N6449822R5001.pdf

PDF 2 MB Posted Jun 14, 2022

Attached to: HVAC Equipment and System Maintenance Services IDIQ (NSWCPD)
Solicitation number: N6449822R5001
Issued by: Department of the Navy Naval Sea Systems Command

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File	Type	Posted
N6449822R5001 Amendment 0002.pdf	PDF	Jul 12, 2022
N6449822R5001 Amendment 0001.pdf	PDF	Jul 8, 2022
Attachment 8 Past Performance Questionnaire (PPQ).doc	DOC document	Jul 8, 2022
PWS Attachment 2 HVAC_SYS EQUIP INVENTORY_25 MAY 2022.xlsx	XLSX spreadsheet	Jun 14, 2022
CDRL A004 - Contractors Quality Management Plan_25 June 2021_signed.pdf	PDF	Jun 14, 2022
CDRL A003 - Contractors Personnel Roster_25 June 2021_signed.pdf	PDF	Jun 14, 2022
CDRL A002 - Contractors Maintenance Program Plan_25 June 2021_signed.pdf	PDF	Jun 14, 2022
PWS Attachment 1 HVAC_PNBC Site Map_10 Dec 2021.pdf	PDF	Jun 14, 2022
PWS Attachment 3 Performance Requirements_10 Dec 2021.docx	DOCX document	Jun 14, 2022
Attachment 8 Past Performance Questionnaire (PPQ).doc	DOC document	Jun 14, 2022
CDRL A001 - Contract Status Report_25 June 2021_signed.pdf	PDF	Jun 14, 2022
CDRL A009 - Asbestos Containing Material Report_5 May 2022_signed.pdf	PDF	Jun 14, 2022
CDRL A005 - Accident Prevention Plan_25 June 2021_signed.pdf	PDF	Jun 14, 2022
PWS Attachment 5 NSWCPD COVID 19 ENTRY SCREENING ASSESSMENT.docx	DOCX document	Jun 14, 2022
CDRL A008 - OSHA Citations and Violations Corrective Action Report_5 May 2022_signed.pdf	PDF	Jun 14, 2022
Attachment 7 Price Proposal Form.xlsx	XLSX spreadsheet	Jun 14, 2022
PWS Attachment 4 UFC-3-430-07 Testing and Certification of Boilers.pdf	PDF	Jun 14, 2022
CDRL A007 - Accident Reports_25 June 2021_signed.pdf	PDF	Jun 14, 2022
CDRL A006 - Activitiy Hazard Analysis_25 June 2021_signed.pdf	PDF	Jun 14, 2022
PWS Attachment 6 CTF COVID Screening Questionnaire.pdf	PDF	Jun 14, 2022

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SEE ADDENDUM

(No Collect Calls)

N6449822R5001 14-Jun-2022

b. TELEPHONE NUMBER

267-990-6017

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 14 Jul 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N644989. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LINDA M. DOBBS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0222, LINDA M. DOBBS

267-990-6017, LINDA.M.DOBBS@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 267-990-6017 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238220

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF124

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6449822R5001

Section A - Solicitation/Contract Form

NOTE

The Naval Surface Warfare Center Philadelphia Division (NSWCPD) proposes to award a competitive single award Firm Fixed Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) services contract resulting from this Request for Proposal (RFP) for HVAC equipment and system maintenance services for all equipment located at various NSWCPD Government buildings at the Philadelphia Navy Yard (also known as the Philadelphia Naval Business Center, (PNBC).

The Period of Performance of seventy-two (72) months. The ordering period shall not exceed sixty (60) months.

The minimum quantity of services to be ordered under this contract shall be $5,000.00. The maximum quantity of services to be ordered under this contract shall be the total of all CLINs.

The small business office concurs with the set-aside decision.

A site visit will be held on Tuesday, 28 June 2022 at 0900 EST. All requests to attend the site visit, including visitor name, company name and address, must be sent to linda.m.dobbs2.civ@us.navy.mil no later than Monday, 27 June at 0900 EST. Requests received after this date may not have sufficient time for processing. Further information will be provided upon request of attendance, including exact location, security processing, etc.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 12 Months Year 1 - Preventative Maintenance

FFP

All work shall be performed in accordance with the Performance Work Statement (PWS). This CLIN includes all labor, management, supervision, tools, materials, equipment, etc. to provide preventative maintenance services IAW PWS Sections 3.3.1.1, 3.4.1, 3.4.2, 3.4.3, 3.4.4, and all subsections.

