1_-_FORS_Statement_of_Work__20160322.docx

Statement of Work (SOW) for the Fiber-Optic Repair Set (FORS) 28 January 2016

Prepared by:

Aircraft Wiring Support Equipment Commodity (AWSEC) Naval Air Systems Command Lakehurst, NJ

Table of Contents

SCOPE AND BACKGROUND

Scope This Statement of Work (SOW) defines the Contractor’s program management, systems engineering, and logistics support efforts required to design, fabricate, and test pilot-production and full-rate production units of the Fiber-Optic Repair Set (FORS).

Background The FORS is a set of equipment that will provide the U.S. Navy and Marine Corps the ability to execute low-loss, durable splices on damaged fiber-optic cabling in aircraft at the Organizational Level of Maintenance.

FORS will be composed of a rugged transit case containing equipment that has been hardened to meet the electromagnetic and environmental conditions of military applications. It will be used to: 1) prepare and condition the optical fibers and end faces for a splice, 2) splice the fiber ends, and 3) restore the physical integrity of the cable.

APPLICABLE DOCUMENTS

The following documents of the version indicated form a part of this SOW to the extent specified herein. If no version is noted, the version in effect on the date of the release of the Request for Proposals (RFP) shall be enforced.

Government Documents

Non-government Documents The documents listed below are for guidance only.

ANSI/EIA-649-1998, National Consensus Standard for Configuration Management ANSI/ASQC Q9001, Quality Management Systems Requirements Standard

REQUIREMENTS

General The Contractor shall provide a FORS that meets or exceeds the needs of the Government as specified in the FORS System Performance Specification (SPS) and this SOW. The Contractor shall organize, coordinate, and control program activities to ensure compliance with the contract requirements and the timely delivery of the required products and services. The Contractor shall provide the engineering, logistics, management, manufacturing, and clerical support as well as the material, equipment, and facilities to perform the efforts described in this SOW. The Contractor shall monitor and report the progress of the work performed under the contract.

Data previously developed by or available to the Contractor shall be used whenever possible to satisfy the requirements of this SOW and the SPS. The Contractor shall identify to the Government redundant data requirements within this SOW and combine all documents, drawings, and databases when practicable.

Specific Program Management (PM) The Contractor shall conduct PM activities that include the following: a) Program Planning and Control; b) Subcontractor Management; c) Financial Control; d) Data Management; and e) Risk Management.

Post Award Conference (PAC) The Contractor shall host a PAC at the Contractor’s facility 30 to 60 days after contract award on a date convenient to the Government and Contractor. The conference agenda and minutes shall be provided in accordance with CDRL item B001.

At a minimum, the PAC shall present the following:

· Contractor organization, principal personnel, and key subcontractors

· The Contractor’s Integrated Master Schedule

· All explicit contract requirements and any derived requirements

· Logistics elements defined in the ALSSOW

· Preliminary risk assessment Integrated Master Schedule (IMS) The Contractor shall implement an IMS to plan, track, manage, and control internal and sub-contractor efforts. The IMS shall be delivered in accordance with CDRL item B002.

Schedule Status Reports The Contractor shall identify and document the current progress, status, management, schedule, and risks associated with the program through Schedule Status Reports delivered in accordance with CDRL item B003.

Risk Management The Contractor shall identify, manage, and mitigate cost, schedule, and technical risks. The Contractor shall submit a Risk Management Plan in accordance with CDRL item B004. All risks shall be evaluated for the likelihood (probability) of occurrence and the severity of consequences, and the mitigation plans and efforts shall be described therein.

Systems Engineering Technical Reviews (SETR) The Contractor shall produce pilot-production and full-rate production units that meet the requirements of the FORS SPS.

The Contractor shall contribute to and participate in SETR events that shall be conducted via tele-conference and chaired by a Government representative. The Contractor shall assist the Government’s FORS Systems Engineer in preparing SETR presentations to the extent identified below. The Contractor shall have key personnel available to support the events, and subcontractors shall be present to address matters related to their areas of expertise.

Preliminary Design Review (PDR) The Contractor shall assist and participate in a PDR 30 to 60 days after the PAC. The PDR is a technical assessment that determines whether there is a likelihood the FORS will be judged operationally effective and suitable. This review represents a physically architected system and preliminary detailed design by sub-system suppliers.

At a minimum, the PDR shall address the following:

· Derived requirements and requirements changes

· Allocated Baseline showing how all FORS SPS requirements will be satisfied

· Hardware (and software) design and development

· Risks and their mitigation plans

· Problems and issues with their proposed solutions

· Electromagnetic Environmental Effects (E3)

· Logistics elements as defined in the ALSSOW

· Reliability program, including R&M predictions

· Parts management and identification of long-lead items

· Preliminary Contractor test plans

· Contractor IMS Entry criteria The PDR shall be held when:

· PAC has been completed and closed

· An agenda has been submitted and approved in accordance with CDRL item B001

· CDRL items required for PDR have been delivered and reviewed by the Government

· The FORS physical baseline has been allocated Exit criteria The PDR is complete when:

· The PDR event has occurred

· PDR Requests for Action (RFA) and other action items opened prior to the review have been closed or have known completion timeframes

· PDR minutes have been submitted and approved in accordance with CDRL item B001 Critical Design Review (CDR) The Contractor shall assist and participate in a CDR event that shall take place 60 to 90 days after PDR. The CDR is a multi-disciplined product and process assessment to determine that the FORS is mature enough to proceed into fabrication and test with a high likelihood of meeting the technical performance requirements of the SPS within cost and schedule constraints. The CDR shall establish the initial production baseline and the configuration that shall be used during Pilot-Production Qualification Testing (PPQT).

