Appendix_E_Site_SPeficid.pdf

APPENDIX E: SITE SPECIFIC REQUIREMENTS

1. NAVAL HEALTH CLINIC PATUXENT RIVER (NHCPR) SITE SPECIFIC

REQUIREMENTS

1.1. Background

The NHCPR is staffed and equipped to provide non-emergent, quality ambulatory healthcare. The clinic provides comprehensive care to its beneficiaries. Services include, but are not limited to: Onsite TRICARE Service center (Walk-in service only), Onsite Beneficiary Counseling Assistance Co-coordinator / Debt Collection Assistance Officer and Customer Service, Case management for high risk patients, Wellness (diabetes care, nutrition, smoking cessation, education), Laboratory Services, Pharmacy, Radiology and Individual Augmentation.

Address:

Naval Health Clinic Patuxent River 47149 Buse Rd, Bldg 1370 Patuxent River, MD 20670

1.2. Building Logistics

The Contractor should be advised that conditions described in this document may be subject to change. All information should be verified with Material Management staff prior to the start of installation.

Renovation: The NHCPR will has been undergoing construction and merging the operational spaces of Optometry and Occupational Health. In addition, the Pediatrics Department may be under construction. Conditions described in this document may be subject to change. All information should be verified with Material Management staff prior to the start of installation.

Loading Docks: NHCPR has one loading dock. Contractor shall schedule all required dock times with Material Management staff. For any deliveries, NHCPR Materials Management staff will receive vendor equipment upon arrival. Every effort should be made to minimize interference with peak patient flow.

Travel Paths and Egress: All main corridors and waiting rooms are to be avoided when traveling to any of the supply rooms. Only the service elevators are to be utilized during duty hours.

Hours of Operation:

General Business Hours Monday – Friday; 0700 - 1630 Saturday – Sunday; CLOSED Holidays; CLOSED

1.3. Points of Contact (POCs)

Will be provided at time of award

1.4. Equipment Required

The following table lists the number of racks that are required and also shows the number of SKUs by department/room. The vendor is required to provide 68 racks with sufficient bins for the number of SKUs listed plus an additional 10% as shown in the figure below.

*Total racks will be 68 and total SKUs will be 1166

Figure Error! No text of specified style in document.-1 Rack and Bin Requirements

Room to Department Mapping & SKU Counts– column definitions:

1. Room # – the room number appearing on the drawing

2. Department – The general name of the department using the room

3. Total Racks – the number of racks to be provided for this room

4. Total SKUs – number of stocked SKUs in this room. Allocate space in the rack in each supply room for an additional 10%.

5. The table defines a total of 61 racks to be provided in the listed rooms plus an additional 10% spares which may be utilized in the listed rooms or rooms not listed. Total rack count to be provided is 68.

6. The table defines 11 rooms to be equipped.

ROOM # DEPARTMENT RACKS SKU'S

117 Medical Home Port 20 267

165 Lab 2 10

166B Lab 2 9

169 Aviation Medicine 2 12

169 Preventative Medicine 3 28

188 Medical Home Port 2 71

189 Medical Home Port 2 101

235 Optometry 2 40

278B Radiology 3 6

305 Aviation Medicine 8 143

346 Dental 15 373

61 1060

10% 10%

68 1166

Note: Additional bins (drawers) are to be provided in the same size distribution as required for the SKU's for all racks plus an additional 10% to enable any future re-plannigramming changes and SKU mix changes.

Buffer Required:

Total with Buffer:

Totals:

7. The table defines 1,060 SKUs, but requires equipment (racks and bins) for 1,166 SKUs (assume the spares are spread uniformly in the various rooms by the room SKU count).

8. The total number of bins required should accommodate the 1,166 SKUs plus have 10% un-used in relatively the same size mix as utilized. This will permit the size mix of SKUs to fluctuate over time without requiring additional bins to be purchased to accommodate the varying SKU size mix.

