for the safety factor

Do not copy and paste from a prior proposal

Clearly label and separate/tab each factor in your proposal

Address every element within each factor

Berthing Pier Extension

MTS – 701

(not shown)

North Pier

MTS – 635

South Pier

MTS – 626

Laydown Area

North Pier

MTS – 635

South Pier

MTS – 626

Site Security Requirements

•To gain access to Joint Base Charleston, the following requirements must be met:

–US Citizenship

–Federal Identification (Real ID or acceptable alternative)

• See attachment for details

–Clean Background Check

•Two weeks are required to complete this process.

SITE VISIT LOG

SOLICITATION NO. N6945020R0085

PROJECT TITLE/DESCRIPTION: NPTU IDIQ

AREAS TO BE VISITED: N/A – Virtual Site Visit

SITE VISIT DATE: 6/16/2020 TIME: 1000 ET

COMPANY NAME PRINTED NAME AREA CODE/PHONE NO.

EMAIL ADDRESS

Naval Facilities Engineering Command Southeast (NAVFAC SE) Acquisition

Kendra McMahon 904-542-6669

Kendra.mcmahon@navy.mil

NAVFAC SE Public Works Lynwood Taylor

Norfolk Naval Ship Yard (NNSY) Will Hebert

NNSY Harold Beaver

NNSY Dave Washbourne

NNSY Donnell Spruill Nuclear Power Training Unit

(NPTU)

Chrystal Brady

Next Generation Logistics LLC Eddie Compass IV (504) 300-4984 Eddie@nglcompanies.com

Next Generation Logistics LLC Crystal Lair (504) 300-4984 Crystal@nglcompanies.com

Next Generation Logistics LLC Maurice Rankins (504) 300-4984 Maurice@nglcompanies.com

Salmons Dredging Corporation Richard Salmons III 843-722-2921 richards@salmonsdredging.com

Salmons Dredging Corporation Keith Simmons 843-722-2921 keithsimmons@salmonsdredging.com

PRE-PROPOSAL CONFERENCE

AGENDA

SOLICITATION NUMBER: N6945020R0085

PROJECT TITLE: Indefinite Delivery Indefinite Quantity (IDIQ) Crane Rental and Crane Operator Services Nuclear Propulsion Training Unit (NPTU) Goose Creek, South Carolina LOCATION: Virtual Site Visit

DATE: 16 June 2020

Welcome/Introductions Kendra McMahon, NAVFAC SE Contract Specialist

RFP/Site Visit Q&A Process Kendra McMahon, NAVFAC SE Contract Specialist

Overview of the Contract Kendra McMahon, NAVFAC SE Contract Specialist

Solicitation Documents Kendra McMahon, NAVFAC SE Contract Specialist

SOW for the Basic Contract Kendra McMahon, NAVFAC SE Contract Specialist

SOW for the Seed Project Kendra McMahon, NAVFAC SE Contract Specialist

Contract Administration/ Kendra McMahon, NAVFAC SE Contract Specialist Task Order Process

Proposal Requirements and Kendra McMahon, NAVFAC SE Contract Specialist Evaluation Criteria

Lessons Learned Kendra McMahon, NAVFAC SE Contract Specialist

Overview of Site Chrystal Brady, NPTU Project Superintendent

THE SOLICITATION REMAINS UNCHANGED UNLESS AN AMENDMENT IS

ISSUED.

AGENDA

1. Welcome/Introductions – Contracting Officer

a. Posting of this Meeting

Attendance Roster, Presentation, and Minutes of the Pre-Proposal Conference will be posted on the beta.SAM website. ** Do not attempt to contact the Government site visit points of contact for additional information ** Use the GOVERNMENT PRE-AWARD INQUIRIES (GPI) /REQUEST FOR INFORMATION (RFI) process.

b. beta.SAM

The posting of all amendments and attachments, etc. will be posted directly to https://beta.sam.gov/ under Contract Opportunities using solicitation number N6945020R0085. It is the sole responsibility of the offeror to monitor postings and obtain the RFP files, along with any amendments, from this website.

c. Amendments.

