N62649-16-R-0049_Amendment_03_-_Hong_Kong_MAC_solicitation.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment 03 is to:

1. To add Attachment J7 -- Department of Defense (DOD) Geographic Waiver Listing (as of Dec 2015)

2. To provide answers to additional questions under Attachment J6 - Questions and Answers During Solicitation.

3. Please be advised that Amendment 03 has been administratively got cancelled and was never released to industry. Amendment 04 is the next amendment that is released after Amendment 02.

All other term and conditions stay same and in full effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Feb-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N62649-16-R-0049

X 9B. DATED (SEE ITEM 11)

13-Jan-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Feb-2016

CODE

NAVSUP FLC YOKOSUKA

(CODE 200)

CONTRACTING DEPARTMENT

PSC 473 BOX 11

FPO AP 96349-0011

N62649 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

LIST OF ATTACHMENT

J-1: EXHIBIT A

J-2: SHIP CLASSES

J-3: QUALITY ASSURANCE SURVIELLANCE PLAN (PLAN)

J-4: FOREIGN VENDOR INVOICE

J-5: DRAFT SOLICITIATION Q&A (posted with original solicitation)

J-6: QUESTIONS AND ANSWERS DURING SOLICITATION

J-7: Department of Defense (DOD) Geographic Waiver Listing (as of Dec 2015)

J-2 -- SHIP CLASSES

SHIP CLASSIFICATIONS (DESCRIPTION OF SHIPS BY CLASS AND TYPE)

SHIP TYPES

Class I U.S. Navy DRAFT

FT(MT)

LENGTH

FT(MT)

BEAM

FT(MT)

DISPLACEMENT TONS MAXIMUM CREW

SSBN 726-743 36(11) 560(171) 42(10) 18,750 155

SSN 21-22 35(11) 353(107) 40(12) 9,297 133

SSN 642 32(10) 425(130) 33(10) 8,382 120

SSN 683, 686 29(9) 300(91) 32(10) 4,715 107

SSN 688, 690, 691, 698-

701,705-711, 713-725, 750-773

32(10)

360(110)

33(10)

7,011

LCS 1 & 3 12(3.7) 379 (115.5) 43 (13.1) 2,840 50

LCS 2 & 4 15(4.5) 420 (127.9) 93 (28.4) 2,650 45

Class I DRAFT LENGTH BEAM DISPLACEMENT TONS MAXIMUM CREW

WAGB-10-11 28 399 84 13,194 139

WHEC 715-725

378 43 3,250 167

WIX 327

DRAFT

FT(MT)

LENGTH

FT(MT)

BEAM

FT(MT)

DISPLACEMENT TONS MAXIMUM CREW

T-ATF 16(5) 196(60) 39(12) 1,675 24

ATS 15(5) 283(86) 50(15) 3,117 102

JHSV 13(3.9) 338(103) 93.5(28.5) 2,400 41

U.S. NAVY AND COAST GUARD SHIPS LISTED BY SCHEDULE PRICING CLASSES

Class I A U.S.

Navy

FT(MT)

LENGTH

BEAM

DISPLACEMENT TONS

MAXIMUM CREW

AGSS 555

861 27

PC 2-13 8 170 25 334 28

PC 14 9 179 25 387 28

Class I A U.S. Coast Guard

WLM 551-564 8 175 36 845 18

WLM 540

WPB 1301-1349

110 21 154 16

WPB 87301-87319

87 20

WPB 82312, 82333,

82336, 82338-82339, 82342-82344, 82347, 82349, 82352-82353, 82355-82356, 82358, 82360, 82366, 82368, 82372, 82374-82375

Class IB U.S.

ARS 50-53 17(5) 225(69) 51(16) 3,335 100

MCM 1-14 12(4) 224(68) 39(12) 1,333 84

MHC 51-62 10(3) 188 (57) 36(11) 907 51

Class IB

U.S. Coast Guard

WMEC 901-913

WLB 201-205 13 225 46 2,000 40

WMEC 615-630

210 34 1,000 75

WLB 277, 290-

291, 297, 301-302, 306-309, 388-389, 392, 394, 395, 397, 401-402, 404-407

1,025

Class II U.S.

