14-R-0024_Amendment_0002.pdf

1300380283

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er vendor questions and revise section L.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Nov-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N68936-14-R-0024

X 9B. DATED (SEE ITEM 11)

21-Oct-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Nov-2014

CODE

CDR NAWCWD CODE 254300D

ATTN: R. STACY

(760) 939-4234

429 E BOWEN RD - STOP 4015

CHINA LAKE CA 93555

N68936 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N68936-14-R-0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Dec-2014 03:00 PM to 03-Dec-2014 12:00 PM.

The following have been added by full text:

Note: Section L, Part B, Volume 4.0 paragraph numbering has been corrected.

QUESTIONS & ANSWERS

Question 1: Security Clearances. Section 5.6 - We understand that all personnel will require an interim secret clearance within 30 days of contract award. We also understand that specific task orders will specify if Top Secret clearances will be required under that order in accordance with the DD-254. Please confirm. Additionally, the directions to the offeror in this section require that we apply the levels of security clearance requirements to our proposed workforce in support of the PWS as applicable. Can the government identify which specific labor categories require a Top Secret Clearance and the number of full time equivalents in each so we can price the direct labor accordingly?

Answer 1: As stated, specific requirements will be defined in the Task Orders. The Government cannot quantify now which positions and how many labor hours will need Top Secret clearance. Historically, the Government has had Information Assurance and Communications personnel with a Top Secret clearance.

Question 2: Place of performance? Section 6.1. Is the contractor required to have a contractor facility located at

Point Mugu? In order to place the appropriate OH burdens on our direct labor, can the government provide detailed information on which labor categories and number of full time equivalents will be in government spaces.

Referencing section L 4.7.1? Can the government match the 8 spaces to specific labor categories/full time equivalents?

Answer 2: The contractor is not required to have a contractor facility located at Point Mugu as long as the contractor is able to host and facilitate recurring and frequent meetings within thirty minutes of driving from/to the main gate of NAWCWD Pt. Mugu, CA as specified in paragraph 3.5 of the Performance Work Statement. The

Government estimated up to 8 spaces for contractor support at Point Mugu. The Government cannot provide detailed information on which labor categories and number of full time equivalents will be in government spaces or match the 8 spaces to specific labor categories/fully time equivalents since all this information is task order specific.

Question 3: The Logistician category has 1,920 per year. This category has 5 different specific experiences in the labor qualifications on page 12 of the RFP. The question is which level of Logistician is required for pricing purposes.

Answer 3: For proposal purposes, the contractor shall use Logisitican III.

Question 4: Paragraph 4.6.1 states that these ODC amounts are for informational purposes only. Please verify if all offerors are to propose the amounts listed in paragraph 4.6.1 for material. If not, please provide a detailed listing of the types of materials historically required on this contract annually. Additionally, are the offerors to propose the amount listed for travel in paragraph 4.6.1 or should they price out the trips as specified in paragraph 8.1 of the

SOW.

Answer 4: Vendors are to propose the amounts listed in paragraph 4.5.1 for both material and travel. Section L, Part

B, Vol 4, 4.5.1 has been revised.

Question 5: On Page 12/113 in the subject Solicitation, The "Information Assurance Analyst, Senior" labor category requirement states "BS or BA degree in Computer Science, Information Assurance, or a Relevant

Technical Discipline." Will the government consider non-technical degrees if all other qualifications, experience, and certifications experiences are met? Please advise.

Answer 5: Yes, the government will consider non-technical degrees if all other qualifications, experience, and certifications experiences are met.

Question 6: Will the Government please clarify if the Cross Reference Matrix is only to reference Volume 2 or intended to reference all volumes?

Answer 6: The Cross Reference Matrix is intended to reference Volume 2 only.

Question 7: Will the Government please clarify the intended use of Annex #1?

Answer 7: Since there is page limit on Volume 1 through 4, if an offeror’s proposal met its page limit and still have a need to provide additional information such as manuals, specifications, plans, procedures, and policies that exist as an offical document of the company or facility, to support Vo1. 1 through 4 then the offeror may submit that additional information as Annex #1 to their proposal.

