Amendment 0002_15R0010.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE NEXT PAGE

1. CONTRACT ID CODE PAGE OF PAGES

L 1 33

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jul-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6523615R0010

X 9B. DATED (SEE ITEM 11)

29-Jun-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jul-2017

CODE

US NAVY SPAWARSYSCEN ATLANTIC CHARLESTON

PO BOX 190022 DIVISION 2.2.53

843-218-3556

ADAM.SOLIVAN@NAVY.MIL

NORTH CHARLESTON SC 29419-9022

N65236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6523615R0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

NOTE: PAGE 1 OF 33 SHOULD READ PAGE 1 OF 32.

AMENDMENT 0002 NOTES

Solicitation N65236-15-R-0010 is hereby amended as follows:

1. MIL-STD-2073, Department of Defense Standard for Military Packaging has been added to RFP Section C, Performance Work Statement Paragraph 2.1.

2. FAR Clause 52.222-60, Paycheck Transparency (Executive Order 13673) has been removed from RFP Section I.

3. The CSRR –SOP-UID-GEN-13-0.1 CSRR Item Unique Identification (IUID) Standard Operating Procedure (SOP) has been removed from Para 3.1 of RFP Attachment 7, First DO PWS. See revised Attachment 7 (First Delivery Order PWS).

4. The Item 9 part number in Attachment 2 (Consolidated Government Furnished Property) to the first delivery order PWS has been updated to reflect the part number (HYP-57/TSEC) identified in the TDP drawing. See revised Attachment 7 (First Delivery Order PWS).

5. The Item 10 part number in Attachment 2 (Consolidated Government Furnished Property) to the first delivery order PWS has been updated to reflect part number 43150-CSRR-PTR-002 and the cage code has been updated to reflect 29355. Additionally, the description has been updated to reflect "LASER PRINTER, Refer to PLAR-16-P00103.” See revised Attachment 7 (First Delivery Order PWS).

6. The Item 16 part number in Attachment 2 (Consolidated Government Furnished Property) to the first delivery order PWS has been updated to reflect part number 01�P45710F600 and the cage code in Attachment 2 of the first delivery order PWS has been updated to reflect 1VPW8. Additionally, the description has been updated to reflect "RT-1799B (P)/(C)/USC-61(C), IW/MUOS." See revised Attachment 7 (First Delivery Order PWS).

7. RFP Attachment 10 has been revised to remove the “cost” column. See revised Attachment 10 (Resource Plan).

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SPECIFICATIONS/STATEMENT OF WORK/PERFORMANCE WORK STATEMENT

Work under this performance-based contract will be performed in accordance with the following description/ specifications/ statement of work (SOW) which herein will be referred to as Performance Work Statement (PWS):

1.0 PURPOSE

1.1 BACKGROUND

The SPAWARSYSCEN Atlantic Corporate Production operation is modeled around a strategic partnership between a Government technical team and a single production contractor. With access to Government resources (space, people, tools, equipment, and infrastructure), the production contractor is responsible for procuring, fabricating, assembling, integrating, testing, inspecting and delivering a highly diverse range of systems that include various complex designs provided by Navy program offices in the form of technical data packages. Systems vary in complexity, but generally include the integration of engineered cable assemblies, mounting kit assemblies, hardware, and software/security applications necessary to provide the Warfighter with the capability to communicate, maintain situational awareness, and achieve information dominance.

Equipment identified in this contract will support the C5ISR Acquisition Engineering and Integration (CAEI) IPT in providing fully integrated solutions for installation on various military platforms; including, but not limited to:

Naval Tactical Command Support System (NTCSS), Common Submarine Radio Room (CSRR), Special Operations Deployable Node (SDN), Special Operations Command (SOCOM) Capital Equipment Replacement Program (CERP), Medium Tactical Vehicle Replacement (MTVR), Logistics Vehicle Systems Replacement (LVSR), Consolidated Afloat Networks and Enterprise Services (CANES), Distributed Common Ground System (DCGS), Joint Battle Command Platform (JBC-P), and Visual Information Display System (VIDS).

The CAEI IPT implements a system of processes and metrics (the CAEI Management System) to define, procure, fabricate, assemble, integrate, test, inspect, and deliver fully integrated solutions. The CAEI Management System helps eliminate duplication of efforts throughout the Command and promotes a quality product line through achievement of standard, predictable, repeatable processes; reduced variation; and a culture driving focus on customers and continual improvement that all team members are expected to support. Equipment descriptions will be made in terms of performance based specifications, brand name or equal or brand name only requirements.

