N6945019R1900_JL7_SiteVisitBrief.pdf

Welcome to Naval Submarine Base Kings Bay Providing Support to the Fleet, Fighter and Family

Welcome to Naval Submarine Base Kings Bay Providing Support to the Fleet, Fighter and Family

San Diego, CA

SSN

Bangor, WA SSBN, SSGN, SSN New London, CT

SSN

Norfolk, VA

SSN

Pearl Harbor, HI

SSN

Kings Bay, GA

SSBN, SSGN

Guam SSN, Tenders

Portsmouth, NH

SSN

Yokosuka, Japan

COMSUBGRU 7

Naples, Italy

COMSUBGRU 8

Submarines 51 SSNs 14 SSBNs (6 in Kings Bay) 4 SSGNs (2 in Kings Bay)

Diego Garcia SSGN Maintenance

Manpower

Total: ~24,500 Officer: ~2,500 Enlisted: ~18,000 Civilian/Reservists: ~4,000

Highly Leveraged Assets

~6% of Navy personnel ~25% of warships ~15% of Navy budget ~70% of accountable nuclear warheads 100% of survivable warheads

America’s Submarine Force

UNCLASSIFIED

Strategic Deterrence

• 12 SSBNs Replace 14: Survivability;

Geography; Target Coverage

• Efficient: Strategic Weapons System;

D5-LE; SWFTS; Acoustic Superiority

• New: 42-year Reactor

• Value: SBSD ~1% total DoD Budget;

On Patrol Through 2080s; Still ~70%

COLUMBIA Class

• Sea Based Strategic Deterrence

• Only survivable leg of nuclear TRIAD

• ~70% of accountable nuclear warheads

• Preventing major power war for the last 7 decades

OHIO Class

“… foundational to our survival as a nation.” – Navy Design

UNCLASSIFIED

UNCLASSIFIED

Virginia class (SSN) Length: 377 feet, Beam: 34 feet

Displacement: Approximately 7,800 tons submerged Speed: 25+ knots

Seawolf class (SSN) Length: 353 feet, Beam: 40 feet

Displacement: Approximately 9,100 tons submerged Speed: 25+ knots

Los Angeles class (SSN) Length: 360 feet, Beam: 33 feet

Displacement: Approximately 6,900 tons submerged Speed: 25+ knots

Ohio class (SSBN/SSGN) Length: 560 feet, Beam: 42 feet

Displacement: Approximately 18,750 tons submerged

Speed: 25+ knots

Current Submarine Classes

Two-Crews

Blue and Gold Cost Effective and Increases Time

At Sea

224 Day Cycle >Refit > Patrol > Off Crew (Training)

Commander Submarine Group 10

Commander Submarine Group 10

COMSUBRON 20

USS Tennessee (SSBN 734) USS West Virginia (SSBN 736) USS Maryland (SSBN 738) USS Rhode Island (SSBN 740) USS Wyoming (SSBN 742) USS Alaska (SSBN 732)

COMSUBRON 16

USS Florida (SSGN 728) USS Georgia (SSGN 729)

Arrival Date March 1990

September 1991 May 1993 June 1995

August 1997 April 2009

May 2006 March 2008

PPV Housing/Golf Course

Upper Base Controlled Area

Waterfront Restricted Area

Infrastructure Utility Control Center Waste Water Treatment

Electrical Distribution Water Supply

Waste Water Control

• Crane oversight for Kings Bay

• Nuclear repair

• Electronics repair

• Combat system repair

Trident Refit FacilityTrident Refit Facility

• Life cycle planning & engineering support

• Life cycle logistics support

• Hull, mechanical, electrical repair

Trident Training Facility

“Husbandry of the Fleet Ballistic Missile and TLAM”

Waterfront Restricted Area

Economic Impact $1.142 billion annually Payroll $600 million Goods & Services $67.5 million Retired Annuitants $81.4 million Coast Guard MFPU $19.7 million Economic Impact $1.142 billion

County Employers:

