Section L Amendment 0001.docx

Version 1.9 Apr 2022 L – (N68335-26-R-1010) CONTENT OF PROPOSALS (Services)

5252.215-9522 ALT 1 This provision has been replaced with the fully tailorable Section L provision below. The Specialist must complete the provision number after the L-1 (i.e., number as L-1, L-2, L-3, etc.)

L – N6833526R1010 CONTENT OF PROPOSALS (SERVICES) 16 September 2025

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception to or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total price/cost (excluding the Offeror’s profit/fee) for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

2.0 ELECTRONIC PROPOSAL FORMAT

This section is intended to provide information to the Offerors on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11-inch paper. All pages should be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5” X 14” printed page will be counted as one page. Drawing may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. When using Government supplied templates (e.g. Attachment P3, Attachment P6, Attachment P7), no modifications to font or scaling required. All proposal documents must be compatible with Microsoft Office 2011and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable.

The Offeror is responsible for ensuring electronic proposals are virus free and shall run an anti-virus scan before submission. Offerors may use hyperlinks within and among proposal volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Each volume shall contain the following information:

Questions regarding the solicitation shall be submitted via email to the contract specialist at kieran.m.connolly2.civ@us.navy.mil. Each question or comment should reference the applicable document, page number, and paragraph number. Offerors shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential offerors. All questions must be submitted no later than 4:00 PM Eastern Time on the 14th calendar day after the date that this solicitation is issued. Questions received after the deadline above may be answered at the Government’s sole discretion.

4.0 ELECTRONIC PROPOSAL SUBMISSION

All volumes of the proposal shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. No other submissions, such as mail, hand-carried, or other electronic system (e.g., DOD SAFE) are authorized by the solicitation unless specifically authorized by the Contracting Officer pursuant to paragraph 4.1 below. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to follow the registration instructions found on the PIEE website. It is advised that all potential prime Offerors and their subcontractors ensure the proper company points of contact are registered in the site based on their Commercial and Government Entity (CAGE) codes and have the proper roles assigned well in advance of the solicitation closing date. Subcontractors are only required to register in PIEE if they want to submit their proprietary proposal information separate from the prime offer. Documents submitted by the subcontractor directly to the Government must have the prime contractor’s name, CAGE, and RFP number on the first page of the document.

It is also the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Screen shots of the submission should also be taken to validate a submission was accepted in the PIEE system against this solicitation. The Government is not obligated to search for incorrectly submitted proposals in PIEE.

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

4.1 If there is an unanticipated PIEE System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Contractor shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the Contracting Officer to submit the proposal via an alternate method as shown in paragraph 4.2 or the Contracting Officer may advise the Offeror that the Government will follow the procedures set forth in FAR 15.208(d) for amending the solicitation closing date.

4.2 The following alternate methods may be utilized when authorized by the Contracting Officer in accordance with paragraph 4.1: Email submission to Mr. Kieran Connolly at kieran.m.connolly2.civ@us.navy.mil and Ms. Shannan Germond at shannan.m.germond.civ@us.navy.mil .

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.beta.sam.gov.

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

A. TECHNICAL COMPETENCY – Offerors shall provide proof/documentation from NAVSEA that their Quality System is current and has been approved in the form of a NAVSEA Modernization Planning and Sustainability Office Acceptance Letter (Quality Management System Letter) (formerly NAVSEA 04XQ).

B. KEY PERSONNEL - Offerors shall provide a list of key personnel, which may be necessary to perform requirements for future task orders. Key Personnel for this effort are as follows:

The following minimum information shall be contained within the contractor submitted resumes for Key Personnel; contractor format is acceptable. Resumes are limited to 2 pages each.

– Employee Name

– Years of Professional Experience

– Current Position/Title

– Education History

– Special Training/Qualifications

– Chronology of professional experience as it relates to SOW

– Current level of security clearance

KEY PERSONNEL EDUCATION, CERTIFICATION AND EXPERIENCE REQUIREMENTS:

See SOW Paragraph 6.3 for detailed requirements.