Be advised that nothing said today or any responses given today will be binding or change the requirements of the solicitation unless the solicitation is amended in writing by issuance of an official amendment. If an amendment is issued, it will be posted to beta.SAM and normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

2. RFP/Site Visit Q&A Process

a. RFP and Site Visit Questions.

All RFP and Site Visit Questions must be submitted in writing. This ensures all potential offerors receive accurate information at the same time. Follow the instructions in the

GOVERNMENT PRE-AWARD INQUIRIES (GPI) /REQUEST FOR INFORMATION

(RFI) under Section 6.4 of the RFP Addendum. Deadline for questions and Pre-award Inquiries is 2:00 PM Eastern Time, Thursday, June 18, 2020.

b. Site visit questions and answers will be posted to beta.SAM. Site visit questions resulting in a change to the solicitation will be addressed in an amendment. Submit all questions in writing to kendra.mcmahon@navy.mil.

3. Overview of the Contract – Contracting Officer

The outcome to be achieved is an Indefinite Delivery Indefinite Quantity (IDIQ) contract for Crane Rental and Crane Operator Services at the Nuclear Propulsion Training Unit (NPTU) in Goose Creek, South Carolina. This requirement include all for all labor, material, equipment, transportation and supervision necessary to support Crane Rental with Tugs and Crane Operator Services to support construction work located at NPTU as identified in each Task Order. These services will encompass the use of at least one (1) spud barge crane with three (3) crane operators, two (2) tugboats, one (1) small pusher boat, one (1) 30’x 110’ spud barge (open deck work barge), (1) telescopic boom type mobile crane with three (3) crane operators, and one (1)South Carolina state certified surveyor and appropriate surveying equipment.

From this solicitation, the Government plans to award one (1) IDIQ contract for Crane Rental and Crane Operator Services Nuclear Propulsion Training Unit (NPTU) Goose Creek, South Carolina. This contract shall provide the government a means for expedited procurement through the issuance of firm-fixed price task orders under this single award IDIQ contract. The IDIQ will contain a five-year ordering period (not to include the six-month period in accordance with FAR 52.217-8) and will have an aggregate maximum value of $12,000,000 for all years, whichever comes first.

Task orders will range from $150,000 to $6M. However, task orders under or over these amounts may be considered if deemed to be in the Government’s best interest.

The minimum guarantee of work for the contract is $1,000, which will be fulfilled by the issuance of the first Task Order.

This acquisition is being solicited as a competitive 100% small business set-aside. The primary NAICS Code for this procurement is 238990 and the annual small business size standard is $16.5 million. Refer to 52.219-14 Limitations on Subcontracting Deviation Clause provided in the RFP regarding subcontracting contract performance to subcontractors that are not similarly situated entities (any small businesses).

4. Solicitation Documents

The RFP has been issued on an SF1449 for commercial solicitations. There is only one CLIN for the IDIQ that covers the five-year ordering period. In the past you may have seen IDIQs with a base and four option years. Since this is a five year ordering period there will be no options issued on basic contract. The only exception is the option to extend for six-month under FAR 52.217-8 – Option to Extend Services that has been incorporated into this contract.

Clauses have been incorporated by reference and full text starting on page 5.

The Addendum, which provides the detailed information for this IDIQ, starts on page 47 of the RFP. The Addendum includes eight sections:

Section 1 – General Information – covers information that we have just discussed.