NAVSUBASE Kings Bay ~9000 *Camden County Schools ~1200 *Express Scripts ~650

County population 1970 – 11,334 1990 – 30,167 1980 – 13,371 2000 – 43,664 2015 – 52,102

*Information provided by Camden County Chamber of Commerce

Kings Bay Base Operations Support (BOS) I Services

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N69450-19-R-1900

11-12 June 2019

Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

General Contract Requirements Overview of the PWS and Technical Specifications Evaluation Factors and Basis for Award Proposal Requirements and Considerations RFP/Site Visit Questions and Answers

All attendees must sign in on the site visit log. The sign-in sheet and brief will be posted to NECO/FBO via amendment after the site visit.

Nothing said today shall alter the requirements of the solicitation.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

Overview of the Contract

General Description:

This solicitation is for Base Operations Support (BOS) I services at Naval Submarine Base (NSB) Kings Bay, Georgia and outlying areas within the NSB Kings Bay area of responsibility.

The requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: Force Protection, Facility Management, Facility Investment, Other (Swimming Pools), Utilities Management, Electrical, Wastewater, Steam, Water, Compressed Air, SCADA, Telecommunications, Chiller Plant, Base Support Vehicles and Equipment (BSVE), Environmental, and other related services.

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide templates Standard structure Tabular format 1 standard functional annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information

PWS General Information

Spec Item Standard Use

General Information Information unique to the understanding of the technical requirements of this specification.

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work All Recurring Work technical requirements of this specification.

Non-recurring Work A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

Technical Specifications

SECTION F: Deliverables Contains a list of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs Non-recurring Work ELINs

Client ordering of pre-priced line items via task order or FedMall Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-13”

PWS Structure – KBOS I

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and Administration Annex 4 (0400000) – Public Safety

0401000 – Force Protection Annex 15 (1500000) – Facilities Support

1501000 – Facility Management 1502000 – Facility Investment 1503040 – Other (Swimming Pools)

Annex 16 (1600000) – Utilities 1601000 – Utilities Management 1602000 – Electrical 1604000 – Wastewater 1605000 – Steam 1606000 – Water 1607000 – Compressed Air

1608000 – SCADA

1609000 – Telecommunications 1610000 – Chiller Plant

Annex 17 (1700000) – Base Support Vehicles and Equipment Annex 18 (1800000) – Environmental

FSC Discussion Topics

Service Orders

Limits of Liability

Systems

Integrated Maintenance Program

Other Considerations

Service Orders

Using current Office of the Secretary of Defense (OSD) Guidance to standardize $5,000 direct labor hours and direct material cost Categories:

Emergency Urgent Routine

Completion times:

Emergency: Responded to within one hour of receipt of call.

Work continues without interruption until emergent condition is arrested.

If follow-on work is required (after the emergency condition is arrested) to complete the repair/restoration and ensure facilities, ground structures, personal property equipment, installed equipment, systems, or other assets are fully functional and in normal working condition, it shall be completed within 5 calendar days

Urgent: Within 5 working days Routine: Within 30 calendar days

Any variations will be specifically identified Service orders will include a wide variety of work.

Service Orders – (cont’d)

Intent is to provide an effective way to execute reactive and unscheduled work Within scope of contract Within service order quantities available

Service Order Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs.

A specific Quantity will be provided in the ELINs for pricing/bid The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service orders and service orders not issued.

A modification will be processed at the end of each period of performance and after the final invoice is paid for the period of performance to deduct for service orders not completed. Deductions will be based on the unit prices specified in Attachment J-0200000-15 ELINs for Service Orders.

Limits of Liability

Interpretation and Application of Limits of Liability, example:

Section C, Annex 0200000 Management and Administration, Spec Item 2.14.1 Notification to the Government for Work Above the Recurring Work Limitations:

“The Contractor is fully responsible for work up to the recurring work limits of liability. Recurring work limits of liability are specified in subsequent annexes and sub-annexes. When work is expected to exceed the recurring work limits of liability, the Contractor shall notify the KO and provide a rough order of magnitude (ROM) estimate for the work exceeding the Contractors recurring work limits of liability within two hours of identification. For the portion exceeding the Contractors recurring work limit of liability, the Government may issue a service order in accordance with the recurring work provisions or a non-recurring work task order in accordance with the non-recurring work provisions of the contract detailed below or accomplish the work by means other than this contract.