1.2 SCOPE

As required by each DO, the contractor shall be required to produce and deliver integrated C5ISR systems, networks, and support equipment in support of multiple large acquisition programs on various platforms. At any given time during the life of the contract, the contractor shall be responsible for the concurrent production of between approximately 50 and 65 integrated C5ISR systems; each in different production phases. Systems will span the entire C5ISR spectrum with installations on shipboard, land-based, and field based systems. The number of Full Time Equivalents (FTEs) required to perform this effort varies proportionally with Warfighter demand; however historically, production contractors have averaged approximately 350 FTEs performing at any given time. Examples of engineered systems that shall be procured under this action include, but are not limited to the following:

Multi-Rack Subsurface Communications Systems in support of the CSRR program on multiple platforms;

including Los Angeles, Virginia, Seawolf, and Ohio (SSBN, SSGN ) class submarines;

Single/Multi-Rack Network systems in support of the CANES program on multiple subsurface and surface platforms;

Multi-Rack Weapons Control Systems in support of the Common Electronic Module (CEM) program on multiple platforms; including AEGIS class destroyers, CVN aircraft carriers, and Landing/Platform Dock (LPD) amphibious warfare ships;

Single Rack Command/Control Systems in support of the Global Command and Control System – Maritime (GCCS-M) program on multiple subsurface and surface platforms;

Subsurface Communication Test Beds (a mockup of shipboard communication space; to include shipboard power, cooling, and hull frames) that allow Pre-Installation and Test Checkout (PITCO) to be performed in the production environment prior to delivery;

Field Deployable Communication Systems supporting the Special Operations Deployable Node (SDN) program and various other platforms;

Single Rack Air Traffic Control (ATC) Visual Information Display System (VIDS) in support of multiple shore based platforms;

Production requirements shall include the following:

Equipment and Material Procurement (PWS Para 3.1) Production Management (PWS Para 3.2) Production Execution (PWS Para 3.3) Production Engineering (PWS Para 3.4)

The material and equipment necessary to complete the production and delivery of the required systems varies greatly from project to project, but typically consists of 65% of the total project cost. Material generally includes electronics, metal brackets, cable components, transit cases, racks, packaging materials, and miscellaneous consumables. All material will be commercial items as defined by FAR 2.101; including Commercial-Off-the-Shelf (COTS) items and commercial items with modifications of a type customarily available in the commercial marketplace. Labor typically consists of 35% of the total project cost and will include production management support, production engineering support and production execution. For work completed off-site, the Contractor will generally be required to provide all tools and equipment necessary for production. For work completed on Government-site, all tools and equipment necessary for production will be provided by the Government. The Government will identify any tools and equipment to be provided at the delivery order level.

NOTE: Work will not be performed in Afghanistan.

2.0 APPLICABLE DOCUMENTS (AND DEFINITIONS)

The contractor shall ensure all work accomplished utilizes the best commercial practices and current acceptable industry standards. The applicable references and standards invoked will vary within individual production efforts and will be specifically called-out in each delivery order. In accordance with Defense Acquisition Policy changes, maximum utilization of non-government standards will be made wherever practical. Where backward compatibility with existing systems is required, selected interoperability standards will be invoked. For purposes of bidding, the following documents are not exclusive; however, all contractors shall be able to meet those cited when applicable to the delivery order.

2.1 REQUIRED DOCUMENTS

The most current version of the following instructional documents is mandatory for use. Additional applicable documents may be included in specific delivery orders.

Document Number Title a CAEI-00001 CAEI Management Plan b CAEI-00020 CAEI Quality Manual c CAEI-00002 CAEI Assess Customer Need d CAEI-00003 CAEI Proposal Review & Approval e CAEI-00004 CAEI Project Planning f CAEI-00005 CAEI Purchasing g CAEI-P-05 CAEI Material Management h CAEI-00007 CAEI Production i CAEI-00008 CAEI Closeout j CAEI-00033 CAEI Internal Auditing k CAEI-00034 CAEI Non-Conforming Product l CAEI-00031 CAEI Document Control m CAEI-00032 CAEI Control of Records n CAEI-00035 CAEI Corrective Actions o CAEI-00037 CAEI Control of Monitoring & Measuring Devices p SECNAVINST 4440.34 Secretary of the Navy Instruction – Implementation of Item

Unique Identification within the DoN, dtd 22 Dec 09 q DoDI 8510.01 DoD Instruction – Risk Management Framework (RMF) for DoD Information Technology (IT) dtd 12 Mar 14 r SECNAVINST 5239.3B DoN Information Assurance Policy, 17 Jun 09 s SPAWARINST 5721.1B SPAWAR Section 508 Implementation Policy, 17 Nov 09 t SPAWARINST 4440.12 Management of Operating Materials and Supplies (OM&S), Government Furnished Property (GFP), Contractor Acquired Property (CAP), Property, Plant and Equipment (PP&E), and Inventory, 8 Feb 11 u DoD 5200.2-R DoD Regulation – Personnel Security Program dtd Jan 87 v DoDM 5200.01 DoD Manual – Information Security Program Manual dtd

24 Feb 12 w DoDD 5205.02E DoD Directive – Operations Security (OPSEC) Program dtd 20 Jun 12 x DoD 5205.02-M DoD Manual – Operations Security (OPSEC) Program

Manual dtd 3 Nov 08 y DoD 5220.22-M DoD Manual – National Industrial Security Program

Operating Manual (NISPOM) dtd 28 Feb 06 z DoDI 5220.22 DoD Instruction – National Industrial Security Program dtd

