Amendment 3 N6852022R0029 RFP Modification.docx

N6852022R0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Jan-2023 02:00 PM to 05-Jan-2023 02:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK

For Commander Naval Air Systems Command Fleet Readiness Center Aviation Support Equipment (FRCASE) Maintenance, Repair, Overhaul (MRO) & Logistic Support

September 1, 2022

1.0 SCOPE

Fleet Readiness Center Aviation Support Equipment (FRCASE) is a Naval Air Systems Command (NAVAIR) whose mission is to provide agile, relevant, quality Aviation Support Equipment (ASE) maintenance, repair, and overhaul (MRO) services to meet Naval Aviation Enterprise and the Navy’s Fleet Response Plan requirements with improved efficiency and reduced costs. FRCASE provides seamless integrated Support Equipment (SE) MRO services with a goal of reducing repair cycle time while improving the availability of Ready for Use SE in the fleet and its supporting infrastructure. The headquarters element of FRCASE is located aboard the Naval Air Station (NAS) Patuxent River, Naval Recreation Center (NRC) Solomons Annex, Solomons, MD. FRCASE Solomon’s provides centralized management of 14 FRCASE locations.

1.1 FRCASE Mission:

1.1.1 Supports the development and execution of the Navy’s Support Equipment Maintenance budget, which funds the rework of fleet aviation SE and SE for the New Ships Construction, Outfitting Program (NSCOP), Refueling Complex Overhaul (RCOH), and Maritime Prepositioning (MPS) Forces Programs.

1.1.2 Provides centralized management of SE Rework planning and scheduling.

1.1.3 Provides a centralized source for quality assurance management, kitting, end-to-end order fulfillment, site support services, and maintenance support.

1.1.4 Develops a series of Standard Operating Procedures (SOPs) that outline Government processes for planning, scheduling, maintenance execution management, and material management for all FRCASE managed sites.

1.1.5 Supports SE to accommodate deployed United States Navy and United States Marine Corps fleet forces.

1.1.6 Manages, researches, develops, and executes workload within the scope of the MRO contract. Projects within scope of the MRO contract are considered to be Other Customer Support (OCS), such as Naval Supply Systems Command Weapon System Support (NAVSUP), Foreign Military Sales (FMS) and Program Manager AIR (PMA) support.

2.0 APPLICABLE DOCUMENTS

2.1 All work performed by the Contractor shall be accomplished in accordance with (IAW) applicable publications, technical directives, instructions, standards and procedures contained in pertinent manuals while utilizing blueprints, drawings or schematics as provided at each FRCASE site’s Technical Publications Library.

2.1.1 Department of Defense Specifications

2.2 Department of Defense Standards

2.3 Other Government Documents (e.g. NAVAIR Documents)

2.4 Industry Documents

2.5 Maintenance Records, Forms and Technical Data

The Contractor shall follow and maintain all technical data, technical manuals, bulletins, directives, drawings, specifications, and standards. Procedures, instructions, and forms will be provided by the Government through the FRCASE Contracting Officer Representative (COR) and shall be utilized in the performance of all work associated with this SOW. Any referenced publications used shall include the latest changes.

2.5.1 The FRCASE SOPs and Ground Operating Procedures (GOPs) documents the Government’s management processes that are to be used by the Contractor at FRCASE work locations. The Contractor shall use each SOP/GOP as a guideline and ensure an integrated process interface between their process and the process inputs and outputs as identified in the SOPs.