The Contractor shall provide a detailed scope of work and detailed estimate, within two work days of the notification to the KO, per the non-recurring work procedures in Spec Item 2.15 for any potential task orders resulting from work that exceeded a recurring work limit of liability in the contract. The estimate shall include the full scope of Work and clearly show the deductions for the applicable recurring work limit of liability. The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability. Further, the Contractor shall prepare and provide scopes of work and estimates in this manner to the KO when requesting a determination that a recurring work limit of liability has or will be exceeded.”

Limits of Liability – (cont’d)

Section C, Sub-annex 1502000 Facility Investment (SUBASE), Spec Item 3.1 Service Orders:

The Contractor has full responsibility for any work up to the service order limit of liability of $5,000 direct labor hours and direct material cost per service order.

The Government will only pay for the portion of direct labor and/or direct material that exceeds the service order limits of liability. Examples of work exceeding the Service Order limits of liability:

If a service order requires $5,100 direct labor hours and direct material cost, the Government may issue a task order in accordance with the Non-recurring Work portion of the contract for the $100 in direct labor and/or direct material cost that exceeds the service order limit of liability.

Other examples (i.e., PM and IMP) are include in the specs

Ask questions prior to award

Limits of Liability will be applied/enforced post award

Systems

Specifications require maintenance on “Systems” for many spec items. Systems Descriptions do not list every “piece/part” of the system. For Example:

Section J, Sub-annex 1502000 Facility Investment (SUBASE), Attachment J-1502000-11

HVAC and Refrigeration Systems Description:

A HVAC and Refrigeration System is a system that maintains desired environmental conditions within a facility. The system commences at the utility isolation point of connection and terminates at the point of delivery to the building environment and includes all supply and returns, electrical circuits, panels, breakers, switchgear, starters and motor control centers. It includes systems in other facilities or mechanical spaces when they are required to deliver substances required to control environmental conditions within a facility. Examples include chilled water, hot water, and steam. This excludes systems covered under the utilities portion of this contract. HVAC systems encompass all mechanically and electrically interlocked ancillary parts, equipment, and components such as duct work, registers, elements, insulation, devices, parts, chillers, air handlers, unit heaters, pumps, strainers, condensers, cooling towers, dryers, dust collectors, air boxes (VAV and bypass), piping, tanks, heat exchangers, fittings valves, cooling towers, boilers, backflow preventers, water heaters, unfired pressure vessels, fans, bathroom exhaust, electric strip heat, galley exhaust, electronic air/smoke cleaners, blowers, gauges, fuel piping, regulators, electrical circuits, compressors, refrigeration monitors, safety devices, controls, media, filters, high efficiency filters, and etc. needed to ensure proper system operation. HVAC systems can include subsystems that interact to maintain conditions within a facility: chilled water, direct expansion, hot water, steam, air handling, controls, process refrigeration, Variable Frequency Drives (VFDs), ventilation, air compressors and dryers for pneumatic controls and related components.

Systems – (cont’d)

Using this HVAC example, the Contractor shall be responsible for an IMP of the “HVAC System” to include ancillary parts, equipment, and components that may or may not be specifically listed in the J attachment.

Other statements you may see in a spec for “systems” Systems commence at the utility isolation point of connection and terminate at the point of delivery.

The intent with regard to Systems Straightforward – “maintain the system” Consider other relevant information – facility size, industry knowledge, location, etc.

Ask questions pre-award Expect to be responsible for “Systems” requirements post award

Integrated Maintenance Program (IMP)

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Service Orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Plain Talk:

A “breakdown” maintenance approach is unacceptable Don’t waste your page count on theory – be clear about

What you plan to do;

How it’s worked;

Adequate resources to get what you propose done.

