18R0030 Solicitation Amendment 2.docx

N6893618R0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Jun-2020 10:00 AM to 26-Jun-2020 10:00 AM.

The depository location has changed from Bldg 2334, China Lake, CA to DoD SAFE http://safe.apps.mil.

The following have been added by full text:

AMENDMENT 2 Q&A

Q.1. Due to the adverse impacts arising from the spread of the Coronavirus (COVID 19), including delays in the ability of vendors in the defense industrial supply chain being able to review and provide the required quotes to support this proposal effort in a timely manner, Offerors request an additional three (3) week extension to the proposal due date. This will provide support for those vendors still operating with reduced manpower due to on going “stay at home orders” in certain locations and other CDC restrictions and safety measures in place.

A.1. The proposal due date has been extended three weeks.

Q.2. Drawings 1611AS10969, 1611AS15794 and 1611AS15793 are missing from the drawing package and are required for accurate quoting and pricing. Request drawings 1611AS10969, 1611AS15794 and 1611AS15793 be provided.

A.2. Drawings have been added to the zip file for Amendment 2.

Q.3. Request the following modification to the FAR Clause 52.232-16 as referenced in Section I be added to the solicitation: “Reference Class Deviation 2020-O0010 Progress Payment Rates in response to the Coronavirus Disease (COVID 19). This modification incorporates Class Deviation 2020-O0010. Per this Class Deviation, the Progress Payment rates at DFARS 232.501-1 are increased to 90% for large business concerns and 95% for small business concerns. This modification incorporates this change to FAR 52.232-16 Alt 1”.

A.3. FAR Clause 52.232-16 PROGRESS PAYMENTS (MAR 2020) (DEVIATION 2020-O0010) has been incorporated into to Section I of the RFP.

Q.4. Request that the SF-33, Block 9 and solicitation Section L, 4.0 be revised to make Proposal Submission an electronic submission, via email or via DoD Safe, due to the uncertain and extended delivery times from shipping companies, including USPS, Fed Ex and UPS, as being experienced in direct response to COVID 19.

A.4. Proposal submission requirements have been updated to electronic only using DoD SAFE.

Q.5. Request an updated Exhibit B Stepladder Pricing Matrix be provided with the correct part number for ELIN B040.

A.5. The updated Stepladder Pricing Matrix has been added to the zip file for Amendment 2.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

The following have been deleted:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

LA1-[1] CONTENT OF PROPOSALS

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing the proposal as unacceptable.

The Offeror must include any data that illustrates technical acceptability. Failure to address a specific technical factor clearly may render the proposal unacceptable. Conversely, unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present technical acceptability is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of an unacceptable proposal. Alternate proposals will not be accepted.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor used to meet the offeror’s Limitation on Subcontracting and Notice of Service-Disabled Veteran-Owned Small Business Set-Aside in accordance with FAR 52.219-14 and FAR 52.219-27 respectively, or who provides at least 20% of the proposed total price/cost (excluding the Offeror’s profit/fee) for the contract, is so integral to an offeror’s business strategy that exclusion from Past Performance evaluation would weaken an offerors proposal, or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at kelley.mcclean@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued.

2.0 PROPOSAL FORMAT

Electronic proposals will be accepted only. Offerors who intend to propose shall submit a point of contact name and email address to the Contract Specialist via email at kelley.mcclean@navy.mil at least 7 days ahead of the proposal due date to receive access to the file exchange on DoD SAFE (https://safe.apps.mil/). Proposals must be formatted using a Times New Roman 12 pt. Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11-inch page. All pages should be numbered with Volume Number and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11-inch standard size and will count as 1 page. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror will provide one complete electronic copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft 2010 and for information not supported by MS Office products, with the latest Adobe Acrobat reader. The Offeror will ensure that the Price Volume is provided on a separate attachment. Each attachment is to be labeled for content and the Offeror’s name.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Each volume shall contain the following information:

- Cover and title page

- Title of proposal and proposal number as applicable

- Offeror's name, address and point of contact

- Solicitation number

- Proposal volume/book number

- Copy number

- Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

- Use tabs and dividers

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Note: This column shall address all paragraphs in Sections xx and xy of the SOW.

Volume 1 Technical

Volume 1 Technical

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP.

Offerors shall submit a point of contact name and email address to the Contract Specialist via email at kelley.mcclean@navy.mil at least 7 days ahead of the proposal due date to receive access to the file exchange on DoD SAFE (https://safe.apps.mil/). Offers shall submit proposals electronically via DoD SAFE (https://safe.apps.mil/).

5.0 PROPOSAL PACKAGING:

Electronic proposals will be accepted only.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INFORMATION

Note: Pricing information shall only appear in the Price volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following within the proposal:

1.1 Technical Requirements. Provide narrative that describes the Offeror’s experience with fabricating and producing systems similar in complexity to the AN/DLQ-9(V) to include addressing items below. (The Offeror may also utilize tables to supplement narrative as shown in the example below.)

