RFDACS QA 20200215.xlsx
XLSX spreadsheet 26 KB Posted
- Solicitation number
- N66604-20-R-0339
About this file
This document contains questions and answers regarding a solicitation for Radio Frequency Distribution and Control Systems and components. The solicitation seeks pricing for OK-700 systems over a five-year period, to be provided in the pricing tables in Section B and Exhibit B of offerors' proposals. Key details include that 11 units are required but Unit 9 does not exist, delivery schedule and subcontracting plan requirements, confirmation of page limit allowances, and an extension of both the question deadline and proposal due date to March 16th to allow additional time for offerors to obtain necessary technical documentation and develop their pricing.
The solicitation is being conducted by the Department of the Navy Naval Sea Systems Command for Radio Frequency Distribution and Control Systems and parts in support of requirements at NUWC Division Newport. Finalized technical drawings will be provided at time of contract award or order level due to documents currently being marked as draft. Clarification is also provided on testing procedures and applicable documents.
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| N66604-20-R-0339-0002.pdf | ||
| N66604-20-R-0339-0001.pdf | ||
| Exhibit A, DD Form 1423.pdf | ||
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Sheet1
| Question Number | Question | Answer |
| 1 | Where in the proposal should the Offeror place the SB Subcontracting Plan? | The SB Subcontracting Plan can be its own volume (Volume V) with no page limitation. |
| 2 | The Small Business Participation Plan is a Pass/Fail requirement and does not have an adjectival rating. Therefore, please provide additional information on how the Government will "evaluate" this section's requirements above and beyond providing the data requested. | In Section 2.1, page 61, of the solicitation it states the Government's goal for small business participation and how that goal is calculated. Pages 64-65 state how this goal will be assessed as a pass/fail. Please review these sections to see how the Government will evaluate this section's requirements. |
| 3 | CLIN 0001 lists “RFDACS Systems” as the Supplies/Services. Is this meant to refer only to the OK-700 version? | Yes. The Government does not plan to procure OK-664 systems under this contract. |
| 4 | Is there an associated top-level part number, drawing, and parts list for Unit 1, Unit 2, Unit 3, etc.? | See drawing 06973001. |
| 5 | Exhibit B only allows Offeror to price individual parts. It does not allow for Unit pricing (example UNIT 1 PRIMARY VXI CHASSIS ASSEMBLY (OK-664)) to be provided for each of the Units 1-11. How are the Units to be priced in the Exhibit B? | Offerors shall fill out Exhibit B pricing information for the parts as required in the solicitation. Systems pricing is to be completed in the Section B pricing table. |
| 6 | Is there a top-level part number and associated drawing/parts list for the OK-700 version? | The OK-700 part number is 06973000-1. |
| 7a. | Request L-3.3.1 item 4 (soldering and calibration processes) be provided as separate attachment, excluded from page limitation. | L-3.3.1 item 4 may be provided as a separate attachment excluded from the page limitation. |
| 7b. | Request L-3.3.1 item 7 (Detailed delivery schedule) be provided as separate attachment, excluded from page limitation. | L-3.3.1 item 7 may be provided as a separate attachment excluded from the page limitation. |
| 7c. | Request L-1.3c be amended to allow maximum of 14 pages (exclusive of requests 1 and 2 above) to allow non-incumbent offerors to provide sufficient details to allow adequate evaluation of their facilities, processes and procedures. | L-1.3c will remain unchanged. Please note that the Technical Capabilities Section has a page limitation of eight (8) pages and Hypothetical Tasking has a page limitation of four (4) pages. (See Responses to 7a and 7b). |
| 8 | Please confirm that 11” x 17” page size is permitted for the delivery schedule. | Yes. An 11" x 17" page for delivery schedule is permitted. |
| 9 | Please confirm that CLIN 0002 is to be excluded from contractor’s detailed delivery schedule. | CLIN 0002 is applicable to the detailed delivery schedule. Offerors shall complete the delivery schedule as required in Exhibit B in columns O and P. As stated in the solicitation in Section F, clause 52.211-8 Time of Delivery: "The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply." |
| 10 | Please confirm that “RFDACS systems” for CLIN 0001, all years, is synonymous with the RFDACS OK-700 complete system (all 11 Units). | Correct, however, note that there are ten (10) units and not eleven (11). (There is no unit 9.) |
| 11 | Should CLIN 0001 and CLIN 0002 be populated with the numbers derived by using the TEP examples or leave these blank and only fill out the “Pricing Table for CLIN 0001” below the CLIN lines. | Complete the pricing tables in Section B for CLIN 0001 and complete the Exhibit B for CLIN 0002. Offerors should leave the actual line items blank in Section B. Those will be filled in at time of award. |
