N6852022R0029 Amendment 0001 MRO_L.docx

N6852022R0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Dec-2022 12:00 AM to 05-Dec-2022 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION TO BIDDERS

PART A GENERAL INSTRUCTIONS

1. GENERAL

Offerors are required to submit sufficient information concerning all evaluation factors to enable Government personnel to fully assess the capabilities of the Offeror to perform all requirements. The proposal must be sufficient in detail and scope to enable evaluation and provide the evaluators a clear understanding of the Offeror’s approach, expertise, and capability as required by the solicitation. Proposals must demonstrate that the Offeror has a thorough understanding of all requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet all requirements. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the Government may incorporate any part of the Offeror’s proposal deemed beneficial to the Government, into the final contract, with discussions. Cost information, (e.g., dollar values and/or hourly rates) shall appear only in Volume 3 (Cost), and Volume 4 (Contract Administration). Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the Government to evaluate its proposal. Unsubstantiated statements that the prospective Offeror understands, can or will comply with the specifications, or paraphrasing the requirements or parts thereof are considered inadequate and may render a rating of unacceptable.

The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. There is no need to repeat information in more than one volume. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Throughout these instructions, “Offeror” is defined as the prime contractor with its CAGE code identified in Block 15A on Standard Form (SF) 33, Solicitation, Offer, and Award. “Principal Subcontractors” are defined as a subcontractor who provides at least 20% of the proposed total cost for the contract. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this or a past solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a Joint Venture. The term “entity” is used to mean any or all of the following: prime contractor, principal subcontractor, JV, JV team members, and corporate parent, division, subsidiary, or affiliate (e.g., any contractor with a different CAGE Code/UEI than the Offeror). The following entities are defined as principal entities: (a) the prime contractor; (b) principal subcontractors, and (c) JV Team Members. Offerors are advised that in order to demonstrate work commitment, each entity must be identified in Volume 3 Cost and associated with a commensurate dollar value.

2. PROPOSAL FORMAT AND SUBMISSION

2.1 Proposal Format

Proposals should be formatted using a Times New Roman 12 pt. normal font (no reduction permitted), single-spaced. If Government attachments have a different format/font, the Offeror may use the format/font in the attachment as provided. All pages should be numbered with volume and page numbers. If the Offeror uses graphs to convey information, the graphs must show enough detail to easily discern the information described. Graphs and tables should be presented in no smaller than a 10 pt. font. Graphs should contain a grid, which allows values to be read directly from the graph to the same detail that a 10 x 10 to the ½-inch grid provides. Graphic resolution should be consistent with the purpose of the data presented. Text utilized in charts, figures, and graphics should also be no smaller than a 10 pt. font and may use a font type selected by the Offeror.

2.1.1 Operating System and Applications

The proposals will be accessed utilizing the Microsoft Windows 10 Operating System. Proposal information shall be submitted using the following applications: Microsoft Word 2016, Microsoft Excel 2016, Microsoft PowerPoint 2016, however, letters and other signed documents shall be provided as a fully searchable Portable Document Format (.pdf) file. Use of other application software for submission of proposals is prohibited except where specific instructions for non-.pdf or Office 2016 applications are provided.

2.1.2 Hyperlinks

Offerors may use hyperlinks within and among proposal volumes. However, there shall be no links from volumes that do not contain cost/price information to volumes that do contain cost/price information.

2.1.3 Virus Free Electronic Submission

Offerors are responsible for ensuring that its electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) has been or will be checked for viruses and certify that its files are/will be virus free. The Offeror should specify the software, version, and virus definition used/that will be used to check the data.

2.1.4 Multimedia

The Offeror should not embed sound or video (e.g., MPEG) files, or images in searchable PDF documents within the proposal submission. Government sourced documents may be excluded from being searchable.

2.1.5 Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

a. Simplify the color palette used in creating figures and minimize the use of color print or graphics to the maximum extent possible;

b. Minimize size of graphics files; and

c. Avoid scanned images.