Question 8: Will the Government please clarify if Attachment 5 is intended to be provided separately from Volume

3, therefore outside of the designated 30 page count, or is it intended to be fully contained within the Past

Performance Volume?

Answer 8: Attachment 5 is intended to be provided separately from Volume 3, and does not count toward the page limitation.

Question 9: Section B of the RFP states, "The level of effort estimated to be ordered during the term of this contract is 236,700 man-hours of direct labor including authorized subcontract labor, if any, for 5 years with each year estimated at 47,340 man-hours of direct labor. The contractor shall not, under any circumstances, exceed one hundred (100%) percent of the total level of effort specified in this basic contract.” May an offeror propose an alternative level of effort based on its own unique approach as long as the maximum is not exceeded?

Answer 9: No, an offeror shall not propose an alternative level of effort.

Question 10: The table contained in Section L 3.2 of the RFP states "Suggest Page Limit." Should offerors consider the suggested page limits to be maximum or recommended amounts?

Answer 10: Offerors should consider the page limits to be the maximum. Section L is revised to state maximum.

Question 11: Section L 4.6.1 of the RFP states, “The values provided above are for informational purposes only.

The Offeror should proposed costs/prices for the ODC CLINs that it determines reasonable and appropriate.” Will the Government please consider requiring all offerors to propose the Government provided amounts to prevent gaming by offerors who are not fully aware of the material and travel required to perform the services in the performance work statements?

Answer 11: Vendors are to propose the amounts listed in paragraph 4.5.1 for both material and travel. Section L, Part B, Vol 4, 4.5.1 has been revised.

Question 12: Section J and L 4.0 of the RFP references Attachment 7 "Sample Cost Spreadsheet", however, there is also an Attachment 8 Sample Cost Spreadsheet included with the solicitation. Will the Government please confirm that Attachment 8 is a duplicate file and is not intended to be populated by offerors?

Answer 12: There is not an Attachment 8 to the final RFP. Attachment 8 Sample Cost Spreadsheet was the outdated version, which was provided under the draft RFP that was posted to FEDBIZOPPS on 10/09/2014 and 10/14/2014.

The final RFP was posted to FEDBIZOPPS on 10/22/2014 and contains Attachment 7 Sample Cost Spreadsheet

Rev1. All offerors should submit their proposals in response to the final RFP in order to be considered by the

Government as a valid proposal.

Question 13: Will the Government please clarify the labor categories it anticipates occupying the eight spaces at the

Point Mugu facility?

Answer 13: The Government estimated up to 8 spaces for contractor support at Point Mugu. The Government cannot provide detailed information on which labor categories and number of full time equivalents will be in government spaces and the Government cannot match the 8 spaces to specific labor categories/fully time equivalents since all this information is task order specific.

Question 14: Is there any guidance on Organizational Conflict of Interest (OCI) that bidders should consider for this subject solicitation?

Answer 14: OCI are not expected to arise under this contract. See FAR Subpart 9.5 for guidance on OCI.

Question 15: In the level of effort table provided on page 4 of the RFP, there are 1,920 hours provided for the

Logistician labor category. The labor category qualifications table provided on page 13 gives a collective description for Logistician categories I through V. Can the Government please provide the proper labor category level expected for this contract?

Answer 15: For proposal purposes, the contractor shall use Logisitican III.

Question 16: Please confirm that the Proposal Adequacy Checklist should be included as part of Volume 4

(Cost/Price). Please confirm that the table does not count against page count.

Answer 16: Yes, the Proposal Adequacy Checklist should be included as part of Volume 4 (Cost/Price). No, the table does not count against the page count.

Question 17: The Government asks for written consent for all principal subcontractors and critical team members as part of both Volumes I and Volume 3. Can Offerors refer to the letters included in Volume 1 in Volume 3, or should

Offerors include the letters in both places?

Answer 17: Offerors should include the written consent for all principal subcontractors and critical team members in Volumes 1. In Volume 3, vendor can refer back to Volume 1.