Section 2 - Statement of Work for the Basic Contract – which we will discuss shortly Section 3 - Quality Assurance Surveillance Plan Section 4 – Contract Administration – which we will discuss shortly Section 5 – Special Contract Requirements - which includes items such as security and insurance requirements Section 6 – Instructions to Offerors – information on how to submit your proposal Section 7 – Basis for Award – Section 7 and 8 discuss how proposals will be evaluated Section 8 – Evaluation Factors

There are also six attachments listed:

Attachment 1: Enclosures to Statement of Work (SOW) – enclosures to the basic SOW

Attachment 2: Government Pre-Award Inquiry (GPI) Form – which we just discussed The remaining four will be submitted as part of your proposal:

Attachment 3: Exhibit Line Item Number (ELIN) Pricing Attachment Attachment 4: Corporate Experience Project Data Sheet Attachment 5: Safety Data Sheet Attachment 6: Past Performance Questionnaire

Those attachments have been posted to beta.SAM.

Also posted with the RFP is the DD1155. For those not familiar with this form, this is the form used to issue task orders. The DD1155 includes information on the seed project, which will become first task order and used for pricing evaluation for award of the IDIQ. CLIN 0001 covers the total amount of the Seed Project. This information should total the amount for ELINs A700 – A713. These ELINs are found in Attachment 3 of the RFP and have been posted to beta.SAM. If the ELIN Pricing Attachment has been revised via an amendment please ensure you submit the latest revision with your proposal. Also included in the DD1155 is the seed project statement of work. It is this statement of work that you are to base your price proposal

on. The DD1155 also includes the wage determination and clauses that require tailoring to the specific task order. The task order will be awarded simultaneously with the IDIQ contract.

5. Statement of Work for the Base Contract – Contracting Officer

The Statement of Work provided in the base contract (found on page 48 of the RFP) includes the requirements for environmental health and safety, joint base security, contractor crane lift, and equipment and personnel. These requirements apply to all individual task orders issued under this contract. Enclosures listed in the SOW are provided as attachment 1 of the RFP.

Section 3.4 of the SOW provides the equipment and personnel requirements for this IDIQ. They may be include all or in part on individual task orders. Additional quantities of equipment and personnel may be required on individual task orders.

Each task order will provide the specific equipment and period of performance required.

6. Statement of Work for the Seed Project – Contracting Officer The statement of work for the seed project (first task order) is provided in the DD1155 that has been uploaded in beta.SAM. It includes the specific equipment and period of performance required for the seed project. The ELIN quantities are aligned with the schedule provided in the task order. It is anticipated that project work will require one crane operator on site per crane (floating and mobile) for 12-hour shifts 7 days per week from 18 January 2021 through 3 June 2021. In addition, 26 days of nightshift are included in the quantities. The schedule in the task order includes a kick-off meeting in September after initial award. The contractor will be on site to beginning January 2021 through June 2021. Please be mindful of the submittal dates for the Crane Entry Package in advance of mobilization.

7. Contract Administration/Task Order Process

The contract will be administered by NAVFAC SE ROICC Charleston. A Contracting Officer’s Representative (COR) will be appointed to assist the Contracting Officer in administration of this contract. Task order for the seed project will be issued at time of award of the IDIQ. All future requirements will be issued as individual task orders under this single award IDIQ.

When future requirements are identified for potential placement on this contract, the ACO will provide the Contractor with a Request for Proposal (RFP) to perform the work. The RFP will include a Statement of Work (SOW). Each task order will be priced and negotiated prior to award. Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and reasonableness. If necessary, the ACO will arrange with the Contractor to discuss the scope and to negotiate price and performance times.

Upon ACO acceptance of a negotiated price, the ACO will award the task order for the RFP requirement by issuing a DD form 1155. Task Orders will be fixed priced with specific completion dates and shall clearly define the specific requirements to be performed. The Government is not responsible for costs incurred for or associated with submission of proposals

8. Proposal Requirements and Evaluation Criteria Proposal Requirements (or Content of Proposals) are covered in Section 6.10 of the Addendum included in the RFP. The Evaluation Criteria is provided in Section 8.

Please pay close attention to these sections

Volume I – Responsibility Determination Binder (1 original; 1 copy; 2 electronic copies).

Please refer to the list of items required by this section. This information will be used as part of the Responsibility Determination required by FAR Part 9.