18 Mar 11 aa DoDI 8500.01 DoD Instruction – Cybersecurity dtd 14 Mar 14 ab DoD 8570.01-M

Information Assurance Workforce Improvement Program dtd 19 Dec 05 with Change 3 dtd 24 Jan 12 ac SECNAV M-5239.2 DON Information Assurance Workforce Management Manual dtd May 2009 ad SECNAV M-5510.30 Secretary of the Navy Manual – DoN Personnel Security Program dtd Jun 2006 ae SECNAVINST 5510.30 DoN Regulation – Personnel Security Program af SPAWARINST 3432.1 SPAWAR Instruction – Operations Security (OPSEC)

Policy dtd 2 Feb 05

2.2 GUIDANCE DOCUMENTS

The most current version of the following documents is to be used as guidance. Additional applicable documents may be included in specific delivery orders.

a MIL-STD-130N DoD Standard Practice – Identification Marking of US

Military Property b MIL-STD-881C Work Breakdown Structure for Defense Materiel Items c ANSI/EIA-748A America National Standards Institute/Electronic Industries

Alliance Standard – Earned Value Management (EVM) Systems d ISO 9001 (ANSI/ASQ Q9001) International Organization for Standardization (American National Standard Institute/American Society for Quality) – Quality Management Systems, Requirements e ISO/IEC 15288 International Organization for Standardization/ International Electrotechnical Commission: Systems and Software Engineering – System Life Cycle Processes f ISO/IEC 12207 International Organization for Standardization/ International Electrotechnical Commission: Systems and Software Engineering – Software Life Cycle Processes g DoDD 5000.01 DoD Directive – The Defense Acquisition System h DoDI 5000.02 DoD Instruction – Operation of the Defense Acquisition

System i MIL-STD-1916 DoD Test Method Standard – DoD Preferred Methods for

Acceptance Of Product j DoDI 4151.19 DoD Instruction – Serialized Item Management (SIM) for

Life-Cycle Management of Materiel, 9 Jan 14 k DoDI 4161.02 Accountability and Management of Government Contract

Property, Apr 27,2012 l HSPD-12 Homeland Security Presidential Directive – Policy for a

Common Identification Standard for Federal Employees and Contractors, August 27, 2004 m DoDM-1000.13-M-V1 DoD Manual – DoD Identification Cards: ID card Life- Cycle dtd 23 Jan 14 n FIPS PUB 201-2 Federal Information Processing Standards Publication 201- 2 – Personal Identity Verification (PIV) of Federal Employees and Contractors, August 2013 o Form I-9, OMB No. 115-0136 US Department of Justice, Immigration and Naturalization Services, Form I-9, OMB No. 115-0136 – Employment Eligibility Verification

P N/A SSC Atlantic Contractor Check-in portal – https://wiki.spawar.navy.mil/confluence/display/SSCACO G/Contractor+Checkin q MIL-STD-129 Military Marking for Shipment and Storage r MIL-STD-2073 Department of Defense Standard Practice for Military

Packaging

2.3 SOURCE OF DOCUMENTS

The contractor shall obtain all applicable documents. Many documents are available from online sources.

Specifications and commercial/industrial documents may be obtained from the following sources:

Copies of Federal Specifications may be obtained from General Services Administration Offices in Washington, DC, Seattle, San Francisco, Denver, Kansas City, MO., Chicago, Atlanta, New York, Boston, Dallas and Los Angeles.

Copies of military specifications may be obtained from the Commanding Officer, Naval Supply Depot, 3801 Tabor Avenue, Philadelphia, PA 19120-5099. Application for copies of other Military Documents should be addressed to Commanding Officer, Naval Publications and Forms Center, 5801 Tabor Ave., Philadelphia, PA 19120-5099.

Copies of CAEI Management System documents are available on CAEI’s document control repository.

All other commercial and industrial documents can be obtained through the respective organization’s website.

3.0 PERFORMANCE REQUIREMENTS

The following paragraphs list the performance requirements for the contract. The contractor shall provide the necessary resources and knowledge to support these requirements. Specific objectives will be dependent on the basic contract and the DO written against the basic contract. The Contractor shall centrally-manage key functional areas of the contract including production, quality and logistics.

In compliance with SPAWARINST 4720.1B – SPAWAR Modernization and Installation Policy, all contract installation work performed aboard Navy ships and Navy shore sites is under Installation Management Office (IMO) supervision; otherwise, a formal exemption request has been approved. In accordance with the Fleet Readiness Directorate Standard Operating Procedure (FRD SOP), COMSPAWARSYSCOM letter Ser FRD/235 dated 24 Apr 12, the contractor shall ensure proper notification and status updates of installation work performed outside of SPAWARSYSCEN Atlantic respective Areas of Responsibilities (AORs) are provided to the SPAWAR Officer in Charge (OIC) or applicable Geographic Lead.

3.1 EQUIPMENT AND MATERIAL PROCUREMENT

As required by each DO, the contractor shall be responsible for the research, procurement, fabrication, integration, and delivery of equipment and material; including the following:

3.1.1 The Contractor shall review Technical Data Packages (TDPs), Ship Schedules, and the Government Furnished Material (GFM) data provided for the integrated systems and determine any additional rack and system components to be procured.

3.1.2 The Contractor shall consolidate system procurement requirements whenever appropriate to achieve bulk quantity discounts.