2.1.6 File Naming Conventions

Valid extensions for files using their associated applications are listed below in Table G-1 (file Extensions):

Table G-1 File Extensions

The Offeror shall follow the basic structure of the file naming convention in Table G-2 (Offeror Electronic File Naming Convention) for electronic file submissions (e.g., proposal volumes, attachments, appendices), where "#" represents the sequential numbering of files. Offeror’s shall keep the file name as short as possible (i.e., under 40 characters) so that the files are accessible on Government share drives. Files with longer names may become corrupt or inaccessible.

The Offeror should provide one folder for each volume or annex, containing all electronic files requested within the volume or annex. Please submit each volume, or annex as one file if possible. Offerors should not provide each section/paragraph as separate files.

Table G-2 Offeror Electronic File Naming Convention

Table ES-1 Offeror Summary

Vol 1 ES Tables.xlsx and Vol 1 ES Tables .pdf

Annexes

2.2 Electronic Submission of Proposal

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and install proposals onto the electronic evaluation system, and will ensure that the proposals received are suitable for reading electronically.

2.2.1 Solicitation SUBMISSION INSTRUCTIONS

Clearly mark all submissions with the Solicitation number. Submit all proposal information via the PIEE site to the PCO/CS listed below:

Procurement Contracting Officer (PCO):

Tiffany Crayle Patuxent River, MD 20670 tiffany.l.crayle.civ@us.navy.mil

Contract Specialist (CS):

Sam Stellwagon Patuxent River, MD 20670 Samuel.d.stellwagon.civ@us.navy.mil

2.2.1.1 All proposals must be submitted electronically through https://piee.eb.mil

2.2.1.2 All volumes of the proposal shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. No other submissions, such as mail, hand-carried, proprietary, or other electronic system (e.g., DOD SAFE) will be evaluated. In the event of a PIEE system outage preventing the offeror from submitting a timely proposal, see paragraph 2.2.1.3 below. All proposals received after the exact time specified for receipt shall be treated as late submissions. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to confirm receipt of proposals and all electronic communications, if desired. Screen shots of the submission may also be taken to validate a submission was accepted in the PIEE system.

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

Offerors are hereby notified that the Government will not reimburse for any costs incurred for Solicitation preparation, to include pre-award site visits, pre-solicitation conferences, and pre-proposal conferences.

2.2.1.3 In the event of a PIEE System outage within 24 hours of the proposal due date that prevents the offeror from submitting a timely proposal, the Contractor shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing via email. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the Contracting Officer to submit the proposal via an alternate method described in paragraph 2.2.1.4 below. The Contractor shall have 24 hours to provide their proposal upon contracting officer approval. In the event the Contractor does not provide notification to the contracting officer until after the closing date and time, the contracting officer will follow the procedures identified in the Federal Acquisition Regulation (FAR) 15.208.

2.2.1.4 The following alternate method shall be utilized:

Contractor Proposals Submitted via email to tiffany.l.crayle.civ@us.navy.mil and Samuel.d.stellwagon.civ@us.navy.mil. The email shall include all proposal volumes including the digitally signed document(s) submitted as part of the Cost/Price Volume. Also, the email shall be marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

2.3 SOLICITATION QUESTIONS

Questions regarding this solicitation shall be submitted via email to Samuel.d.stellwagon.civ@us.navy.mil and tiffany.l.crayle.civ@us.navy.mil. Each question or comment should reference the applicable document, page number, and paragraph number. Do not include any proprietary information in your question, because the Government will provide the question and answer to all potential offerors. All questions must be submitted for the solicitation no later than 12:00pm on the 14th calendar day after the date that the solicitation is issued. The Government is under no obligation to try to answer questions received after that date, but may answer the question if time permits.

3. PROPOSAL CONTENT AND VOLUMES

The Offeror must present its proposal information in a manner that facilitates a one for one comparison between the information presented and Section L proposal instructions. Proposal information must be structured such that its paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the Offeror may add lower tier sub paragraphs.

Each volume and annex of the proposal shall be submitted as original electronic copies as specified in Table G-3 (Proposal Structure). The Offeror shall submit all electronic copies of the proposal to the address provided in Section 4.0 (Submission and Packaging). The title and table of contents pages are not included in the suggested page count.