| 12 | This document [Applicable Document 3.3 OK-700 System Test Procedure] was not provided as part of the technical document. Please provide this document in order for Offerors to complete their proposal. | After Government review, Applicable Document 3.3 OK-700 System Test Procedure is no longer applicable to this requirement. The actual requirement is for Unit Test Procedures. The Applicable Documents associated with the unit level testing can be provided, upon request, to Offerors via a separate CD. The Statement of Work (SOW) will be updated upon award to reflect the new Applicable Document titles for the unit level testing. Units 1 and 2 are Commercial-Off-The-Shelf (COTS) and do not have test procedures. Units 4 and 5 share the same test procedure. The titles of the procedures are as follows: -Radio Frequency Distribution and Control System (RFDACS) Unit 4/5 Test Procedure, -Radio Frequency Distribution and Control System (RFDACS) OK-700(V) BRC Interconnecting Box Unit 7 Verification Procedure, -Radio Frequency Distribution and Control System (RFDACS) CU-2639/U Antenna, -Coupler Unit 3 - Verification Procedure, -Radio Frequency Distribution and Control System (RFDACS) OK-700(V) BRC Power Supply Unit 6 - Verification Procedure, -OK-700 Radio Frequency Distribution and Control System (RFDACS) MFM Antenna Control Unit 11 - Verification Procedure, -OK-700 Radio Frequency Distribution and Control System (RFDACS) CU-2640/U Very Low Frequency (VLF)/Low Frequency (LF) Coupler Unit 10 - Verification Procedure |
| 13 | Will the Government confirm that pricing should only be provided in the CLIN 0001 Pricing Table and Exhibit B? Therefore, Offerors should not provide any values in the CLIN 001 and 002 B-tables? | See the answer to Question 11 above. |
| 14 | The magnitude of the RFDACS components listed in the TDP will require us to compile the parts into a comprehensive BOM for pricing purposes. This is a significant effort to undertake in a 30-day response period. We request a 30-day extension in order to ensure we can provide our vendors enough time to respond with variable quantity pricing over a 5-year period. Allowing us this time would also ensure adequate competition for the Government. | The Government has taken consideration of this request. In response to this request the deadline for Industry Submission of Questions has hereby been extended from 18 February to 28 February 2020. Also, the solicitation has hereby been extended from 02 March to 16 March 2020. |
| 15 | In order to accurately price the RFDACs, we need the historical ordering rate of the OK-664, Units, and parts by the Government. Please provide how many OK-664 Units, and parts have been purchased during each year of the last contract. | Offerors are to base their proposal on the quantities and requirements provided in the solicitation. |
| 16 | Many of the technical documents are marked "Draft." Can the Government release final drawings for any of the documents that have been supplied and marked as "Draft" and also identify the changes made to the document that resulted in it being released as Final for this RFP. | Finalized drawings will be provided at contract award or at order level. |
| 17 | Only providing draft documents provides a competitive advantage to the incumbent, since they would be the only ones having knowledge of changes and their impacts on price and their schedule. Please provide information about what changes to the TDP are in process. Please provide any approved or draft Engineering Change Requests or similar change request documents. | See the answer to Question 16 above. |
| 18 | Please provide the associated technical documentation for all Astronics Test System parts contained within the TDP. | A majority of these items are Commerical-Off-the-Shelf (COTS) part items, therefore, the Government does not have associated technical documentation for those parts contained within the TDP. The information for the few parts that are not COTS could be provided on an additional CD. |
| 19 | Please provide AD 3.3. | See the answer to Question 12 above. |
| 20 | Year 3 through 5 in the example table appear to multiply the weighted average by six instead of the two. Will the Government confirm if it should be 2 or 6 used in years 3 through 5? | Years 3 through 5 will be calculated by multiplying the quantity of six (6) rather than the quantity two (2). |
| 21 | Given the number of missing technical documents, we request the proposal due date be extended to 30 days after all technical documents are provided to bidders. | Please see the answer to question 14 above. |
| Minimum Guarantee | The minimum guarantee for this contract is $1,000.00 and will be provided at the first order. |
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