Solicitation_N62645-14-R-0055.pdf

NAVAL MEDICAL LOGISTICS COMMAND

693 NEIMAN STREET

FORT DETRICK MD 21702-9239

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

N62645-14-R-0055 15-Jul-2014

b. TELEPHONE NUMBER

301-619-1086

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 15 Aug 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

N62645

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KASEY L. CARROLL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

337215

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

N62645-14-R-0055

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 8,500 Each Kan Ban Racks

FFP

As required by the Scope of Work.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 4,500 Each Bins Size #1 (Small)

FFP

As required by the Scope of Work. Bins from 1"-3" in size

UNIT UNIT PRICE MAX AMOUNT

0003 61,000 Each Bins Size #2 (Medium)

FFP

As required by the Scope of Work. Bins from 4"-6" in size

UNIT UNIT PRICE MAX AMOUNT

0004 3,500 Each Bins Size #3 (large)

FFP

As required by the Scope of Work. Bins from 7"-10" in size

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each Travel to OCONUS sites

COST

Travel to OCONUS sites in accordance with FAR part 31 and the Joint Travel

Regulations. Travel shall be reimbursed as a COST CLIN and no profit shall be paid.

MAX COST

SECTION A

The North American Industry Classification System (NAICS) code for this requirement is 337215. The

Small Business Administration (SBA) size standard for this NAICS code is 500 employees. All qualified offerors are invited to submit a proposal.

Proposal shall be returned no later than August 15, 2014 to the following email address:

Kasey Carroll

Kasey.carroll@med.navy.mil

Subject: Solicitation # N62645-14-R-0055

Emails shall be no larger than 10MB

IDC CONTSTRAINTS

TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER

The minimum quantity and order value for the base contract award shall not be less than the minimum order value stated in the following table. The maximum order value for all cumulative

Delivery/Task Orders issued for this contract shall not exceed the maximum quantity and order value stated in the following table:

Minimum Total Contract Value: $25,000.000

Maximum Total Contract Value: $9,500,000.00

SECTION B

B.1 The Contractor shall provide all labor, equipment, and materials to furnish, install, and label high density shelving for various Navy Medicine Medical Treatment Facilities (MTFs) and site specific requirements as specified, on individual Delivery Orders for these requirements, and all other terms and conditions set forth herein.

mailto:Kasey.carroll@med.navy.mil

B.2. This solicitation will result in one Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract award, as identified under FAR 16.504(c). Delivery Orders will be awarded on a firm fixed price basis.

B.3. The following activity is the sole authority to issue Delivery Orders: Naval Medical Logistics

Command, Code 02, 693 Neiman Street, Fort Detrick, MD 21702-9203.

B.4. The Contracting Officer will order against the contract through issuance of Delivery Orders via a

DD Form 1155 or SF1449 signed by the Contracting Officer. Delivery Orders will be executed in writing by the Contracting Officer and transmitted either via facsimile or electronically via e-mail. The contractor shall acknowledge receipt via e-mail.

B.5. Each Delivery Order will contain at a minimum the following information:

a. The date of order

b. Contract number and order number

c. Description of the requirement

d. Pricing Information

e. The period of performance/ delivery date

f. Accounting and appropriations data

g. Payment office address

h. Invoicing and acceptance instructions

i. Any other pertinent data

B.6. In the event that performance requirements at a particular facility differ slightly from that expressed in Section C, those differences shall be defined in the Delivery Order Proposal Request and resultant delivery order.

B.7. The ordering period begins with the initial start of contract and is estimated to be 60 months. The ordering period will end before 60 months if maximum dollar value of $9,500,000.00 is reached.

B.8. Instructions and procedures for Delivery Order preparation and award are contained in Section H of this solicitation.

B.9. Contract Minimum/Maximum values

The minimum contract value for all orders issued against this contract shall not be less than the minimum contract value stated in the following table. The maximum contract value for all orders issued against this contract shall not exceed the maximum contract value stated in the following table.

MINIMUM

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$25,000.00 $9,500,000.00

SECTION C

SCOPE OF WORK

MATERIAL SUPPLY INVENTORY REPLENISHMENT SYSTEM (MSIRS)

Purpose. The Contractor shall provide all labor, equipment, and materials to furnish, and install high density shelving for various Navy Medicine Medical Treatment Facilities (MTFs). This requirement may also include inpatient facilities and Naval Health Clinics (NHC) and their associated Branch Health Clinics.

