N6852026Q1024 QA 22 May 2026.pdf

N6852026Q1024 Questions & Answers

# Questions Answers 1 What are the size measurements to determine Small Medium and Large, since those are subjective measurements

The terms Small, Medium, and Large refer to standard industry cylinder sizes. The

Government does not have specific measurements for each cylinder.

Photographs are provided with this update for visual reference.

2 Does the facility have any pictures of the cylinders. Photographs are provided with this update.

3 The Sus. (Suspected) cylinders on the list, why does the facility suspect them to be that HM?

The cylinders are categorized as

"Suspected" (Sus.) due to illegible, missing, or damaged labels. The Government does not possess the means to identify the contents, and therefore they are listed with a suspected material type.

4 Is the quoting bidder to assume that all cylinders are in

“Shippable” condition by USDOT standards?

No, offerors should factor any necessary preparation, packaging, or overpacking into their proposal. The photographs provided are in lieu of a site visit to assist in assessing the current condition of the cylinders.

5 The Unk (unknown) cylinders 143 each on the list, those will need a lot more examination and potential testing. How does the Govt. expect a vendor to provide pricing on these since they could be anything including PIH ZA items.

Offerors must propose a fixed unit price for the test and complete disposal of each cylinder type, including the unknowns.

Offerors may include separate pricing for the testing and identification of the unknown cylinders

6 Is there a site visit scheduled for this requirement. Since

Cylinders cannot be taken lightly or just quoted without inspection, by a reasonable company.

No site visit will be offered or scheduled for this requirement. The photographs provided are in lieu of a site visit.

7 What is the timeframe for removal after award? The current anticipated period of performance is 15 May 2026 through 30

September 2026. Offerors are required to submit a projected timeline in accordance with the Addendum to 52.212-1, Instructions to Offerors – Commercial

Products and Commercial Services.

8 Is it possible to arrange a site visit for our team to assess the cylinders in person? This would help us confirm the scope, especially the unknown items.

No site visit will be offered or scheduled for this requirement. The photographs provided are in lieu of a site visit.

9 If a site visit isn’t feasible, could you provide any additional information or records about the unknown cylinders—such as prior labels, storage conditions, or safety notes—that would help us plan safe handling?

The photographs provided represent the most current visual information available and are provided in lieu of a site visit.

10 Given that a portion of the cylinders are identified as unknown contents requiring field testing prior to disposal, we would like to confirm the preferred pricing approach for these items.

Would the Government prefer that offerors:

• Include a unit price per unknown cylinder, or

• Provide an allowance / estimated value for unknown materials subject to adjustment after award?

Offerors must propose a fixed unit price for the testing and complete disposal of each unknown cylinders.

The Government is not seeking proposals with an allowance or cost-reimbursable line items.

11 Could you please advise if the containers are owned by the final end customer or by a gas company, as this will significantly impact disposal?

The Government is unable to determine the ownership of the cylinders. Any identifying marks, labels, or engravings that would indicate ownership are either too worn, degraded, or missing.

12 We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

There is no incumbent, this is a new requirement.

13 Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

There is no incumbent, this is a new requirement.

29 April 2026 Update Below

14 Why was there not a site visit? A site visit has been scheduled for 14 May

2026.

15 Is there recourse for providing a change order for the gas disposal cost of the unknown cylinder AFTER sampling and identification?

Offerors must propose a fixed unit price for

No change orders will be issued to account for disposal cost of unknown cylinders after sampling and identification.

16 Does the government want a FFP listed as well as a menu price for each gas by cylinder size?

The Government requires a total firm fixed price for the entire requirement.

unknown cylinders.

17 Will a unilateral modification be allowed to account for changes in cost after cylinder inspection and profiling?

Offerors must propose a fixed unit price for

No modifications will be issued to account for changes in cost after cylinder inspection and profiling.

18 Is the below chart the one that they used? The Government did not use this specific chart. The terms Small, Medium, and Large refer to standard industry cylinder sizes. The

Government does not have specific measurements for each cylinder.

Offerors may use the photographs and scheduled site visit to inform their proposal.

The scheduled site visit is being held for all offerors to visually inspect the requirement.

19 Can you please confirm the number (of unknowns cylinders) is accurate?

The information on the number of cylinders in the solicitation is the most current.