Information submitted as an Annex to a particular proposal volume could include manuals, specifications, plans, procedures, and company policies, as well as other information requested in “Part B Specific Instructions” do not count towards the suggested page count.

Cost information, (e.g., dollar values and/or hourly rates) shall not be included in any volume other than Volume 3 Cost/Price and Volume 4 Contract Administration.

Table G-3 Proposal Structure

Table G-4 lists the attachments provided to the Offeror within Section L.

Table G-4 Section L List of Attachments

4. PROPOSAL SUBMISSION AND PACKAGING

All Proposals shall be UNCLASSIFIED.

4.1 PROPOSAL SUBMISSION

The submission date for all Volumes of the proposal shall be no later than the date and time specified in Block 9 of Standard Form 33 (Solicitation, Offer and Award) of the solicitation.

5. CHANGES TO SOLICITATION

For any changes and additional information to the solicitation, please go to website: https://piee.mil and/or https://sam.gov/

Search the database for the solicitation number N6852022R0029.

PART B SPECIFIC INSTRUCTIONS

1. VOLUME 1 – EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to cost aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Attachment L-1 Executive Summary Tables (ES-1 (Offeror Summary))

The purpose of the Executive Summary is to provide the Government with an overview of the Offeror’s entire proposal, excluding cost. The Executive Summary volume should be divided into the sections outlined below:

a. Offeror Summary Table

(1) The Offeror shall complete Table ES-1 (Offeror Summary), provided in Attachment L-1 (Executive Summary Tables), according to the instructions within the attachment, and submit it within this section and as a separate electronic file. This table summarizes the Offeror and its entities’ proposed type and level of work, indicating a commitment to that effort during contract performance. Offerors are advised that in order to demonstrate work commitment, each entity identified in Table ES-1 (Offeror Summary) must be identified in Volume 3 (Cost/Price) and associated with a dollar value commensurate with the Percent of Total Proposed Cost identified in Table ES-1 (Offeror Summary). Therefore, this table must be a reflection of what is proposed in Volume 3 (Cost/Price).

(2) The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also, provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

(3) Additionally, if applicable, the Offeror shall provide a description of the legal relationship between JV entities.

Table ES-1 Offeror Summary

Offeror:

Contractor Name (Indicate Prime, JV Team Member, or Sub)

b. Technical The Offeror shall provide a succinct summary of what is proposed for each element, describing the Offeror’s approach. In general, the description should be a short paragraph that provides only the factual description of what is proposed without adjectives or discussions of benefit. In a separate paragraph, identify approaches that reduce risk. Specifically identify where in the Technical Volume (e.g., paragraph and page number as a minimum) the details of these approaches are provided.

c. Contract Administration The Offeror shall provide a summary of any exceptions or deviations, and proposed Section H clauses addressed in Volume 4 (Contract Administration).

d. SF33 or SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response. Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

e. The Offeror shall guarantee the length of proposal validity (for at least [365] days after proposal submission).

7. VOLUME 2 - TECHNICAL

Note: This volume shall not contain any reference to cost aspects of the offer.

In this volume, provide the information described below:

Throughout the Technical Volume the Offeror should identify any proposed capability, approach, or feature that exceeds a requirement or provides merit associated with a performance or operational benefit to the Government. The Offeror should also identify any proposed capability, approach, or feature that reduces risk inherent in the program. Specifically, explain the benefits to the Government in technical terms and the degree of impact it will have to performance, operations and/or risk. Offerors are advised that any offer to exceed a requirement or to provide a feature with performance and/or operational benefits may be included in the resulting applicable Contract within the proposed cost/price.