3.1.3 The Contractor shall procure hardware, software, spares, and documentation items, as required by the Delivery Order.

3.1.4 Equipment/Material Research

The contractor shall research specified equipment and/or material within the parameters outlined in the delivery order.

3.1.5 Equipment/Material Procurement

Pursuant to SPAWARINST 4440.12, the contractor shall procure items listed under the Contractor Acquired Property (CAP) paragraph of delivery order PWS’ within 30 days of award of the DO. Any material line items with requirements changes shall be procured within 30 days of the change. The contractor shall ensure acquisition selection factors include price, availability, reliability, and supportability within current supply system. The contractor shall keep source selection records and make it available for government review as needed (CDRL A001). The contractor shall provide all support data and cost estimates necessary to justify a fair and reasonable price per item procured. The contractor shall have an adequate accounting system to track all items and the delivery status per delivery order and per item. After receipt, the contractor shall have an adequate property management system to track the item location per delivery order per item. Unless otherwise noted, all items procured by the contractor shall be utilized or staged at the contractor’s facility, transported by the contractor to the installation, integrated or consumed in a system, or returned to the government at the completion of the contract/DO. The contractor shall be responsible for generating inventory tracking report(s) (CDRL A002) for the basic contract and/or each delivery order summary report. Deliverable documentation shall vary and be specified in each DO, if applicable.

(a) Product Validation – The contractor shall certify that it purchases supplies from authorized resellers and/or distributers. Unless otherwise specified, the contractor shall warrant that the products are new, in their original box.

The contractor shall obtain all manufacturer products submitted in delivery order offers from authentic manufacturers or through legal distribution channels only, in accordance with all applicable laws and policies at the time of purchase. The contractor shall provide the Government with a copy of the End User license agreement, and shall warrant that all manufacturer software is licensed originally to Government as the original licensee authorized to use the manufacturer software (CDRL A003). The contractor shall track the licensing information and have it available for government review as needed.

(b) Cybersecurity/Computer Security Requirements – The contractor shall ensure that all products recommended and/or procured that impact cybersecurity or Information Assurance (IA) shall be selected from the NIAP Validated Products List. The contractor shall ensure the products chosen are based on the appropriate Evaluated Assurance Level (EAL) for the network involved, and utilized in accordance with latest Defense Information Systems Agency (DISA) policy at time of order. The contractor shall store all product information and have it available for government review as needed (CDRL A004).

(c) Item Unique Identification (IUID) – In accordance with DFARS clause 252.211-7003/7007 and SECNAVINST 4440.34, the contractor shall ensure that an item manufactured, integrated, or purchased with a unit cost equal to or exceeding $5,000 (or less if item is serially managed or if government specifies items on individual delivery orders) is labeled with an item unique identification number or Unique Item Identifier (UII). At time of delivery of the item to the Government, the contractor shall clearly mark and identify each applicable item based on the criteria provided in DoD MIL-STD-130N for those items not already marked. The contractor shall specify the construct, syntax, marking methodology, and quality methodology chosen to mark the required parts and any corresponding technical justification. All IUID information shall be recorded and shall be subject to government review as needed (CDRL A005). The contractor shall track IUID items and maintain information being recorded.

(i) After CAP is delivered to the government, the contractor shall enter all items with Unique Item Identifier (UII) in the IUID Registry. The contractor shall register and validate each IUID in the IUID Registry. The contractor shall submit IUID data via Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) (formerly Wide Area Workflow (WAWF)) as part of the Material Inspection and Receiving Report (CDRL A002).

(ii) Contractor shall be responsible maintaining and updating information in the IUID Registry. Contractor shall update custody status when items are designated as government furnished material, returned to government position, change physical location, or has been consumed, destroyed, scrapped, lost or abandoned during contract/TO performance.

3.1.6 Property/Inventory Tracking

In accordance with FAR clause 52.245-1, the contractor shall create and maintain internal records of all government property accountable to the contract/TO, including Government-furnished and Contractor-acquired property. The contractor shall record each item delivered and/or ordered in a Material Inspection and Receiving Report/Inventory Tracking Report (CDRL A002) as specified in DFARS clause 252.211-7003. At a minimum, the report shall track the following information: item description, order date, serial number, model number, lot number, delivery location, and the manufacturer warranty period and expiration date, if applicable. The contractor shall have inventory report information available for government review as needed, and the contractor shall ensure the report information has the ability to be sorted and manipulated by any of the input fields. Separate from the government tracking system, the information in the contractor’s records is a backup to the government records; therefore, the government shall own all data rights to the collected information.

3.1.7 Warranty Tracking of Serialized Items

As specified in DFARS clause 252.246-7006 and Instructions for Electronic Submission of Warranty Tracking and Administration Information for Serialized Items (see CDRL A006 Attachment 1), the contractor shall follow the requirements for any serialized item manufactured or acquired that come with a warranty:

3.1.7.1 For government specified warranty terms, the government will complete certain fields on the Warranty Tracking Information (WTI) form and Warranty Source of Repair Instructions (WSRI) form and electronically forwarded them to contractor. The contractor shall complete the remaining sections of the WTI and WSRI and forward the forms (CDRL A006) to the Contracting Officer and COR at time of delivery of the warranted serialized item(s).

