Controlled Distribution Instructions_rev.pdf

Controlled Distribution Common Submarine Radio Room (CSRR) Delivery Order Technical Data Package (TDP) and

Consolidated Project Information

The TDP and Consolidated Project Information in support of the CSRR delivery order requirement contain dissemination restrictions and will be provided only to each authorized offeror. In order to receive a copy of these documents, offerors must have a certified DD Form 2345. Those offerors that do not have a properly certified DD Form 2345 can start the process immediately by following the procedures documented below.

Approved DD Form 2345: All contractors requesting access to the technical documents with dissemination restrictions must be certified by the United States / Canada Joint Certification Office (JCO).

This certification allows contractors to receive technical data as governed by DoD Directive 5230.25.

Compliance with DoD Directive 5230.25 requires an approved and current DD Form 2345, Military Critical Technical Data Agreement. You can determine if your company has a current DD Form 2345 by visiting the JCP webpage at the following link:

https://public.logisticsinformationservice.dla.mil/PublicHome/jcp/default.aspx.

Select “Search” from the menu on the left hand side of the screen. You may search by Certification Number, Partial Company Name, or CAGE Code.

If your company does not have an approved and current DD Form 2345, then your company must obtain one. The form and instructions can be downloaded at the following link:

http://www.dtic.mil/whs/directives/forms/eforms/dd2345.pdf

After downloading, completing, and signing the form, your company should submit the form with the original signature to:

U.S./Canada Joint Certification Office DLA Logistics Information Services Hart, Dole, Inouye Federal Center 74 Washington Ave., North

BATTLE CREEK, MI 49037-3084.

Interested offerors shall email their request for access to the CSRR delivery order TDP and Consolidated Project Information to Adam.Solivan@navy.mil. The email request shall identify the company’s name, CAGE Code, DD 2345 number, and a signed copy of the Security Requirements for CSRR TDP and Consolidated Project Information (enclosed, see next page). Once these requirements are met and approved, the requestor will be provided access to the documents via the Army Secure File Exchange Website, https://safe.amrdec.army.mil/SAFE/.

SECURITY REQUIREMENTS FOR COMMON SUBMARINE RADIO ROOM (CSRR)

TECHNICAL DATA PACKAGE (TDP) AND CONSOLIDATED PROJECT INFORMATION

1. Distribution of the CSRR delivery order TDP and consolidated project information is limited to the Department of Defense (DoD) and authorized U.S. DoD contractors only. These documents contain sensitive unclassified information, and thus require a level of protection not normally afforded to unclassified information.

2. The subject documents are authorized for release solely for the purposes of responding to SPAWAR Systems Center Atlantic’s Solicitation N65236-15-R-0010, and subsequent performance under a contract awarded pursuant to that solicitation, if any. Unsuccessful offerors shall destroy these documents within 30 days and provide notification at contract award or solicitation cancellation, or be returned to SPAWAR Systems Center Atlantic. The successful offeror shall destroy these documents at completion or termination of the contract, or be returned to SPAWAR Systems Center Atlantic.

3. While the subject documents are in your possession, regardless if in electronic or hardcopy form, you must protect them by the following measures:

You shall disseminate these documents only to your employees and subcontractors who have a need for the information in connection with their assigned duties pertaining to solicitation N65236-15-R-0010 and any resulting contract. In general, these documents shall be treated with the same care as For Official Use Only (FOUO) or proprietary information. Electronic transmission of these documents (voice, data, or facsimile) should be by approved secure communications systems whenever practical.

During working hours, reasonable steps shall be taken to minimize risk of access by unauthorized personnel. These documents shall be placed in an out-of-sight location if the work area is accessible to persons who do not have a need for the information. During nonworking hours, the information shall be stored in locked desks, file cabinets, bookcases, locked rooms, or similar items.

When no longer needed, these documents may be disposed of by shredding to preclude reconstructing, and placing it in trash reserved for proprietary or FOUO information. These documents shall not be disposed of in regular trash or recycle containers, or in the uncontrolled burn.

SPAWAR Systems Center Atlantic shall be informed of any unauthorized disclosure. The unauthorized disclosure of export controlled information may result in criminal sanctions.

4. I affirm that I have read and understand the above security requirements for the subject documents, and that I will abide by them. I also affirm that we will use these documents solely in connection with solicitation N65236- 15-R-0010 and performance under any contract awarded as a result of that solicitation. Upon completion of these efforts, I affirm that these documents will be destroyed in accordance with the above requirements or returned to SPAWAR Systems Center Atlantic.

Signature and Date Employer and Title

Printed Name Phone Number