Amend 4 - Attachment 7_Task Order 1 Performance Work Statement.docx

TASK ORDER (TO1) PERFORMANCE WORK STATEMENT (PWS)

SPACE AND NAVAL WARFARE SYSTEMS CENTER, ATLANTIC

SHORT TITLE: Aviation and Polar Program Support

1.0 PRIMARY PLACE(S) OF PERFORMANCE

The following site(s) identify contractor employees’ originating office location and the location of government provided facilities, if applicable to this Task Order (TO). Travel locations (i.e., temporary duty sites) are specified in the Travel Section under TO PWS Para 9.0.

2.0 TO 1 PURPOSE

This PWS describes the services required by the SPAWARSYSCEN Atlantic for ongoing efforts required to support the Aviation and Polar Programs mission.

2.1 SCOPE

This PWS sets forth the requirements for operational and managerial support of the Charleston-based SSC Atlantic Polar Programs IPT (SOPP). These services include core functions of Air Traffic Control (ATC), Meteorology (MET), and System and Maintenance (SAM). In addition to the core functions, enabling functions that are included in this PWS are management support, materials shipping and receiving, configuration and quality management, medical and dental examinations, deployment coordination, site specific training, and tasking assigned by the National Science Foundation (NSF) to support the mission. The work performed under this PWS will be both CONUS and OCONUS based on time of year and function performed.

3.0 APPLICABLE DOCUMENTS

All references listed within the basic contract are required as applicable to this TO. In addition, the following reference(s) is identified specific to this TO:

Table 3-1: Applicable ATC Documents

Table 3-2: Applicable SAM Documents

Table 3-3: Applicable MET Documents

4.0 SECURITY REQUIREMENTS

4.1 ORGANIZATION

As specified in the basic Contract Security Classification Specification form, DD-254, the contractor shall perform classified work in support of this TO. Prior to commencement of classified work, the contractor shall have a SECRET facility clearance (FCL).

4.1.1 Security Officer

The contractor shall appoint a Facility Security Officer (FSO) to support those contractor personnel requiring access to government facility/installation and/or access to information technology systems under this contract. The FSO is a key management personnel who is the contractor’s main POC for security issues.

4.2 PERSONNEL

Personnel requirements shall conform to the requirements listed in Section 8.2 of the basic contract PWS.

5.0 CONTRACT ADMINISTRATION

TO administration shall conform to the requirements listed under Section 5.0 of the basic contract PWS.

5.1 Hold Harmless and Indemnification

The contractor shall obtain adequate insurance to meet requirements described for Hold Harmless and Indemnification in Section 5.2.1.4 of the basic contract for services provided under this TO.

5.2 EARNED VALUE MANAGEMENT (EVM)

In accordance with paragraph 5.4 of the base contract, EVM applies to TO1 and shall be evidenced through the submission of CDRL A014.

5.3 CONTRACTING OFFICERS REPRESENTATIVE (COR) DESIGNATION

The COR for this TO will be assigned at time of contract award.

5.4 Security Clearance Requirements

ATC personnel working in the ROF will require a SECRET security clearance. All other contractors shall not require a security clearance unless otherwise identified in this PWS.

During the period from contract award (estimated to be 11/1/2017) through 2/28/2018, the contractor shall employ its personnel at the level of effort set forth in Section F and shall use its best efforts to perform the following:

The contractor shall staff and train the required quantity and labor category of personnel identified in Exhibit C in order to prepare for the annual support requirements executed under CLIN 0002.

6.1.1 Polar Season Preparation and Assumption of Work

CLIN 0001 will enable the awardee to become familiar with the work environment in Antarctica, and acquire the required staff necessary to begin executing the mission for the Winter Over 2018 beginning on 1 March 2018.

6.1.1.1 Assumption of Work

Upon award of the TO, the contractor shall prepare a transition team to begin transition activities in ROF and to deploy to McMurdo Station, Antarctica. This team will consist of the Program Manager and a lead for each functional operational area including ATC, MET, and SAM. The contractor may deploy any or all of these team leads but no more than the 4 lead personnel identified above will deploy for transition. The contractor shall provide the names of the transition team for badging and access to SPAWARSYSCEN Atlantic facilities to the COR within 5 days of award and return any and all required forms and documentation to the COR 5 days thereafter. The contractor shall complete medical and dental screening requirements for deployment to a USAP station for each of the transition team personnel within 30 days of award of the TO. The contractor shall coordinate with the COR for deployment and redeployment dates to Antarctica in support of this TO for the transition team and for initial deployment dates for winter over staff. For the transition team only, if the TO 1 is not awarded with sufficient time to complete the physical qualifications and deploy prior to 2/1/18 or if transportation on and off the continent of Antarctica is unavailable, the contractor shall provide a plan of action to the government describing how their personnel will execute the transition in preparation for full performance of the TO 1 effort. The four (4) personnel identified as winter over staff shall be onsite and ready to assume winter requirements by 16 February 2018. The transition date shall be 3/1/18 at which time CLIN 0001 shall be completed and all work requirements listed for CLIN 0002 shall take effect.