Question 18: The Small Business Utilization Strategy requires Offerors to “provide goals, expressed as dollars.”

However, the solicitation states that no cost/price information should appear in the Technical Volume. Please confirm that the technical volume should not include dollar figures for goals in the Small Business Utilization

Strategy or the Small Business Subcontracting Plan.

Answer 18: The technical volume should not include dollar figures for goals in the Small Business Utilization

Strategy or the Small Business Subcontracting Plan. Section L has been revised to move the dollar figures information for Small Business from Part B, Vol 2, Paragraph 2.4 to Vol. 4, Paragraph 4.7.

Question 19: Please confirm that written consent information is excluded from the page count for Volume 3.

Answer 19: Written consent information is excluded from the page count for Volume 3.

Question 20: Section L, 2.0, Volume 2: Technical, states the volume shall not contain any reference to cost or price aspects of the offer. However Section L, 2.4 (2), references SB Subcontracting Plan which typically contains cost information to be included in the Technical volume. Can the Government confirm: (1) The SB subcontracting plan should be a part of the Volume 4, Cost Proposal and not Volume 2, Technical and (2) Only the SB Strategy shall be included in the Volume 2, Technical?

Answer 20: The SB subcontracting plan shall be submitted as part of Volume 4, Cost Proposal, and not Volume 2, technical. The SB utilization strategy shall be included in Volume 2, Technical. Section L has been revised to move the dollar figures information for Small Business from Part B, Vol 2, Paragraph 2.4 to Vol. 4, Paragraph 4.7.

Question 21: Since non-incumbent bidders will have to dedicate more page count to a Transition Plan, will the government consider excluding the Transition Plan from the page count? Can the Transition Plan be an annex to stand alone to facilitate the evaluator’s assessment of Offerors compliance with the technical volume page limitations?

Answer 21: The Transition Plan may be submitted as an annex to the technical volume, and the page count for this annex shall not exceed 5 pages.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L -1 CONTENT OF PROPOSALS (SUPPLIES OR SERVICES)(JUN 2011) (Tailored October 2014)

PART A – GENERAL INSTRUCTIONS

1.0 GENERAL

1.1 The North American Industry Classification System (NAICS) code for this requirement is 541330 which has a small business size standard of $35.5 million.

1.2 This contract will be awarded on a full and open competition basis.

1.3 The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) Cost Plus Fixed Fee

(CPFF)/Cost type contract to a single source as a result of this solicitation or Request for Proposal (RFP). Each offeror shall submit a proposal that clearly and concisely describes and defines the offeror’s response to the requirements of this solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the offeror’s lack of understanding.

Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired.

1.4 Each offeror must submit an offer/proposal and other information in strict accordance with these instructions.

Each offeror’s submission shall be screened by the Contracting Officer or a designee upon receipt to ensure compliance with the instructions contained in the solicitation.

1.5 QUESTIONS: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialist (CS) at helen.xiong@navy.mil. It is requested that each question reference the applicable document, paragraph, and page. Questions answered by the Government will be provided to all potential Offerors via an amendment to the solicitation. It is requested that all questions be received within 5 calendar days of the date this solicitation was posted.

1.6 DISCUSSIONS: Though the Government reserves the right to hold discussions, award may be based upon initial offers. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to hold discussions if necessary.

2.0 PROPOSAL FORMAT

mailto:helen.xiong@navy.mil

2.1 In order to maximize efficiency and minimize the time for proposal evaluation, all offerors shall submit their proposals in accordance with the format and content specified. The electronic proposal shall meet the following format requirements:

8.5 x 11 inch paper size

Single-spaced typed lines

Newspaper column formatting is not permitted

1 inch margins on all sides

Not smaller than a 10 point font

Photographs, pictures, or hyperlinks are not permitted

Files shall be in a Microsoft Office 2003 compatible or PDF format

Tables are permitted

No ZIP files

No fold-out pages

Cost format spreadsheet shall be in Microsoft Excel format with a file name extension of .xls

All file names shall include title of the evaluation factor or subfactor

Not exceed the page limits established herein.