2.1 Management Approach

2.1.1 Overall Management Approach

a. The Offeror shall describe its management approach to accomplish the assigned depot maintenance tasks in a timely manner as per the SOW. Demonstrate how the Offeror intends to manage the requirements showing the relationships and interaction among the sites, and how they will share resources, and resolve skilled labor shortages impacting site production. Show the processes, organization, and communication flow that will be employed to meet the solicitation requirements.

b. The Offeror shall provide an overview of its proposed organization, including an organization chart showing interfaces, physical locations, and lines of communication among the government, the Prime, JV, and its subcontractors. Specifically show where the proposed Key Personnel are located in the organizational chart and their lines of reporting and authority. Also specifically show how proposed lines of responsibility, authority, and communication throughout the tasks will be managed. If proposing as a JV, the Offeror shall demonstrate how the JV will function to ensure a cohesive integration into the overall management approach.

c. The Offeror shall provide its subcontract management strategy and demonstrate how it will manage each subcontractor to ensure a cohesive integration into the overall management approach. In addition, the Offeror shall describe an overall management approach to include how the Offeror will leverage JV and Subcontractor strengths to increase value to the Government through technical leadership, quality assurance, and process improvement.

d. The Offeror shall provide an overview of its previous experience as it relates to depot-level MRO and Logistics Support of DoD aviation support equipment or commercial vehicles, particularly with respect to the following:

i. Managing a large services contract across multiple industrial MRO sites with a skilled labor workforce in excess of 400 artisans.

ii. Knowledge and implementation of maintenance and supply data management systems such as NALCOMIS, Maximo, ERP, and SEMS.

iii. Knowledge and understanding of Supply Chain Management procedures, end-to-end order fulfilment, PHS&T, parts obsolescence, deficiency reporting, expediting, inventory management, and demand forecasting.

iv. Managing and performing scheduled and unscheduled preventative and corrective equipment maintenance.

2.1.2 Qualification, Recruitment and Retention

The Offeror shall describe the processes used to qualify, recruit, and retain personnel throughout the life of the contract that will provide workforce improvements and upgrade the skills of highly trained and motivated personnel. The description should include the Offeror’s approach for ensuring fulfillment of personnel qualifications and certifications per SOW requirements to include the processes and procedures for advertising, recruiting, hiring, and maintaining up to date certifications for all personnel. In addition, the Offeror shall provide its approach to retain experienced employees to meet SOW requirements and ensure uninterrupted site performance. The Offeror shall also provide a plan for how it will mitigate risk to performance caused by short notice losses/termination of workforce personnel.

2.1.3 Transition Approach

The services under this solicitation are vital to the Government and the Contractor must continue to provide these services without interruption. The Offeror must submit a written narrative delineating a transition-in plan that ensures a smooth workplace changeover from the incumbent with no loss of service and minimal loss of corporate knowledge. At a minimum, the plan should take into consideration the following elements:

a. Work Turnover - The offeror shall provide a plan of action to transfer work effectively, which may be in process when the current contract performance period expires, from the incumbent to the successful offeror.

b. Training - The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.

c. Risk Mitigation strategies - The offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period. As part of the transition risk mitigation strategy, identify and address all significant foreseeable risks.

d. Staffing - The offeror shall provide its staffing plan describing its plan to provide the required workforce by the start of the period of performance of the contract.

e. Security Requirements to include OPSEC, facility clearances, personal security clearances (if required) and base access. For personal security clearances, explain the status of the proposed individual’s clearance and if the clearance is not active, what is the offeror’s plan to get the individual the required active clearance level by the beginning of the period of performance, which is projected to begin 45 days after contract award. For the SECRET Facility clearance, please provide a plan as to how the Offeror will have the required facility clearance by the start of the period of performance.

f. Data/Information Transfer - The Contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

g. The transition approach shall specify all transition activities to be carried out as well as the date to be completed. Dates for completion shall be identified as weeks from award. The date of award will be considered "Week 0". Subsequent weeks shall be identified as "Week 1, Week 2, Week 3," respectively. All transition activities shall be completed 45 days post award.

2.1.4 Continuous Process Improvements

The Offeror shall provide its approach for implementation of continuous process improvement for the early identification of problems and its use on MRO to maintain a proactive role in meeting and decreasing turnaround time to repair support equipment.