6.1.2 Minimum Staff Requirements

The contractor shall ensure the type and quantity of minimum staff members identified in Exhibit C are in place, trained, and ready to assume the annual operational duties by 3/1/2018. Local certifications are required to be obtained for each of the minimum required positions working in ROF or deploying to Antarctica (as identified in Exhibit C).The contractor shall notify to the COR as soon as possible but not later than (NLT) 01 February 2018 of all personnel who will be filling any position identified for McMurdo or assigned to ROF. This will allow sufficient time to schedule government resources for ROF and to deploy and assist in training and certifying winter employees if necessary.

6.1.3 CLIN 0001 Travel Requirements

CLIN 0001 includes travel for the transition team and personnel required for winter staffing in Antarctica. Estimated deployment dates are provided in Exhibit C which includes additional useful information for each team member. These estimates for arrival dates for personnel supporting the winter mission should be assessed by the contractor based on the employee’s certification or need for training prior to 3/1/2018. Contractor personnel who have never participated or have not received the position certifications identified in Exhibit C must deploy as soon as possible to maximize training time prior to winter operations which initiate 3/1/2018. NOTE: The estimated locations, quantity of personnel, and travel dates for the CLIN 0001 requirements are identified in paragraph 8.0 of this PWS.

6.1.4 CLIN 0001 Contractor Acquired Property

The applicable/representative contractor acquired property list for performance of CLIN 0001 requirements is identified under paragraph 9.0 of this PWS.

6.2 CLIN 0002 ANNUAL POLAR OPERATONS SUPPORT FY18/19

During the period of 3/1/2018 through 2/28/2019, the contractor shall employ its personnel at the level of effort set forth in Section F and shall use its best efforts to perform the following:

CLIN 0002 provides operational support for annual performance of the Polar Operations. On 3/1/2018 the contractor shall be ready to assume annual support operations and obtain the necessary staffing over and above the stated minimums in CLIN 0001 to meet annual requirements. The contractor shall have at least 80% of full-time staff in place by Monday 4/17/2018. Personnel, seasonal employees included, supporting the FY18/19 field season in Antarctica shall be identified to the COR NLT Friday 5/19/2018. Updates are to be provided when planned personnel change due to employment status, ability to physically qualify, or other. The contractor shall recruit alternate staff members who shall complete medical and dental screening requirements and be approved for deployment in case other staff members cannot deploy, must terminate deployment, or otherwise cannot meet mission requirements. The quantity of staff members necessary to qualify as alternates is at the discretion of the contractor, but 3 alternates per function is a reasonable goal. Only labor, ODCs, and training associated with completing the qualification process is reimbursable for alternates.

6.2.1 Air Traffic Control and Related Services (CDRL A002)

Air Traffic Control and Related Services shall be provided in accordance with the requirements described in Section 3.4 of the basic contract PWS. Services and scope specific to this TO are as described in the following paragraphs.

6.2.1.1 McMurdo Center and Remote Operations Facility (ROF)

ATC services shall be provided in support of USAP operations in Antarctica and for the McMurdo Sector of the Auckland Flight Information Region (FIR). ATC will be performed by McMurdo Center with ATC personnel located locally in McMurdo and remotely in the ROF on the main SSC LANT campus in Charleston SC. ATC services will be provided from McMurdo with administrative augmentation being provided from ROF in most instances and conducted from ROF with radio operator support from McMurdo in other instances. The local McMurdo area, Antarctic continent landing facilities, and the McMurdo Sector of the Auckland FIR are all non-radar equipped and require non-radar procedures for control. ATC will shift to the ROF during certain defined periods when necessary to meet mission requirements. For example, ROF operations may be used on a scheduled or temporary basis to augment McMurdo watch standers, to support observed holidays in McMurdo, and for winter scheduled and emergency operations. If ATC is being provided from ROF, as a primary backup capability, a trained radio operator must be present in McMurdo Center who can relay information using secondary means in the event of a primary communications outage. Details about specific services can be found in the basic contract PWS.