At a minimum, the CDR addresses the following:

· Derived requirements and requirements changes

· Hardware and software design and detailed development

· Risks and their mitigation plans

· Problems and their proposed solutions

· Electromagnetic Environmental Effects (E3)

· Logistics elements

· Reliability program progress, including R&M predictions

· Parts management and identification of long-lead items

· Contractor test plans

· Contractor IMS Entry criteria The CDR shall be held when:

· PDR RFAs are closed

· An agenda has been submitted and approved IAW CDRL item B001

· The PPQT plan has been submitted

· CDRL items required for CDR have been delivered and reviewed by the Government

· The drawing package is complete and has been submitted and reviewed by the Government

· The production baseline has been established Exit criteria The CDR is complete when:

· The CDR event has occurred

· CDR RFAs and other action items opened prior to the review have been closed or have known completion timeframes

· CDR minutes have been submitted and approved in accordance with CDRL item B001 Contractor Test Review (CTR) Prior to PPQT the Contractor shall conduct a CTR to establish traceability from the FORS SPS to the planned Contractor Verification Tests; to prove to the Government that the test objectives, plans, procedures, and resources are in accordance with the approved PPQT plan and procedures; and to ensure the Pilot-Production Units (PPU) are ready for formal testing by the Contractor or its test agents. The CTR may be conducted by tele- or video-conference.

Entrance Criteria The CTR shall be held when:

· An agenda has been submitted and approved IAW CDRL item B001

· An updated IMS has been submitted by the Contractor and approved by the Government

· RFAs from CDR and other reviews are closed

· The PPQT Procedures have been submitted by the Contractor in accordance with CDRL item A003 and approved by the Government

· All required test resources (personnel, facilities, test articles, test instrumentation) are identified and available for testing Exit Criteria CTR is complete when:

· The CTR event has occurred

· The PPQT procedures have been approved by the Government

· CTR action items have been closed or have known completion timeframes

· The CTR minutes have been submitted by the Contractor IAW CDRL item B001 and approved by the Government Test Readiness Review (TRR) for Independent Government Test A TRR will be conducted by the Government prior to Independent Government Test (IGT) to ensure the FORS is ready for IGT and to establish traceability from the program requirements to the planned tests. The Contractor shall support the TRR by providing inputs to TRR presentation material and participating in the TRR event via tele- or video-conferencing.

Prior to TRR and in accordance with the CDRL, the Contractor shall submit to the Government the PPQT report, Requirements Verification Matrix (RVM), and operator training-course material.

System Verification Review (SVR) and Production Readiness Review (PRR) An SVR/PRR shall be conducted prior to full-rate production approval to assess the Contractor’s readiness to begin production. Prior to SVR/PRR the Contractor shall submit its Production and Quality Assurance Plans and Processes in accordance with CDRL item A009.

The Contractor shall demonstrate that production-engineering issues are resolved, production processes and controls are in place, parts and materials are available or on order, and production test methods are adequate. The final production baseline shall be established as a result of the SVR/PRR.

Entrance Criteria The SVR/PRR shall be held when:

· The risk assessment has been updated

· IGT Deficiency Reports (DR) have been resolved and closed

· An agenda has been submitted and approved IAW CDRL item B001

· An updated IMS has been submitted by the Contractor and approved by the Government

· The Contractor’s Production and Quality Assurance plans and processes have been submitted to and reviewed by the Government in accordance with the CDRL

· The Contractor’s production facilities have been inspected by the Government and deemed adequate to support the production schedule Exit Criteria SVR/PRR is complete when:

· A Production Baseline Configuration has been established

· The detailed design has been determined to be producible within the production schedule

· SVR/PRR RFAs have been closed or have reasonable completion timeframes Technical Interchange Meetings (TIM) When deemed necessary by the Government, TIMs shall be held between SETRs to discuss specific technical issues and to facilitate continuous communication between the Contractor and Government personnel. TIMs will be held at locations and dates agreed upon by the Contractor and Government or may be conducted via teleconference. The Contractor shall be responsible for planning and organizing the TIMs with inputs from the Government. The Contractor shall provide the agendas and minutes in accordance with CDRL item B001.

Test and Evaluation Pilot-Production Qualification Tests (PPQT) PPQT shall be conducted by the Contractor (or its agents) to verify compliance with the FORS SPS. PPQT shall include all tests specified in Section 4 of the SPS.

The Contractor shall produce two pilot-production units (PPU) for PPQT, which shall commence after successful completion of CTR. PPUs shall be production representative of the FORS. The Government reserves the right to witness any portion of PPQT.

