Attachment_5_-_L-4_Vol_1_Self_Certification.pdf

Note to Prospective Contractor Firms:

We thank you for your interest in applying to our ___(POCA-Type/NAME)____ Program, where your company will be evaluated and considered for membership in a preapproved pool of vendors for future needs of our command.

While some vendors comply with ISO 9001 or other similar third party standards for Quality Management (QM), we do not specifically make this a requirement. Please respond fully to the following sections in lieu of ISO-9001, AS-9100, AS 9110, or other similar industry standard:

QUALITY MANAGEMENT:

1) Provide a detailed & sequenced description (may include diagrams) of your firm’s QM System, and how each of your processes function in relation to each other.

2) Describe, in detail, your firm’s methodology for ensuring operation, control, and monitoring (which may include specific analysis techniques) of these processes, as well as how implementation of corrective measures are enacted, for continued improvement of your Quality Management System.

3) At a minimum, your firm must demonstrate the following criteria in this subcategory:

a. A clearly-documented statement of QM processes and objectives

b. A manual/guidebook of policies & procedures for your firm, which should include:

i. A full statement of scope for your QM program which should also justify specific exclusions

ii. Documentation of your procedures for employing the firm’s QM system, and a full description of how the specific processes integrate with the QM System.

c. Any other relevant documentation demonstrating effective planning, operation and control of your processes

4) Documents and Historic Records Control System: Provide comprehensive responses to the following questions:

a. What are the procedures for creating & approving new technical product related documents for utilization before implementation?

b. What are the processes for document revisions and re-approvals?

c. How are inevitable changes to forms/etc tracked and documented to ensure only current versions are employed within your firm, and that all in-circulation documents are maintained in a clear & legible manner?

5) Prospective firms shall provide sufficient documentation to explain how they will proceed through their project planning phases if accepted into this program. Your firm should carefully consider the planning, execution, and post-acceptance warranty stages of project development.