McMurdo Center ATC Services (non-radar) include but are not limited to:

En Route Control Departure Control* Approach Control*

* May be done by either ATCT or McMurdo Center depending on staffing and tasking mix

McMurdo Center Miscellaneous Services include but are not limited to:

UAV/UAS operations support Search and Rescue support (SAR/EOC support) Helicopter and Fixed-Wing VFR Flight Following Radio operator support (utilized for remote configuration)

6.2.1.2 Air Traffic Control Tower (ATCT)

An ATCT will be installed at the location of the primary airfield. ATCT services will be provided by a certified Air Traffic Control Specialist (ATCS) during scheduled hours for tower operations. Currently the scheduled hours are 18-hours per day beginning at 0800 and ending at 0200 Monday through Saturday. During scheduled hours, the ATCS provides weather observations for the airfield as a Limited Aviation Weather Reporting Station (LAWRS). Operating hours may change if necessary as a result of weather or operations tempo. Outside of scheduled hours, the facility will be staffed by a qualified weather observer who will perform official weather observations only.

ATCT Services include but are not limited to:

Local Control Departure Control* Approach Control*

* May be done by either ATCT or McMurdo Center depending on staffing and tasking mix

6.2.1.3 ATC Miscellaneous Services and Administrative Support

In addition to routine functions performed by ATC personnel, miscellaneous and administrative services are also required to be performed. The provision of these services is conducted by any of the three facilities (i.e. McMurdo Center, ATCT or ROF) as appropriate based on the requirement, times, and tempo. ROF provides much of the support in providing these services however, the contractor may find it necessary to alter product origination points based on operational demand.

Miscellaneous Services include but are not limited to:

Advanced Computer Flight Plans products (ACFP) Global Decision Support System Services (GDSS) Pre-Flight Briefing Packet services (IFM packets) USAP Airfield Status Report management (AFSR) Aircraft Movement Text input and dissemination Disseminate Operational Notifications (i.e. SMS, email, etc) Prepare and publish Notice to Airmen (NOTAMS) Flight Publication Management Automated Flight Following management (AFF)

6.2.1.4 Winter-over Services

Aircraft missions during the winter period in Antarctica are extremely limited and will average 1 to 2 intercontinental missions within a month. All services provided for ATC and miscellaneous flight following will be provided from the ROF and augmented by a trained radio operator in McMurdo Center. These operations may include medical evacuations and scheduled or unscheduled winter operations. During those operations, the ATCT will not be active and the airfield will be uncontrolled. During the winter period, except for services specific to the ATCT, all ATC services will be provided during the missions.

6.2.1.5 Off-season Services

The off-season refers to the Antarctic winter period when winter-over services are not being provided for missions to a USAP airfield. Off season services will be provided to ensure all functions that enable ATC services. Off-season services include but are not limited to:

Compiling, documenting, and reporting operational metrics Updating standard operating procedures and plans Participating in meetings, workshops, and conferences Requirements identification and preparing for the next season Conducting and/or attending training Recruiting seasonal candidates for deployment Completing medical and dental screening Routine testing operational and contingency equipment and procedures

6.2.1.6 ATC Personnel

ATC will be composed of certified Air Traffic Controllers, trained radio operators, and augmentation personnel for the specific service requirements identified in this PWS. ATC Watch/Shift coverage requirements are provided in Table 6-1 but may change due to operational schedules published later in the year, weather, logistics capabilities or other reasons.

Table 6-1: ATC Watch/Shift Coverage Requirements

McMurdo Center

b. Generally 9 hours/day – 6 days /week scheduled on-demand between 1 Oct – 1 Nov to meet flight requirements and support training goals.

c. On-demand after initial staff has deployed for facility opening at the beginning of each season. 20 Aug – 1 Oct

Or on demand

b. 24 hours/day beginning 1 day prior to airspace being active for scheduled or emergency winter operations.

Note: All watches listed above require position certifications which are gained during the limited flight operations in September and October. Full season capability for the season is required prior to 1 November 2018 for McMurdo Center and ATCT.