2.2 Sample Tasks

2.2.1 Sample Task 1 – MRO PROCESS PERFORMANCE

Scenario Background: The receiving inspection of a Shipboard Tow Tractor (SBTT) delivered to a MRO work location on 10/11/2022 noted the following: 1) customer’s required by date represents a ship’s movement deadline 2) 9B COG steering cylinder failed for limited range of movement, 3) CO3 corrosion prevalent on >90% of chassis.

Five (5) of seven (7) SBTTs delivered to MRO work locations this fiscal year exhibited steering cylinder failures. There are two (2) SBTTs arriving at this location in the next 30 days, two (2) SBTTs currently in work at other MRO work locations and twenty-five (25) scheduled for induction in the current fiscal year. 3) 7R Cog engine failed pre-induction functional test for excessive smoke and oily discharge, 4) Visual inspection revealed corrosion on >90% of SBTT chassis; malfunction codes CO3, C11, C22 noted on inspection document.

Assumptions: The following assumptions are provided to enable the Offeror to proceed without the ability to ask follow-up questions. Note any unanswered assumptions as part of the Offeror’s written response to the Sample Task 1 scenario.

a. The work will be completed at one of the Government owned facilities where SBTT are normally repaired or overhauled with all the necessary tools and equipment, as required, to support this effort.

b. For the purposes of this task, it is assumed that damage to SBTT components were determined to be inside the allowable limits of the Standard Repair manual (SRM) / Integrated Electronic Technical Manual (IETM).

c. For the purpose of this task, damage assessment on the subsystems and electrical components of the SE is not required to complete this task.

d. For the purpose of this task, schedule is a driving factor.

e. For the purpose of this task, five (5) of seven (7) SBTTs delivered to MRO work locations this fiscal year exhibited steering cylinder failures.

f. For the purpose of this task, the customer's Required By Date is 1/23/2023.

Written Response: The Offeror’s response shall include the following information, but not limited to:

a. Describe how the Offeror will 1) address trending component failures and 2) return the SBTT to full service on time and within performance standards.

b. Team: Identify the team member skill sets that are required to successfully perform the task. Describe the roles and responsibilities of all team members required in the performance of this task.

c. Damage Assessment: Provide the steps involved in performing a detailed assessment of the damage components including an analysis of the results.

d. Repair Disposition: Provide a step by step procedure and methodology performing this repair based on the assumptions provided on all damaged components. Include repair options and trade-offs (repair versus replace) to restore safe operation of the SBTT.

e. Performance risk analysis. Identify contingent events inherent to the nature of the effort that could, if they were to occur, negatively impact the successful accomplishment returning the SBTT back to operational status.

2.2.2 Sample Task 2 – SUPPLY CHAIN MANAGEMENT

Scenario Background: The customer’s centralized MRO kitting facility is manned and managed by the Offeror.

All SE overhaul kits delivered to MRO work locations this fiscal year had shortages that extended customer wait time. SE overhaul kit shortages were attributed to discrepancies in build accuracy, stock forecasting, or unresolved DMSMS and obsolescence issues.

The customer anticipates a 20% increase in SBTT inductions at MRO work locations in the next fiscal year.

Assumptions: The following assumptions are provided to enable the Offeror to proceed without the ability to ask follow-up questions. Note any unanswered assumptions as part of the Offeror’s written response to the Sample Task 2 scenario.

a. Supply functions for all FRCASE sites are managed at site Solomon’s, MD

b. Defense Logistics Agency (DLA) is the primary supplier of consumable material

Written Response: The Offeror’s response shall include the following information, but not limited to:

a. Identify sources of supply.

b. How does the Contractor resolve kit shortages to reduce lead times?

c. How does the Contractor resolve build accuracy, stock shortages, DMSMS, and obsolescence issues?