3.0 REQUIREMENTS

3.1 General Requirements

3.1.1 The Contractor shall provide support services for support equipment and associated components and material undergoing MRO at FRCASE and assigned sites. The work includes modernization, conversion, in-service repair, disassembly, and all other categories of MRO as stated. The Contractor shall provide SE Depot level (D-level) and Intermediate (I-Level) scheduled (preventative) and unscheduled (restorative) maintenance; which includes the servicing, functional and operational testing, repair and replacement of unserviceable parts, assemblies, subassemblies and components; making structural repairs, fabrication of parts; incorporation of modifications, support configuration, reclamation, and conversions; perform corrosion control to include paint and final finish of SE. The Contractor shall correct discrepancies noted as authorized by FRCASE (i.e. Product Quality Deficiency Reports (PQDR)). The Contractor shall notify the FRCASE COR in the event these changes have associated costs. This is inclusive of logistical support and capabilities that will complement and enhance the SE repair maintenance functions associated with the COMFRC SE rework and OCS.

3.1.2 The Contractor shall perform MRO for SE that is inducted either on a scheduled or unscheduled basis as determined by FRCASE.

3.1.3 The Contractor shall provide support labor and material requirements of SE MRO activities which could include scheduling, supply support, maintenance, repair, logistics and administration support as defined at the task order level.

3.1.4 The Contractor shall return the SE and associated MRO equipment under the Contractor assignment to a serviceable condition within the assigned turnaround time as defined at the workload assignment by FRCASE within the Support Equipment Management System (SEMS). The SEMS authorized rework hours will be defined at the Control Number (CNUM) at time of work assignment.

3.1.5 MRO and Logistics support shall be conducted at one of the FRCASE work locations in paragraph 3.3.1, Work Location. Support activities may occur at other Navy and Marine Corps bases or other sites either CONUS or OCONUS or board naval vessels at sea or in port as defined at task order level.

3.1.6 The Contractor shall determine the material requirements and develop the parts and material list required to support the SE MRO activities. The Contractor shall receive authorization for all material procurements through FRCASE in accordance with C-TXT-245.9515. The Contractor shall be responsible for logistical support to develop the listing of items required, recommended source of supply and estimate cost/schedule including items availability via the Naval Supply System. If the item is not available via the Naval Supply System, the Contractor shall notify FRCASE Supply Lead immediately. The Contractor shall be responsible for the development of all supply and material process requests. The Contractor shall execute all requests via Maximo, NALCOMIS, and Navy Enterprise Resource Planning (N-ERP) systems to validate requirements and identify alternative parts and sources of supply/repair utilizing technical publications and drawings.

3.1.7 The Contractor shall provide expedited requisition support to include tracking of all requisition statuses and receipts of all material and services requested. The Contractor shall maintain warehouse stocking as per Maximo requirement levels, issue, receive and transfer parts between FRCASE work locations, support warehousing, shipping, Transaction Item Reporting, and individual task order reporting requirements.

3.1.8 The Contractor shall develop cost and material estimates for the development of Other Customer Support Projects. Identify material requirement availability, sources of repair and cost to acquire materials and any material support issues (i.e., not available in the supply system, inability to identify sources of supply, or a lack of sufficient information to identify the requirement).

3.1.9 The Contractor shall provide and exercise best commercial practices to develop forecasts for material requirements and recommend inventory allowances, for Government consideration, that will enable FRCASE to meet planned workload material requirements. The Contractor shall make recommendations to Government’s Production Planner, Production Scheduler, and Commodity Managers regarding potential adjusted forecasts and allowances to ensure that only the parts necessary to meet production requirements are acquired.

3.1.10 The Contractor shall review, analyze and understand technical publications, detailed schematics, technical drawing packages, and Military/Federal specifications used to validate requirements, and identify discrepancies and make change recommendations to the Government.

3.1.11 The Contractor shall ensure that all material requirements ordered against end item CNUMs/Maximo Work Orders are validated by verification of the Government’s requirements.

3.2 Compatibility

3.2.1 The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification of Tier-3. The current operating environment required for this contract includes:

· Microsoft Windows 10

· Microsoft Project 2010

· Microsoft Office Professional Plus 2010

· Adobe Acrobat

· Internet access

3.2.2 The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art Anti-virus software and ensure that all media is virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the FRCASE. The Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with FRCASE during business hours whether at Contractor work site or on travel.