2.2 COST OR PRICING INFORMATION MAY NOT APPEAR ANYWHERE IN THE PROPOSAL

OTHER THAN VOLUME 4. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-

ROM. Each CD-ROM is to be labeled for content and the Offerors name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

2.3 The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the

Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in Offer's proposal.

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume if any, are also specified in the table below; title and table of contents pages do not count towards page limit.

3.2 Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B

Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Volume Number Volume Title Maximum Pages Copies Required

1 EXECUTIVE

SUMMARY

2* 1 Original in CD-ROM/4 Copies in hardcopies

2 TECHNICAL 40** 1 Original in CD-ROM/4

Copies in hardcopies

3 PAST PERFORMANCE 30 1 Original in CD-ROM/4 Copies in hardcopies

4 PRICE/COST 30 1 Original in CD-ROM/4 Copies in hardcopies

Annex # 1 Title as applicable to support Vo1. 1 through 4

As needed 1 Original in CD-ROM/4 Copies in hardcopies (If needed)

*Volume 1, Executive Summary is limited to 2 pages. Cover sheet, signed SF33, and other attachments listed in 1.0

Volume 1 below do not count toward the page limit for this volume.

** Volume 2, Technical - tables, subcontracting plan, and Workforce Qualifications spreadsheet (Attachment 4) do not count toward the total page limit for this volume.

3.3 Each volume shall contain the following information:

- Cover and title page

- Title of proposal and proposal number as applicable

- Offeror's name, address and POC

- RFP number

- Proposal volume/book number

- Copy number

- Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

- Use tabs and dividers

3.4 Title pages, table of contents, list of attachments, section dividers, and attachments are not included in page limits.

3.5 The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators' review of the

Offeror's proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror's CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Section L –

Proposal

Instructions

Government Performance Work

Statement (PWS)

Section M –

Evaluation

Factor Offeror's Proposal Reference

Volume 2

Technical

Example: Para 3.1

Note: This column shall address all paragraphs in Section 3.1 of the Performance Work Statement

Part B, 2.0

Technical

Provide reference to Offeror's Proposal

Volume 2 – Technical. Example: Refer to appropriate page number in Offeror's written proposal

4.0 PROPOSAL SUBMISSION:

4.1 Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP.

4.2 Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

U.S. Postal Service Mailing Address:

Commander

NAWCWD (Code: 254300D)

Attn: Helen Xiong

429 East Bowen Road, Mail Stop 4015

China Lake, CA 93555-6108

Hand carried proposals may be delivered to the address above, attention Kim Matsunaga (Contracting Officer) and/or Helen Xiong (Contract Specialist).

5.0 PROPOSAL PACKAGING:

5.1 The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

5.2 Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information -

See FAR-2.101 and 3.104”.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED

7.0 SOLICITATION CHANGES

7.1 For any changes and additional information provided by the Government for the solicitation please go to www.FedBizOpps.gov. It is recommended that all offerors check weekly to see if there are any amendments posted.

PART B – SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: OFFER LETTER & EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i. A concise abstract of the Offeror's strategy for each of the evaluation criteria contained in the solicitation.

ii. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name

(Indicate Prime, Team

Member or Sub)

Place of

Performance/DUNS # if applicable

Brief Work

Description and/or

Program

Responsibility

% of Total

Proposed Price

iii. Signed SF33 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

iv. Signed Representations, Certifications and Acknowledgements or System for Award Management (SAM) reference.

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v. Affirmation of no Exceptions, Deviations or Waivers being submitted as part of the proposal.

vi. Guarantee the length of proposal validity (for at least 330 days after proposal submission).

vii. Written consent from principal subcontractors and critical team members that will allow the Government to coordinate potential past performance and/or cost/price issues with the Offeror.

viii. Name, address, POC, telephone number, email address of cognizant Defense Contract Audit Agency (DCAA) office for prime and all subcontractors.

ix. Name, address, POC, telephone number, email address of cognizant Defense Contract Management Agency

(DCMA) office for prime and all subcontractors

Identify at a minimum the enclosures being transmitted, proposed subcontractors and team members to be utilized under the contract, the CAGE code, DCMA, DCAA, and DFAS for the prime contractor and all proposed subcontractors and team members, a statement regarding Representations and Certifications being incorporated or attached to offer, acknowledgement of solicitation amendments, and state the length of proposal validity (at least

330 days after proposal submission).