· Production of metal work using Computer Numerical Control (CNC) milling and turning, sheet metal fabrication, welding, dip brazing, chem-film coatings, and anodizing techniques.

· The production of electrical and electronic assemblies.

· The production of cable and wire harness assemblies.

· The production of radomes using composite materials.

· Multi-layer boards with analog/digital circuits using laminate materials called out in the drawings.

· Use of both through-hole and surface mounted components.

· Use of pick & place machines, surface wave and solder flow techniques and application of conformal coatings.

· Specifically describe previous units produced and when they were delivered to the Government. Provide examples of experience demonstrating the similarity of the effort in terms of fabrication and production technologies that will be utilized to fulfill the requirements of this contract as well as the Offeror’s ability to sustain production and modification efforts simultaneously.

· Meet the specifications listed in Section 2.1 of the SOW. The Offeror shall provide Certificates of Workmanship/Training to demonstrate that the Offeror meets the standards, guidelines, and qualifications listed in SOW Section 2.1.

Example Table: Previous Experience with SOW Requirements and Similar Items

1.2 Quality Assurance. Describe the planned approach to satisfy the Quality Assurance (QA) requirements within the specifications and SOW including internal QA processes. If the Offeror proposes an equivalent Quality System Model, the Offeror shall provide detailed information on the system, including how it is comparable to the ANSI/ISO/ASQ(E) Q9001:2015. The QA program shall address material and parts selection, process control, workmanship, inspection and configuration management. Offeror shall describe how the proposed quality system will control the quality of the program in the design, qualification and production phases. The QA program shall address material and parts selection, process control, workmanship, inspection and configuration management for both development and production. Offerors shall describe the Diminishing Manufacturing Sources and Material Shortages (DMSMS) program proposed for this procurement. The proposed DMSMS program shall satisfy the program objective of managing loss, or impending loss of manufacturers or suppliers of parts and/or materials.

Offerors shall submit a plan for component compliance certification to prevent the introduction of counterfeit components into the weapon system in accordance with SAE-AS5553. Components from the Authorized Distributor or Original Equipment Manufacturer (OEM) shall have a Certificate of Compliance. When components are acquired from a supplier other than the Original Manufacturer or their Authorized Distributors, the contractor shall establish verification processes to confirm the components are not counterfeit.

1.3 Delivery Schedule. Describe the ability to meet the delivery schedules as stated in Section F.

2.0 VOLUME: PAST PERFORMANCE

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form Attachment P02 for each past performance reference performed within three years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the SOW (or applicable sections of the SOW) for each contract reference as Annex 1 to this Past Performance Volume and shall cross-reference relative SOW item paragraph number(s) to paragraph numbers for this RFP.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P01, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Kelley McClean, Contract Specialist at E-mail kelley.mcclean@navy.mil thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: PRICE PROPOSAL

3.1 Volume Content

a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, JV Team Member, or Sub)

ii. Signed SF33 for basic solicitation and each amendment, as applicable.

iii. Signed Representations, Certifications and Acknowledgements and/or System for Award Management record.

iv. Guarantee the length of the proposal validity (at least 180 days after proposal submission)

a) This Volume shall also contain a copy of Section B of the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

b) All price and price supporting information shall be contained in Section B and the price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal.

3.2 Ground Rules and Assumptions

a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

b) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

3.3 Price Information:

a) CLIN 0001 DLQ-9 PODs and Associated Hardware: Offerors shall complete the Stepladder Pricing Matrix, Exhibit B. Per the Stepladder Pricing Matrix, the ceiling total for CLIN 0001 will be the average price per unit for Qty 2-4 over the 5 year period multiplied by the estimated number of units Offerors shall submit the fully completed price proposal utilizing an excel spreadsheet which shall be formatted on letter size (8.5 X 11) page and shall be unprotected and unlocked, with formulae intact to show mathematical operations.

b) CLIN 0002 Hardware Modifications: For evaluation purposes, the Offeror shall propose the Government estimated total ceiling price of $1,716,976. Orders for Hardware Modifications will be negotiated at the individual order level.

c) Reasonableness and Consistency between the Technical Volume and Price Volumes. Demonstrate that the unit prices and the total proposed price is reasonable, realistic, and commensurate with the work required by the solicitation and the technical identified in the Technical Volume of the proposal. Show traceability with the CLINs, SOW, proposed effort, proposed manning levels, and prices. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and price, as well as any appearance of unbalanced pricing, in the proposal.

d) For CLIN 0001, the Total Price for each ELIN is equal to the proposed average price per unit for quantity 2-4 over the 5 year period multiplied by the estimated numbers of units. The Total Section B Price for CLIN 0001 shall be the Total CLIN 0001 Proposed Price as specified in Stepladder Pricing Matrix, Exhibit B.

e) Limitation on Subcontracting (per 13 CFR §125.6(e)(2), compliance with the limitation on subcontracting shall be an element of responsibility).

3.4. Incumbent Information

The incumbent contractor is:

Computer Technology Associates (CTA) (Cage 9Z710)

3.5 The place of performance for this effort is contractor facility.

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