2.3 Key Personnel

The offeror shall provide all Key Personnel information in Volume 2 Technical Proposal, in accordance with the content defined in SOW Paragraph 4.0 Labor Categories

The Offeror shall include the following for the Key Personnel Program Manager position identified in the SOW:

Resume: For all proposed current or contingent Key Personnel, provide a resume of the work assignments, training, etc., which demonstrates the experience and specialized qualifications of the key person proposed. The Offeror shall provide a letter of intent for the Key Personnel, if proposed as a contingency hire. The resume shall contain, at a minimum, the following information:

· Employee name

· Years of employment experience in chronological order (most recent to least recent) including narrative descriptions of duties, responsibilities, and outcomes of work performed

· Current position, title, and employer

· Educational history

· Institution name, degree or certification earned, and year for attainment for all degrees or certifications earned

· Current level of security clearance and status (final, interim, or pending)

If the qualification (i.e. education, experience) does not readily or easily compare to the minimum qualification stated in the SOW the Offeror shall provide an explanation as to the equality of the proposed qualification to meet the minimum qualification.

8. VOLUME 3 – COST/PRICE

3.1 General Information

(a) This Volume shall contain the Contract Compliance information specified below as follows:

(b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Offerors shall not protect any of the Spreadsheets submitted.

(c) All cost/price and cost/price supporting information shall be contained in Section B and the cost/price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their cost/price proposal.

3.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its cost/price as well as an explanation of all ground rules and assumptions that affect the cost/price estimates.

(c) If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted in the Cost/Price Information section below

(d) Unpriced subcontractors shall not be proposed.

3.3 Cost/Price Information:

Offerors shall submit their fully completed cost/price proposal utilizing the Cost Summary Spreadsheet (Attachment L-2). The spreadsheet shall be unprotected and unlocked, with formulae intact to show mathematical operations. The Offeror shall use the CLIN Summary tab to breakout total proposed costs by CLIN.

(a) Complete Attachment L-3, (Annual Fully Burdened Labor Rates), detailing the fully burdened labor rates for all prime contractors and their subcontractor personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor. Proposed fully burdened labor costs may be subject to the NAVAIR labor tripwire identified in Section M. Offerors that propose a fully burdened per employee labor cost exceeding the labor tripwire shall provide rationale in their cost proposal narrative section that justifies the reasonableness of the tripwire cost for the applicable employees.

(b) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed cost/price that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

(c) Direct/Indirect Rates: The Offeror shall submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates (FPRRs), or Offeror proposed rates (FPRPs). The Offeror shall (be used as a basis) propose in compliance at a minimum, with the current hourly rate set forth in the Area Wage Determination or CBA as applicable. Escalation shall be applied on direct labor, only, for all years (Ordering Year 1, Ordering Year 2, Ordering Year 3, and FAR 52.217-8 Option to Extend Services (6 months)) regardless of labor category turnover as stated in Section M. The Offeror shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows: A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The Offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct. For key personnel contingent hires, the Offeror shall provide contingent offer letters outlining salary information for contingent hire employees. For any prospective hires for non-key personnel, provide information to substantiate the rates proposed. All contingent hires shall have a letter of intent submitted under the Cost Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. Any proposed consultants shall have a consultant agreement substantiating the rates proposed. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document.

The following definition applies:

- A “contingent hire” is an individual who has committed, under a signed letter of intent, inclusive of salary information, to being employed by the Offeror if the Offeror is awarded the contract.

If any of the rates utilized by the Offeror or any subcontractors differ from the DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates. The Offeror shall also provide documentation verifying that it has a DCMA approved Accounting System in accordance with DFARS clause 252.242-7006, or state that its Accounting System has not been approved by DCMA. Offerors shall provide the last three (3) years of historical indirect information. The Government may compare a prospective Offeror’s labor category rate to the average labor rate from industry.

(d) For proposal development purposes, the Offeror shall assume all employees, for any CBA Labor Category, at the median (3 years but less than 8 years) seniority/years of service level.

(e) The Offeror shall fully disclose the buildup of cost/price of each CLIN.

(f) When completing the Cost Summary Spreadsheet (Attachment (L-2)), the Offeror shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

(g) Offeror's labor classifications should cross-reference to Department of Labor (DOL) wage determination classifications as much as possible.