3.1.7.2 For contractor/vendor specified warranty terms, the contractor shall complete all data elements for both the WTI and WSRI and shall forward the forms (CDRL A006) electronically to the tech code. The WTI shall be returned to the Contracting Officer and COR at contract/TO award. The WSRI shall be returned to the Contracting Officer and COR at contract/TO award or at time of delivery of the warranted serialized item(s).

3.1.7.3 For receipt and acceptance of items, the contractor shall comply with the following requirements:

(a) If the WTI and WSRI are submitted manually (as a PDF file), the contractor shall forward documents to COR for review. The contractor shall forward approved documents to government personnel responsible for posting the forms to Electronic Data Access (EDA).

(b) If utilizing the Invoicing, Receipt, Acceptance, & Property Transfer (iRAPT), the contractor shall ensure that the required warranty data is electronically submitted using the Contract Data Requirements List (CDRL) exhibit line item number (ELIN) functionality for the iRAPT Materiel Inspection and Receiving Report or iRAPT Reparable Receiving Report, as applicable.

3.1.8 Warranty Management

The contractor shall serve as the warranty manager by tracking the applicable government acceptance dates/receipt dates against the serial number of equipment or the lowest replaceable unit (LRU) of a system. As warranty manager, the contractor shall, unless otherwise directed, submit warranty data on Warranty Tracking Information (WTI) form and Warranty Source of Repair Instructions (WSRI) as specified on the Warranty Tracking and Administration for Serialized Items (CDRL A006). The contractor shall upload data to the Wide Area WorkFlow (WAWF) Materiel Inspection and Receiving Report (or WAWF Reparable Receiving Report, if appropriate).

3.1.8.1 The contractor shall internally track items by delivery order (if applicable), serial numbers, and the information shall be updated monthly to identify the time left on the original warranty. The contractor shall provide the government a copy of the warranty information in an inventory tracking report (CDRL A002).

3.1.8.2 When an item has failed, the contractor shall determine if the item is still under warranty. If the item is under warranty, the contractor shall obtain a Return for Maintenance Authorization (RMA) number and instructions on how to get the product repaired or replaced from the manufacturer or authorized distributor. A Warranty and Non-Warranty Failure Status Repair Report (CDRL A006) shall be submitted to the COR on all warranty and non-warranty actions taken during the preceding quarter and collected cumulatively. Quarters will be based on the fiscal year beginning in the month of October.

3.1.8.3 Maintenance

This type of work entails, at a minimum, the following: maintenance, overhaul, troubleshooting, and repair or a system and/or equipment. Contractor personnel shall be highly experienced in electronic systems and familiar with the particular system, unless otherwise stated in the delivery order.

3.2 PRODUCTION MANAGEMENT

The contractor shall manage all production requirements and develop and deliver a project management plan (CDRL A007) in accordance with:

The CAEI Management System o CAEI Management Plan o CAEI Quality Manual o CAEI Project Management Plan Template o CAEI processes

The Project Management Body of Knowledge (PMBOK) The requirements specified in each DO/TO performance work statement (PWS) System design documentation including the Technical Data Package

1.

3.2.1 Business Operations

During the performance of production requirements, the contractor shall be required to fulfill business operations responsibilities; including the following:

3.2.1.1 Serve as technical and programmatic liaison to the Government by attending program-related meetings; including, but not limited to, progress reviews, design reviews, and Configuration Control Boards (CCBs).

3.2.1.2 Track modifications; generate plans and reports; and respond to requests for technical information on systems.

3.2.2 Financial Management

3.2.2.1 During the performance of production requirements, the Contractor shall provide financial documentation required to support production management decisions; including, but not limited to, funding status, cost estimate support for new production/project efforts, and cost impact of changes in ship/project/production and delivery schedules (CDRL A007).

3.2.2.2 The Contractor shall provide and submit a Cost and Schedule Milestone Plan for each production effort (CDRL A008).

3.2.3 Scheduling

During the performance of production requirements, the Contractor shall generate integrated schedules aligned with SPAWAR’s Global WBS (CDRL A007) for both the overall program and the individual systems.

3.2.4 Risk Management

During the performance of production requirements, the contractor shall be required to fulfill risk management responsibilities, including the following:

3.2.4.1 The Contractor shall manage and report risks and mitigations IAW the CAEI management system

(CDRL A007).

3.2.5 CAEI Data Repository

3.2.5.1 The CAEI Data Repository shall be the central repository for all programmatic information, documentation and data as specified in the CAEI Management System.

3.3 PRODUCTION EXECUTION

The contractor shall assign a single technical production manager who shall be responsible for the execution of the following requirements in 3.3, Production Execution:

3.3.1 Asset Management

3.3.1.1 The Contractor shall receive, unpack, and inspect all material and equipment; look for and report to management any evidence of tampering with the package or contents; perform shipping document-to-item comparisons; conduct burn-in tests and verification on received material as required; track integration/production of material and equipment to the serial number for the lowest (line) replaceable unit (LRU); track integration/production of material and equipment by part number and program sponsor.