3.3 Work Locations and Facilities

3.3.1 Work location: The work will be performed at FRCASE work locations and customer sites. The FRCASE work location include, but are not limited to the following:

3.3.1.1 NRC Solomons, MD (SOLM)

3.3.1.2 Marine Corps Support Facility (MCSF) Blount Island, Jacksonville, FL (BIC)

3.3.1.3 Marine Corps Air Station (MCAS) Beaufort, SC (BFT)

3.3.1.4 MCAS Cherry Point, NC (CPNC)

3.3.1.5 Support Equipment Rework Facility (SERF) Naval Station Everett, WA (EVRT)

3.3.1.6 Naval Weapons Station (NWS) Cheatham Annex Williamsburg, VA (CHT)

3.3.1.7 NAS Jacksonville, FL (JAX)

3.3.1.8 NAS JRB Fort Worth, TX (JRBFTW)

3.3.1.9 SERF NAS Lemoore, CA (LMR)

3.3.1.10 NAS JRB New Orleans, LA (NOLA)

3.3.1.11 Norfolk Naval Ship Yard (NNSY) Portsmouth, VA (Includes Norfolk Naval Station)

3.3.1.12 Naval Base Coronado, CA (NBC)

3.3.1.13 SERF Naval Base Coronado, CA (NTHI)

3.3.1.14 El Centro, CA (ELCEN)

3.3.1.15 Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks.

3.3.1.16 The Contractor shall have four (4) Site Supervisors (BLS-49-1011) at the following sites SOL (2), NNSY (1) , NBC (1). At the other remaining sites (with the exception NWS Cheatham Annex Williamsburg), the Contractor shall designate a Ground Support Equipment Mechanic or Electronic Technician III (Site Lead) to perform as the site lead.

3.3.2 Meeting support: In support of the tasking outlined in this SOW, the Contractor shall have the capability to host, conduct, and participate in meetings at the unclassified level at FRCASE Solomons site.

3.3.3 Telework: N/A

3.3.4 Overtime: Overtime is not anticipated on this requirement. If overtime is authorized under this contract, it will be defined at the task order level, in accordance with Federal Acquisition Regulations (FAR) 52.222-2, Payment for Overtime Premiums.

3.3.5 Contract Status reporting: The Contractor shall submit a Contractor’s Progress and Status Report (IAW Contract Data Requirements List (CDRL) A001). The Contractor shall report the status of each of the Performance Metrics identified in the Quality Assurance Surveillance Plan (QASP). The report shall include work accomplished since submittal of the last report, both monthly and cumulative man-hour labor costs expended by labor category and material and travel costs.

3.4 Work Schedule

3.4.1 Work Schedule: The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually nine and a half (9.5) hours (including a thirty-minute lunch break), from 0500 to 1430 each Monday through Friday (except on the legal holidays specified in paragraph 3.4.3), with the flexibility to start as early as 0430 and end as late as 1600 Monday through Friday.

3.4.2 Compressed Work Schedule (CWS): CWS is an alternative work schedule to the traditional five (5) eight and a half (8.5) hour workdays (which includes a thirty-minute lunch break) worked per week. Under a CWS schedule, an employee completes the following schedule within the traditional five (5) eight and a half (8.5) hour workdays (which includes a thirty-minute lunch break) worked per week. Under a CWS schedule, an employee completes the following schedule within a two (2) week period of time: eight (8) weekdays are worked at nine and a half (9.5) hours each day (which includes a thirty-minute lunch break), one (1) weekday is alternately worked as eight and a half (8.5) hours (which includes a thirty-minute lunch break) and one (1) weekday is not worked by the employee. The result is eighty (80) hours worked every two (2) weeks, with forty-four (44) work hours one (1) week and thirty-six (36) work hours the other. Any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this IDIQ and associated TO and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage when required by the Government to the COR. The overall schedule must be provided to the COR.

3.4.2.1 The Contractor will have its employees work a CWS schedule. The CWS day off will align with the Government’s schedule.