FOB: Destination

PSC CD: J039

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 450 Each Year 1 - Diagnostic Service Visits

FFP

Contractor shall provide Diagnostic Service Visits to assess HVAC equipment failures, faults and malfunctions and to provide minor repairs to restore or restart HVAC equipment IAW PWS Section 3.3.1.2, 3.4.1.3, 3.4.1.4, and all subsections.

As part of a Diagnostic Service Visit, the Contractor shall provide any incidental labor and material required to restore the equipment to its satisfactory and full capacity of operation. Incidental material is defined as material that costs less than $200.00 in the commercial market place. Incidental labor is defined as any labor required to install incidental material or work that requires four (4) hours or less of labor.

UNIT UNIT PRICE MAX AMOUNT

0003 150 Each Year 1 - Corrective Maintenance Level I

FFP

Contractor shall provide Corrective Maintenance Level I Repairs when an initial Diagnostic Service Request fails to restore HVAC equipment to its satisfactory and full capacity of operation IAW PWS Section 3.3.1.3, 3.4.1.3 and 3.4.1.5 and all subsections.

Corrective Maintenance Level I Repairs include labor and materials required to restore HVAC equipment to its full capacity of operation. Includes parts totaling more than $200.00, but not exceeding $1,000.00; and labor over four (4) hours, but not exceeding twenty-eight (28) hours.

UNIT UNIT PRICE MAX AMOUNT

0004 1 Lot Year 1 - Corrective Maintenance Level II

FFP

Contractor shall perform Corrective Maintenance Level II Repairs ordered for work exceeding the limits of the Diagnostic Service Requests and Corrective Maintenance Level I repairs. This CLIN includes all labor, management, supervision, tools, materials, equipment, etc. IAW PWS Sections 3.3.1.4 and 3.4.5 and all subsections.

No work shall commence under this CLIN until written approval is provided by the Contracting Officer via a Task Order as described in Section 3.3.1.4 of the PWS. Labor rates are binding and shall not exceed those proposed and accepted for this CLIN in accordance with Attachment 7 - Price Proposal Form.

UNIT UNIT PRICE MAX AMOUNT

0005 12 Months Year 2 - Preventative Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

0006 450 Each Year 2 - Diagnostic Service Visits

FFP

UNIT UNIT PRICE MAX AMOUNT

0007 150 Each Year 2 - Corrective Maintenance Level I

FFP

UNIT UNIT PRICE MAX AMOUNT

0008 1 Lot Year 2 - Corrective Maintenance Level II

FFP

UNIT UNIT PRICE MAX AMOUNT

0009 12 Months Year 3 - Preventative Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

0010 450 Each Year 3 - Diagnostic Service Visits

FFP

UNIT UNIT PRICE MAX AMOUNT

0011 150 Each Year 3 - Corrective Maintenance Level I

FFP

0012 1 Lot Year 3 - Corrective Maintenance Level II

FFP

UNIT UNIT PRICE MAX AMOUNT

0013 12 Months Year 4 - Preventative Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

0014 450 Each Year 4 - Diagnostic Service Visits

FFP

UNIT UNIT PRICE MAX AMOUNT

0015 150 Each Year 4 - Corrective Maintenance Level I

FFP

0016 1 Lot Year 4 - Corrective Maintenance Level II

FFP

UNIT UNIT PRICE MAX AMOUNT

0017 12 Months Year 5 - Preventative Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

0018 450 Each Year 5 - Diagnostic Service Visits

FFP

UNIT UNIT PRICE MAX AMOUNT

0019 150 Each Year 5 - Corrective Maintenance Level I

FFP

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0020 1 Lot Year 5 - Corrective Maintenance Level II

FFP

FOB: Destination

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0021 1 Lot Technical Data

FFP

This CLIN includes all deliverables required by Contract Data Requirements List items A001-A009. NOT SPECIFICALLY PRICED (NSP) FOB: Destination

PSC CD: J039

MAX

Not Specifically Priced

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for

HVAC Equipment and Systems Preventative Maintenance and Repair Contract

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research development, testing and evaluation (RDT&E); in-service engineering; and, fleet support for U.S. Navy ships, submarines, military watercraft and unmanned vehicles. This requirement is a Facilities Service Contract (FSC) for NSWCPD Code 102 Infrastructure Division, which provides Infrastructure, Facilities, and Environmental and Safety services to NSWCPD.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied. In general, this contract provides regular, recurring preventative maintenance (PM) and non-recurring repair work for NSWCPD’s HVAC equipment and systems.