1. Background.

New high density shelving is required for clinical departments across Navy Medicine. The current design of the inventory replenishment system throughout Navy Medicine has limited storage space, requires daily inventory counting, has inconsistent replenishment quantities, requires clinical involvement and often results in frequent stock-outs. To minimize the impact of these deficiencies and improve service to the clinical staff, a change in the receipt and delivery of consumable supplies is planned. The required system is a 2-bin Kanban system to support consumable supplies.

2. Scope. To improve the inventory replenishment system in Navy Medicine by outfitting the supply rooms and storage areas with a high density shelving system. The majority of the shelving will be configured for a 2-bin Kanban process. The project consists of two overall requirements: (1) deliver and install high density shelving which can be easily adjusted to accommodate various sizes of consumable products used in an inpatient hospital and outpatient clinics, and (2) remove existing shelving, install new and/or reuse (if applicable) existing shelving and move the existing shelving to a central location for disposal by Materials Management staff through DRMO. Excess consumables above PAR will also be relocated to a central location identified by Materials Management staff.

The 2-bin Kanban system shall operate as follows:

The primary location for the SKU shall be replenished only when the bin becomes empty.

The secondary location will be used as backup until the primary bin is replenished.

At the time of restocking, the materials management staff shall be responsible for rotating inventory from the secondary location to the primary location.

DELIVERABLE 1: DELIVER AND INSTALL

The total number of primary stock-keeping unit (SKU) inventory locations, to include a 10% buffer, at each MTF will be defined in the delivery order. The list of identified department and storage rooms will be provided in the delivery order.

Not all SKUs require a 2-Bin Kanban solution. Some specialties, i.e.

Orthopedics, may have a large number of SKUs with a small inventory quantity for each SKU. Within this specialty, almost 50% of the SKUs have less than 2 on hand units. Thus Orthopedics, and other similar specialties, will not follow the 2-bin Kanban process. The Contractor-designed storage solutions, however, should include storage options for bulk items, as well as all other low-use medical supplies falling outside the scope of the 2-bin Kanban system.

Each storage rack may have approximately 18-22 SKUs and 4-6 days of supply per SKU, depending on the source of supply and potential lead time. The number of SKUs per rack will vary by clinical departments. The primary and secondary location shall be stored adjacent to each other in the same bin.

DELIVERABLE 1.A: SUPPLY ROOM CONFIGURATION VERIFICATION

Department/Supply Room Details

Each supply room/department that is to be equipped by the Contractor along with the intended number of rack/shelving units for each supply room will be provided in each delivery order. A facility drawing will also be provided in each delivery order; The facility drawing does not include additional carts and materials to be stored in the room. The Contractor, upon award, shall work with Materials Management staff in Navy Medicine to verify the room and size parameters.

Shelving Requirements

Shelving estimates provided in this document are based on racking that is 26- 1/8” deep by 18-3/4” wide by 79-1/2” high. The Contractor should adjust their rack counts based on the rack size they are quoting to provide approximately the same number of linear feet of 26” deep shelving. Each supply room’s existing shelf length, shelf area and SKU count was converted to a rack count. The number of racks assigned to each room was based on this conversion and the number of racks that would physically fit in each room. If the Contractor has experience or SKU sizing data that indicates a different quantity of SKUs will fit within their rack, quote the required quantity of rack and also indicate the Contractor-suggested number of racks as an addition/reduction. Approximately up to 5% of SKUs may be too large or bulky to be placed in high-density shelving or used within the 2-bin Kanban system; bulk items will be identified prior to implementation of a specific room. Depending on the particular supply room, a wire rack type cart(s) may be required in lieu of one or more of the high density mobile racks. If wire racks are required, existing excess wire racks/shelving currently used in hospital should be reused/repurposed as necessary.

Supply Room List by Clinical Unit

It is important to note that some of the departments share a supply room and that some departments have more than one supply room. In the case of a department having more than one supply room, the SKUs will be divided across the one or more supply rooms. In the case of multiple departments utilizing the same supply room, do not assume any consolidation of SKUs across the departments. Assume each department will have their own set of SKUs that can be charged to that department.

Bin Set-up

Contractor will physically configure the bins while the configuration input will come from assigned nursing staff. Each bin shall be configured in near proximity to the existing supply rooms in the current MTF to minimize time during the bin planning. Each rack will then be labeled using the required labeling schema (style, font, color, etc.) and SKU documentation. Final approval of bin configuration will be provided by the MTF’s Department Head or his/her designee.