This solicitation is, and the resulting contract will be, subject to the Service Contract Act of 1965, as amended, and to FAR clause 52.222-41, contained in Section I of this solicitation. Offerors shall propose, at a minimum, employee’s wages in accordance with the attached Wage Determination. As part of the cost/price proposal, the Offeror shall furnish the names of the proposed labor categories and the corresponding labor categories from the attached Wage Determination as well as documentation of compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as an attachment in Section J of this solicitation). Offerors are required to submit a total compensation plan setting forth salaries and fringe benefits proposed for employees (including temporary and part time employees) who will work under the contract and are subject to the Act, and explain how the compensation plan complies with the Service Contract Act. If the Offeror’s proposed employees are under a collective bargaining agreement, the Offeror shall provide a copy of the agreement.

Limitation on Subcontracting (per 13 CFR §125.6(d)(2), compliance with the limitation on subcontracting shall be an element of responsibility).

(h) This requirement is being set-aside for the 8(a) program. Provide a breakout to demonstrate how the prime contractor or, if the Offeror is proposed as a JV or mentor protégé, the 8(a) entity will perform at least 50% of the cost of the contract incurred for personnel with its own employees for each period of performance in accordance with FAR clause 52.219-14. Cost of contract incurred for personnel includes direct labor cost, overhead that has only direct labor as its base, and the Offerors General and Administrative (G&A) rate multiplied by the labor cost.

(i) Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

· Direct labor rates by category. The Offeror is required to submit labor rates for all proposed current, contingent, and prospective hire individuals. If composite or category averages are proposed, provide a breakdown of how rates are developed. If necessary, provide a narrative to describe derivation of labor rates, use of uncompensated overtime, pools to which indirect rates are applied, historical /provisional billing rates for indirect rates for the last 3 years and description, and amount of proposed other direct costs. If the Offeror requires the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor CLIN not the ODCs CLIN.

· Direct labor rates for contingent and prospective hires: for any proposed contingent and prospective hires, Contractors and Subcontractors shall propose direct labor rates equal to or greater than the direct labor rates as listed below in Table C/P - 1. The BLS ranges are based on data from the Bureau of Labor Statistics (BLS) wage data by area and occupation for each labor category’s BLS code.

TABLE C/P - 1 (Minimum Professional Direct Labor Rate)

Senior

Escalation will be applied on direct labor only for all years regardless of labor category turnover. Offerors, including subcontractors, shall include escalation for all labor categories as stated in Section M. Offerors that do not include escalation, or an explanation as to why it is not included, may be considered unrealistically low and may have their proposals adjusted by the Government to include escalation in the “out years.” In an effort to ensure realism of costs during contract execution, Offerors, including subcontractors, shall propose Year 1 through Year 3 and FAR 52.217-8 (6 months) escalation rate of 5% or higher for all labor categories. Offerors, including subcontractors, that propose less than 5% escalation will be considered unrealistically low and will have their proposals adjusted by the Government to Year 1 through Year 3 and FAR 52.217-8 (6 months) escalation rate of 5% for all labor categories.

· Indirect costs (e.g., Overhead, Fringe Benefits, General & Administrative (G&A), etc.)

· Information needed to explain the Offeror’s estimating practices

· Profit/Fee: Identify profit/fee rate and total amounts proposed and identify the various cost elements to which the profit/fee is being applied. Profit, Base, Award, and Incentive fee rates, as applicable in Section B, must be clearly distinguishable. Profit/Fee shall not be applied to ODCs.

· Other Direct Costs (ODCs) by specific cost element (e.g., Travel, Material, and NMCI). Reimbursement for Travel will be in accordance with FAR 31.205-46. If the Offeror proposes burdens on the Government provided ODC estimates, the Offeror shall provide a percentage breakdown of the Offeror’s indirect costs and burdens added to the Government estimates for any and all Cost Reimbursable CLINs in Section B.

· When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the Offeror must submit a COM form and show the calculations of the proposed amount.