6.2.1.7 Personnel Deployment Scheduling

Deployment schedules are based on flight schedules prepared by the host agency, NSF, and are based on many variables. Generally a fully certified ATC will deploy during August of each year to prepare McMurdo Center for seasonal operations. In addition, the ATC may be accompanied by a Flight Follower who, if necessary, will receive training and be ready to begin support of helicopter operations for early familiarization/training flights conducted by pilots prior to commencing routine operations. Other air traffic support personnel arrive during the first or second week of October. This is a general deployment scenario and may change based on contractor staffing and individual training needs or program logistics dictated by the host agency. The primary worksite location to identify deployment requirements for ATC personnel is identified in Exhibit C.

6.2.1.8 ATC Staffing Requirements

The staffing levels necessary to accomplish off season work requirements, maintain necessary skills, be able to train seasonal staff, respond to emergent tasking, and execute an operational season is identified in Exhibit C. The contractor’s use of the fulltime resources may vary depending on current operational requirements, recruiting success, program familiarity, and other factors.

6.2.2 Meteorological (MET) Observation and Forecasting Services (CDRL A003) MET Observation and Forecasting Services will be provided in accordance with the requirements described in Section 3.5 of the basic contract PWS. Services and scope specific to this TO 1 are as described in the following paragraphs.

6.2.2.1 Mac Weather and ROF

MET services will be provided in support of USAP operations in Antarctica and the Southern Ocean. MET will be performed by McMurdo MET personnel located locally in McMurdo and remotely in the ROF on the main SSC LANT campus in Charleston SC. While all MET observing services are obviously performed locally at McMurdo Station or its airfields, forecasting and administrative services are strategically shared between the McMurdo Weather Office (Mac Weather) and the ROF. Generally, the ROF will provide forecasts for the Antarctic continent locations, other than McMurdo, and WEAX forecasts for USAP-sponsored vessels in the Southern Ocean. In addition, ROF provides live web-based video briefings to USAP aircrews departing Christchurch NZ for Antarctica. These facilities may change the distribution of their tasking to meet mission requirements, to adjust for planned and unplanned staffing changes, and when continuity of operations plans are enacted at either location. Details about specific services can be found in section 3.5 of the basic contract PWS. The following shared functionality between Mac Weather and ROF is for reference only. Actual products and services from either facility are generally interchangeable and may be changed as operational requirements and tempo dictate.

Mac Weather services include but are not limited to:

for McMurdo Area airfields (NZPG,NZFX,NZWD,NZIR)* McMurdo Severe Weather Condition Notifications and Setting Aircrew briefings McMurdo Synoptic Observation McMurdo Upper Air Observation/Sounding*

* The contractor shall maintain inventories and provision all necessary consumable materials to meet the upper air observation requirement (i.e. balloons and radiosondes). Helium will be provided on station for inflating balloons. Scheduled sounding times: 00Z and 12Z (1 Oct – 1 Mar), 00Z only (2 Mar – 30 Sep)

ROF Services include but are not limited to:

* All airfields are not active simultaneously and some may not activate at all during an operating season.

6.2.2.2 Weather Services at Controlled Airfield (i.e. with ATCT)

Meteorological Aerodrome Report (METAR) and Special Report (SPECI) (when no LAWRS controller present) Assistance in training LAWRS controllers

6.2.2.3 Weather Services at Uncontrolled Airfield (no ATCT present)

METAR and SPECI Observations

6.2.2.4 MET Miscellaneous Services and Administrative Support

The provision of these services is conducted by any of the MET facilities as appropriate based on the requirement, times, and tempo.

Miscellaneous Services include but are not limited to:

Observation Data Entry Custom weather briefings (i.e. special missions) Morale support (i.e. weather briefs for hikers etc.)

Operational planning support Distinguished Visitor Briefings Training support

6.2.2.5 Winter-over Services

The winter will be minimally staffed in Antarctica and augmented from the ROF. A local forecaster and an observer will winter-over at McMurdo station to provide the necessary station forecasting and observing services for USAP’s winter crew. During aircraft operations, the winter MET personnel will support aviation missions in addition to the daily services. Aviation missions during the winter period in Antarctica are extremely limited and will average 1 to 2 intercontinental missions within a month. All services provided for MET will be provided for each aircraft mission during the winter but only when the McMurdo aerodome is active. TAFs will be provided and observations will generally commence 6 hours prior to launch of a mission to McMurdo. During winter missions, resource usage will be adjusted to support airfield operations and provide for observations. This will require cross training of personnel and possible shifting of forecast support to the ROF.

