2.04k_Exhibit_B_Deliverables.pdf
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- N6883626R0001
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This document is an Exhibit B Deliverables section from a federal contract for food service operations, detailing five specific items of required contractor deliverables for Navy food service management. The first three items focus on financial and meal accountability documentation, including daily and monthly forms such as NAVSUP Forms 1291, 1292, 1359, and various supporting financial records that must be generated, signed, and submitted to the Contracting Officer's Representative (COR)/Food Service Officer (FSO) within specified timeframes, typically 1-5 calendar days after the end of each accounting period.
The final two items address operational requirements: sanitation inspections and a contingency plan. Sanitation inspections will be conducted randomly by installation medical authority representatives to ensure compliance with TriService P-5010 standards, with any deficiencies requiring immediate correction. The contractor must also develop a contingency plan to feed additional personnel during a surge, with the plan to be provided to the Contracting Officer (KO), COR, and Assistant COR within 24 hours after receiving a surge notice, capable of supporting additional personnel for up to four weeks.
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EXHIBIT B
DELIVERABLES
ITEM (1): MEAL ACCOUNTABILITY FORMS – NAVSUP 1291 & 1292
PURPOSE: Daily NAVSUP 1291 Meal Signature Records and NAVSUP 1292 Recapitulations document head counts, and meal tallies required by NAVSUP P-486 support monthly financial returns.
6.1.1.43 Meal Accountability Forms (NAVSUP Forms 1291 & 1292): The contractor shall prepare NAVSUP Form 1291 for every serving period and a daily NAVSUP Form 1292 in accordance with NAVSUP P-486. Scanned copies of all signed 1291s and the daily 1292 shall be transmitted to the COR/FSO no later than 1000 on the next business day. A consolidated PDF of the signed daily 1292s, plus the audited monthly 1292, shall be submitted to the COR/FSO not later than the 3rd calendar day of the following month.
ITEM (2): GENERAL MESS SUMMARY DOCUMENT – NAVSUP 1359
PURPOSE: Provides the monthly financial return summarizing subsistence issues, cash collections, and meals served as mandated by NAVSUP P-486, and supports FIAR compliance.
6.1.1.44 General Mess Summary Document (NAVSUP Form 1359): The contractor shall close each accounting period in FSM, generate and sign NAVSUP Form 1359, and submit to the COR/FSO within five (5) calendar days after the end of the accounting month, per NAVSUP P-486.
ITEM (3): MONTHLY FINANCIAL-RETURN SUPPORTING DOCUMENTS
PURPOSE: The monthly return provides Navy leadership and audit authorities with a complete, certified summary of the general mess’s subsistence receipts, issues, cash collections, and meals served for the accounting period. It formally closes the month’s financial records, reconciles inventory and cash on hand, establishes the cost-per-meal metric, and supplies the auditable source data required for FIAR compliance and budget analysis, in accordance with NAVSUP P-486.
6.1.1.45 Monthly Financial-Return Supporting Documents. The contractor shall generate the following records in Food Service Management (FSM), assemble them as the supporting document package for the General Mess Summary Document (NAVSUP Form 1359), and submit them to the COR/FSO no later than five (5) calendar days after the end of each accounting month, for signatures in accordance with NAVSUP P-486.
a. Record of Receipts and Expenditures (NAVSUP Form 367) – auto-generated after all receipt and expenditure documents are posted; validate close-out entries (NAVSUP P486).
b. General Mess Control Record (NAVSUP Form 338) – ensure month-end food-cost and over/under-issue figures are complete before submission (NAVSUP P486).
c. Stores Consumed (NAVSUP Form 1059) – extend summary of issues, sign and date prior to package release (NAVSUP P486).
d. Cash Meal Payment Book (DD Form 1544) – include all completed sheets for the month, audited and signed by the FSO, with overage/shortage remarks as required (NAVSUP P486).
e. Requisition Log (NAVSUP Form 1336) – provide the month’s log with receipt values posted per (NAVSUP P486).
f. Expenditure Log (NAVSUP Form 1334) – include the month’s loss-without-survey entries that feed Form 367 (NAVSUP P486).
g. Requisition & Invoice/Shipping Document (DD Form 1149) – attach all “receipts with/without charge” and transfer documents cited in (NAVSUP P486).
h. Cash Collection Voucher (DD Form 1131) – include every voucher supporting deposits made during the month, matched to NAVCOMPT 470 entries (NAVSUP P486).
i. Cash Receipt Book (NAVCOMPT Form 470) – furnish the month’s pages showing serial numbers and deposit references audited per (NAVSUP P486).
ITEM (4): SANITATION INSPECTION
7.3.4 Sanitation Inspections. In addition to inspections of Contractor performance by the FSO/ COR, installation medical authority representatives will randomly inspect food service operations for compliance with sanitation standards of TriService P-5010. Both FSO/COR and medical services personnel will document (in writing) any Contractor discrepancies causing unacceptable performance on the Food Operation Inspection Report (DD FORM 2973). Sanitary deficiencies shall be corrected immediately upon notification.
ITEM (5): CONTINGENCY PLAN
5.12.1 Contingency Plan. Develop a contingency plan in accordance with 1.6.1 to feed additional personnel during a surge for up to four weeks. The contingency plan shall be provided to the KO, COR, and ACOR within 24 hours after surge notice.
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