1.0.3 Government / Contractor Relationship

a) The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

c) Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

d) Employee Relationship:

1) The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U.S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation.

This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

e) Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

f) Notice: It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Procuring Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor shall notify the Procuring Contracting Officer (PCO) in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and, the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

2) The Procuring Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Procuring Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Infrastructure Division (Code 102) of NSWCPD provides Infrastructure Management Services for all NSWCPD facilities and infrastructure ranging from office and light-laboratory space to industrial and high-bay space, and including facility-related low-to-medium voltage utilities. Code 102’s responsibilities include design and engineering; facility planning; space management; sustainment, repair, and maintenance (SRM); construction project management;

and, associated Environmental and Safety and Health Services for all NSWCPD RDT&E facilities.

1.2 SCOPE OF WORK

This contract is designed to be a maintenance contract with repairs being completed by the entity or a similarly situated entity. The contractor shall provide HVAC equipment and system maintenance services, to include boiler systems, chillers and chilled water systems, cooling towers, control systems and exhaust fans, for all equipment located at various NSWCPD Government buildings at the Philadelphia Navy Yard (also known as the Philadelphia Naval Business Center, (PNBC). PNBC is an open public-private installation that includes administration, industrial, warehouse and commercial facilities.

In general, this contract includes approximately one thousand one hundred (1,100) pieces of HVAC equipment located among sixteen (16) NSWCPD buildings. Performance Work Statement Section 3.3, General Requirements, below describes the technical requirements related to the HVAC equipment and systems under this contract. For additional equipment information and details, the Contractor is directed to PWS Attachment 2 that includes individual pieces of HVAC equipment, building locations, capacities, and quantities.

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform HVAC equipment and systems categorized as Preventative Maintenance, Diagnostic Service Visits, Corrective Maintenance Level I Repairs, and Corrective Maintenance Level II Repairs (see Performance Work Statement (PWS) Attachment 1) at PNBC, Philadelphia, PA 19112. During the performance of this contract, the Government reserves the right to add or remove equipment at NSWCPD facilities within a fifty (50) mile radius of PNBC.

For additional information regarding the requirements of this Facility Service Contract, see Performance work statement Section 3.4, Performance Requirements, below.

1.3 GENERAL INFORMATION ON NSWCPD BUILDINGS AND HVAC EQUIPMENT

1.3.1 The following attachments form part of this Performance Work Statement (PWS) and are incorporated by reference:

PWS Attachment 1, PNBC Site Map;

PWS Attachment 2A and 2B, Current HVAC Equipment Inventory and Water Treatment List (Note, Subject to Change) (see CDRL A002);

PWS Attachment 3, Performance Requirements Summary;

PWS Attachment 4, Testing and Certifications of Boilers;

PWS Attachment 5, NSWCPD COVID-19 Screening and Self-Assessment Questionnaire;

PWS Attachment 6, CTF COVID Screening Questionnaire;

Attachment 7, Price Proposal Form; and Attachment 8, Past Performance Questionnaire (PPQ)

2.0 APPLICABLE DOCUMENTS

The publications listed below form a part of this Performance Work Statement and are incorporated by reference. Provision and installation of the materials and components comprising this Performance Work Statement shall be in compliance with applicable or relevant and appropriate local, state, and federal regulations.

2.1 EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements

2.2 P.L. 91-596 – Occupational Safety and Health Act

2.3 UFGS 01 35 26 – Unified Facilities Guide Specifications

2.4 29 CFR 1904 – Recording and Reporting occupational Injuries and Illness

2.5 29 CFR 1910 – Occupational Safety and Health Standards

2.6 29 CFR 1910.1025 – Toxic and Hazardous Substances – Lead

2.7 29 CFR 1910.134 – Personal Protective Equipment – Respiratory Protection

2.8 29 CFR 1926 – Safety and Health Regulations for Constructions

2.9 29 CFR 1926.59 – Occupational Health and Environmental Controls – Hazard Communication