NAVAL HOSPITAL OAK HARBOR SITE SPECIFIC REQUIREMENTS

Background

With new P-8 Poseidon squadrons expected to arrive at Whidbey Island Naval Air Station, the base hospital is expanding and improving services. Primary changes include closure of the hospital’s Urgent Care Center, expansion of the Medical Home Port Primary Care Center, upgrades to the birthing center and the addition of a 24-hour nurse hotline.

The Medical Home Port Team is the ambulatory care clinic of Naval Hospital Oak Harbor. NHOH provides patient centered care to active duty, retirees, and eligible family members who are TRICARE Prime enrollees from newborn to geriatric. These services range from routine visits, health maintenance, Obstetric outpatient services, minor surgical procedures, pediatric counseling, patient education, and services for selected specialty care areas. Urgent and emergent pediatric consultations are available upon direct provider referral. In addition, referrals are also provided for specialty care services not available in the facility

The hospital serves more than 20,000 service members, retirees and their families living in and around NAS Whidbey, according to the Navy.

Address:

Naval Hospital Oak Harbor (NHOH) 3475 N Saratoga St Oak Harbor, WA 98277

Building Logistics

The Contractor should be advised that conditions described in this document may be subject to change. All information should be verified with Material Management staff prior to the start of installation.

Renovation: The Contractor should be advised that NHOH is in the middle of a renovation. Conditions described in this document may be subject to change. All information should be verified with Material Management staff prior to the start of installation.

Rack Erection Space: MMD (Rm 369) should be able to provide some limited space in central supply to erect the racking. There is a potential to stage a semi-truck where the “old” MRI pad was located to enable bringing in a limited number of racks into central supply. The vendor is to check with MMD for the availability of the staging space for the semi and central supply near to the time the rack is to be installed. If space cannot be made available, the vendor will be required to stage and/or assemble the rack off-site.

Loading Docks: NHOH has two loading docks. One is dedicated to gases and linen and the other for any other deliveries. NHOH Materials Management staff will receive vendor equipment upon arrival. Every effort should be made to minimize interference with peak patient flow. This same loading dock will be available for storage of trash dumpsters, if necessary.

Elevators: This is a single story building – there are no elevators.

Travel Paths and Egress: Travel from Materials Management to the supply rooms dictate travel through main corridors. The vendor should avoid creating congestion in the corridors and provide patients priority access to the corridors.

Hours of Operation:

Clinic Hours Monday – Friday; 0700 - 1800 Sat-Sun – CLOSED Holidays; CLOSED Inpatient Open 24/7

Points of Contact (POCs)

Material Management:

Stephen Quick Stephen.Quick@med.navy.mil 360-257-9947

Facilities Management:

John Neuhauser John.Neuhauser@med.navy.mil 360-257-9714

MID/Information Technology Greg Carruth Gregory.Carruth@med.navy.mil 360-257-9907

Equipment Required

The following table lists the number of racks that are required and also shows the number of SKUs by department/room. The vendor is required to provide 132 racks with sufficient bins for the number of SKUs listed plus an additional 10% as shown in the figure below.

*Total racks will be 132 and total SKUs will be 1612.

Figure Error! No text of specified style in document.-2 Rack and Bin Requirements

Room to Department Mapping & SKU Counts– column definitions:

1. Room # – the room number appearing on the drawing

2. Department – The general name of the department using the room

3. Total Racks – the number of racks to be provided for this room

4. Total SKUs – number of stocked SKUs in this room. Allocate space in the rack in each supply room for an additional 10%.

5. The table defines a total of 120 racks to be provided in the listed rooms plus an additional 10% spares which may be utilized in the listed rooms or rooms not listed. Total rack count to be provided is 132.

6. The table defines 11 rooms to be equipped.

7. The table defines 1,465 SKUs, but requires equipment (racks and bins) for 1,612 SKUs (assume the spares are spread uniformly in the various rooms by the room SKU count).

8. The total number of bins required should accommodate the 1,612 SKUs plus have 10% un-used in relatively the same size mix as utilized. This will permit the size mix of SKUs to fluctuate over time without requiring additional bins to be purchased to accommodate the varying SKU size mix.