3.3.1.2 The Contractor shall store, track, update locations, update consumption and report on equipment and material inventories in the integration/production inventory database, CMPro. This database shall provide a basis to manage and inventory parts and to identify alternate sources and track hardware component failures.

3.3.1.3 The Contractor shall generate periodic and adhoc reports to support asset management functions (CDRL A002). Such reports shall include master site inventories, inventory utilization data reports, consumable parts bond room/inventory parts usage reports, material discrepancy reports, status of items on order, and notice of part or model number changes.

3.3.1.4 The Contractor shall protect the physical security of production assets at all times.

3.3.2 Packaging, Handling, Shipping, & Transportation

3.3.2.1 The Contractor shall support warehousing, staging and general PHS&T requirements for ship/production/integration and test systems as specified in the Delivery Order; perform packing and shipping in accordance with all military and commercial packaging and hazardous material requirements; determine and suggest optimal packaging for produced systems; expedite shipping for emergency responses; and prepare shipping requests, transfer documentation, and other correspondence associated with the internal tracking of system components and related hardware.

3.3.3 Pre-Production

3.3.3.1 The Contractor shall perform pre-production activities to include, but not limited to, item hardening, cable fabrication and the preparation of terminated cable kits.

3.3.4 Fabrication - The Contractor shall fabricate parts, brackets, cables and enclosures necessary for supporting components in place for proper operation and necessary for the system to perform its mission.

3.3.5 Assembly and Integration

3.3.5.1 The Contractor shall assemble, kit, fabricate, and integrate piece parts, components, and assemblies to deliver products to include, but not limited to, fully integrated enclosures, installation kits, mobile cases, ashore racks, and afloat racks.

3.3.5.2 The Contractor shall conduct a Physical Configuration Audit/Function Configuration Audit (PCA/FCA) at the appropriate place in the production process.

3.3.6 Software Loading and Duplication

3.3.6.1 The Contractor shall load and test the system software upon completion of hardware integration.

3.3.6.2 The Contractor shall reproduce UNCLASS and GENSER media for backup and installation. At a minimum, this work shall require an Information Assurance Technology (IAT) Level I certification. In accordance with clause 252.239-7001, the contractor shall meet all information assurance training and certification requirements prior to accessing DoD information systems.

3.3.7 Refurbishment Support

The contractor shall upgrade existing platforms. This work shall include depopulating equipment, determining usability of equipment, and refurbishing equipment for integration into the new variant of the system.

3.3.7.1 The Contractor shall receive retrograde systems and determine suitability of the material for refurbishment and reuse, Defense Reutilization Material Office (DRMO) processing, or other disposition method.

3.3.7.2 The Contractor shall disassemble each system, test disassembled components for usability, and provide a recommendation as to the best use or disposition of the material.

3.3.8 Troubleshooting and Repair

3.3.8.1 The Contractor shall troubleshoot and repair faulty assemblies and perform interim support of delivered systems as required.

3.3.9 Documentation and Configuration Data

3.3.9.1 COTS Manuals

3.3.9.1.1 The Contractor shall ensure all COTS manuals supplied with off-the-shelf hardware and software items along with any supplemental information required to operate and maintain the system are present and complete and shall assess the adequacy of the COTS manuals and supplements for the operation and maintenance of the systems under processing ensuring that they conform to the minimal technical content requirements of MIL- HDBK-1221. The Contractor shall immediately notify the Government in writing of any inadequacies identified in the course of COTS manuals evaluations, and recommend alternative solutions (CDRL A007).

3.3.9.2 Configuration Management (CM) Program

3.3.9.2.1 The Contractor shall provide CM support for all systems software and hardware components.

3.3.9.2.2 The Contractor shall identify all hardware and software components. The contractor shall assist in the planning and development of the Item Unique Identification (IUID) Implementation Plan if required by the individual / aggregate C5ISR systems.

3.3.9.2.3 The Contractor shall affix a unique serial number to all major hardware components that do not already contain either a serial number or a unique manufacturer serial number. These serial numbers shall be available for tracking all components in the SPAWAR facilities, at other naval activities, and in deployed systems. These serial numbers shall be available for use in tracking parts for warranty repairs IAW the CM section of the project management plan.

3.3.9.2.4 The tracking process shall ensure that all components are accounted for and that responsibility for parts is maintained at all times.

3.3.9.3 CM Database

3.3.9.3.1 The Contractor shall populate existing Government CM database(s) of all hardware and software components to establish the standard production baselines as required. In accordance with clause 252.239-7001, the contractor shall meet all information assurance training and certification requirements prior to accessing DoD information systems.

3.3.9.3.2 The Contractor shall update the database(s) as new or modified software and hardware components are incorporated into the system; maintain CM data and documents by system, hull type, location, functional area, work breakdown area, originator, in and in/out dates, location and additional information to effectively identify the subject material; prepare as-delivered configuration lists of the shipped systems to support ISEA and ILS efforts (CDRL A007); establish and maintain a central library of all available logistical, hardware and configuration related documents, including, but not limited to, drawings; formulate matrices of results, recommendations and solutions pertinent to maintaining a high quality level of warranty (CDRL A007); and provide support to the Government CCB by attending meetings and providing technical input as required (CDRL A007).