3.4 Government Furnished Information

3.4.1 ODCs

The Government's estimate for ODCs for the prime and all subcontract efforts, unburdened is listed below:

The Offeror shall utilize the estimated amounts provided by the Government for ODCs and include all applicable burdens. If it is the contractor’s accounting practice to apply (and invoice for) burdens with regard to ODCs, then the contractor shall propose the ODC amount plus the addition of the applicable burdens. If the contractor chooses not to burden ODCs, then the contractor shall propose an H-clause to establish that burdens will be unallowable for ODCs. NO FEE SHALL BE APPLIED TO ODCs.

3.4.2. Labor Hours

The Government estimate is 3,565,440 hours for the entire work effort. A work-year is defined as 1,920 hours exclusive of holidays and leave. The estimated hours in Attachment L-4, Hours by Site, provides the labor hours, per labor category, per site, and shall be proposed for pricing and setting ceiling at the IDIQ level for the CPFF Labor CLIN. For evaluation purposes, the Offeror shall reference Attachment L-4. Offerors are directed to not deviate from the labor categories or the hours associated to each labor category at each site.

3.4.3 Incumbent Information

The incumbent contractors are:

AMENTUM SERVICES

20501 SENECA MEADOWS PKWY STE 300

GERMANTOWN MD 20876-7019

BOWHEAD BASE OPERATIONS, LLC

6564 LOISDALE CT STE 900

SPRINGFIELD, VA 22150-1822

LTM INC

103 BELLTOWN ROAD BLDG 2

HAVELOCK, NC 28532

9. VOLUME 4 – CONTRACT ADMINISTRATION

a. Offeror Representatives and Information: Provide the name, title, phone number and email address of the Offeror’s principal point of contact for the solicitation. Also, identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The Offeror shall provide its company/division’s street address, county and facility code; Commercial and Government Entity (CAGE) code; Unique Entity Identifier (UEI) code; size of business (large or small); and labor surplus area designation. This same information must be provided for any division, affiliate or subcontractor along with the percentage of work and role and responsibility to be performed by each entity.

b. Government Agency Information: Provide the mailing address, telephone, fax numbers, email address and facility codes for the Offeror’s cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), and Government Paying Office. In addition, please provide the name, telephone number, fax number and email address for the Administrative Contracting Officer (ACO) at the Defense Contract Management Agency (DCMA)

c. Business System Compliances: The Offeror shall indicate the most recent date that the Offeror’s cognizant Defense Contract Management Agency/Defense Contract Administration Agency determined the adequacy of the Offeror’s systems (e.g. Accounting, Estimating, and Purchasing). If the Offeror’s systems’ status is not approved, list the date of the determination and the current status of any systems reviews or ongoing audits;

d. Terms and Conditions: This section must include a statement that all exceptions and deviations that the Offeror takes to the provisions of the Solicitation are identified in this section; or provide a statement that the Offeror has no exceptions or deviations from the Solicitation. An exception is where an Offeror states it will not comply with a requirement, usually involving contract terms and conditions. A deviation is where an Offeror states it will not comply with a requirement but proposes an alternative to meet the intent of the requirement, usually involving a specification or it is determined by the Government evaluation of the Offeror’s proposal. An exception or deviation is considered a deficiency. If proposing an exception or deviation, the Offeror shall provide the following in this section: (a) a detailed description for each exception of deviation, (b) identification of the portion of the Solicitation affected, and (c) an indication as to why the applicable requirement as stated in the Solicitation is difficult to meet. The Government will review the information and may elect to clarify the requirement via an amendment or clarify the requirement by holding discussions.

e. The Model Contract: Provide a separate Model Contract (as Annex A) in both PDF and MS Word file formats. Ensure that the Model Contract includes:

(1) The original signed SF33 for the basic solicitation and each amendment (as applicable) (including all required contractor required fill ins located in sections B-K)

(2) Signed Representations, Certifications, and Acknowledgements or System for Award Management (SAM) reference;

f. Organizational Conflict of Interest Statement: Include OCI Statement IAW 5252.209-9513 ORGANIZATIONAL CONFLICT OF INTEREST INSTRUCTIONS (SERVICES) (NAVAIR)(JUN 1993)

(End of Summary of Changes) image1.wmf