The following radiated emissions and susceptibility tests listed in Table V of MIL-STD-461F for Surface Ships shall be conducted: RE101, RE102, RS101 and RS103. For RS103, field strengths associated with the hangar deck (10 V/m for frequencies over 30 MHz; 50 V/m for frequencies below 30 MHz) shall be applied, after which field strengths associated with the flight deck (200 V/m) shall be applied to determine the vulnerability of the FORS to flight-deck energy levels.

PPQT Plan Prior to CDR, the Contractor shall prepare and submit a PPQT Plan in accordance with CDRL item A002. The test plan shall include descriptions of all tests; blank test data sheets; and lists of test equipment, accessories, and fixtures required for the tests. All Government revisions to the test plan shall be incorporated by the Contractor prior to CTR.

PPQT Procedures Prior to the CTR, the Contractor shall prepare and submit the PPQT procedures in accordance with CDRL item A003. The procedure shall include detailed, step-by-step instructions for all tests. All Government revisions to the test procedure shall be incorporated by the Contractor prior to PPQT.

PPQT Report The Contractor shall prepare and submit a PPQT Report in accordance with CDRL item A004. The report shall include all requirements, the expected test results, the pass-fail criteria, and the actual test results. The PPQT Report shall indicate whether the requirements listed in Appendix A of the SPS have been satisfied. If a failure is encountered, the corrective action and the results of re-test shall be documented.

Requirements Verification Matrix (RVM) The Contractor shall prepare and submit an RVM in accordance with CDRL item A005. The RVM shall list all requirements, the expected test results, and the actual test results. The RVM shall indicate whether the requirements listed in Appendix A of the SPS have been satisfied.

Independent Government Test (IGT) The Contractor need not be present during IGT but shall provide technical support via telephone and email. IGT will document all suitability, performance, and supportability deficiencies in the form of Deficiency Reports (DRs), which will be supplied to the Contractor. DRs that are in scope shall be resolved by the Contractor prior to the Full Rate Production Decision Review (FRPDR).

Environmental, Safety and Occupational Health (ESOH) The Contractor shall perform all work in full compliance with all applicable Federal, State, and local ESOH regulations. The Contractor shall be responsible for ensuring that all vendors, suppliers, and subcontractors perform all work under this contract in full compliance with all applicable Federal, State, and local ESOH regulations.

Hazardous Materials Management Program (HMMP) The Contractor shall develop and implement an HMMP to systematically document, minimize, control, and eliminate hazardous materials (HAZMAT) during the performance of this contract.

The Contractor shall prepare and submit an HMMP plan in accordance with CDRL item A006. The plan shall describe the Contractor’s HMMP and detail its approach to managing HAZMAT.

The Contractor shall prepare and submit an HMMP report in accordance with CDRL item A007. The Contractor shall update the report throughout the life of the contract. The report shall contain a table listing all HAZMAT (defined in section 3.3.1 of the SPS) contained in the delivered system and used for production. Documentation justifying the use of Targeted Chemicals shall be included in the report.

Note: Use of Targeted Chemicals requires approval by the Government.

In addition, the following information is required:

a) HAZMAT nomenclature and name

b) Technical documentation or specifications that require the use of the HAZMAT, if applicable

c) Name and Part Number of the component/part that contains the HAZMAT or is associated with the use/generation of the HAZMAT

d) Process associated with the use or generation of the HAZMAT

e) Material Safety Data Sheets (MSDS) for each HAZMAT

f) Chemical names of hazardous components (sometimes found on the MSDS)

g) Chemical Abstract Service (CAS) number of each hazardous component

h) Waste and disposal codes and regulations for the HAZMAT

i) Amounts or quantities of HAZMAT (in parts per million or per system/component) Lithium Batteries The use of lithium batteries shall be documented in a report submitted in accordance with CDRL item A010.

Configuration Management The Contractor shall perform configuration management of FORS hardware, software, and documentation. The Contractor shall submit a Configuration Management Plan in accordance with CDRL item A001.

When minor variations among production articles are unavoidable, the Contractor shall notify the Government of any deviations from the baseline configuration at least 60 days prior to delivery of the non-conforming unit. Deviations are defined as additions to, omissions from, or modifications to the FORS, its performance, or its provisioned parts during the performance of the contract. The Contractor shall submit all requests for deviation to the Government in accordance with CDRL item A008.

Quality Assurance (QA) Program The Contractor shall maintain a QA system that adheres to the requirement of all FAR clauses within the contract. The Contractor shall implement a QA Program that conforms to ANSI/ASQC Q9001, an equivalent industry standard or other recognized process-control system.

The Contractor’s QA activities on this contract are subject to monitoring and auditing by the Government. Audits will be against the Contractor’s established QA standards and procedures.

Delivery Requirements Pilot-Production Units No more than 30 calendar days after successful completion of PPQT, the Contractor shall provide to the Government two PPUs that meet the requirements of the SPS.

Production Units Delivery of Production Units shall be 150 days after receipt of the delivery order, provided that release for production has been authorized.

CONTRACT DATA REQUIREMENTS LIST (CDRL) INDEX

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