3.4.3 RESERVED

3.4.4 Holidays: The Government observes the holidays listed at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview The Contractor is permitted to observe the above holidays IAW its corporate policy.

3.4.5 Installation closure: When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, Contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their parent company’s policies. While generally Contractor personnel may not perform work on-site at a Government facility without oversight from Federal personnel, in very limited circumstances, work being performed by Contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by Contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Procuring Contracting Officer (PCO) must concur with any determination that work being performed by Contractor personnel is mission essential.

3.5 Other Direct Costs

3.5.1 Travel: Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is required. If required, temporary travel locations include FRCASE work locations as identified in SOW paragraph 3.3.1 or customer work sites.

3.5.1.1 The COR/ACOR shall approve all travel performed in support of this IDIQ and associated TO prior to the commencement of the travel.

3.5.1.2 OCONUS travel may be required in potentially dangerous environments. Contractors may be eligible for Danger Pay as a percent of their basic compensation per Department of State guidelines for Danger Pay.

3.5.1.3 Synchronized Pre-Deployment and Operational Tracker (SPOT). The Contractor may travel in USCENTCOM AOR locations IAW Clauses 252.225-7040 and 5152.225-5908, SPOT enables the validation of Contractors Authorized to Accompany the Force (CAAF), their authorization and eligibility for access to specific DoD facilities, and their eligibility for specific Government-Furnished Support (GFS). The Contractor shall initiate a Letter of Authorization (LOA) for each prospective traveler. The Contractor shall use the SPOT link https://spot.altess.army.mil to enter and maintain data with respect to traveling and deployed personnel to generate LOA.

3.5.1.4 LOA. The Contracting Officer will provide an LOA for official travel OCONUS, when applicable, supporting the IDIQ and the associated TO. The LOA will identify local authorizations, privileges, etc. as specified by DoD requirements. All defense Contractors working under this IDIQ and associated TO shall carry an LOA, when applicable, with them at all times while deployed OCONUS.

3.5.1.5 Travel deemed as “urgent” and authorization is approved with supporting documentation up to 24 hours prior to travel. “Urgent” priority can only be determined by the Government. The Government Production Manager will inform the COR of such travel with supporting documentation. The Temporary Duty Travel (TDY) request must provide a detailed estimate IAW the Joint Travel Regulations (JTR).

3.5.1.6 Travel Authorization - Contractor Request: The TDY request must provide a detailed estimate IAW the JTR of all airfare, car rental, lodging, etc. All travel requests must be funded prior to performance and shall be performed on a reimbursable basis. The Contractor shall be responsible for making arrangements for all airfare, car rental, lodging and subsistence required. The Contractor shall ensure the workforce maintains an appropriate number of Passports to support overseas travel. The Contractor shall provide all Letters of Identification and Travel Orders to the FRCASE COR via the Technical Point of Contact (TPOC) for authorization.

3.5.1.7 Remote MRO Support: Site location(s) will be determined and directed by the FRCASE TPOC in support of a particular work site and will be identified within the travel request and associated work order. The FRCASE customer will submit a travel request (with cost estimate) to the COR via e-mail, detailing the need for Contractor support at the work site destination. After contract funds availability has been verified for usage, the TPOC will send an email to the FRCASE customer, Contractor, and Procurement Contracting Officer (PCO) either approving or disapproving the travel. The Contractor’s response to the urgent travel request shall be received by the TPOC within 24 hours after approval. Urgent travel will determined and communicated by the Government. Travel will be funded under the travel line item identified in Section B of the contract and shall be IAW clause 5252.232-9509 Travel Approval and Reimbursement Procedures (NAVAIR) Basic (Oct 2013).

3.5.2 Material: Incidental material will be required in the performance of this IDIQ and associated TO and shall be IAW the C-TXT-245.9515, Procedures and Approvals Required Prior to Incurring Direct Material Costs. All materials not depleted during the performance of this IDIQ and associated TO shall become Government property upon completion of this IDIQ and associated TO. The Contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250). Material costs may include general and administrative expenses but shall not include profit/fee.