6.2.2.6 Off-season Services

The off-season refers to the Antarctic winter period when winter-over services are not being provided for missions to a USAP airfield.

Off-season services include but are not limited to:

Compiling, documenting, and reporting operational data and metrics Updating standard operating procedures and plans Preparing for and participating in meetings, workshops, and conferences Requirements identification and preparing for the next season Conducting and/or attending training Recruiting seasonal candidates for deployment Completing medical and dental screening Routine testing operational and contingency equipment and procedures Preparing academic Point Papers, Briefings and case studies Obtaining necessary SME support for training or research papers Prepare and maintain MET processes, procedures, and handbooks Provide pre-deployment training for new participants Review, maintain, and test continuity of operations plans.

Provide input for program-level manuals and documentation

6.2.2.7 MET Personnel

MET will be comprised of meteorologists, forecasters (i.e. MET Techs), assistant forecasters (i.e. entry-level meteorologists or mid-level MET Techs), and weather observers. For ease of reading, the term “Meteorologist” is used throughout this section and is specifically referring to the labor category for “Engineer/Scientist – Atmospheric and Space Scientist” as defined in the basic contract. MET Watch/Shift coverage requirements are provided in Table 6-2 below but may change due to operational schedules published later in the year, weather, logistics capabilities or other reasons.

Table 6-2: MET Watch/Shift Coverage Requirements

McMurdo Weather Office (MacWeather)

24 hours x 7 days: 1 October - 1 March

Forecaster or Weather Observer

24 hours x 7 days: 1 October - 1 March

Assistant Forecaster or Weather Observer

Mon-Sat 0200 – 0700 and 24 hours Sunday Augmented as necessary by floater

a. Oct 1 – Dec 15

b. Jan 20 – Mar 1

b. 24 hours/day beginning 48 hours prior to winter flight operations

Note: All watches listed above require position certifications which are gained during early season operations in September and October. Full season capability is required prior to 1 November 2018

6.2.2.8 Personnel Deployment Scheduling

Deployment schedules are based on flight schedules prepared by the host agency, NSF, and are based on many variables. Generally a fully certified weather forecaster and weather observer will deploy during August of each year to prepare McMurdo Center for seasonal operations. In addition, trainees may also deploy to receive necessary training and familiarization before the beginning of operations in October. Other support personnel arrive during the first or second week of October based on job requirements. This is a general deployment scenario and may change based on contractor staffing and individual training needs or program logistics dictated by the host agency. The primary worksite location to identify deployment requirements for MET personnel is identified in Exhibit

C.6.2.2.9 MET Staffing Requirements The staffing levels necessary to accomplish off season work requirements, maintain necessary skills, be able to train seasonal staff, respond to emergent tasking, and execute an operational season as identified in Exhibit C. The contractor’s use of the fulltime resources may vary depending on current operational requirements, recruiting success, program familiarity, and other factors.

6.2.3 Systems and Maintenance (SAM) Services (CDRL A004)

SAM Services will be provided in accordance with the requirements described in Section 3.6 of the basic contract PWS. Services and scope specific to this TO are as described in the following paragraphs.

6.2.3.1 McMurdo Station

Services will include the sustainment of systems and equipment at McMurdo Station. The following provides a description and location of the services required at McMurdo Station:

SOPP Electronics Maintenance Shop (located in building 159) The Electronics Maintenance Shop will be used for general repair and maintenance of systems and equipment. The Maintenance Shop will be maintained in a safe, clean, and organized manner by the team members using the space. The space will contain work benches, tools, piece parts, documentation, and other materials necessary to perform maintenance on assigned systems. A spares/test equipment room and a bulk storage area are in the immediate vicinity of the Maintenance Shop. Contractor services include routine and corrective maintenance activities; system testing and alignments; maintaining accurate inventory; calibrations of sensors; replenishment of consumed or broken items; and materials handling. Replacements parts are purchased by the contractor or identified for government purchase based on equipment type and standard procedures. Technicians are dispatched to other McMurdo Station facilities as identified below as required to support assigned systems.

Operations Building – Building 165 McMurdo Weather Office, McMurdo Center, and other operational spaces are located in Building 165. Contractor services in this building include the necessary preventative and corrective maintenance for assigned systems. These include communications systems, data distribution and displays, recorders, information system components, software, and interconnecting wiring. An Information Technology/ Information Systems Technician is assigned for immediate help-desk type support for McMurdo Center and McMurdo Weather Office users.