Note: The Government requires that offerors’ proposals include all items listed in the Section B Schedule. The

Government does not intend to make a split award under this solicitation.

2.0 VOLUME 2: TECHNICAL

Note: This volume shall not contain any reference to cost or price aspects of the offer. The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

2.1 Understanding of the Work:

2.1.1 Performance Work Statement (PWS) Approach: Provide a written narrative of the offeror’s understanding of and capability to perform the requirements of the PWS. The narrative shall include, but is not limited to, the elements set forth below:

(i) Provide a detailed description of the approach to accomplish the requirements described in PWS paragraphs 3.1, 3.2, 3.3, and 3.4, include a detailed step-by-step procedure and methodology to accomplish them.

(ii) Identification of potential contract performance risks and proposed risk mitigation strategies.

2.2 Management Plan: The offeror’s management plan shall address the following:

2.2.1 Overall Management Approach: Offerors shall address in sufficient detail the following:

(i) Adequacy of management and resources to support the technical requirements of the solicitation and ability to function as a viable and productive partner with the Government.

(ii) Proposed management roles of the offeror’s proposed workforce for this contract.

(iii) Proposed lines of responsibility, authority, and communication through which the tasks will be managed.

(iv) Processes for managing the contract from start to finish, including the role of the offeror’s contract manager in product/process quality and how these functions are accommodated in the acquisition and overhead structures.

(v) Plan for early identification and resolution of problems.

(vi) Identification of potential performance risks and proposed risk mitigation strategies.

(vii) As indicated in the DD254, indicate your facility clearance level.

2.2.2 Usage of Teaming, Personnel, and Subcontractors: Offerors shall present in sufficient detail the following:

(i) Subcontract Management Plan. Prime Contractor shall detail how the subcontractors will be managed to ensure cohesive integration into the overall management approach,

(ii) Description of the integration of the teaming partners into the overall management approach and how the offeror will leverage their strengths to increase value to the customer through technical leadership, quality assurance, and process improvement

(iii) How and why selected subcontractor(s) were chosen, which knowledge and skills the offeror will be acquiring through each subcontract, the level of subcontract effort expected;

(iv) How the offeror will manage the performance of work and;

(v) What percentage of the total proposed contract value represents subcontract awards to small business concerns.

2.2.3 Qualification/Recruitment/Retention: Offerors shall present in sufficient detail the following:

(i) Qualification/recruitment/retention procedures that would provide a workforce with the required skills of highly trained and motivated personnel. Include how offeror intends to attract and retain a quality workforce, processes in place to achieve upgrading of skills of technical personnel, as well as recruiting and retention processes and procedures to be implemented under and utilized throughout the entire term of the contract.

(ii) Description of its process for qualifying personnel to perform PWS tasks. Describe methods to be utilized to provide a fully qualified initial workforce, replace employees lost through attrition during the term of performance and the methods used to recruit additional qualified personnel to handle a diversified workload.

Include a plan that demonstrates the proposed approach to providing the personnel labor categories depicted in the

PWS paragraph 4.0, at the start of the contract, that meet the education, experience and specialized qualifications.

(iii) Explanation of approaches for maintaining technical competence to perform the tasks in the PWS.

(iv) Employee retention plan.

(v) Employee benefit package. Explanation of the offeror’s policy for determining the rate of pay, benefits, and vesting for incumbent personnel.

(vi) Description of how incumbent workforce will be handled. Indicate if the offeror intends to hire the incumbent personnel and what percentage of the incumbent personnel they intend to hire.

2.2.4 Transition Plan: The tasks under this solicitation are mission essential to the Government and must be continued without interruption. The offeror is required to submit a written narrative delineating a transition plan based on a 30-day period after award that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the offeror:

(i) Work Turnover. The offeror shall provide a plan of action to effectively transfer tasked work that is in process at the expiration of the current contract from the incumbent to the successful offeror.