CG 47-73 31(10) 567(173) 55(17) 9,754 364

DD 963-973, 975,

977, 978, 980-982, 985, 987-989, 991, 992, 997

29(9)

563(172)

55(17)

10,059

DDG 51-78 33(10) 466(142) 59(18) 8,433 323

FFG 8, 9, 12-15,

19, 28, 29, 32, 33, 36-43, 45-61

25(8)

445(134)

45(14)

4,166

Class II DRAFT

LENGTH

FT(MT)

BEAM

FT(MT)

DISPLACEMENT TONS MAXIMUM CREW

AE 21-25 29(9) 512(156) 72(22) 17,500 316

T-AE 26-35 26(8) 564(172) 81(25) 20,500 225

TAF 29(9) 502(153) 72(22) 15,540 200

T-AFS 24(7) 581(177) 79(24) 16,500 225

AO 35(11) 640(195) 86(26) 40,000 300

TAO 35(11) 640(195) 86(26) 40,000 150

AOR 33(10) 659(201) 96(29) 38,100 345

Class III U.S.

DRAFT

FT(MT)

LENGTH

FT(MT)

BEAM

FT(MT)

DISPLACEMENT TONS MAXIMUM CREW

AGF 3 23(7) 522 84(26) 13,634 665

AGF 11 23(7) 569 84(26) 16,405 1,353

AOE 1-4, 6-8, 10 39(12) 793(238) 107(32) 53,850 600

AS 39-40 29(9) 644(193) 85(26) 23,870 1,363

LCC 19-20 27(8) 634(190) 108(32) 19,177 842

LPD 4-10, 12-15 23(7) 570(171) 84(26) 17,273 1,320

LSD 36, 38, 39 19(6) 553(169) 85(26) 14,225 688

LSD 41-48 20(6) 609(186) 84(26) 16,195 515

LSD 49-52 20(6) 609(186) 84(26) 16,977 925

2 Attachment 1

Class IV U.S.

DISPLACEMENT

TONS

MAXIMUM

CREW

LHA 1-5 26(8) 820(250) 106(32) 40,032 2,664

LHD 1-6 27(8) 844(254) 106(32) 41,150 3,002

MCS 12 32(10) 602(184) 84(26) 19,915 1,443

Class V U.S.

DISPLACEMENT

TONS

MAXIMUM

CREW

CV 63-64 37(11) 1,063(324) 130(40) 82,097 5,630

CVN 65 39(12) 1,101(336) 133(41) 91,038 5,830

CVN 67 37(11) 1,052(316) 130(40) 83,316 5,597

CVN 68-75 39(12) 1,092(333) 134(41) 98,557 5,680

NOTES;

1. Class IA ships are defined as ships up to 179 ft. in length with a maximum crew size of 35.

2. Class IB ships are defined as ships from 180 to 270 ft. in length with a maximum crew size of 100.

3. The draft, length and beam of all ships are expressed in terms of feet and parenthetically in terms of meters. In converting from feet to meters, all figures are rounded to the nearest meter.

4. Displacement is expressed in tons and represents fully loaded displacement.

5. The "Maximum Crew" column represents the total number of accommodations on board. The actual number of personnel on the ship may be 10% to 20% less than this figure. For amphibious ships (those with ship type abbreviations beginning with "L"), the manning figure includes troop berthing. For this reason the variance of the actual number of personnel on the ship may be 40% less than this figure.

6. There may be certain variances between the data in this appendix and the actual configuration of ships deployed. However, such variances will be relatively minor.

