The file's text, extracted by GovTribe without its formatting.
Section C – 0200000 Management and Administration 0200000 – Management and Administration
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Government Regular Working Hours |
| 2.2.1.1 |
| Observed Federal Holidays |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| 2.2.2 |
| Wage Determinations |
| 2.2.3 |
| Requirements Hierarchy |
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| 2.3.2 |
| Training for Maintenance and Operation of New and Replacement Systems and Equipment |
| 2.3.3.1 |
| Formal Partnering |
| 2.3.3.2 |
| Contract Partnering Administration |
| 2.3.3.3 |
| Contract Partnering Session Attendees |
| 2.3.4 |
| Permits and Licenses |
| 2.3.5.1 |
| Certificate of Insurance |
| 2.3.5.2 |
| Minimum Insurance Amounts |
| 2.3.6 |
| Protection of Government Property |
| 2.3.7 |
| Directives, Instructions, and References |
| 2.3.8 |
| Invoicing Procedures |
| 2.4 |
| Government-Furnished Items |
| 2.4.1 |
| Government-Furnished Property (GFP) |
| 2.4.2 |
| Government-Furnished Facilities |
| 2.4.3 |
| Government-Furnished Vehicles and Equipment |
| 2.4.4 |
| Government-Furnished Utilities |
| 2.5 |
| Contractor-Furnished Items |
| 2.6.1 |
| Safeguarding Information |
| 2.6.2 |
| Dissemination of Information |
| 2.6.7 |
| Service Interruptions |
| 2.6.8.1 |
| NAVFAC Maximo Data |
| 2.6.8.2 |
| NAVFAC Maximo Method of Data Entry |
| 2.6.8.3 |
| NAVFAC Maximo Access |
| 2.6.8.4 |
| NAVFAC Maximo Training |
| 2.6.9 |
| Quality Management System (QMS) |
| 2.6.9.1 |
| Quality Management (QM) Plan |
| 2.6.9.2 |
| Quality Inspection and Surveillance |
| 2.6.9.3 |
| Quality Inspection and Surveillance Report |
| 2.6.10 |
| Property Management Plan |
| 2.6.11 |
| System and Equipment Replacement |
| 2.7 |
| Personnel Requirements |
| 2.7.1.1 |
| Project Manager (PM) |
| 2.7.1.1.1 |
| Deputy Project Manager |
| 2.7.1.2.1 |
| Quality Control Personnel |
| 2.7.1.3 |
| Site Safety and Health Officer (SSHO) |
| 2.7.1.4 |
| Local Operations Manager |
| 2.7.1.5 |
| Public Works Manager |
| 2.7.1.6 |
| Environmental/Energy Manager |
| 2.7.1.7 |
| NAVFAC Maximo Specialist |
| 2.7.2 |
| Employee Requirements |
| 2.7.2.1 |
| Employee Certification and Training |
| 2.7.2.2 |
| Employee Appearance |
| 2.7.2.4 |
| Identification as Contractor Employee |
| 2.7.2.5 |
| Removal of Employees |
| 2.7.2.6 |
| Proof of Legal Residency |
| 2.7.3 |
| Service Contract Reporting (SCR) |
| 2.8 |
| Security Requirements |
| 2.8.4 |
| Access to Installation |
| 2.8.4.2 |
| DBIDS Credentials |
| 2.8.5 |
| Access to Buildings |
| 2.8.6 |
| Access Arrangements |
| 2.8.6.1 |
| Escort Arrangement for Secured Areas |
| 2.8.7 |
| Security Clearances |
| 2.8.8 |
| Access to Controlled Unclassified Information |
| 2.8.9 |
| Access to Government Information Technology (IT), Operating Technology (OT), and Facility Related Control Systems (FRCS) |
| 2.8.10 |
| Access to Navy Marine Corps Intranet (NMCI) |
| 2.9 |
| Contractor Safety Program |
| 2.9.1 |
| Contractor Safety Requirements |
| 2.9.1.1 |
| Experience Modification Rate (EMR) |
| 2.9.1.2 |
| OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate |
| 2.9.2 |
| Accident Prevention Plan (APP) |
| 2.9.3 |
| Activity Hazard Analysis (AHA) |
| 2.9.4 |
| Safety and Occupational Health (SOH) Risks and Compliance Plans |
| 2.9.4.1 |
| Alcohol and Drug Abuse Prevention Plan |
| 2.9.4.2 |
| Chemical Hazard Communication Program |
| 2.9.4.3 |
| Confined Space Program |
| 2.9.4.4 |
| Critical Lift Plan |
| 2.9.4.5 |
| Fall Prevention and Protection Plan |
| 2.9.4.6 |
| Pathogen Exposure |
| 2.9.4.7 |
| Control of Hazardous Energy (lockout/tagout) |
| 2.9.5.1 |
| Crane Inspections |
