ATT 6 YT-807 QASP (Rev).docx

UNCLASSIFIED

DEPARTMENT OF THE NAVY

Quality Assurance Surveillance Plan (QASP) For

YT-807 OVERHAUL FY25

Solicitation: N6264925RA045 Attachment (6)

1. Purpose This QASP establishes a comprehensive framework for Government surveillance of all aspects of work performed on YT807. Its purposes are to:

· Ensure full compliance with all technical, safety, administrative, scheduling, environmental, and security requirements as set forth in the contract specifications (Sections 1 through 7 of SOW).

· Monitor and verify that technical operations—including docking/undocking, maintenance, abrasive blasting, painting, cleaning, ventilation, welding/hot work, dry docking (with certification and weight control), scaffolding, and installation of threaded fasteners—are executed per the approved plans.

· Confirm that administrative functions (such as modification proposals, progress scheduling, authorized correspondence, integrated logistic support submittals, and hazardous waste management) are maintained and reported as required.

· Record and document performance and initiate corrective action as needed when proper notification to the requiring activity and contracting officer, when deficiencies are discovered.

· Provide the Government with a consistent method to evaluate overall contract performance and ensure that all deliverables are submitted in a timely, quality manner.

2. Government Roles and Responsibilities Contracting Officer (CO): Holds overall authority for contract administration. Ensures that all contractual requirements (technical, safety, schedule, insurance, and environmental) are met.

Contracting Officer’s Representative (COR)/Program Manager (PM): Conducts onsite inspections and document reviews. Collects and analyzes documentation (e.g., inspection checklists, photographs, test reports). Monitors progress schedule updates and initiates Corrective Action Requests (CARs) when necessary. Acts as the primary Government liaison.

Marine Maintenance Officer (MMO) & Government Docking Observer: Provide technical oversight during docking, undocking, and maintenance operations. Ensure vessel safety and protection of Navy interests during operations. Perform daily inspections, spot checks, and audits to verify work quality and compliance. Document all findings and assist in the CFR process.

Additional Experts (Shipyard Competent Persons, Environmental Specialists, and Security Officers): Provide specialized inspections and services in areas such as gasfree certification, confined space entry, hazardous waste management, and physical security.

3. Performance Standards Performance standards are established by referencing the detailed requirements in the contract (Sections 1 through 7 of SOW). The standards encompass technical work, administrative procedures, safety and environmental safeguards, and secure document handling. Sample performance elements are provided in the following tables.

Table 1. Contractor Quality Assurance and Deliverable Requirements

Table 2. Technical and Administrative Performance Elements

4. Deducts Deductions (or performance penalties) may be imposed if:

· QC activities or corrective actions are not completed in accordance with the approved plan.

· More than 5% of contract deliverables are submitted late or require rework.

· Overall performance falls below a satisfactory rating.

· Safety, security, environmental, or administrative requirements (such as timely submittals, proper correspondence, or proper hazardous waste handling) are not met.

Specific deduction percentages or adjustments will be delineated in the contract pricing/evaluation supplements.

5. Methods of Surveillance The Government will monitor performance using the following methods:

· Inspections: Visual and physical site inspections conducted by the PM/QA Personnel at key milestones (e.g., post-sandblasting, pre-dry-docking, final inspection).

· Document Reviews: Examination of progress schedules, modification proposals, quality records (certificates, CFR forms, submittals), and environmental/hazardous waste management plans.

· Meetings & Briefings: Regular monthly progress meetings and an Arrival Conference to review schedules, safety/security briefings (with minutes in Japanese and English), and corrective actions.

· Assessments: Overall performance evaluation at project completion and during periodic reviews.

6. Evaluation Ratings Contractor performance for each element will be rated as follows:

· Satisfactory (S): Requirements are fully met or exceeded.

· Marginal (M): Minor deficiencies exist; prompt corrective action has been taken.

· Unsatisfactory (U): Major deficiencies exist; performance adversely affects overall contract execution.

Overall contract performance must achieve a Satisfactory rating (or higher) in the PM’s final report.

7. Documenting Performance All performance data will be documented by:

· Objective Quality Evidence (OQE): Utilizing standardized inspection checklists, photographs, measurement data, test reports, and certification copies.

· Meeting Minutes and Correspondence: Documenting progress meetings, safety and security briefings, and all written/electronic correspondence (routed via the MMO).

· Condition Found Report: Maintaining complete CFR forms with detailed descriptions of deficiencies and remedial actions taken.

· Progress Schedule Updates: Retaining both hard copies and electronic versions of updated production schedules.

· All records will be maintained in the by the MMO, official contract file and made available for audit.

8. Frequency of Measurement Performance will be measured at the following intervals:

· Daily/Weekly: Spot checks and onsite observations during active work phases.

· Monthly: Formal progress meetings and safety/security briefings.

· At Key Milestones: Inspections at specific work phase completions (e.g., after surface preparation, prior to dry docking, and at final inspection).

· At Project Completion: Overall performance will be reviewed in the final evaluation.

· As Needed: Additional assessments will occur when corrective actions or modifications are required.

NOTE: ANY ADDITIONAL QUALITY ASSURANCE OR QASP REQUIREMENTS AND RELATED DETAILS ARE PROVIDED IN THE STATEMENT OF WORK (SOW), IN ACCORDANCE WITH THE SOW. ANY SUPPLEMENTAL INFORMATION OR UPDATES ARE AVAILABLE THERE.

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