GLOSSARY OF TERMS AND ABBREVIATIONS

A. SHIP AND CRAFT CLASSIFICATIONS

AD DESTROYER TENDER

AE AMMUNITION SHIP

AFDB LARGE AUXILIARY FLOATING DRY DOCK (NON-SELF-PROPELLED)

AFDL SMALL AUXILIARY FLOATING DRY DOCK (NON-SELF-PROPELLED)

AFDM MEDIUM AUXILIARY FLOATING DRY DOCK (NON-SELF-PROPELLED)

AFI AIR FORCE INSTRUCTION

AGF MISCELLANEOUS COMMAND SHIP

AGMR MAJOR COMMUNICATIONS RELAY SHIP

AGOR OCEANOGRAPHIC RESEARCH SHIP

AGP PATROL CRAFT TENDER

AGS SURVEYING SHIP

AH HOSPITAL SHIP

AK CARGO SHIP

AO OILER

AOE FAST COMBAT SUPPORT SHIP

AOR REPLENISHMENT OILER

AP TRANSPORT

ARS SALVAGE SHIP

ARSD SALVAGE LIFTING SHIP

AS SUBMARINE TENDER

ASPB ASSAULT SUPPORT PATROL BOAT

ASR SUBMARINE RESCUE SHIP

ATA AUXILIARY OCEAN TUG

ATC ARMORED TROOP CARRIER

ATF FLEET OCEAN TUG

ATS SALVAGE AND RESCUE SHIP

CG GUIDED MISSLE CRUISER

CGN GUIDED MISSLE CRUISER (NUCLEAR PROPULSION)

CO CONTRACTING OFFICER

COR CONTRACTING OFFICER REPRESENTATIVE

CRAFT COST REPORTING AND ANALISIS FORCASTING TOOL

CV ATTACK AIRCRAFT CARRIER

CVN ATTACK AIRCRAFT CARRIER (NUCLEAR PROPULSION)

CVT TRAINING AIRCRAFT CARRIER

DBMS DIRECTOR OF BASE MEDICAL SERVICES

DD DESTROYER

DDG GUIDED MISSLE DESTROYER

DESC DEFENSE ENERGY SUPPLY CENTER

DEMOB DEMOBILIZATION

DOD DEPARTEMENT OF DEFENCE

DAO DEFENSE ATTACHE OFFICE

FF FRIGATE

FFG GUIDED MISSLE FRIGATE

GPM GALLONS PER MINUTE

JHSV JOINT HIGH-SPEED VESSEL

LCA LANDING CRAFT ASSAULT

LCAC LANDING CRAFT AIR CUSHION

LCC (EX AGC) AMPHIBIOUS COMMAND SHIP

LCS LITTORAL COMBAT SHIP

LCU LANDING CRAFT, UTILITY

LHA AMPHIBIOUS ASSAULT SHIP (GENERAL PURPOSE)

LKA (EX-AKA) AMPHIBIOUS CARGO SHIP

LPD AMPHIBIOUS TRANSPORT DOCK

LPH AMPHIBIOUS ASSAULT SHIP

LSD DOCK LANDING SHIP

LST TANK LANDING SHIP

MCS MINE COUNTERMEASURES SHIP

MHA MINEHUNTER, AUXILIARY

MHC MINEHUNTER, COASTAL

MMC MINELAYER, COASTAL

MMF MINELAYER, FLEET

MOB MOBILIZATION

MSC MILITARY SEALIFT COMMAND

MSO MINESWEEPER, OCEAN (NONMAGNETIC)

NCIS NAVAL CRIMINAL INVESTIGATIVE SERVICE

NR SUBMERSIBLE SEARCH VEHICLE (NUCLEAR PROPULSION)

PBR RIVER PATROL BOAT

PCH PATROL CRAFT (HYDROFOIL)

RPC RIVER PATROL CRAFT

SQM SQUARE METER

SS SUBMARINE

N62649-16-R-0049

SSBN FLEET BALLISTIC MISSILE SUBMARINE (NUCLEAR PROPULSION)

SSN SUBMARINE (NUCLEAR PROPULSION)

SUPPO SUPPLY OFFICER

TAFS COMBAT STORE SHIP

USA UNITED STATES ARMY

USAF UNITED STATES AIR FORCES

USCG UNITED STATES COST GUARD

USD UNITED STATES DOLLAR (S)

USG UNITED STATES GOVERNMENT

USN UNITED STATES NAVY

USMC UNITED STATES MARINE CORPS

VDE VERBAND DER ELEKTROTECHNIK

WAGB ICEBREAKER (COAST GUARD)