(ii) Quality Assurance. The offeror shall provide a plan of action to ensure continuation of quality review processes during the transition period from the incumbent to the successful offeror.

(iii) Training. The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.

(iv) Risk Mitigation Strategies. The offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period.

(v) Security Requirements to include Operational Security (OPSEC), facility clearances and base access.

The offeror shall provide a plan to implement the required security clearances, Common Access Card (CAC), and physical access requirements of the contract (Section C, paragraph 4.1.4) within the 30 days following contract award so that service is not interrupted.

(vi) Data and property Transfer. The offeror shall provide a plan of action for the efficient inventory and transfer of program data and Government Furnished Property (GFP)/Government Furnished Equipment (GFE) from the incumbent to the successful offeror. A current inventory list of GFP/GFE is provided as Attachment 2.

2.3 Workforce: Based on the inclusion of FAR clause 52.222-17 (Nondisplacement of Qualified Workers), the offeror shall provide their plan for (1) hiring the incumbent workforce for the labor categories during the transition period and (2) filling those positions should any of the incumbent personnel decline to work for the offeror in support of this successor contract.

The offeror shall provide the following information:

2.3.1 Workforce Qualifications. For each NAVAIR standard labor category identified in the Section C

Performance Work Statement (PWS) Section 4.0, the offeror shall define and specify the minimum qualifications/experience elements which will be used by the contractor as a basis for assigning personnel for work under the contract. The offeror shall submit labor category titles, functional responsibilities, and labor qualifications for all labor categories proposed under the prospective contract and that meet the minimum qualifications stated in

Section C Statement of Work. The labor category titles used by the offeror shall be consistent throughout the proposal. The Offeror shall complete the attached Workforce Qualifications spreadsheet (Attachment 4) for their proposed/planned workforce. Subcontractors and team members shall provide this information within the prime contractor’s proposal.

The offeror must have the personnel, organization, and administrative control necessary to ensure that the services performed meet all requirements of this contract. The work history of each offeror’s employees shall contain experience directly related to the tasks and functions to be assigned. The Government reserves the right to determine if a given work history contains the necessary and sufficiently detailed related experience to reasonably ensure the offeror’s ability for effective and efficient performance.

2.4 Small Business

2.4.1 Small Business Utilization Strategy. All Offerors (Large and Small Businesses) shall address their strategies for utilizing SB Concerns in the performance of this contract, whether as a JV, teaming arrangement or subcontractor. SB Offerors may meet this requirement using work they perform themselves. For purposes of this solicitation, the term SB Concern shall also include Small Disadvantaged Business, Women-Owned SB, HUBZone

SB, Veteran-Owned SB, and Service-Disabled Veteran-Owned SB. Each subcategory of SB shall be addressed. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

a. Describe its approach to identifying SB Concerns;

b. Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB

Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB

Concern's CAGE Code, or if the SB Concern is not registered in the System for Award Management

(SAM), as a minimum provide evidence of self-certification as a SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern;

c. Identify what processes have been implemented to correct past inabilities to meet proposed goals and any validated improvements;

d. Provide goals, expressed as dollars and precentages of total contract values and percentages of total subcontract values for SB Concern and each subcategory of SB. Goals of suibcontractors must be listed separately;

e. Describe its specific efforts to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to sponsoring program specific outreach events and industry conferences, establishing Mentor-Protege relationships and market research using websites such as the NAVAIR Officer of Small Business Programs website http://www.navair.navy.mil/osbp to locate small business concerns;

f. Demonstrate (Large Business only) that its SB Utilization Strategy is consistent with its SB Subcontracting

Plan. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test Program specified in

DFAR 219.7, the Offeror shall describe how SB participation on this contract will contribute to its overall

Comprehensive Subcontracting Plan goals.

(2) SB Subcontracting Plan: The Large Business Offeror shall provide its SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7, unless there is an already approved comprehensive SB Plan. The

Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the PCO prior to contract award.