| 2.9.6 |
| Accident and Damage Reporting |
| 2.9.6.1 |
| Accident Reporting and Notification Criteria |
| 2.9.8 |
| Monthly On-Site Labor Report |
| 2.9.9 |
| OSHA Citations and Violations |
| 2.9.10 |
| Safety Inspections and Monitoring |
| 2.9.11 |
| Safety Certification |
| 2.9.12 |
| Safety Apparel on Jobsites |
| 2.9.13 |
| Emergency Medical Treatment |
| 2.10 |
| Environmental Management and Sustainability |
| 2.10.1 |
| Energy Management Program |
| 2.10.1.1 |
| Water Conservation Plan |
| 2.10.1.2 |
| Energy Efficient Products |
| 2.10.2 |
| Environmental Protection |
| 2.10.2.1 |
| Sampling, Testing and Laboratory Services |
| 2.10.2.2 |
| ODS Requirements for Refrigerant Recycling |
| 2.10.2.3 |
| Solid Waste Management and Recycling |
| 2.10.2.4 |
| Non-Regulated Waste Disposal |
| 2.10.2.5 |
| Regulated Waste Disposal |
| 2.10.2.7 |
| Spill Prevention, Containment, and Clean-up |
| 2.10.2.8 |
| Hazardous Material Management |
| 2.10.2.9 |
| Protection of Endangered and Threatened Species (Flora and Fauna) |
| 2.10.2.12 |
| Asbestos Containing Material (ACM) |
| 2.10.2.13 |
| Clean Air Act (CAA) |
| 2.10.2.15 |
| Fish and Wildlife Resources |
| 2.10.2.16 |
| Historical and Archaeological Resources |
| 2.10.3 |
| Sustainable Procurement and Practices |
| 2.10.3.1 |
| Environmentally Preferable Products |
| 2.10.3.2 |
| Use of Recovered Materials |
| 2.10.3.3 |
| Use of Biobased Products |
| 2.11 |
| Disaster Preparedness |
| 2.14 |
| Recurring Work Procedures |
| 2.14.1 |
| Recurring Work Preparation of Proposals |
| 2.14.2 |
| Notification to the Government for Work Above the Recurring Work Limitations |
| 2.14.3 |
| Recurring Work Exhibit Line Item Numbers (ELINs) |
| 2.15.1 |
| Unit Priced Task (UPT) Work (Non-Negotiated) |
| 2.15.1.1 |
| Acceptance and Performance |
| 2.15.1.2 |
| Invoicing and Receiving Payment |
| 2.15.2 |
| Unit Priced Labor (UPL)Work (Negotiated) |
| 2.15.2.1 |
| Non-recurring Work Preparation of Proposals |
| 2.15.2.1.1 |
| Labor Requirements |
| 2.15.2.1.2 |
| Direct Material and Construction Equipment Requirements |
| 2.15.2.2 |
| Issuance of Final Task Order |
| 2.15.3 |
| Non-Recurring Work ELINS |
| 2.16.3 |
| Mission Essential Services |
0200000 - Management and Administration
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-0200000-01. |
| 2.2.1 |
| Government Regular Working Hours |
| The Government's regular working hours are from 0730-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS and below: |
Exceptions:
Airfield working hours:
Staffing of airfield shall be One hour before field opening to field closure.
Normal Field Hours are:
For Daylight Savings Time:
Summer hours are 0830 - 2400 Winter hours are 0730-2300 1000 - 1800 Saturday 1200 - 1800 Sunday Extended Airfield Hours are only ordered by the Government Airfield Manager:
· One extended airfield hour equates to 5 man-hours for airfield operations. Support required for one airfield hour consists of two man hours of a Ground Electronics Technician, two hours of an Airfield Service Technician and one man hour runway sweeper operator Work Reception (Service Call) Hours:
Service calls shall be received 18 hours a day; 0600 – 0000 (midnight) at the following telephone number 775-426-3435. After hours calls shall be received by the Contractor Duty Manager
Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO/COR prior to commencement of work.
| 2.2.1.1 |
| Observed Federal Holidays |
| The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| Maintenance functions that generate noise that would cause annoyance to residents of the bachelor quarters shall not be performed prior to 0800 or after 2000 hours. |
If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.