Transmitter Site (includes surrounding areas) The Transmitter Site houses communications systems and other equipment. Systems or components such as air traffic control radio equipment, communications interfaces, data interfaces, antennas and cabling. Routine access to the site using and assigned vehicle is available at all times unless weather or station operations temporarily interrupt access. Access to equipment installed in the vicinity of the Transmitter Site and higher in elevation will require a tracked vehicle and trained operator. Services required include preventative and corrective maintenance for assigned systems. Technicians respond from the Maintenance Shop for outages and routine maintenance actions.

6.2.3.2 McMurdo Airfield Services

Technicians are assigned to maintain airfield equipment for both controlled and uncontrolled locations. For the controlled airfield (with a tower), a mobile facility is installed at the beginning of each operating season and includes the ATCT, a SAM Maintenance Shop, navigational aids and enclosures, and other required airfield ancillary facilities. Services required include installation and test of ATCT systems, setup and alignment of navigational aids in preparation for flight inspections, setup and test of airport meteorology systems, and routine preventative and corrective maintenance. In addition, ATCT and the majority of the navigational aids are de-installed at the conclusion of the season and facilities are stored for the Austral winter. Technicians are assigned specifically the Airfield Maintenance Shop on a 24x7 rotation when the airfield is active. During winter operations, response is provided from the Electronics Maintenance Shop in McMurdo.

6.2.3.3 South Pole Station Services

Services include monthly (more or less) trips to South Pole Station to conduct routine maintenance on assigned systems at South Pole Station. Unscheduled trips for corrective maintenance may be required. Services required include preventative and corrective maintenance for primary and backup air traffic control radio equipment and aviation meteorology system. Technicians respond from the McMurdo Maintenance Shop and are not permanently housed at South Pole Station.

6.2.3.4 Services for Remote Sites and Camps

Services require routine trips to remote sites for preventative and corrective maintenance. Generally, requirements are specific to automated weather systems and some fixed weather systems within the Ross Island area. Some systems are accessible using light tracked vehicles but the majority requires helicopter transportation. Maintenance trips are scheduled based on site priority, working condition of the equipment, and helicopter availability. Technicians respond from the McMurdo Electronics Maintenance Shop for outages and routine maintenance actions.

6.2.3.5 Winter-over Services

Winter maintenance services in McMurdo are provided by two SAM technicians and include the setup and sustainment of airport NAVAIDS, communications systems, and meteorology systems for uncontrolled (no tower) operations. The technicians are dedicated to supporting aviation operations during all active winter scheduled or emergency missions. Current planning estimates include the support of one flight every 4 to 6 weeks throughout the winter but may change. If mission requirements or operations tempo increases, staffing requirements must be reevaluated and adjusted on this annual plan. Prior to flight operations, technicians will warm, energize, and test all assigned equipment. During the actual flight, one technician will monitor equipment performance while the second will sit in McMurdo Center and provide a ready contingency for radio relay in case direct ROF communications capabilities are lost. At all other times during the winter, the technicians are performing annual inspections, inventories, maintenance and repair of systems and equipment in preparation for the next operational season.

6.2.3.6 Off-season Services

The off-season refers to the Antarctic winter period when winter-over services are not being provided for missions to USAP airfields.

Off-season services include but are not limited to:

Compiling, documenting, and reporting systems data and metrics Reviewing and updating system datasheets, manuals, and procedures.

Updating standard operating procedures and plans Preparing for and participating in meetings, workshops, and conferences Requirements identification and preparing for the next season Conducting and/or attending training Recruiting seasonal candidates for deployment Completing medical and dental screening Routine testing operational and contingency equipment and procedures Preparing Point Papers, Briefings and case studies Identifying and meeting training goals Prepare and maintain sustainment processes and procedures Provide pre-deployment training for new participants Review, maintain, and test continuity of operations plans.

Provide input for program-level manuals and documentation

6.2.37 SAM Personnel

SAM will be comprised of technicians, engineers, and logistics personnel necessary to maintain the health of the assigned NAVAIDS, meteorology, and communications/information systems in Antarctica. SAM Watch/Shift coverage requirements are provided in Table 6-3 below but may change due to operational schedules published later in the year, weather, logistics capabilities or other reasons.

Table 6-3: SAM Watch/Shift Coverage Requirements

McMurdo or Charleston

9 hours x 6 days/week: when deployed generally 20 August – 1 November 8 hours x 5 days/week: Otherwise

9 hours x 6 days/week 20 August – 28 February

Note: technicians may be at various locations during the winter months conducting maintenance activities. On –call access is required when not in Electronics Shop

Note: Watch requirements for winter months at airfield(s) are staffed from McMurdo Electronics Shop.