2.10 29 CFR 1926.62 – Occupational Health and Environmental Controls – Lead

2.11 ANSI Z359.1 – Safety Requirements Personal Fall Arrest Systems, Subsystems and Components

2.12 ANSI/ASSE A10.34 – Protection of the Public on or Adjacent to Construction Sites

2.13 ANSI/ISEA 107-2004 – High Visibility Garment Standard

2.14 ASME B 30.5 – Mobile Crane Standards

2.15 E.O. 13423 – Executive Order Strengthening Federal Environmental, Energy, and Transportation Management

2.16 E.O. 135514 – Federal Leadership in Environmental, Energy, and Economic Performance

2.17 NFPA 10 – Standard for Portable Fire Extinguishers

2.18 NFPA 241 – Standard for Safeguarding Construction, Alteration, and Demolition Operations

2.19 NFPA 51B – Standard for Fire Protection During Welding, Cutting and other Hot Work

2.20 NFPA 70 – National Electric Code

2.22 SECNAV 5512/1 – DoN Local Population ID Card/Base Access Registration

2.23 NAVFAC P-307 – Management of Weight Handling Equipment

These documents can be referenced online and at various government websites. The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0 REQUIREMENTS

3.1 WORK SAFETY

3.1.1 All work must be conducted in a safe manner and must comply with all requirements of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1. The Contractor must be responsible for instructing their employees in appropriate safety measures and must not permit them to place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. The Contractor must employ a competent person as defined in EM-385-1-1 to function as the Site Safety and Health Officer (SSHO). The following paragraphs describe minimum safety requirements. Section 4.0 below identifies and describes safety-related deliverables required by this contract. Contractor must consult EM-385- 1-1 for additional information or any safety issues not discussed in this specification.

3.1.2 Personal Protective Equipment (PPE) Minimum Requirements are described in the paragraphs below:

3.1.2.1 Head Protection: All persons working in or visiting hard-hat areas must be provided with and required to wear Type I or Type II, Class G meeting the requirements of ANSI Z89.1 Hardhat areas are those areas with potential hazard of head injury.

3.1.2.2 Clothing: Employees must wear clothing suitable for the weather and work conditions:

the minimum for construction sites must be short sleeve shirt, long pants (excessively long or baggy pants are prohibited).

3.1.2.3 Protective Footwear: Employees must wear safety–toed boots meeting ANSI Z41 while working on construction sites.

3.1.2.4 Eye and Face Protection: All eye and face protection must meet the requirements of ANSI/ASSE Z87.1; employees must also use eye side protection.

3.1.2.5 High-visibility vests will be worn when working around operating construction equipment or when working on highways.

3.1.3 Emergency Medical Treatment: Contractor must arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

3.1.4 Use of Hand and Power Tools: Hand and power tools must be of a manufacturer listed by a nationally recognized testing laboratory for the specific application for which they are to be used.

3.1.4.1 Hand and power tools must be used, inspected, and maintained in accordance with the manufacturers’ instructions and recommendations and must be used only for the purpose for which designed.

3.1.4.2 Hand and power tools must be inspected, tested, and determined to be in safe operating condition before use. Continued periodic inspections must be made to assure safe operating condition and proper maintenance.

3.1.4.3 Hand and power tools must be in good repair and with all required safety devices installed and properly adjusted. Tools having defects that will impair their strength or render them unsafe must be removed from service.

3.1.4.4 Loose and frayed clothing, loose long hair and dangling jewelry (including dangling earrings, chains and wristwatches) must not be worn while working with any power tools.

3.1.4.5 All guards must be functional.

3.1.4.6 Reciprocating, rotating, and moving parts of equipment must be guarded if exposed to contact by employees or otherwise create a hazard.

3.1.5 Portable Extension Cords: Portable extension cords must be sized in accordance with manufacturer ratings for the tool to be used and must be protected from damage. All damaged extension cords must be immediately removed from service. Portable extension cords must meet the requirements of National Fire Protection Association (NFPA) 70 and shall contain GCFI in all runs (pigtails allowed).

3.1.6 Ladders: All portable ladders must be of sufficient length and must be placed so that workers will not stretch or assume a hazardous position. The top or top step of a stepladder must not be used as a step unless it has been designed to be so used by the manufacturer. Ladders may be used as work platforms only when use of small hand tools or handling of light material is involved.