WAGO OCEANOGRAPHIC CUTTER (COAST GUARD)

WAK CARGO SHIP (COAST GUARD)

WAT (OLD DESIGNATION) OCEANGOING TUG (COAST GUARD)

WATA OCEANGOING TUG (COAST GUARD)

WHEC (EX-WPG) HIGH ENDURANCE CUTTER (COAST GUARD)

WIX TRAINING CUTTER (COAST GUARD)

WMEC (EX-WPC) MEDIUM ENDURANCE CUTTER (COAST GUARD)

WPB PATROL BOAT (COAST GUARD)

WTR TRAINING SHIP (COAST GUARD)

WWCRAFT WORLD WIDE COST REPORTING AND ANALISIS FORCASTING TOOL

X SUBMERSIBLE CRAFT (SELF-PROPELLED)

YAG MISCELLANEOUS AUXILIARY (SELF-PROPELLED)

YC OPEN LIGHTER (NON-SELF-PROPELLED)

YCF CAR FLOAT (NON-SELF-PROPELLED)

YCV AIRCRAFT TRANSPORTATION LIGHTER (NON-SELF-PROPELLED)

YD FLOATING CRANE (NON-SELF-PROPELLED)

YDT DIVING TENDER (NON-SELF-PROPELLED)

YF COVERED LIGHTER (SELF-PROPELLED)

YFB FERRYBOAT OR LAUNCH (SELF PROPELLED)

YFD YARD FLOATING DRY DOCK (NON-SELF-PROPELLED)

YFN COVERED LIGHTER (NON-SELF-PROPELLED)

YFNB LARGE COVERED LIGHTER (NON-SELF-PROPELLED)

YFP FLOATING POWER BARGE (NON-SELF-PROPELLED)

YP PATROL CRAFT (SELF-PROPELLED)

J-3 -- QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

HUSBANDING SERVICES

Coordination and Review:

Contracting Officer Date

COR

Date

HSP

Date

1.0 INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the performance-based Performance Work Statement (PWS). This performance-based plan sets forth the procedures and guidelines the NAVSUP Fleet Logistics Center Yokosuka, and its detachments will use to monitor Husbanding Service Provider (HSP) performance, to evaluate port visit cost reporting, and to document overall Government satisfaction with the HSP’s performance.

1.1 PURPOSE

1.1.1. The purpose of the QASP is to describe the systematic methods used to measure performance and to identify the reports required and the resources to be employed. The QASP provides a means for evaluating whether the HSP is complying with the terms and conditions of the PWS.

1.1.2 This QASP is designed to define roles and responsibilities, identify the performance objectives, define the methodologies used to monitor and evaluate the HSP’s performance, describe quality assurance reporting, and describe the analysis of quality assurance monitoring results.

2.0 PERFORMANCE MANAGEMENT APPROACH

2.1 The performance-based PWS structures the acquisition around “what” service is required as opposed to “how” the HSP should perform the work. This QASP will define the performance management approach taken by the Contracting Officer (KO) to monitor, manage, and take appropriate action on the HSP’s performance against expected outcomes or performance objectives communicated in the PWS. Performance management rests upon developing a capability to review and analyze information generated through performance metrics. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management. The data generated in a performance management approach provides information that indicates whether or not expected outcomes for required services are being achieved adequately by the HSP.

2.2 Performance management also represents a significant shift from the more traditional Quality Assurance (QA) concepts in several ways. Performance management focuses on assessing whether or not outcomes are being achieved and migrates away from scrutiny on compliance with the processes and practices used to achieve the outcome. The only exceptions to process reviews are those required by law and compelling business situations such as safety and health. An outcome focus provides the HSP flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved at the desired levels of performance.

3.0 PERFORMANCE MANAGEMENT STRATEGY

3.1 The HSP will develop and utilize staffing and procedures, for use on a continuous basis, for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS.