During the bin configuration process, the contractor shall keep the primary and secondary bins for each item adjacent to each other. Additionally, to the greatest extent possible the primary bin for each item should be visible from the front of the shelf. This will ensure easy scanning and reordering of items by materials management.

Racks/bins will need to be moved as required to support a progressive build model. There is no extra storage in the current clinical units to hold large numbers of racks/bins. Racks/bins will require staging at the receiving dock and/or materials management until the space is available in the clinical units.

Exact staging locations, if required, will be identified by Materials Management staff. Depending on the clinical unit, the storage space availability will vary. It is anticipated that each clinical unit will have enough space to stage a 3-wide rack (approximately 60" wide and 26" deep) and up to 16 bins. Approximate historical distribution of bin sizes has been:

o Small (2” deep bins) – 5% o Medium (4” deep bins) – 75% o Large (8" deep bins) - 20%

SKU counts by room/department will be provided by Materials Management staff at the delivery order level. The Contractor should provide an adequate quantity of each bin size to slot the current SKUs and an additional 10% SKUs based on this SKU count; this is to account for SKU fluctuation that occurs in the supply room during the course of normal business.

With regards to bin set-up, the Contractor shall do the following:

Using validated SKU list and periodic automatic replenishment (PAR) levels provided by materials management, configure storage hardware to accommodate each SKU and the planned inventory level with input and approval from clinical staff and/or materials management staff.

Configure primary and secondary bins adjacent to one another to the greatest extent possible.

Configure primary bins at the front of the shelf so they are easily visible by materials management during ordering and replenishment.

Materials Management staff will provide finalized PAR levels to correspond to the SKU list prior to supply room configuration. Items may be located in the storage room at the time of installation which were not on SKU list provided by materials management. This may be due to changes in department policy and workload. If these constitute less than 10% of the SKUs in the room and will continue to be stocked in the department, the contractor shall configure them into the shelf. Additional shelves are built into estimates to account for changes such as these.

DELIVERABLE 1.B: INSTALLATION DESIGN

A) The Contractor shall provide a plan for resources necessary for the project.

The plan shall identify at a minmum critical dates for ordering, product moves, deliveries, installation timeline. Rooms shall be fully implemented and ready for use within three (3) days from the start of rack installation to minimize disruption of the clinical workflow.

B) The Contractor shall provide a Kanban system that meets or exceeds the following minimum requirements for new high density mobile storage systems:

1. Shall be constructed from tubular, galvanized, powder-coated steel, or material of equal or greater strength and durability

2. Shall include locking, non-marking casters with a minimum diameter of

2.5"

3. Shall use support rails or telescopic slides capable of supporting heavy consumable medical supplies (e.g. bags of intravenous [IV] fluid). Some examples of acceptable materials may include injection molded acrylonitrile butadiene styrene (ABS) or ball bearing reinforced telescopic slides.

4. Shall support bins of varying depths constructed of plastic (polycarbonate), or material of equal or greater strength and durability.

High visibility of product contained in the baskets is preferred.

5. Shall provide multiple bin height sizes. A minimum of three bin heights is required with at least a 1” difference in height between each size (e.g. 2”, 4”, and 8”).

6. Shall include adjustable bin levels to maximize storage capacity

7. Shall include an angled top storage bin on each storage rack for easy access of supplies

8. Shall include dividers in each bin to support multiple SKUs of varying size

9. Shall include dividers that lock into the bin to eliminate any divider movement

10. Shall include dividers that are configurable to variable spacing in order to maximize storage density

11. Shall include two bin stops, or system of equal or greater strength and durability, on each bin to prevent a bin from falling when it is pulled

12. Shall be modular and easily adaptable to accommodate future inventory growth and/or item proliferation

13. Shall not require any special installation requirements that affect the structure of each supply room, including but not limited to special flooring, wall reinforcement, height of ceiling/clearance, and sprinkler code requirements.

14. Shall have non-porous splash guards on bottom of carts. Splash guards need to be the proper size with bevel edges thereby eliminating sharp corners to fully cover the bottom of the racks. Material for the splash guards shall be non-porous, at a minimum 1/8" thick, cover the entire bottom of the cart and not reduce the storing capability and functionality of the lowest bins on the racks.