3.1.7 Fall Protection and Confined Space: Fall protection shall be provided for safe access for all work activities as required. For confined space, fall protection shall be provided for safe access to enter, exit, and potentially emergently be removed from confined space per 29 CR 1910.146.

For confined-space entries, a minimum of a tripod with winch extraction capabilities should be used.

3.1.8 LockOut/Tag Out: Coordinate all control activities with the designated Technical Point of Contact (TPOC). Apply, monitor, and remove proper LockOut and tag out devices per contractors established LockOut/Tag Out procedures and 29 CR 1910.147.

3.1.9 Fuel-Powered Tools: When fuel-powered tools are used, they will not be fueled while running, while hot, or near an open flame.

3.1.10 Fire Protection: Provide one ABC fire extinguisher at the physical work site to guard against potential fires.

3.1.11 Weight Handling Equipment (WHE) Requirements: Contractor shall comply with the requirements of Naval Facilities Command (NAVFAC) P-307, Weight Handling Program Management, for all work performed with cranes or other machines used to lift equipment or materials. Contractor shall notify the TPOC at least 24 hours in advance in writing prior to bringing any crane or other WHE or lifting equipment to NSWCPD facilities. This requirement includes submitting a lift plan on form provided by the COR (Contracting Officer’s Representative) or TPOC for Government’s review and approval.

3.1.12 Hot Work: For all hot work, a hot-work permit is required and a permit shall be obtained through the Government Fire Inspector. Requests for hot work permits shall be submitted to the NSWCPD TPOC with a 48-hour notice for review. Hot work in electrical- or mechanical-room space shall require a gas-free test prior to the Government fire inspector granting approval. In accordance with the Government fire inspector’s requirements, the Contractor shall perform this test daily. The Government fire inspector shall approve the instrument used. Fire extinguishers shall be provided by the Contractor at ALL locations where hot work is performed.

3.1.13 Confined Space: The Contractor shall comply with 29 CFR 1910.146 regarding permit-required confined space entry. The contractor shall provide a competent person to write all confined space permits.

3.1.14 Electrical Safety: The contractor shall comply with Electrical Safety procedures in accordance with 29 CFR 1926.

3.2 CONTRACTOR EMPLOYEE CONDUCT AND APPEARANCE

3.2.1 The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Contractor employees shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Contractor employees shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

3.2.2 The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for Government review within 4 hours of request.

3.2.3 The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The PCO or the TPOC reserves the right to determine the acceptability of any clothing worn. All Contractor and subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in an easily visible and prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

3.2.4 Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

3.2.5 Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

3.2.6 The Contractor shall remove from the site any individual whose continued employment is deemed by the PCO to be contrary to the public interest or inconsistent with the best interests of National Security.

3.3 GENERAL REQUIREMENTS

3.3.1 This contract is for HVAC equipment and systems maintenance and repairs for sixteen (16) Government owned and occupied buildings varying in gross floor area from approximately 2,000 square feet to 375,000 square feet. Building locations can be found in PWS Attachment 1, and other applicable and relevant information is given in the attachments listed in PWS Section 1.3.1.

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform maintenance and repairs for HVAC systems categorized as Preventative Maintenance, Diagnostic Service Visits, Corrective Maintenance Level I Repairs, and Corrective Maintenance Level II Repairs. Preventative Maintenance includes weekly, monthly, quarterly, semi-annual, and annual maintenance, testing and certification for the NSWCPD HVAC systems associated with NSWCPD-maintained facilities (see PWS Attachment 1) at the PNBC, Philadelphia, PA 19112, and all NSWCPD facilities within a fifty- (50-) mile radius of PNBC.

Currently, there are no buildings located outside the PNBC complex. However, additional facilities within the fifty- (50-) mile radius may be added by contract modification. In general, the work of this contract has the following five parts:

3.3.1.1 Provide regular, recurring Preventative Maintenance of HVAC equipment and systems on a rotating annual schedule in accordance with Contract Data Requirements List (CDRL) A002 (CLINs 0001, 0005, 0009, 0013, and 0017);