3.2 The KO and the Contracting Officer Representative (COR) will monitor performance and review performance reports furnished by the HSP to determine how the HSP is performing against communicated performance objectives. The Government will make decisions based on performance measurement metric data and notify the HSP of those decisions. The HSP will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

4.0 ROLES AND RESPONSIBILITIES

4.1. Procuring Contracting Officer (PCO). The PCO is the individual who performs pre-award functions and awards or executes a contract. The PCO will retain post award functions. Accordingly, the PCO performs assigned post award functions related to the administration of the contract. The PCO ensures performance of all necessary actions for effective contracting, monitors compliance with the terms of the contract, and safeguards the interests of the Government. The PCO makes certain the HSP receives impartial, fair, and equitable treatment under the contract. The PCO is ultimately responsible for the final determination of the adequacy of the HSP’s performance.

4.2. Contracting Officer Representatives (CORs). The Government personnel who perform quality assurance functions for a contracted service:

- Assist in acquisition planning and contract award processing

- Provide technical assistance to the contracting office.

- Provide functional continuity and stability.

- Maintain proficiency in contract surveillance procedures.

- Perform surveillance in accordance with the surveillance plan and provide documentation of surveillance observations to the PCO, as required.

- Notify the PCO of any significant performance deficiencies.

- Monitoring, assessing and communicating the performance of the HSP.

- Complete the COR report of the Contractor’s Performance Assessment Reporting System (CPARS) per the schedule established in the contract administration plan for the contract

4.3 Contracting Officers responsible for

- Issuing the orders in accordance with the terms and conditions.

- Monitoring, assessing, and communicating the performance of the HSP.

5.0. PERFORMANCE OBJECTIVES AND METHOD OF SURVEILLENCE

The HSP shall provide husbanding service support pursuant to the PWS. While the HSP is fully expected to comply with all requirements in the PWS, the government’s assessment of HSP performance will focus mainly on the performance objectives that are also listed in this document. The level of acceptance for each objective is also established.

5.1. Performance Objective #1: 30% weighting

Hotel & Pier Services

All requested ship’s hotel & pier services (SubCLIN000XAA CHARTER & HIRE FUNDED ITEMS, 000XAB UTILITIES FUNDED ITEMS) must be provided within the stated times below after securing the ship per the PWS.

If any service fails to be provided within these minimum times due to HSP support, all five performance objectives will result in 0% and the port visit will be considered a failure as these services are absolutely critical for a successful visit.

- All requested trash removal services must be removed per the PWS

- All requested brow services must be in place minimum of one hour after securing the ship

- All requested charter & hire services must be in place minimum of four hours

- All CHT services must allow discharge within two hours after securing the ship (without any spillage resulting from the contractor)

- Requested potable water must be provided within two hours

Any disruptions must be pre-coordinated and approved by the ship to receive the full score for this performance objective.

Method of surveillance: Documented performance from the ship.

Level of acceptance:

- Performance to standard 100

- Performance with disruption of one 50% of these services greater than 1 hour but less than 4 hours

- Performance with disruption of two or more 0% of these services greater than 1 hour but less than 4 hours

- Failure to meet the minimum requirements for critical services 0% for all Performance Objectives and automatic unsatisfactory rating for the visit

5.2 Performance Objective #2: 15% weighting

Off Ship & Miscellaneous Crew Support

Method of surveillance: Documented performance from the ship.

Support to Off Ship & Miscellaneous Crew Support (SubCLIN 000XAE PASSENGER TRANSPORTATION SERVICES and 000XAH OTHER SERVICES FUNDED ITEMS) per the PWS. Any action or inaction resulting in injury by the contractor causes international incidents for the U.S. Department of Defense and critically damages relations which port visits support. If any personnel are injured due to the action or inaction of the HSP, all performance objectives will score 0% and the visit will be unsatisfactory.

Any disruptions must be pre-coordinated and approved by the ship to receive the full score for this performance objective.

Level of acceptance:

- Performance to standard 100%

- Performance with disruption of one 50% of these services greater than 1 hour but less than 4 hours

- Performance with disruption of two or more 0% of these services greater than 1 hour but less than 4 hours

- Failure to safely operate water ferry services or vehicles resulting in 0% for all Performance Objectives any personnel injury and automatic unsatisfactory for the visit

5.3 Performance Objective #3: 15% weighting

Force Protection Support

Method of surveillance: Documented performance from the ship.