See FAR 19.702(a)(1) Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror's Subcontracting Plan will be incorporated into the resultant contract.

3.0 VOLUME 3: PAST PERFORMANCE

3.1 General

3.1.1 The Offeror shall identify on the Past Performance Matrix (Attachment 5) any contracts performed within five years of the RFP release date which contains efforts similar to those required by this solicitation (e.g., tasks, contract type, location, contract dollar value, etc.) for itself, primary subcontractors, and critical team members. A primary subcontractor is defined as any subcontractor who is providing at least 20% of the total labor cost proposed.

Commercial contracts may be included. A critical team member is defined as a subcontractor providing less than

20% of the labor cost proposed who is deemed essential to the successful performance of the requirement by the offeror. Include only those contracts that are within five years of the RFP release date. When possible, these contracts should include at least five contracts for the prime contractor, and at least two contracts for each primary subcontractor and critical team member.

3.1.2 For each contract identified, provide a brief description of performance in delivering quality service in each of the areas identified below. Include in these descriptions any information that demonstrates the level of performance obtained; where available, provide quantifiable measures/trends to demonstrate past and current performance. For each past performance problem identified, describe the status of the demonstrated systemic improvement efforts and, where applicable, demonstrate the impact that the demonstrated systemic improvement effort had on resolving the problem such that it would not reoccur.

3.1.2.1 Technical Performance: meeting technical requirements (e.g., performing analysis, design, testing, etc.);

3.1.2.2 Schedule Performance: meeting schedule requirements (e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc.);

3.1.2.3 Cost Performance: controlling contract cost (e.g., within the budget, actual vs. contract cost, and cost metrics);

3.1.2.4 Management Performance: managing the contracted effort (e.g., cooperation with customer, subcontract management).

3.1.3 If a past performance problem has been identified, describe the status of the improvement efforts and, where applicable, describe the impact that the improvement effort had on resolving the problem so that it would not reoccur.

3.1.4 The Government will use the Past Performance Information Reporting System (PPIRS) to obtain information used to evaluate Past Performance. For contracts that are in the CPARS and the assessment reports are not more than 12 months old, the contractor shall provide a copy of the most recent Contractor Performance Assessment

Report. For all contracts identified which do not have CPARS Reports or for which the CPARS reports are more than 12 months old, the Offeror will forward a copy of the Past Performance Questionnaire (Attachment 6) to that contract customer’s PCO, Administrative Contracting Officer, and Program Manager. All questionnaires shall be forwarded as soon as possible so that responses can be received by the Government concurrently with the

Government’s receipt of the Offeror’s Past Performance information submitted as per PART A paragraphs 4.1 and

4.2. This submittal information is provided at the top of the questionnaires to facilitate the Offeror’s effort in meeting these instructions. The Offeror shall not conduct follow-up actions with regard to this questionnaire. The

Government may send any other questionnaires as necessary.

3.1.5 The Offeror shall provide written consent from their principal subcontractors and critical team members that will allow the Government to coordinate their Past Performance issue(s) with the Offeror. If the Offeror does not submit such written consent, then the Government will address any past performance issues directly with the principal subcontractor or critical team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractors and critical team members that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with whom the

Government may coordinate these issues and obtain any responses as needed.

3.1.6 The Government may use information other than that provided by the Offeror in their proposals to evaluate past performance. The Government may use past performance information obtained from sources other than those identified by the offeror. It is incumbent upon the offeror to explain the relevance of the data provided. The

Government does not assume the duty to search for data to cure the problems it finds in the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

3.1.7 If the offeror does not have any past performance, it shall provide an affirmative statement stating it has no past performance. This statement shall be provided in the submittal under Volume 3 Past Performance.

4.0 VOLUME 4: PRICE/COST PROPOSAL

4.1 This Volume shall contain the information requested below and shall include a copy of Section B with the

Contract Line Item (CLIN) unit prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. All cost and/or pricing information shall be provided separately in one digital data copy in MS Office 2003 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

Offerors shall submit their cost proposal utilizing the Sample Cost Spreadsheet (Attachment 7).