Note 1: Watch requirements for winter months at airfield(s) are staffed from McMurdo Electronics Shop.

Note 2: Addition partial coverage on 7th day of the week may be required to support limited operations.

Note: All watches listed above require position certifications which are gained during early season operations in September and October. Full season capability is required prior to 1 November 2018.

6.2.3.8 Personnel Deployment Scheduling

Deployment schedules are based on flight schedules prepared by the host agency, NSF, and are based on many variables. Generally a team of fully certified technicians will deploy during August of each year to prepare McMurdo and McMurdo airfields for seasonal operations. In addition, non-certified technicians will deploy to support the setup and preparation activities and will train on system while doing so. Other support personnel arrive during the first or second week of October based on job requirements. This is a general deployment scenario and may change based on contractor staffing and individual training needs or program logistics dictated by the host agency. The primary worksite location to identify deployment requirements for SAM personnel is identified in Exhibit C..

6.2.3.9 SAM Staffing Requirements

The staffing levels necessary to accomplish off season work requirements, maintain necessary skills, be able to train seasonal staff, respond to emergent tasking, and execute an operational season is identified in Exhibit C. The contractor’s use of the fulltime resources may vary depending on current operational requirements, recruiting success, program familiarity, and other factors.

6.2.4 Program and Operational Management Support Services (CDRL A001) Programs Management Support Services will be provided in accordance with the requirements described in Section 3.3, 3.9, and 3.10 of the basic contract PWS. Services and scope specific to this TO are as described in the following paragraphs.

6.2.4.1 Program Operations Support

Program management support services will be provided to support the overall execution of this AOP and the operational mission it supports. All services necessary to support the administration of the TO will be provided. Program-specific support shall include the following routine program management and operational management support:

· Coordination and attendance, in person or virtually, at meetings and conferences

· Assisting with long and short range planning efforts to support Polar Operations

· Conducting research into technological solutions

· Developing and maintaining data including detailed action item tracking, risk tracking, events calendars, and presentations.

· Preparing Special Reports including USAP Quarterly Status Report and others

· Assisting with preparation and submission of financial reports

· Monitoring/Maintaining additions, deletions and other changes to SOPP Work Breakdown

6.2.4.2 Deployment Coordination

Deployment Coordination includes all activities associated with the deployment of personnel supporting SPAWARSYSCEN Atlantic to a USAP station in Antarctica. The contractor’s Deployment Coordination will be responsible for current information regarding deployment processes and procedures. Coordination services will be provided to all SOPP deploying personnel regardless of agency or company affiliation and will include deployment scheduling, data input in tracking tools, and advisory services for all SOPP participants. The Deployment Coordinator will also assist in processing medical, dental, and other personal qualifications requirements, and identifying USAP participants. All Health Insurance Portability Act (HIPA) requirements for handling personal data shall be met.

6.2.4.3 Aviation Program Management Support

Aviation Program Management Support will be provided to coordinate, schedule, track, and support aviation projects for USAP related to the acquisition and life cycle of air and ground systems assigned to SPAWARSYSCEN Atlantic or other Department of Defense agencies supporting USAP.

6.2.4.4 Program and Operational Management Support Personnel

Program and Operational Management Support will be comprised of various management, administrative, and operational experts required to execute and manage the daily functions and operations of the polar support program. There are no specific watch coverage requirements for Program and Operational Management Support efforts as they are executed during normal business hours as identified Table 6-4 below.

Table 6-4: Estimated Staffing for Program and Operational Management Support

Contractor Site

6.2.4.5 Personnel Deployment Scheduling

Deployments for Program and Operational Support personnel are not anticipated.

6.2.4.6 Program and Operational Management Support Staffing Requirements Exhibit C provides the Program and Operational management support staffing requirements. The contractor’s use of the fulltime resources may vary depending on current operational requirements, recruiting success, program familiarity, and other factors.

6.2.5 Continuity of Operations Planning (COOP)

The performance of work under this TO requires that operational services be provided even if/when there are impediments to performing those functions at a specific location. Situations that may require COOP activation include but are not limited to natural disasters, security posture, facility problems, information services losses, etc. In cases where a COOP must be activated, the priority will be on services necessary to provide ATC and weather support for the program and the COR will provide guidance on immediate actions necessary. Actions may include minor operational adaptations up to temporarily shifting personnel to an alternate site requiring travel and per diem expenses to be incurred. In those cases, the COR will work with the contractor to determine if and what modifications may be required to the TO to adjust for the changes in priority to meet mission requirements after COOP requirements are met.