Support for Force Protection (SubCLIN 000XAC) per the PWS. For any action or inaction resulting in a security breach by the HSP, all performance objectives will score 0% and the visit will be unsatisfactory.

Any disruptions must be pre-coordinated and approved by the ship to receive the full score for this performance objective.

Level of acceptance:

- Performance to standard 100%

- Documented failure to achieve performance 50% on a Force Protection line item

- Failure to adequately meet standards resulting in a security breach 0%

- Damage to ship or personnel due to security breach 0% for all Performance Objectives and automatic unsatisfactory for the visit

5.4 Performance Objective #4: 20% weighting

Ship Replenishment & Underway Support

Method of surveillance: Ship’s acceptance of supplies & services.

Ship replenishment & underway support (SubCLIN 000XAF PROVISIONS FUNDED ITEMS and 000XAG FUEL FUNDED ITEMS) per the PWS.

Any disruptions must be pre-coordinated and approved by the ship to receive the full score for this performance objective.

Level of acceptance:

- Performance to standard 100%

- Performance with disruption of one 50% of these LLINs greater than 1 hour but less than 4 hours

- Performance with disruption of two or more 25% of these services greater than 1 hour but less than 4 hours

- Performance with disruption of one or more 0% Services greater than 4 hours

5.5. Performance Objective #5: 20% weighting

Bills & reporting submitted timely.

Submit final Actual Cost Report in LogSSR within seven (7) days of each ship’s departure (includes entering data into LogSSR and submitting all supporting documentation). Submission is not complete without substantiating documentation emailed along with the LogSSR entry. The HSP shall not show “Other” for sub0LLIN costs listed.

“Other” must be identified and grouped within the correct lot item, by sub-lot line item, with costs.

Port tariff documentation must be provided with HSP invoicing. If proper documentation is not provided, this objective will become 0%

Method of surveillance: Periodic surveillance of the LogSSR database to verify that the HSP has input all costs associated with the visits and submit all documentation related to the ship’s visit. All port tariff documentation must be provided with the LogSSR submission.

Level of acceptance:

- Within 7 calendar days after ship’s departure, with no entry errors 100%

- Within 08-14 calendar days after ship’s departure 50%

- 20% performance subtracted for each error in LogSSR submission -20% (e.g., entry submitted on 10th day would be 50%, with one error would subtract another 20% for a Performance Objective #1 value of 30%)

- Over 15 calendar days after ship’s departure, or if any port tariff 0% documents are not provided

6.0 METHODOLOGIES TO MONITOR PERFORMANCE

6.1 In an effort to minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the Government to evaluate HSP performance. The Contracting Officer (KO may use LogSSR and any input from the requiring activity as sources of comments on the HSP’s performance.

6.2 Ships always have the option to communicate complaints to the KOand Contracting Officer Representative (COR) as opposed to the HSP. The complaints can be submitted during or after the visit. The KO/COR will accept the ships complaints and will investigate.

7.0 QUALITY ASSURANCE REPORTING

7.1 Within 30 days following the end of each quarter, the COR/PCO will prepare a report that shows the level of acceptance for each performance objective. An overall goal of 90% is the average of the level of acceptance of each performance objective.

8.0 ANALYSIS OF QUALITY ASSURANCE MONITORING RESULTS

8.1 The Government will evaluate the results, which may then be translated into the specific negative incentives should performance not meet the QASP standards (for failure performance, see paragraph 9.0).

8.2 The PCO may require the HSP’s project manager, or a designated alternate, to meet with the Government personnel as deemed necessary to discuss performance evaluation. The PCO will define a frequency of in-depth reviews with the HSP. However, if the need arises, the HSP will meet with the PCO as often as required. The agenda of the reviews may discuss:

Performance measured by the metrics and trends

Issues and concerns of both parties

Recommendations made by the KO based on HSP information

Issues arising from independent reviews and inspections

8.3 The PCO, the COR and HSP should jointly formulate tactical and long–term courses of action. Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented. Changes to service levels, procedures, and metrics will be incorporated as a contract modification at the convenience of the PCO.