4.1.1 Regardless of the type of CLINs (e.g., CPFF or cost only) under the solicitation, offeror shall fully disclose the buildup of cost of each CLIN.

4.1.2 When completing Attachment 7, the offeror, (e.g., prime vendor) shall not utilize any fully burdened hourly rates when pricing the labor of its employees. Instructions for filling out the spreadsheet are included in the spreadsheet.

4.1.3 If a subcontractor of the offeror utilizes fully burdened rates in its proposal to the prime, the subcontractor shall provide its own Attachment 7 delineating the buildup of those rates to the Government.

4.2 In preparing the cost proposal, the offeror shall ensure the submittal is easy to understand and includes the following:

4.2.1 Provide a narrative that addresses any assumptions made during the preparation of the cost proposal and discuss the basis for the cost elements listed below:

4.2.1.1 Labor hours per labor category

4.2.1.2 Direct labor rates by category. The offeror is required to submit labor rates for proposed categories. If composite or category averages are proposed, provide a breakdown of how rates are developed. If necessary provide a narrative to describe derivation of labor rates, use of uncompensated overtime, pools to which indirect rates are applied, historical /provisional billing rates for indirect rates for the last 3 years and description.

4.2.1.3 Escalation on labor

4.2.1.4 Indirect rates and costs (i.e. Overhead, Fringe Benefits, General & Administrative (G&A), etc.)

4.2.1.5 Information needed to explain the offeror’s estimating practices

4.2.1.6 Profit/Fee: Identify profit/fee rate and total amounts proposed and identify the various cost elements bases to which the profit/fee is being applied. Fee rates, as applicable in Section B, must be clearly distinguishable.

Profit/Fee shall not be applied to ODCs.

4.2.1.7 Other Direct Costs (ODCs) by specific cost element (i.e. Travel, Material). Reimbursement for Travel will be in accordance with the Federal Travel Regulation (FTR). The Government's estimate for travel and materials are direct cost and does not include any burdens. If the offeror uses burdens on ODC’s, increase the Government estimated amount by applying burdens and provide rates and bases. See paragraph 4.6 below for Government estimate.

4.2.1.8 When the offeror elects to claim Cost of Money (COM) as an allowable cost, the offeror must submit a

DD1861 and show the calculations of the proposed amount.

4.2.1.9 Professional employee compensation plan in accordance with FAR Clause 52.222-46.

4.3 Cost Information:

4.3.1 Reasonableness and Consistency between the Technical and Price/Cost Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINS, SubCLINs, the PWS, proposed effort, proposed manning levels, and the prices/costs.

Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price/Cost

Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and price/cost, as well as any appearance of unbalanced pricing, in the proposal.

4.3.2 Provide the same information on subcontractors as required for the prime contractor. The proposed subcontractors are required to submit their cost proposal under their prime contractor. If the subcontractor does not wish the prime to see their unburdened rates, the subcontractor may submit this version directly to the Contract

Specialist by the proposal due date. The cost proposal shall be unprotected and unlocked, with formula intact to show mathematical operations. The prime contractor must justify the reasonableness of each subcontractor’s cost, if applicable. A discussion for the basis of this determination is required for each proposed subcontractor.

4.3.3 The offeror shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows. A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The offeror and proposed subcontractors shall provide the most current DCAA Provisional

Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate

Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct. If any of the rates utilized by the offeror or any subcontractors differ from the

DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an offeror or its subcontractors, the offeror must submit a detailed justification of the proposed direct and indirect rates. The offeror shall also provide documentation verifying that it has a DCAA-approved Cost Accounting System or state that its Cost Accounting System has not been approved by DCAA.

Prime contractors and all subcontractors shall provide the last three (3) years of actual indirect information. The proposed subcontractors are required to submit their DCAA information and payroll verification either under their prime contractor or separately as described in paragraph 4.3.3 above. The Government may review perspective offeror’s labor category to the average labor rate from industry.

4.3.4 If the contractor requires the use of consultants in its proposal, the consultant cost shall be captured under the appropriate labor CLIN and not the ODCs CLIN.