6.2.6 Task Order Management (CDRL’s A007, 008,009, 010, 013, 015, 017) As identified in Exhibit C, the contractor shall appoint a TO manager who shall serve as the primary technical POC for the government to interface. The PM will ensure compliance with all work requirements of annual plans and the basic contract.

6.3 TASK ORDER ADMINISTRATION

6.3.1 Basic Contract Requirement

In accordance with the basic contract PWS and the requirements of this TO PWS, the contractor shall develop and submit documentation (see Basic Contract under Para 5.2.1.2) for TO administration.

6.3.2 Task Order Requirement

The following TO specific administrative support and CDRLs are required for this TO; see Exhibit A for applicable DD-1423 forms.

6.3.2.1 ODC Limitation Notification

In accordance with the basic contract PWS, contractors shall monitor ODCs as part of the monthly TO status reports.

6.4 GOVERNMENT FURNISHED INFORMATION (GFI)

No GFI is provided on this TO

7.0 GOVERNMENT FURNISHED PROPERTY (GFP)

No GFP is provided on this TO.

7.1.1 Government Furnished Equipment (GFE)

No GFE is provided on this TO.

7.1.2 Government Furnished Material (GFM)

No GFM is provided on this TO.

7.1.3 Special Test Equipment (STE)

No STE is provided on this TO.

7.1.4 Special Tooling (ST)

No ST is provided on this TO.

7.2 GFP REPORTING AND TRACKING

No GFP reporting and tracking is required on this TO.

7.3 COMPUTER ASSETS REPORTING

No computer asset reporting is required on this TO.

8.0 CONTRACTOR ACQUIRED PROPERTY (CAP)

Because of the ongoing nature of this operational mission, the inability to predict failures before they occur, broad scope of this tasking and constant improvement to technologies, a comprehensive CAP material list is not feasible. As a result, the Government has established the following representative list of the material types, essential data access requirements, and services necessary for the completion of the CLIN 0001 and CLIN 0002 requirements.

The contractor shall provide the CAP identified in Tables 8-1 (CLIN 0001) and 8-2 (CLIN 0002) below and if applicable, in the Government Furnished Property GFP form under the Reimbursable List. The proposed CAP cost cannot exceed the not-to-exceed (NTE) values cited in the applicable pricing model. Prior to actual items being acquired, fabricated, or provided, the contractor shall obtain COR concurrence. NOTE: The following CAP values represent the Government independent estimate (i.e. plug number) for the required type, quantity, and value of CAP to be procured during performance of CLIN 0001 and CLIN 0002 requirements. Offerors shall not vary from this plug number for bidding purposes.

Table 8-1: CLIN 0001 CAP

$7,600

Table 8-2: CLIN 0002 CAP

TOTAL

$524,780.00

Note:

1. Medical/Dental Services accounts for all testing required for deployment physicals required for USAP. These services will require multiple tests based on the individual, gender, age, medical history, etc. Section 3.10.2 of the basic contract provides a basis for estimating.

2. Subscription services essential to the ability for operational services to be provided are required including access to copyrighted data, decoding/formatting of real-time raw data, and online tools used for unclassified operational briefings (i.e. weather briefings, pre-flight etc.)

9.0 TRAVEL

The Government has estimated the following travel requirements for performance of the CLIN 0001 and CLIN 0002 requirements. The Government has also established the estimated travel costs for these requirements which are identified as plug numbers in the Attachment 4A and 4B pricing models. The proposed travel cost cannot exceed the NTE values cited in the applicable pricing model. Travel estimates are in accordance with the latest Joint Travel Regulations (JTR) for DoD Civilian Personnel. Travel to foreign countries outside of the continental United States (OCONUS) is required. The applicable countries include the following: New Zealand (NZ). In Christchurch New Zealand all Polar Program participants’ lodging is coordinated and booked by the sponsoring activity as part of the deployment process to Antarctica and paid by the traveler. Routine deployment via Christchurch NZ will be limited to 2 nights for deployment and 1 night for redeployment unless specific tasking necessitates a longer stay or unless delays in transportation occurs due to weather or aircraft availability.