C) Minimum of one (1) year warranty is required

D) Seismic Zone Considerations. With the rack mounted on wheels to provide for mobility and re-configuration, there is no requirement for securing the rack to the floor. The Contractor is required to verify that the wheelbase utilized by the rack along with a rack height of no more than six feet is sufficient to prevent the rack from overturning during a seismic event.

Product Type Color Coding and Labeling

To enable the clinical staff to quickly locate desired SKUs, a color coding scheme is to be utilized for all SKUs and supply rooms. In addition, signage is to be displayed above each rack indicating the type of supplies located on the designated racks. Only one sign is needed to be displayed above racks for that particular SKU type. Refer to Figure 1 in Appendix D for color coding scheme and SKU type for signage.

Bin SKU Labeling

Each SKU is required to be labeled. A clip or other device is utilized to attach the label to the bin in front of the SKU location; the attachment device shall be capable of being attached and removed to signal an empty bin (i.e. adhesive is not acceptable). For the two bin Kanban, two labels are required for each SKU, one for the active location and one for the backup location. SKU labels will be provided to the Contractor by Materials Management staff. The Contractor is responsible for applying the labels to the appropriate bins and providing the device used to attach the label.

DELIVERABLE 2: TEAR DOWN, REMOVAL, REUSE/DISPOSAL OF

EXISTING SHELVING

A) Existing Equipment in the Supply Rooms/Departments

Items not related to supply (such as gas cylinders, linen carts, hospital equipment) will be removed or relocated by the local department and/or Materials Management personnel to provide additional space to build the racks if necessary. Displaced items from supply room/area by Contractor must also be out of the way so not to disrupt the daily operation of clinic staff.

B) Supply Room Material in Excess of PAR

The Contractor is responsible to remove the supplies in excess of PAR values (as identified by the MTF staff) from the supply rooms/departments to a central storage location (location to be determined by Materials Management staff). The Contractor is responsible for coordinating the movement and storage of these items. Materials Management will assume ownership of the supply items until they are consumed by the local hospital department. Excess items should be returned to Materials Management staff organized in a fashion conducive to their disposal process.

C) Existing Shelving Disposal

The Contractor shall be responsible to relocate the existing shelving from the supply rooms to a central location (location to be determined by Materials Management staff). Materials Management will coordinate the material’s disposal through DRMO.

3. MISCELLANEOUS REQUIREMENTS

One or more on-site visits by the Contractor are required to ensure understanding of the current operations and business requirements prior to system delivery. The Contractor shall be responsible for verification of all final critical dimensions and supply room locations prior to installation. A site visit will be coordinated prior to start of installation.

The Contractor will be held liable for any damage caused to the building during installation, storage, and removal of systems by the contract employees or its subcontractors.

Minor on site set-up and adjustments will be made by the Contractor in coordination with MTF logistics personnel. The Department Head or designated representative will approve the final room set-up.

4. PROJECT MANAGEMENT AND TRANSITION PLANNING

The Contractor shall provide sufficient personnel to deliver and install Kanban shelving, including but not limited to: assembling storage hardware, bin labeling, and assembling any required components to properly use the shelving solution.

Contractor shall be able to provide installation and implementation support at disparate locations simulataneously.

The contractor shall provide an on-site Project Manager or Supervisor whose responsibilities shall include, but are not limited to: supervision of crews, attend project meetings/debriefs, walk-through, issue recording/tracking report, contingency planning.

User Meetings. Representation at and participation in user interview meetings such as:

o Kickoff Meeting: This meeting is to establish the rules of engagement related to process, introduce key members of the Project Delivery Team and review the installation/conversion process including broad timelines and support expectations. All members of the PDT will be invited.

o Departmental Meetings: User interviews will include each department impacted by the project and shall address all commodities that will be moved and/or reused for that department.

o Transition Meetings: A transition meeting will be held with all departments impacted by the move or phasing. The purpose of these meetings is to develop conceptual advance planning, identify all occupancy milestones, detail implementation plans and move sequencing, prepare and setup, compile a manual of detailed move plans for every location, create an orientation program to ensure that staff will be completely familiar with the new site, services and patient care systems, establish a relocation execution plan, and develop a lessons learned and post-move clean-up plan.

o Progress Meetings: The PM shall participate in progress meetings at the request of Materials Management staff at the

MTF.

Meetings may be in person or via telephone.