3.3.10 Test and Checkout

3.3.10.1 The Contractor shall inspect Government Furnished Equipment (GFE) and Contractor purchased equipment prior to assembly and prepare an Equipment Inspection and Testing Reports (CDRL A009).

3.3.10.2 The Contractor shall conduct burn-in test prior to assembly IAW individual DO quality plans.

3.3.10.3 Additional receipt/inspection requirements shall be in accordance with the Delivery Order.

3.3.10.4 Failure Analysis

3.3.10.4.1 The Contractor shall perform failure analysis at the component, sub-assembly and assembly levels.

3.3.10.4.2 The Contractor shall provide Failure Modes, Effects, and Criticality Analysis Reports (CDRL A009).

3.3.10.4.3 The Contractor shall provide Failure Analysis Summary Lists (CDRL A009).

3.3.10.4.4 The Contractor shall analyze and recommend appropriate levels of testing depending upon system maturity, number of production units, original equipment manufacturer (OEM) factory testing, and installation testing.

3.3.10.5 Integration/Assembly Testing

3.3.10.5.1 The Contractor shall support the metal/mechanical fabrication quality assurance as an in-process step of production, the wire fabrication quality assurance as an in-process step of production, and the component fabrication quality assurance as an in-process step of production.

3.3.10.6 Pre-Installation Test and Check Out (PITCO) & Acceptance Testing

3.3.10.6.1 The Contractor shall support testing and check out of vendor provided or internally developed racks, field change kits, enclosures, cases and other systems as they apply to the ship/project; prepare Production/Integration Test Plans (CDRL A007), test procedures to perform subassembly, assembly and system level testing (CDRL A007), test reports (CDRL A009).

3.3.10.6.2 The Contractor shall support testing through loading the Operation software. In accordance with clause 252.239-7001, the contractor shall meet all information assurance training and certification requirements prior to accessing DoD information systems.

3.3.10.6.3 Under government supervision, the Contractor shall support testing through loading the Application software. In accordance with clause 252.239-7001, the contractor shall meet all information assurance training and certification requirements prior to accessing DoD information systems.

3.3.10.6.4 The Contractor shall support System tests to verify the components function together and support System-to-System tests to verify that SPAWAR’s C5ISR products work together.

3.3.10.7 Environmental Test

3.3.10.7.1 The Contractor shall support shock hardening and Electromagnetic Interference (EMI) testing.

3.3.10.7.2 The Contractor shall support environmental tests at the Government-designated facility.

3.3.11 Documentation

3.3.11.1 The Contractor shall assess GFI to include, but not limited to, work instructions, build-to-print drawings, production activity procedures, wiring schematics, cable run sheets, parts lists, fabrication drawings, assembly drawings, elevation drawings, outline and mounting drawings, interface control drawings (ICDs), and software load procedures.

3.3.11.1.1 The Contractor shall ensure the technical information is complete and adequate to produce the kit, rack, enclosure, case, system or component specified.

3.3.11.1.2 In cases where the customer’s TDP/SDPs are incomplete, the Contractor shall prepare the work instructions and documentation necessary to complete a full, production/integration/delivery ready data package IAW CAEI’s document control process (CDRL A007).

3.3.11.2 The Contractor shall assess the impacts of Engineering Change Proposals (ECPs) developed by the design agent on delivery schedules, integration and production systems and advise the Government in writing of changes required in product, schedule, quantity and funding (CDRL A007).

3.3.12 Manufacturing Engineering

3.3.12.1 The Contractor shall perform improvement studies designed to include, but not limited to, identifying process problem areas in the evolving system build-up and integration workloads within the production/integration/test facilities. The improvement studies will identify, analyze and report on methods to achieve cost and quality improvements, maintain and increase throughput, and improve the overall performance of the production operation. The Contractor shall develop and submit to the Government continuous improvement plan and a monthly continuous improvement status (CDRL A010).

3.3.12.2 The Contractor shall analyze technical data packages (TDP) to identify producibility issues and provide recommended design changes through redline submissions (CDRL A011).

3.4 PRODUCTION ENGINEERING

3.4.1 The Contractor shall provide Systems Engineering to include design support, human system integration, integration engineering, and configuration management for new construction ships and acquisition programs as directed in the Delivery Order.

3.4.1.1 Design Engineering Support – Using Government furnished information (e.g., ICDs, architecture views, ship specifications); the Contractor shall provide engineering and technical support services in the area of C5I Platform design to include performing engineering analyses and evaluations to generate an optimal and achievable platform system configuration baseline.

3.4.1.2 The Contractor shall support the design of full-scale, Individual Platform TIFs for C5I equipment.

Individual Platform TIFs are defined as “mock-ups” of the platform specific shipboard environment and are components of the overall TIF.

3.4.1.3 The Contractor shall ensure interoperability of interfaces between internal and external systems. These interfaces shall be provided in the Delivery Order.

3.4.1.4 The Contractor shall use “design-budget” and “TURNKEY” methodologies respective to the ship/program acquisition program and as further defined in the Delivery Order.