8.4 The overall QASP score for a particular port visit will be computed as the arithmetic mean of the port visits during that quarter for each performance objective ratings listed above and further computed as the arithmetic mean of the 3 performance objective ratings listed above. An overall QASP score of less than 80% is considered unsatisfactory performance for the quarter.

8.5 A quarter is defined as a 3 month period of time beginning on the first month of the fiscal year. If the period of performance begins after a quarter begins the first quarter will include the portion leading up to the first quarter plus the first quarter. The final quarter will be defined as any period of performance left after the last completed quarter.

9.0 FAILURE TO PERFORM

9.1 Because of a failure to perform, the HSP may be barred from being awarded follow-on task orders may receive negative past performance ratings, or may be terminated for cause.

Penalty: An overall QASP score of less than 70% for a particular port visit or an overall average for all QASP scores throughout a quarterly reporting period of less than 60% will result in the HSP not being considered for award for the next task order, in that specific group, for the 60 days following the report specified above, which the HSP is otherwise eligible.

Past Performance Ratings: The COR may submit performance information into the Contractor Performance Assessment Reporting System (CPARS). If the penalty above is imposed during any year of the period of performance, the HSP will not automatically receive an unsatisfactory yearly CPARS review score, however the penalty will prevent them from receiving a score of Outstanding for that current year.

The KO/COR is responsible for documenting past performance through the CPARS system. There will be one final record annually.

Termination. If the PCO determines that the HSP has failed to perform to the extent that a termination for cause is justified, the PCO shall issue a notice of termination, consistent with FAR Part 49.

J-6: QUESTIONS AND ANSWERS DURING SOLICATION

Questions for N62649-16-R-0049 MULTIPLE AWARD - HONG KONG HUSBANDING

SOLICITATION

As of 02/10/2016:

QUESTION #1:

Question concerning the presentation of the offer:

- as always the standard form with copy of all the amendments will have to be filled in, signed and submitted at the time of the offer.

The question is: as standard form (page 1 of the solicitation) shall we fill in, sign and submit the original one issued on Jan 13 2016 or the conformed copy issued yesterday together with amendment 0001?

ANSWER #1:

Please sign the first page of the latest conformed copy as the Original Solicitation page. Also as stated in the question, please also sign the first pages of all the amendments and submit them with your proposal.

QUESTION #2:

The following statement appears in special contract requirements clause H-1. Hong Kong. The United States government will not pay for landing fees, port dues, customs inspection fees, navigation or overflight charges, or any other charges for United States Armed Forces vehicles, vessels, and aircraft by Hong Kong which do not constitute fair and reasonable compensation for services requested and received.

Please clarify the meaning of this statement as part of Clause H-1 having to do with Host Country Agreements. These contracts require the HSP to fix price all services, including pilots, tugs, port dues, etc. In fix pricing these items, the prime contractor is agreeing to indemnify the Government, which means the prime is now responsible for any damages to the US Navy vessel.

Since this may require the HSP to purchase insurance, with high deductibles, the HSP may determine to “markup” the price of port tariff items to cover their risk. In a situation like this, please describe how the US Government would determine fair and reasonable compensation?

ANSWER #2:

Please check the H-1 clause. The language has been updated.

QUESTION #3:

Port Tariff items and Port Dues are services rendered by a Port Authority’s concessionaire at rates established and controlled by Port Authorities and published in a public list. These services are marked as “PT” in the Exhibits A & B and shall be proposed as a firm fixed priced (FFP) by the HSP at the Request for Task Order Proposal (RTOP). The Government expects HSPs to be the prime contractors for services rendered in a port. If contractors run into an issue at the Task Order level, they shall immediately notify the contracting officer.

Please clarify what is meant by, “If contractors run into an issue at the Task Order level, they shall immediately notify the contracting officer.”

ANSWER #3: If the contractor, chosen for a ship visit task order award, runs into an issue with the services/items rendered by the Port Authority’s concessionaire during the ship visit, the contractor shall immediately notify the contracting officer.