3.6 Management of Contractor Personnel

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

3.7 Mobilization (Transition-In Strategy)

The mobilization period for the incoming transition of the successful contractor will be forty-five (45) calendar days from date of contract award to the beginning of the period of performance (PoP). This period shall be utilized to allow the Contractor to attain logistical competence. The mobilization period shall be utilized to hire and train the Contractor personnel and obtain appropriate security clearances. All personnel shall be hired, trained, and in place by the completion of the mobilization period. In cases where the Contractor has hired the incumbent’s personnel, the Contractor shall present documentation to the COR that verifies existing personnel’s qualifications are current and valid. The Government will notify the Contractor if training requirements are modified to ensure that the Contractor meets current qualifications. The Contractor shall submit all Ground Operating Procedures (GOPs) in accordance with Phase-In Transition Plan (CDRL A002). The Contractor shall assume full responsibility for all MRO and Logistics, in accordance with the SOW upon completion of the Mobilization period. During this period, the Contractor may observe all maintenance tasks being performed by the transitioning Contactor as an On-The-Job Training (OJT) function, provided it does not interfere with maintenance services.

3.8 Transition Out Strategy

The Contractor’s overall transition strategy shall be built around maintaining the mission of FRCASE with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the Contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The Contractor shall submit a Phase-Out Transition Plan (IAW CDRL A003), to include the minimum elements listed below:

3.8.1 Work Turnover. The Contractor shall provide a plan of action to effectively transfer Tasked work that is in process at the expiration or termination of the contract to the successor company. The Contractor shall also establish and maintain effective communication with the incoming Contractor or Government personnel for the period of transition via weekly status meetings.

3.8.2 Quality Assurance (QA). The Contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

3.8.3 Risk Mitigation Strategies. The Contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

3.8.4 Data/Information Transfer. The Contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.8.5 The Contractor shall submit Transition (Phase) Out reports IAW CDRL A001.

3.9 Post Award Conference (PAC)

The Contractor shall participate in a PAC, which should be held within 15 calendar days after contract award. The PAC date shall be coordinated between the Contractor and the Procurement Contracting Officer. The Contractor shall be prepared to discuss its proposed mobilization approach with the Government team. The purpose of the PAC is to introduce Contractor and Government personnel, discuss details of the upcoming effort and resolve any concerns that may arise as a result of the discussion. The conference will be held at the Government's facility in Solomons, MD.

3.10 Security

3.10.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the COR, who will coordinate efforts with the Government Security Office. The waiver request should include the following information (3.10.1.2 – 3.10.1.6):

3.10.1.2 The individual's name, date and place of birth, position title, and current citizenship.

3.10.1.3 A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

3.10.1.4 A statement of the unusual expertise possessed by the applicant.

3.10.1.5 A statement that access will be limited to a specific government contract (specify contract number).

3.10.1.6 A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.10.2 Investigative Requirements:

3.10.2.1 Unclassified: All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management.

3.10.2.2 The Contractor shall submit a request for personnel security investigation to the Government Security Office. The Government Security Office shall initiate the Contractor's Electronic Questionnaire for Investigations Processing (eQIP)), shall do a preliminary screening of the Contractor's eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor's eQIP, in such cases, the Contractor employee may not perform on the contract.

3.10.2.3 The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), and SECNAV M-5510.36. All Contractor facilities shall provide an appropriate means of storage for controlled unclassified information and materials. All controlled unclassified information shall be appropriately identified and marked as For Official Use Only in accordance with DoD Instruction 5200.48, Controlled Unclassified Information (CUI). Controlled Unclassified Information including Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, Controlled .