3.4.1.5 The Contractor shall validate the shipbuilders design to support the integration of the C5I suite.

3.4.1.6 The Contractor shall make recommendations for design changes to implement solutions, technical improvements, and dated system upgrades as well as develop or review design change proposal documentation and feasibility validations.

3.4.1.7 The Contractor shall develop and provide a bill of materials with technical specifications for the procurement to support C5I integration. GFI to support this material list will be provided in the Delivery Order.

3.4.2 Human System Integration – The Contractor shall apply Human System Integration principles to all system engineering tasks.

3.4.3 Integration Engineering – The Contractor shall develop/review Engineering Change Proposals (ECPs), implement approved Engineering Change Orders (ECOs) and prepare work instructions.

3.4.3.1 The Contractor shall provide redline submissions to recommend design changes for identified deficiencies (CDRL A011).

3.4.3.2 The Contractor shall develop change documentation to effect design changes that impact the C5I products as approved in writing by the Contracting Officer.

3.4.3.3 The Contractor shall develop work instructions that clearly describe the skills, material and step-by-step processes required to accomplish specific tasks that enable adherence to design requirements and applicable standards.

3.4.4 Platform/Program C5I Testing – The Contractor shall develop a Test Plan based on GFI provided with C5I systems in accordance with (IAW) the Total Ship Test Plan per DoD-STD-2106 or any other required standard as tasked. Complete and defined tasking will be provided in the Delivery Order. The Contractor shall prepare, revise, and validate test procedures suitable for TIF and Shipboard testing. These procedures shall identify test equipment required to execute TIF and Shipboard testing. A pool of test equipment will be furnished by the Government and managed by the Contractor to assure timely calibration and usage scheduling. The Contractor shall accommodate any shortfalls in test equipment. In accordance with the Government approved test plan, the Contractor shall complete all stages of testing in the TIF to ensure proper operation, compatibility with existing subsystems and equipment, and suitability for integration into the specified Platform. The Contractor shall provide support for shipboard test and trials evolutions.

3.4.5 Production/Integration – The Contractor shall fully maintain detailed TIF schedules to complete integration and testing, integrate C5I systems at the TIF, maintain the systems during testing, and prepare systems for delivery and shipboard integration/testing using approved GFI.

3.4.6 The Contractor shall construct a TIF, based upon approved drawings.

3.4.7 The Contractor shall prepare and integrate equipment in the TIF. The Contractor shall also fabricate/build equipment, cabling, ancillary hardware, interface units, test fixtures and any other items not available from other sources or provided by the Government.

4.0 INFORMATION TECHNOLOGY (IT) REQUIREMENTS

4.1 INFORMATION TECHNOLOGY (IT) GENERAL REQUIREMENTS

When applicable, the contractor shall be responsible for the following:

4.1.1 Follow DoDI 8510.01 of 12 Mar 2014 when deploying, integrating, and implementing IT capabilities.

4.1.2 Work with government personnel to ensure compliance with all current Navy IT & cybersecurity policies, including those pertaining to Cyber Asset Reduction and Security (CARS).

4.1.3 Follow SECNAVINST 5239.3B of 17 June 2009 & DoDI 8510.01 of 12 Mar 2014 prior to integration and implementation of IT solutions or systems.

4.1.4 Register any contractor-owned or contractor-maintained IT systems utilized on contract in the Department of Defense IT Portfolio Registry (DITPR)-DON.

4.2 ACQUISITION OF COMMERCIAL SOFTWARE PRODUCTS, HARDWARE, AND RELATED

SERVICES

Contractors recommending or purchasing commercial software products, hardware, and related services supporting Navy programs and projects shall ensure they recommend or procure items from approved sources in accordance with the latest DoN and DoD policies.

4.2.1 DoN Enterprise Licensing Agreement/DoD Enterprise Software Initiative Program Pursuant to DoN Memorandum – Mandatory use of DoN Enterprise Licensing Agreement (ELA) dtd 22 Feb 12, contractors that are authorized to use Government supply sources per FAR 51.101 shall verify if the product is attainable through DoN ELAs and if so, procure that item in accordance with appropriate ELA procedures. If an item is not attainable through the DoN ELA program, contractors shall then utilize DoD Enterprise Software Initiative (ESI) program (see DFARS 208.74) and government-wide SmartBuy program (see DoD memo dtd 22 Dec 05). The contractor shall ensure any items purchased outside these programs have the required approved waivers as applicable to the program. Software requirements will be specified at the TO/contract level.

4.2.2 DoN Application and Database Management System (DADMS)

The contractor shall ensure that no Functional Area Manager (FAM) disapproved applications are integrated, installed or operational on Navy networks. The contractor shall ensure that all databases that use database management systems (DBMS) designed, implemented, and/or hosted on servers and/or mainframes supporting Navy applications and systems be registered in DoN Application and Database Management System (DADMS) and are FAM approved. All integrated, installed, or operational applications hosted on Navy networks must also be registered in DADMS and approved by the FAM. No operational systems or applications will be integrated, installed, or operational on the RDT&E network.

4.3 SECTION 508 COMPLIANCE

The…