Transition Plan. The PM shall communicate important transition dates to the departmental staff such as:

o Dates for bin labeling discussions, samples and approvals by the Materials Management staff and local clinic department head. This includes the scheme to be utilized for product family color coding and bin labeling. .

o Move/transition Date – the day the excess inventory will be removed from the supply room and the new rack and bins will be installed, labeled and stocked. Old equipment will be removed from the supply room and taken to the DRMO area.

Every attempt should be made for this transition to occur during off-shift hours (when working in outpatient clinics) or during periods of low utilization (when working in inpatient units). Task completion is when all excess inventory is removed, the new racks are stocked and ready for clinical use.

o Beneficial Use Date (for each supply room). The date the Contractor turns over the completed supply room to the clinical unit for daily use.

The contractor shall also assist with the aspects of the Transition Plan for logistics staff:

o Dates and space requirements for receiving equipment o Dates and space required for new equipment storage (rack and bins) o Anticipated space requirement for surplus inventory (inventory beyond PAR currently stored in the supply rooms)

A) Responsibility Matrix. The responsibility matrix provided in Appendix D defines the requirements for the Contractor versus services that will be provided by the government.

B) The contractor shall communicate with the MTF on aspects concerning the Schedule which includes identification of critical milestones throughout each phase:

1. Estimated ordering lead times

2. Estimated delivery times and methods

3. Disassembly times

4. Removal times

5. Estimated installation times

6. Communication of outstanding items/tasks

C) The contractor shall adhere to base specific security requirements (i.e Sign-in/out daily, identification, base pass/access, work permits)

Contractor shall adhere to all base and contractor site security protocols, not limited to getting proper clearance, facilities and base access badges through base security and safety training. This may include registration with the RAPIDGate program in order to facilitate base access.

Contractor shall maintain a current listing of employees performing under resultant contract and ensure all passes and identification items required for contract performance are obtained for employees and non-government owned vehicles. Base identification badges and/or car decals will be furnished by the installation security office for each Contractor employee upon presentation of evidence of assignment. Facilities access badges will be furnished by the government as necessary to complete contract requirements. Contractor personnel will be required to in-process on beginning of work and out-process on completion of work or termination of employment.

Building Logistics:

The Contractor should be advised that conditions described in this document may be subject to change at each location. All information should be verified with Material Management staff prior to the start of installation of each delivery order.

Site Clean‐Up

The Contractor shall implement their Disposal/Recycling Plan and coordinate disposal activities with the COR. Unless otherwise approved by the COR, remove and dispose all packing materials, debris, and cartons from the job site daily. The Contractor shall only dispose of or discard recyclables, packing materials and trash in approved recycling, trash containers or dumpsters.

Travel Paths and Egress

All main corridors and waiting rooms are to be avoided when traveling to any of the supply rooms. Only the service elevators are to be utilized during duty hours.

Hours of Operation:

Hours of operation may vary from MTF to MTF; however, standard guidelines for business hours (local time) are given below.

General Business Hours

Monday – Friday; 0700 - 1600

Saturday – Sunday; CLOSED

Holidays; CLOSED

Points of Contacts (POCs)

POCs for Material Management and Facilities will be identified for each site at the delivery order level.

5. DEFINITIONS AND ACRONYMS

Acronym Definition

BUMED Bureau of Medicine and Surgery

COR Contracting Office Representative

DMLSS Defense Medical Logistics Supply System

DRMO Defense Reutilization and Marketing Office

MSIRS Material Supply Inventory Replenishment System

MTF Military Treatment Facility

OEM Original Equipment Manufacturer

PAR Periodic Automatic Replenishment

PDT Project Delivery Team

PM Project Manager

SKU Stock Keeping Unit

SECTION D

Specific packaging and marking shall be identified in each delivery order if applicable

SECTION E

Inspection and Acceptance points will be identified in each delivery order

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination N/A Destination Government

SECTION F

Specific delivery instructions will be noted on each delivery order.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

SECTION G

G.1 CONTRACTING OFFICER’S REPRESENTATIVE

G.1.2. For the purpose of this clause, the Contracting Officer’s Representative (COR) is the duly authorized representative of the Contracting Officer.

G.1.2.3. The COR shall be appointed by the Contracting Officer and named at time of award.

G.1.2.3.4. The COR will perform inspection and acceptance of services to be provided. Inspection and acceptance will be performed at the locations listed in individual delivery orders.