QUESTION #4:

The solicitation indicates that Defense Base Act (DBA) insurance is required for all contractors and subcontractors. Please confirm that this insurance is in fact required for a HSP contract. In our opinion, a HSP contract does not meet the test of when DBA insurance is required.

ANSWER #4:

The Defense Base Act requirements apply. Compliance is a matter of Contract Administration.

QUESTION #5:

If in the Government’s opinion it is felt that DBA insurance is in fact required for HSP contracts, please advise if there are waivers in place for US Navy in Hong Kong. We have noted other agencies have in the past or currently have waivers in place for a number of countries.

ANSWER #5:

QUESTION #6:

If no waiver is in place and DBA insurance is required. Can you please comment on how the US Government will ensure all prime and subcontractor workers for all MAC contract holders are covered under the Act? This insurance can cost $5-$10 per $100 of salary for each prime/subcontractor employee and will be one of the top cost drivers in winning HSP business.

To ensure a level playing field, will the USG have measures in place to ensure all offerors are in compliance with the DBA Insurance requirement? Perhaps through the responsibility determination?

ANSWER #6:

QUESTION #7:

Does the Navy have a single payer contract as has been done by some agencies where the contractor can go to obtain DBA coverage at more reasonable rates than can be found on the open market? Without it, having to obtain this insurance under a MAC scenario where you must compete for each and every task order will be expensive for the HSP contractors as well as the Government since every person, regardless of nationality, potentially working on HSP contracts would require coverage.

ANSWER #7:

QUESTION #8:

Volumetric based services. At the time the RTOP is issued, the Government will identify the estimated quantity for the volumetric services as well as a percentage range from that quantity.

We recommend that the percentage range be “fixed” in the solicitation and be the same percentage for all port calls. If each contracting officer has the capability of setting their own percentage, this may impact how HSPs must price volumetric services in the base contract.

ANSWER #8:

Suggestion noted. Please submit your proposal based on the current PWS / Solicitation.

QUESTION #9:

ELIN AAB2 – 9-Passenger van with driver. Please note nine pax vans are not available in Hong Kong. Recommend deleting this size vehicle and utilize ELIN AAB1 – Seven passengers Van.

ANSWER#9:

Suggestion noted. Please submit your proposal based on the current PWS / Solicitation.

As of 11 February 2016:

REVISED QUESTION#5: We are requesting a more responsive answer to the above question.

Please advise if the Navy has sought a waiver from the Department of Labor to the DBA insurance requirement for Hong Kong. Navy has made it clear the DBA applies, but the question as to whether a waiver is in place has not been addressed. We believe the answer is either yes there is a waiver in place, or no there is not a waiver in place.

REVISED ANSWER#5: Please see Attachment J-7 -- Department of Defense (DOD) Geographic Waiver Listing (as of Dec 2015). As of now, there is no waiver for Hong Kong.

For additional details and information, please refer to http://www.dol.gov/owcp/dlhwc/lsdba.htm and http://www.dol.gov/owcp/dlhwc/FAQ/DBAfaqs.htm.

REVISED QUESTION#7: We are requesting a more responsive answer to the above question.

Please advise if the Navy/DOD has a single payer contract in place that allows all offerors to obtain DBA insurance at rates negotiated by the Government. We believe the answer is either yes there is a single payer contract in place, and if so, the Government should provide this information to all offerors so that best rates can be obtained, or the answer is no, there is no single payer contract in place.

REVISED ANSWER#7: FLCY is unaware of any US Navy single payer contract for DBA coverage. However, FLCY will look into this and if there is a single payer for DBA coverage this information will be provided.

REVISED QUESTION#10: ELIN AAB7, Vehicle Access Fee. Since the concept of this solicitation is that port tariff charges will be fixed priced at the RTOP level. Please clarify whether these entry fees will also be fixed priced at RTOP level. The wording in the PWS makes it sound as if the fees will charged at the port tariff rate.

REVISED ANSWER#10: Vehicle Access Fee does not require pricing at the solicitation stage.

This will be priced, if Port Authority requires a vehicle access fee, at the task order level. It is considered as Port Tariff because it is required by Port Authority.

(End of Summary of Changes)