3.10.2.4 Unclassified Information (UI) available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3.

3.10.2.5 All controlled unclassified technical information shall be appropriately identified and marked with Distribution Statement B-F (as appropriate) : Distribution authorized to the Department of Defense and U.S. DoD Contractors only (Critical Technology) (dated - _______) . Other requests shall be referred to Fleet Readiness Center Aviation Support Equipment (FRCASE) Annex Bldg. 105 B Avenue Solomons, MD 20688.

3.10.2.6 Public Release: Any CUI pertaining to this TO shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through TW15000. NAVAIR Form 5720.10 must be completed and attached.

3.10.2.7 Classified: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract's DD-254, Contract Security Classification Specification Form.

3.10.2.8 Contractor personnel may require access to classified information in performance of this contract up to and including SECRET, with a safeguarding level of SECRET. The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract.

3.10.2.9 The Contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the Contractor accesses shall be handled at the appropriate classification level. Unclassified information shall be handled in accordance with the appropriate designation (Controlled Unclassified Information (CUI); Covered Defense Information). Distribution is authorized to the Requiring Office's Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the TPOC/COR of this contract for approval.

3.10.2.10 Controlled Unclassified Information including Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, Controlled Unclassified Information (CUI) available https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3.

3.10.3 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N):

3.10.3.1 SAAR-N: All Contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within 30 days of their first day of work. Instructions for processing the SAAR-N forms are available at: http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.10.3.2 Common Access Cards (CAC)/Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site Contractor personnel that requires it and shall be visible at all times while personnel are at the Government site, unless a safety issue prevails. The Contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to task order specific instructions and facility guidance. All CACs and identification badges issued to Contractor employees shall be returned to the Contracting Officer Representative at the Government site in accordance with task order instructions and facility guidance following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the Contractor access to Government facilities, as required, for performance of tasks under this contract. Contractor personnel shall comply with task order instructions and facility guidance.

3.10.3.2.1 CAC eligibility is based on the Department of Defense/Uniformed Service Government sponsor determination of the type and frequency of access required to Department of Defense facilities or networks that will effectively support the mission. Contractor personnel shall be required to obtain a U.S. Government CAC. The CAC shall be the principal identity credential for supporting interoperable access to installations, facilities, buildings, controlled spaces and Government IT systems. A National Agency Check with Local Agency Check and Credit Check (NACLC) is required for issuance of the CAC with full access. CAC may be issued granting facility access only upon favorable return of the Federal Bureau of Investigation fingerprint check, confirmation of no existing adverse information in the Defense Information System for Security (DISS) and submission of a completed application for identification card / DEERS Enrollment (DD Form 1172). Upon receipt of the DD Form 1172, the government will initiate the request for the Contractor to complete a Standard Form 86 (SF 86, Questionnaire for National Security Positions). An SF 86 shall not be required for an individual holding a valid national security clearance. The CAC will be updated with full access (facility and IT systems) upon return of a favorable determination on the SF 86 from the Department of the Navy Central Adjudication Facility (DoN CAF).

3.10.3.2.2 The Contractor shall obtain access to DISS through its FSO in order to pre-screen all potential in order to pre-screen all potential employees for the contract. The Contractor shall not submit to the Government for processing documents concerning an individual with a past unfavorable determination or denied/revoked eligibility. Furthermore, the Contractor shall understand that if it submits documents concerning an individual with “No Determination Made” recorded in DISS, the individual, if employed by the Contractor, will not be granted a CAC but instead will be issued a 30 day pass for access to the base. The pass will need to be renewed until final adjudication by DoN CAF. In the event a prospective Contractor employee has an incident report on record in DISS, the Contractor shall exercise due diligence and investigate the underlying basis for the incident report (within 60 days to accommodate two consecutive 30-day passes), and the Contractor shall use sound judgment to determine whether the individual is trustworthy and suitable to provide support under the contract, thereby warranting submission of the required documents to the Government for processing.

3.10.4 Restricted Area Access: Performance of work in restricted areas may require additional access badge procedures IAW respective site instructions. If restricted access is required, the Contractor’s FSO shall work with the site Security Officer.