G.2. CONTRACT ADMINISTRATION PLAN

G.2.1. In order to expedite administration of this contract, delineation of duties is provided in the

Contract Administration Plan.

G.3. DELIVERY

G.3.1 Delivery dates and locations shall be detailed in individual delivery orders.

G.3.1.2. The Contracting Officer reserves the right to adjust the start date of the contract based on the actual award date. The ordering period shall not exceed 60 months.

G.3.1.2.3. Funding will be provided in individual delivery orders issued under the base contract.

G.4. COMMUNICATIONS

G.4.1. Except as specified in paragraph (B) below, no order, statement, or conduct of Government personnel who visit the contractor's facility or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

A. The contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

B. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

SECTION H

SPECIAL INSTRUCTIONS

H.1. DELIVERY ORDER CONTRACT.

H.1.1. The Government intends to award one indefinite delivery indefinite quantity (ID/IQ) contract as a result of this solicitation. Requirements will be procured via the award of delivery orders issued against the basic contract.

H.2. DELIVERY ORDER PROCEDURES

H.2.1. The government will issue site specific delivery orders on a SF 1449 or DD Form 1155 according to the prices established in the resultant contract. Delivery orders will include at a minimum the following information:

* A description of the requirement.

* The place of delivery.

* Any additional instructions for proposal submission not contained in this section.

* Any other information deemed appropriate by the Contracting Officer.

H.2.1.1. One or more delivery orders will be issued during the performance period of the contract.

H.2.1.2. Issues arising from the placement of orders are not protestable to the Government Accountability

Office unless the protest alleges that the order exceeded the value, scope, or period of the contract or in the case where a single delivery order exceeds $10 million.

H.2.1.3. In the event issues pertaining to a proposed delivery order cannot be resolved to the satisfaction of the Contracting Officer, the Contracting Officer reserves the right to withdraw or cancel the proposed delivery order. In such event, the contractor will be notified, via letter or email, of the Contracting

Officer's decision and this decision shall be final and conclusive and shall not be subject to the

"Disputes" clause or the "Contract Disputes Act".

H.2.1.4. Upon award, a delivery order will be transmitted to the contractor on a DD Form 1155 or SF

1449. The required delivery date will be specified in the delivery order.

H.2.1.5. The Government reserves the right to terminate the contract for cause if the contractor fails to begin performance.

H.3. OMBUDSMAN.

H.3.1. The Ombudsman will review complaints from contractors regarding the award of delivery orders and ensure that all contractors are afforded a fair opportunity to be considered, consistent with the procedures in the contract. The delivery order contract Ombudsman for the contract is the Navy

Competition Advocate General. Contractors are encouraged to settle their complaints through the

Competition Advocate chain of command, seeking review by the Command Competition Advocate at the

Naval Medical Logistics Command before taking their complaints to the Navy Competition Advocate

General. The Naval Medical Logistics Command's Competition Advocate can be reached at (301) 619-

3095 or at the following address:

Naval Medical Logistics Command

ATTN: Competition Advocate

693 Neiman St.

Fort Detrick, MD 21702-9203

H.4. PRIOR WRITTEN PERMISSION REQUIRED FOR SUBCONTRACTS.

None of the requirements required by the contract shall be subcontracted to or performed by persons other than the contractor or the contractor's employees without the prior written consent of the

Contracting Officer.

H.5. RESTRICTION ON THE USE OF GOVERNMENT-AFFILIATED PERSONNEL.

Except in very limited cases, the federal criminal statutes at 18 USC 203 and 18 USC 205 bar

Government personnel, both active duty and civil service, from working as a contractor employee in a

Government workplace, including a medical treatment facility, either as a second job ("moonlighting") or while on terminal leave. The contractor agrees that, before making an employment offer to an active duty member or a civil servant, it shall inform the individual of the potential applicability of these statutes and further agrees to encourage that individual to seek an advisory opinion from his/her local ethics counsel before accepting an employment offer.

H.6. BACKGROUND INVESTIGATION REQUIREMENTS.

H.7. PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL.

H.7.1. The Homeland Security Presidential Directive dated 27 August 2004 requires a mandatory government-wide standard for secure and reliable forms of identification for Federal employees, contractors and HCWs who access federally controlled facilities or have access to Federally controlled IT systems.

H.7.1.2. Personnel background investigations must be initiated and a advance fingerprint and NAC results received by the MTF prior to a Common Access Card (CAC) being issued if required.

