Appendix_D-Responsibilty_Matrix.pdf

Appendix D: Responsibility Matrix

Tasks Responsibility

Contractor MTF Clinical Staff

1 Identify site project lead for implementation √ 2 Assign clinical staff to project team for each department

3 Provide clinical unit names and associated CAIM IDs

4 Provide list of supply room numbers for each clinical unit

5 Define SKU list for each supply room √ 6 Validate SKU list for each supply room √ √ 7 Finalize SKU list for each supply room √ √ 8 Define "common name" for each SKU in supply room

9 Finalize "common name" for each SKU in each supply room (peer input)

10 Provide current CAD drawings for each supply room

13 Provide packaging tiers for each SKU by source of supply

17 Define bin label font/size and product type coloring schema

18 Finalize bin labeling font/size and product type coloring schema

19 Develop rack layout for each supply room √ 20 Validate rack layout in each supply room √

21 Finalize rack layout for each supply room √ √ 23 Coordinate delivery of new equipment √ √ 24 Identify equipment staging area for assembly of storage equipment

25 Unload equipment from delivery vehicle √

26 Assemble storage equipment as required for each supply room

27 Discard packaging materials for storage equipment

28 Transport assembled storage equipment to clinical unit

29 Physically gather necessary supplies from existing supply room

30 Bin plan-o-gramming √ 31 Physically configure each supply bin √ 32 Physically stock configured bins with required

PAR levels

33 Final approval of configured bins (sign-off with Department Head)

34 Install storage equipment labels (rack, bin, position)

Appendix D: Responsibility Matrix

Tasks Responsibility

Contractor MTF Clinical Staff

38 Identify where reference sheets will be installed in each supply room

39 Install reference sheets for each supply room √ √

40 Print SKU labels √ 41 Apply SKU labels and clips √ 42 Validate that system is properly configured and each supply room is operational

43 Final approval of system operations √ 46 Physically move product from existing inventory to stock new storage equipment

47 Order additional supplies to stock new storage equipment

48 Identify excess inventory storage space √

49 Identify DRMO staging area for outgoing storage equipment

50 Physically remove excess existing storage equipment from each supply room

51 Physically transport excess existing storage equipment to DRMO staging space

52 Physically move new storage equipment into supply room (using layout)

53 DRMO existing storage equipment √