3.10.5 DD-254: The Contractor shall comply with security requirements specified in the DD-254 attached to this contract, Attachment 1. Information or data that the Contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval.

3.10.6 Information Security: The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM), and SECNAV M-5510.36B and DoD CUI Instruction 5200.48.

3.10.7 Marking: All information generated by the Contractor shall be properly marked. Controlled Unclassified Information including For Official Use Only and Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this task order shall be marked and safeguarded as specified in DoD Instruction 5200.48 Controlled Unclassified Information (CUI)) available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoD 5230.24 and program Security Classification Guidance.

3.10.8 Public Release for Classified and Unclassified Information: Proposed public releases shall be submitted for approval prior to release through: Commander, Fleet Readiness Center Public Affairs Office, 47038 McLeod Road, BLDG 447, Patuxent River, MD 20670-1547.

3.10.9 Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC, and Government Security Office within 24 hours of the incident occurring.

3.10.10 Operations Security (OPSEC): The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any Subcontractor during performance of the contract. The Contractor shall be responsible for the Subcontractor implementation of the OPSEC requirements. This program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Decision Directive (NSDD) 298, and at a minimum shall include:

3.10.10.1 Assignment of responsibility for OPSEC direction and implementation.

3.10.10.2 Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3.10.10.3 Establishment of OPSEC education and awareness training.

3.10.10.4 Provisions for management, annual review, and evaluation of OPSEC programs.

3.10.10.5 Flow down of OPSEC requirements to Subcontractors when applicable.

3.10.10.6 The Contractor shall comply with host facility OPSEC program instructions and contribute to organization-level OPSEC efforts. The Contractor shall include OPSEC as part of its ongoing security awareness program and take all required Agency training. The Contractor shall be responsive to the Supporting OPSEC Manager on a non-interference basis. The Contractor shall protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and Contractor in support of the mission.

3.10.11 Anti-Terrorism Force Protection and Emergency Management: Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”.

3.11 Government Information Technology

3.11.1 Access to Government information technology systems shall be limited to those designated personnel requiring access to the Navy/Marine Corps Internet in order to fulfill the duties of their assignment. Additional information technology requirements will be delineated in the individual Task Order as appropriate.

3.11.2 The Contractor shall utilize the following Information Management Systems, to include but not limited to:

3.11.2.1 NAVAIR Depot Maintenance System (NDMS) Maximo

3.11.2.2 Support Equipment Management System (SEMS) to access Auto SERD and SERMIS applications

3.11.2.3 Joint Deficiency Reporting System (JDRS)

3.11.2.4 Naval Aviation Logistics Command Management Information System (NALCOMIS)

3.11.2.5 Naval Logistics Library (NLL)

3.11.2.6 NAVSUP One Touch Support (OTS)

3.11.2.7 Joint Engineering Data Management Information and Control System (JEDMICS)

3.11.2.8 Joint Technical Data Integration (JTDI)

3.11.2.9 Navy Enterprise Resource Planning (NERP)

3.11.2.10 Autonomic Logistics Information System (ALIS)

3.12 Technical Publications Library Maintenance

3.12.1 The Contractor shall maintain all technical data provided by the Government within the individual FRCASE site Quality Assurance (QA) Technical Publications Libraries. All technical data shall be maintained IAW the procedures outlined in NAVAIR 00-25-100, Naval Air Systems Command Technical Manual Program and CNAFINST 4790.2 (series) for the maintenance and upkeep of Technical Publications Libraries. The Contractor shall maintain the Technical Publication Libraries adequate to complete the assigned functions of the activity (this includes ensuring technical publications are available for all equipment planned or assigned to FRCASE Designated Repair Points) and maintaining master copies of publications within the Library.