H.7.1.3. See Section I, FAR 52.204-9 for additional information.

H.8. LIABILITY INSURANCE.

H.8.1. Before commencing work under a contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The following insurance as referenced in FAR

28.307 is the minimum insurance required:

H.8.1.1. General liability - Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

H.8.1.2. Automobile liability - Automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

H.8.1.3. Workers' compensation and employer's liability - Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

H.9. REVIEW OF PRESS RELEASES

The contractor agrees to accurately and factually represent the work conducted under the contract in all press releases. Misrepresenting contract results or releasing information that is injurious to the integrity of the Government may be construed as improper conduct. Press releases shall be considered to include the public release of information to any medium, excluding peer-reviewed scientific publications. The contractor shall ensure that the Contracting Officer has received an advance copy of any press release related to the contract for review and comments at least five (5) working days prior to proposed issuance.

After receipt of the Government’s comments, the contractor shall provide a copy to the Contracting

Officer prior to issuance of the press release.

H.10. STATION/BASE REGULATIONS

The Contractor and its employees and subcontractors shall become familiar with and obey station regulations, including fire, traffic, and security regulations. Personnel employed on the station shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter restricted areas unless required to do so and are cleared for such entry. Any Contractor’s equipment shall be marked for identification.

H.11. NOTICE TO CONTRACTOR OF CERTAIN DRUG DETECTION PROCEDURES

Pursuant to Navy policy applicable to both Government and Contractor personnel, measures will be taken to prevent the introduction and utilization of illegal drugs and related paraphernalia into Government

Work areas.

In furtherance of the Navy’s drug control program, unannounced periodic inspections of the following nature may be conducted by installation security authorities:

Routing inspection of contractor occupied work spaces.

Random inspection of vehicles on entry or exit, with drug detection dog teams as available, to eliminate them as a safe haven for storage of or trafficking in illegal drugs.

Random inspections of personal possessions on entry or exit from the installation.

When there is a probable cause to believe that a Contractor employee on board a naval installation has been engaged in use, possession or trafficking of drugs, the installation authorities may detain said employee until the employee can be removed from the installation, or can be released to the local authorities having jurisdiction.

Trafficking in illegal drug and drug paraphernalia by contract employee while on a military vessel/installation may lead to possible withdrawal or downgrading of security clearance, and/or referral for prosecution by appropriate law enforcement authorities.

The Contractor is responsible for the conduct of employees performing work under this contract and is, therefore, responsible to assure that employees are notified of these provisions prior to assignment.

The removal of Contractor personnel from a Government vessel or installation as a result of the drug offenses shall not be a cause for excusable delay, nor shall such action be deemed a basis for an equitable adjustment to price, delivery or other provisions of this contract.

H.12. OCCUPATIONAL SAFETY AND HEALTH REQUIREMENTS

If performance of any work under this contract is required at any Medical Treatment Facility or any other

Government facility, the Contractor shall contact the appropriate office and code with cognizance over safety and environmental requirement prior to performance of any work under this contract.

Contractors are responsible for following all safety and health related State and Federal statutes and corresponding State, Federal and/or Navy regulations (i.e. NOSCINST 5100.5C, Occupational Safety and

Health Manual) protecting the environment, contractor employees, and persons who live and work in and around contractor and/or federal facilities.

Contractors shall monitor its employees and ensure that they are following safety regulations particular to the work areas. Contractors shall ensure that its employees:

Wear appropriate safety equipment and clothing;

Familiar with all relevant emergency procedures should an accident occur, and

Have access to a telephone and telephone numbers for the Government facility where the work is performed.

SECTION I - CLAUSES

The following provisions and clauses are incorporated into this solicitation and resultant contract:

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006

52.204-6 Data Universal Numbering System Number JUL 2013

52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013

52.222-4 Contract Work Hours and Safety Standards Act - Overtime

Compensation

JUL 2005

52.242-15 Stop-Work Order AUG 1989

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.246-7006 Warranty Tracking of Serialized Items JUN 2011

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2013)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual http://www.acquisition.gov/ representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Inverted domestic corporation, as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United

States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C.

395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue

Code at 26 U.S.C. 7874.

Manufactured end product means any end product in Federal Supply Classes (FSC) 1000-9999, except--

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the

Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment

Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act

(50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women;

and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least

51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business…