3.3.1.2 Provide Diagnostic Service Calls and Incidental Repairs in response to Government Diagnostic Service Requests (CLINs 0002, 0006, 0010, 0014, and 0018) to assess HVAC equipment failures, faults and malfunctions and to provide minor repairs to restore or restart HVAC equipment. As set forth in the Schedule, the maximum number of Diagnostic Service Visits is four-hundred-and-fifty (450) each contract year at a pre-negotiated unit price. Diagnostic Service Requests are initiated by the Government Technical Point of Contact (TPOC) after receipt or indication of equipment trouble, fault, or underperformance. Diagnostic Services include inspection and diagnosis (i.e., an initial assessment) of equipment included under regular, recurring Preventative Maintenance Work for malfunction or underperformance and completing the repair work (labor and material). As part of a Diagnostic Service call, the Contractor shall provide any incidental labor and material required to restore the equipment to its satisfactory and full capacity of operation. Incidental material is defined as material that costs less than $200.00 in the commercial market place. Incidental labor is defined as any labor required to install incidental material or work that requires four (4) hours or less of labor.

Typical incidental work includes, but is not limited to, replacing an electronic relay, resetting equipment via a switch, breaker, button or control panel; repairing wiring or pneumatic tubing; correcting HVAC-related water leaks by unclogging a drain line or repairing a drip pan; patching or reconnecting branch duct work; and, adjusting or repairing dampers to correct inconsistent air flow or uneven heating and/or cooling.

The Contractor shall notify the TPOC of the status of the HVAC equipment before departure and follow with a written report describing the diagnosis, repairs performed, and material used within one (1) business day after completion. Work beyond a Diagnostic Service Call shall require either a Corrective Maintenance Level I or Level II follow-up action initiated by the Government as described in Sections 3.3.1.3 and 3.3.1.4.

3.3.1.3 Provide Corrective Maintenance Level I Repairs (CLINs 0003, 0007, 0011, 0015, and 0019) will be ordered when an initial Diagnostic Service Call fails to restore HVAC equipment to its satisfactory and full capacity of operation. Corrective Maintenance Level I Repairs include labor and material required to restore HVAC equipment to its full capacity of operation. Corrective Maintenance Level I Repairs are defined as maintenance, repair, alteration or other miscellaneous work requirements that are brief in scope, do not require detailed job planning, and include parts readily available. These repairs include parts totaling more than $200.00, but not exceeding $1,000.00; and labor over four (4) hours, but not exceeding twenty-eight (28) hours. The Contractor shall receive technical approval from the COR prior to performing this type of work. As set forth in the Schedule, the maximum number of Corrective Maintenance Level I repairs is one-hundred-fifty (150) each contract year. All Corrective Maintenance Level I Repairs shall be completed within two (2) business days from when the repair was ordered. If the Contractor requires additional time to complete a repair, the Contractor must submit a request in writing to the TPOC and COR for approval. The Contractor shall maintain sufficient materials and equipment to support Corrective Maintenance Level I repairs. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete the repair work within the time limits specified. The Contractor shall provide the TPOC with the operational status of the HVAC equipment before departure each day. The Contractor shall provide a written report detailing the work, labor and material costs used to restore the equipment to full capacity of operation within two (2) business days after completion. Work beyond the Corrective Maintenance Level I Repair will require a Corrective Maintenance Level II Repair action and associated Contractor proposal, with a work narrative detailing labor and material requirements, for review, acceptance, and written authorization by the PCO via a separate Task Order under Corrective Maintenance Level II Repairs.

3.3.1.4 Corrective Maintenance Level II Repairs (CLIN 0004, 0008, 0012, 0016, and 0020) will be ordered for work exceeding the limits of the Diagnostic Service Requests and Corrective Maintenance Level I repairs. The Contractor shall submit a proposal to the PCO for Corrective Maintenance Level II Repair actions for PCO review and approval within three (3) business days of the Government’s request. The Contractor is responsible for providing any proposal supporting documentation required by the PCO to determine price reasonableness. The Contractor’s proposal shall use the agreed upon labor rates from PWS Attachment 7 and include only the time actually expended by the Contractor while at the work site, not driving or travel time to and from the work location. Consumable materials shall not be included in the material costs; consumable materials are items that are normally used in the performance of PM work, i.e. nuts, bolts, washers, screws, etc. Corrective Maintenance Level II Repair actions shall not begin until the Contractor has received written authorization from the PCO via a Task Order. The Contractor shall notify the TPOC of the status of the HVAC equipment before departure each day and follow up with a written report describing the diagnosis, repairs performed, and material used within three (3) days after completion. No work shall commence under these CLINs until written approval is provided by the PCO via a Task Order.