3.13 Work Records

Upon request, the Contractor shall make available to the COR completed records of work, results of internal quality inspections and training. Work records will be reviewed by the Government on a systematic basis for accuracy and completeness, and the Contractor’s plan of action to address and prevent recurrence of deficiencies. The Contractor will report corrective action to the COR in writing within five (5) days of the COR’s request.

3.14 Safety Requirements

The Contractor shall make available the Environmental, Safety, and Occupational Health Plan to the COR upon request.

3.14.1 Contractor Medical Surveillance Program: The Contractor shall establish a medical surveillance program to ensure that Contractor personnel receive appropriate medical screening per OSHA 29 CFR 1910 for the tasks that they perform under the contract.

3.14.2 Safety and Security of Work Spaces: The Contractor shall ensure throughout the work day all Contractor workspaces are maintained in a safe condition. The Contractor shall cleanup and remove all trash from assigned work areas at the end of each work shift, or more frequently if needed, to maintain work areas in a safe condition. The Contractor is responsible for the cleanliness of assigned work areas. The Contractor is responsible for securing work areas throughout the work shift and at the close of normal service hours.

3.14.3 General Safety Rules: Contractor personnel shall comply with all safety and local safety instructions while working or using equipment in conjunction with performance of their duties under the contract, to include the wearing of all Personal Protective Equipment (PPE) required by specific job requirements and compliance with the latest industrial hygiene survey.

3.14.3.1 Personal Protective Equipment. The Contractor shall be responsible for the safety and accountability of all of its employees and shall provide all Personnel Protective Equipment (PPE) for team members at the Contractors expense. The Contractor is required to provide all PPE for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers. The Contractor shall use and maintain PPE in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.

3.14.3.1.1 The required PPE for all personnel entering FRCASE industrial spaces consists of the following items: Safety Shoes with leather uppers and steel toes minimally meeting ASTM F-2413-2017 (or subsequent series revisions) requirements. Hearing Protection, (i) ear plugs, (ii) ear muffs. Single hearing protection shall be worn by all Contractor personnel working in FRCASE industrial spaces when ambient noise levels equal or exceed 85dB. Single hearing protection consists of ear plugs or ear muffs. Double hearing protection shall be worn by all Contractor personnel working in FRCASE industrial spaces when ambient noise levels equal or exceed 100dB. Double hearing protection consists of ear plugs and ear muffs. Eye Protection with built-in or clip-on slide shields shall meet ANSI/ISEA Z-87.1-2016. Eye protection shall be worn at all times by Contractor personnel working in FRCASE industrial spaces, including marked walkways that pass through industrial areas where power tools and machinery are operated.

3.14.3.2 Gas Free Engineering. The Contractor shall maintain a gas free certification engineering program including, but not limited to, certification of support equipment fuel tank safety, training and certification of personnel, maintenance and calibration of gas free engineering equipment. The Contractor is responsible for maintenance of gas-free test equipment and tank safety certification IAW Ground Operating Procedures prior to contractor personnel entering enclosed spaces. The Government will provide all gas-free certification consumables and equipment.

3.14.3.3 Foreign Object Debris (FOD) Prevention. The Contractor shall put procedures in place that aggressively directs actions to identify, eliminate, and report the causes of FOD. FOD presents a risk to equipment and personnel, wastes maintenance man-hours and reduces operational readiness. Preventing FOD is a command wide effort and must be supported by individuals involved with naval aviation, regardless of their duty assignment. FOD prevention shall be in accordance with CNAFINST 4790.2 (Series) and NAVAIRINST 3710.1G, chapter 5.

3.14.3.4 Tool Control Program (TCP). The Contractor shall establish minimum requirements for controlling tools used by technicians performing maintenance on engines, components, and equipment. The primary objective of the TCP is the elimination of foreign object damage to equipment caused by misplaced tools. TCP shall be IAW CNAFINST 4790.2 (series) and NAVAIRINST 3710.1G, chapter 5.

3.14.3.5 Hearing Conservation. The Contractor shall put procedures in place to identify and mitigate the effects of hazardous noise areas and equipment.