Offerors may use the photographs and scheduled site visit to inform their proposal.

The scheduled site visit is being held for all offerors to visually inspect the requirement.

22 May 2026 Update – Post Site Visit

20 20a. Is FRCSE going to leave the cylinders in the steel racks for transport?

20b. Can the contractor keep the cylinder racks?

20c. Cylinder racks removal with the cylinders, Please confirm that the racks currently containing the cylinders will be taken as part of the project.

The steel racks are Government property and will be retained by the Government.

The Contractor is responsible for the labor and equipment required to unload the cylinders from the racks and load them for transport.

21 21a. Can FRCSE provide a portable loading ramp to load the cylinders into the truck?

21c. Loading ramp usage, is there a loading ramp, or a loading dock. During the site visit it was identified and stated could be used.

In accordance with SOW paragraph 3.1, The

Contractor shall provide all labor, supervision, transportation, vehicles, supplies, test equipment, materials, and tools required to perform work under this contract.

22 22a. Do unknown cylinders require sampling if they can be identified by markings or valve types on site?

22b. Do all unknown cylinders require analytical testing and do the results need to be provided to the Navy?

22c. Is visual inspection acceptable in lieu of analytical testing for potential unknown cylinder?

In accordance with SOW paragraph 3.5, Analytical testing is the Government’s preferred method. The Contractor may make a determination using “Generator

Knowledge” if the contents can be definitively identified through physical characteristics and the Contractor’s expertise.

23 23a. Can the cylinders that meet recycling requirements be recycled instead of treated as hazardous waste for disposal?

Yes. In accordance with SOW paragraph

3.6.1, if the cylinder contents or the physical cylinder itself are designated for recycling

23b. Can the cylinders be managed for recycling where applicable vs disposal?

or reclamation, the Contractor shall transport the materials to a certified reclamation facility and provide full tracking documentation to the Government.

24 24a. Will FRCSE provide valve caps for the cylinders with missing caps?

24b. Cylinder caps missing who is to supply the contractor or the government.

In accordance with SOW paragraph 3.1, The

Contractor shall provide all labor, supervision, transportation, vehicles, supplies, test equipment, materials, and tools required to perform work under this contract.

25 25a. Can the generator mark the unknown cylinders to help identify the ones that require sampling?

25b. Will the Navy identify which cylinders are to be managed as unknown as well as identify (mark and label) the known cylinders?

No, in accordance with SOW paragraphs 3.2 and 3.5, the Contractor is responsible for performing the initial assessment and the final characterization and identification of all cylinders.

26 Can you process cylinders onsite or do they need to be shipped off site for processing?

Cylinder processing must be off-site.

27 Can you provide Detailed pictures of all unknown cylinders including the valves and markings?

The photographs currently posted to the solicitation are the only ones available.

28 Loading hours clarification, we want to ensure that the hours of operation for loading are defined.

Standard working hours normally consist of an 8-1/2 hour period between 6 a.m. and

2:30 p.m., Monday through Friday

(Eastern Time), excluding federal holidays.

See Enclosure (1) - FRCSE Work

Restrictions

29 29a. Project work, after award, need to have a service truck parked next to the cylinders is this a problem?

29b. We would need to have a pick up truck that be utilized for project tasks inside the fence of the base, prior to the actual loading, is that an issue?

Yes, a service truck may be staged in the work area, subject to approval from and coordination with FRCSE and NAS

Jacksonville Security.

See Enclosure (1) - FRCSE Work

Restrictions

30 The two each red/orange cylinders inside the cage on the floor with 2in brass valves (asked for a picture) these are not unknown these fire suppression.

These are not unknown cylinders and are not on the inventory.

The referenced fire suppressant cylinders in this question are not included in this effort.

31 Sampling requirement clarification, during the site visit it was stated sampling could be conducted offsite, also is sampling

100% required.

In accordance with SOW paragraph 3.5, sampling is only required for cylinders that are classified as "unknown" and cannot be positively identified using Generator

Knowledge. This characterization must be performed on-site to the extent necessary to ensure all cylinders are properly identified, labeled, and manifested for transport in accordance with DOT regulations. Final processing and disposal of the cylinders shall occur offsite.