3.3.2 Workmanship and Material Standards – The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this Contract, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full-life expectancy of the facilities, systems, and equipment. Best commercial and industry practices, i.e., state of the practice, shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

3.3.3 Historical Preservation – Buildings and facilities designated as historical sites shall be maintained in accordance with applicable or relevant Federal, state, and local historical policies and regulations.

3.3.4 Hazardous Material (HAZMAT) – All waste manifests must be processed through NAVFAC MIDLANT Building 1082 and the NSWCPD Technical Point of Contact (TPOC).

3.3.5 Service Interruptions – If any utilities or other services must be discontinued (even temporarily) due to scheduled or unscheduled, emergent contract work, the Contractor shall notify the PCO or the TPOC, affected occupants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown, the Contractor shall notify the PCO or TPOC, affected occupants and customers as soon as practicable.

3.4 PERFORMANCE REQUIREMENTS

The performance requirements for this contract are divided into the following four (4) categories, each with associated Contract Line Item Numbers (CLINs), and described below: Preventative Maintenance, Diagnostic Service Visits, Corrective Maintenance Level I Repairs, and Corrective Maintenance Level II Repairs.

3.4.1 Recurring Preventative Maintenance (PM) (CLINs 0001, 0005, 0009, 0013, and 0017) – The Navy’s approach to performance-based service acquisition includes the performance objective and the performance standard. The Contractor shall develop and submit a Preventative Maintenance (PM) Program Plan identified and described in CDRL A002. The PM Plan shall be submitted to the TPOC within 30 calendar days of award for Government approval. The schedule of PM by contract year is provided on CDRL A002. PM shall include the following elements, at minimum:

3.4.1.1 Perform weekly, monthly, quarterly, semi-annual and annual PM on all HVAC, cooling towers, boiler systems, chillers and chilled water systems, control systems and exhaust fans, whether working or not working, at the designated buildings according to the PM schedule;

3.4.1.2 Perform water treatment and testing on all HVAC, cooling towers, chillers, hot water systems, and boiler systems requiring this maintenance and provide a detailed report to the TPOC (see PWS Attachment 2);

3.4.1.3 Perform Diagnostic Service Visits (CLINs 0002, 0006, 0010, 0014, and 0018) and Corrective Maintenance Level I Repairs (CLINs 0003, 0007, 0011, 0015, and 0019) in response to equipment failures or breakdowns. The contractor shall respond to equipment-failure notifications (service calls) within two hours of receipt and complete repairs within 24 hours of initial contractor response. If the call is received after 1500 (3

PM) the Contractor shall respond the following morning. The Contractor shall submit a completed service call report which shall contain the following information: service call number, repair performed, material description and cost, and labor hours to perform each repair. Service call reports shall be submitted within 24 hours of completion.

3.4.1.4 Diagnostic Service Visits shall have a limit of incidental materials costing less than $200 in the commercial market place and four (4) labor hours.

3.4.1.5 Corrective Maintenance Level I Repairs shall include parts totaling more than $200.00, but not exceeding $1,000.00; and labor over four (4) hours, but not exceeding twenty-eight (28) hours. Consumable materials are not included in the material costs.

3.4.1.6 The Contractor shall maintain sufficient materials and equipment on hand to support corrective repair work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete repair work within the time limits specified.

3.4.1.7 Identify in writing and provide a proposal to the TPOC and COR within two (2) calendar days of any items that will require work, in addition to the maintenance, to achieve full output, capacity, or normal operation.

3.4.1.8 Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes shall be made at no additional cost to the Government.

3.4.1.9 PM, Diagnostic Service Trips, Corrective Maintenance Level I Repairs, and Inspection Reports are required to be submitted monthly in a Contract Status Report and shall contain sufficient detail regarding the work accomplished for each month (see

CDRL A001).

3.4.2 PM work is additionally described in the following sub-sections 3.4.2.1 through 3.4.2.5 for HVAC and boiler equipment, respectively:

3.4.2.1 PM HVAC systems, cooling towers, chillers, and exhaust fans

3.4.2.1.1 The Contractor shall perform maintenance on HVAC equipment weekly, monthly, quarterly, semi-annually, annually and seasonal start-ups and shutdowns according to their Preventive Maintenance Plan to maximize the useful life in accordance with CDRL A002.

3.4.2.1.2 The Contractor shall conduct interviews with the facility TPOC who is…

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