C. APPROVED COST ACCOUNTING SYSTEM – The Offeror shall submit valid documentation that they have an approved cost accounting system. Contractors are required to provide the DCAA Branch Office for their company, with the name and phone number of a DCAA Point of Contact who is familiar with their company.

INFORMATION TO DETERMINE RESPONSIBILITY

A. Offerors are required to be registered in SAM at the time an offer is submitted to comply with the annual representations and certifications requirements, in accordance with FAR 4.11 “System for Award Management.” Therefore, all Offerors shall confirm their active status in SAM. Offerors shall also confirm that no active exclusion records associated with Offeror’s UEID within SAM are present under the Federal Awardee Performance and Integrity Information System. Additionally, Offerors shall confirm that they have a current and valid NIST SP 800-171 assessment posted in Supplier Performance Risk System (SPRS).

B. Cybersecurity Maturity Model Certification (CMMC)

(a) This solicitation includes DFARS 252.204-7025, Notice of Cybersecurity Maturity Model Certification Requirements.

(b) The Offeror shall follow the requirements of the DFARs 252.204-7025 CMMC provision and include in its proposal a statement or documentation that provides their valid CMMC Level 2 Self Assessment status. If the offeror is not currently certified at the correct level or higher for this solicitation, the offeror must provide an explanation of the process that will be followed to ensure that a valid CMMC Level 2 Self Assessment certification is obtained prior to award.

(c) Offerors are not required to possess the required CMMC level at the time of proposal submission; however, failure to obtain the required CMMC Level 2 Self Assessment prior to award will render the Offeror ineligible for award.

(d) By submission of a proposal, the Offeror represents that, if selected for award, it will possess the required CMMC Level 2 Self Assessment certification at the time of award.

(e) The Government reserves the right to verify CMMC status in the SPRS.

(f) If the Offeror intends to utilize subcontractors that will process, store, or transmit Federal Contract Information (FCI) or CUI, the Offeror shall ensure such subcontractors possess the required CMMC level prior to award of subcontracts, in accordance with DFARS clause requirements.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment P1, for each past performance reference (contract or delivery/task order) performed within three years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each Joint Venture (JV) team member. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation.

The offeror shall provide written consent from their principal subcontractors and critical team members that will allow the Government to coordinate their Past Performance issue(s) with the offeror. If the offeror does not submit such written consent, then the Government will address any past performance issues directly with the principal subcontractor or critical team member and the offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractors and critical team members that do not provide such written consent, offerors shall provide a point of contact (name, address, phone number, and email address) with which the Government may coordinate these issues and obtain any responses as needed.

The Government may use information other than that provided by the offeror in their proposals to evaluate past performance. The Government may use Past Performance information obtained from sources other than those identified by the offeror. The PPIRS will be a primary source used to evaluate Past Performance. It is incumbent upon the offeror to explain the relevance of the data provided. The Government has no duty to search for data to cure the problems it finds in the information provided by the offeror. The offeror has the burden of providing thorough and complete past performance information.

Annex A Past Performance Data: For each contract reference, the offeror shall provide a brief description of performance in delivering quality services in each of the following areas:

(1) Technical Performance: meeting technical requirements or the quality of your technical performance (e.g., performing analysis, design, testing, etc.);

(2) Schedule Performance: meeting schedule requirements (e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc.);

(3) Managing the contracted effort (program management, cooperation with customer, subcontract management, etc.)

Also describe past problems, including when they occurred, what the circumstances were surrounding the situation, and what the consequences were as a result of the problem.

Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference in Annex A to this Past Performance Volume.

In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Mr. Kieran Connolly, Procurement Group, at Email: kieran.m.connolly2.civ@us.navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: PRICE/COST PROPOSAL

Reserved