Volume II – Price Proposal (1 original; 1 copy; 2 electronic copy) Among other things you will include the DD 1155 and the Exhibit Line Item Numbers (ELIN) Pricing Attachment – Attachment 3. Please ensure you are submitting the latest revision with your proposal

Volume III – Non-Price/Technical Proposal (1 original; 3 copies; 2 electronic copies). There are for Non-Price/Technical factors included in the evaluation.

Factor 1 – Corporate Experience – use Attachment 4: Corporate Experience Project Data Sheet. Only relevant projects will be used in this evaluation. Please refer to the page 72 of the RFP for a definition of relevant projects.

Factor 2 – Management & Technical Approach. You will need to provide the four drawings (and other supporting data) listed in the evaluation factor. You will also need to provide a narrative describing the methodology to be implemented to accomplish the requirements of the RFP. The narrative shall not exceed 10 pages.

Factor 3 – Safety - use Attachment 5 Safety Data Sheet and include a safety narrative discussing the topics identified in the factor

Factor 4 – Past Performance - use Attachment 6 Past Performance Questionnaire to complete this factor.

The Basis for Award is provided in Section 7 of the Addendum in the RFP. The best value tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

Submit your best offer first. The Government intends to evaluate proposals and award a contract without discussions with offerors. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Therefore, please ensure you meet all the proposal submittal requirements.

9. Lessons Learned

Verify accuracy of SAM and VETS-4212 registrations Sign and return all solicitation amendments Ask questions if you are uncertain about something Create a checklist to ensure you have addressed all requirements Utilize the MS EXCEL pricing attachments provided as attachment 3 to submit data in the format provided Ensure data is consistent throughout the proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided.

Pages exceeding the page limitation will not be evaluated.

Make sure insurance information is up-to-date for the safety factor Do not copy and paste from a prior proposal Clearly label and separate/tab each factor in your proposal Address every element within each factor

10. Overview of Site – Harold Beaver

Three Piers onsite: South Pier; North Pier; and the Extension Pier that is farther north and the last one that was built.

Fence Barrier – security barrier, which is the same type, used at other Government installations.

Security perimeter will be moved out of the way to gain access to the piers.

Laydown Area – on far side of the site.

Staging area where crane is put together and loaded on a barge is going to have to be off site.

Contractor is responsible for offsite location.

Work will be performed on/near the piers. North Pier is likely where work will be done first.

The floating crane will do the vast majority of the work on that. The submarine there will have to be prepared for tow. The submarine at the south pier will be moved to the north pier. Chains used to hook it up will be moved. Then repairs will be done at the south pier to accept a new submarine coming in. Mobile and floating crane may be working simultaneously.

Depth of river – about 46’ deep (43’ deep right off pier on the riverside). Coming inboard, it gets shallow quick. Approximately seven foot of tide fluctuation. Movement will be in and around this area.

Barge crane will be very close to these submarines. Contractors are not allowed to contact these submarines. Need to ensure adequate standoff. Historically been required to use GPS to verify barge is positioned accurately so bid must include adequate tugboats to ensure barge is moved around adequately.

Site security requirements (Kendra McMahon/Chrystal Brady) – site is a highly secured area.

There are specific requirements that must be met in order to gain access so this would apply to your crane and tug boat operators. They will need to be able to pass the security checks in order to access these locations. Requires citizenship and Federal Identification. ID requirements and alternatives are provided. Real ID is preferred method. Some states have not moved into a required real ID but they are available in all states. Other acceptable alternatives are provided in the document. Contractor employees will need to have a clean background check. This is a minimum 2-week process. Allow extra time to ensure operators pass the background check in case someone does not and new candidate is required. The Joint Base Charleston will perform background checks.

Please submit questions in writing using the RFI process. Proposals are due Tuesday, July 7th.

Hand-delivery of proposals is not allowed. Proposals can be sent via mail or UPS/Fed EX.

Please see solicitation for more information.