Your approach can be high or low tech but should include:

A solid PM Program and monitoring approach Timely reactive repairs – response similar to service orders Minimize downtime and outages

Think “Systems”

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” LOLs will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety Insert info from price evaluation factor

Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor, direct material costs, and construction and universal equipment definitions.

Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

Additional examples, definitions, etc. are provided in the specification Maximo data entry requirements – update of Government Maximo by direct entry daily

Work order data – for all work performed (Service Orders, PMs, repairs, etc) under this contract. This requires work order creation, maintenance plan input (either up front or with each work order), etc.

Asset data – for facilities/utilities assets maintained under this contract. This includes creation/correction of existing data as necessary and updates to records based upon repairs/replacement performed.

Condition data – for facilities assets maintained under this contract. Condition assessment performed at least once annually.

Solicitation Overview

Solicitation, Attachments, and Amendments:

Posted on the Navy Electronic Commerce Online (NECO) and Federal Business Opportunities (FBO) websites at:

https://www.neco.navy.mil/ https://www.fbo.gov/

Two amendments have been issued to date

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from NECO/FBO

Vendors are encouraged to register on both sites to receive automatic updates regarding the solicitation

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Combination of recurring work (firm-fixed price (FFP)) and non-recurring work

(indefinite delivery indefinite quantity (IDIQ)) Each period of performance has two Contract Line Item Numbers (CLINs), one for recurring work and one for non-recurring work

Contract Term:

Ten month base period and seven one-year option periods, total of seven years and ten months FAR 52.217-8, Option to Extend Services, provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The technical factors (Factors 1, 2, 3, 4, and 5) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 6). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are significantly more important than price.

Proposal Requirements

Volume I – Responsibility Determination

Volume II – Price Proposal Section B Section J Exhibit Line Item Numbers (ELINs) Pricing Attachment Price Narrative Factor 5 – Small Business Utilization

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience Factor 2 – Management Factor 3 – Technical Approach Factor 4 – Safety Factor 6 – Past Performance

Proposal Considerations

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments Address every element within each factor Make sure insurance information is up-to-date for the safety factor Utilize the attachments provided in Section J to submit Corporate Experience, Safety, and ELIN pricing data in the format provided Ensure data is consistent throughout the proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal Do not copy and paste from a prior proposal Ask questions if you are uncertain about something

Small Business Lessons Learned

Non-Price Factor 5, Small Business Utilization Achievements

• Narrative describing SB achievements in supporting Govt’s SB policies

• Provide Small Business Subcontracting Record for each project cited under Factor 1, Corporate Experience

• Provide ISRs (or equivalent) for each project cited if subcontracting plan was required, and explanations for any instances of failures to meet goals

• Teaming/JV/Mentor-Proteges – Explain and demonstrate meaningful involvement in the management of the subcontracting program.

Small Business Participation and Commitment

• Submit Small Business Participation and Commitment Strategy attachment.

• Submit supplemental narrative to address specific elements of strategy, such as subcontract binding agreements, post award execution roles, specific initiatives employed to enhance SB participation and future involvement.

• Ensure first tier subcontract participation rate is 20% of the contract value; if not explain how participation rates were established

• Ensure SB Participation and Commitment Strategy and subcontracting plan (if required) are in agreement

RFP/Site Visit Questions and Answers

All questions/pre-award inquiries must be submitted in writing This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP, Section L.4 PRE-AWARD INQUIRIES, for submission of questions via ProjNet at https://www.projnet.org/projnet Deadline for submission of pre-award inquiries is 2:00 PM EDT, Monday, 17 June 2019

Government responses will be posted in ProjNet

Questions resulting in a change to the solicitation will be addressed in an amendment – note that there is currently 1 amendment pending to revise the Dry Dock requirements

The final report of all inquiries and responses will be posted to NECO and FBO via amendment

** Do not attempt to contact the Government site visit points of contact for additional information **