| 2.2.2 |
| Wage Determinations |
| Wage Determinations are included in J-0200000-04. The Service Contract Act (SCA) of 1965, as amended, Collective Bargaining Agreements (CBA), and the Construction Wage Rate Requirements Statute (CWRR) apply to the Performance Work Statement (PWS); The Recurring work portion of the contract is subject to all of the SCA, CBA (if applicable), and the CWRR. The Contractor is responsible to carefully review Recurring work requirements and to pay the correct wage rate to its employees and subcontractors. Orders placed within micro-purchase thresholds are not exempt from compliance and are subject to SCA, CBA and CWRR requirements. |
When a wage determination covering the work being proposed is not included in the contract, the Contractor must request the current wage determination from the Contracting Officer (KO).
| 2.2.3 |
| Requirements Hierarchy |
| Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on. |
Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| The Contractor shall attend administrative and coordination meetings. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence. |
The Contractor shall attend scheduled and unscheduled (e.g., Physical Security Review, Loss Prevention, Fire Prevention, Foreign Object Debris (FOD), and Traffic Safety, etc.) meetings when requested.
| 2.3.2 |
| Training for Maintenance and Operation of New and Replacement Systems and Equipment |
| When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government. |
| 2.3.3 |
| Partnering |
| The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps. |
Key personnel are listed in Spec 2.7.1.
The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.
| 2.3.3.1 |
| Formal Partnering |
| The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a Government provided facility as designated by the KO. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering. |
| 2.3.3.2 |
| Contract Partnering Administration |
| Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member. |
The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.
| 2.3.3.3 |
| Contract Partnering Session Attendees |
The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.
* President/Vice President
* Project Manager
* Quality Manager
* Site Safety and Health Officer Sub-contractor Reps
| 2.3.4 |
| Permits and Licenses |
| The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F. |
| 2.3.5 |
| Insurance |
| The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period. |
| 2.3.5.1 |
| Certificate of Insurance |
| The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. |
| 2.3.5.2 |
| Minimum Insurance Amounts |
| The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage: Ensure insurance amounts are current. |
Comprehensive General Liability: $500,000 per occurrence
Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage
Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes
Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers
Other as required by state law. Miller Act Bonds where applicable for Non-Recurring Work construction projects. Sub-contractor bonding costs are the responsibility of the prime contractor and will not be paid by the Government.
| 2.3.6 |
| Protection of Government Property |
| During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government. |
The Contractor shall preserve the natural resources in accordance with the approved Environmental Protection Plan (EPP), Federal, State, Local and Base policies.
| 2.3.7 |
| Directives, Instructions, and References |
| Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract. |
| 2.3.8 |
| Invoicing Procedures |
| Refer to Section G for invoicing instructions. |
Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.
| 2.3.9 |
| Forms |
| Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-03. |
| 2.4 |
| Government-Furnished Items |
| Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS). |
Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.
The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations. The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.6.8 for all servicing, maintenance, and repair activities performed on Government-Furnished Items.
At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.
The Government may inspect Government-Furnished Items at any time and without notice.
| 2.4.1 |
| Government-Furnished Property (GFP) |
| The Government will furnish or make available to the Contractor certain Government Property for use in connection with this contract. The use of GFP for any other purposes is prohibited. GFP is provided and shall be managed by the Contractor in accordance with Section H; paragraph H.XX Government-Furnished Property. |
A list of Government Furnished Property that will be made available to the Contractor is provided in J-0200000-06.
The Contractor shall establish and maintain a Property Control Plan (PCP) in accordance with FAR 52.245-1 and FAR Part 45. Submit per Section F.
Government Furnished Property (GFP), Equipment and Materials, Contractor Maintained/Government Replaced Inventory shall be maintained and available at the Contractor’s Property Office. Inventories are updated by the Contractor as changes occur and an annual inventory is performed. Inventories are to be available for review upon request of the Government.
The Contractor’s financial responsibilities for damages to Government property, facilities and vehicles are in accordance with FAR clause 52.245-2 (I), GOVERNMENT PROPERTY.
Notify the KO/COR electronically within eight hours of discovery and written notice within five days after of discovery of Loss of Government property, in accordance with procedures as stated in FAR Clause 52.245-1(f)(1)(vii) and DFARS Clause 252.245-7002, mandated the use of DCMA’s eTools Loss of Government Property software application. Submit in accordance with Section F.
The use of GFP and services for other purposes is prohibited. All such facilities, materials, and equipment will be provided in “as is” condition. The GFP Inventory shall not be construed as being sufficient to meet the requirements of this specification. Government Furnished Equipment (GFE) shall be used only for the performance of work directly related to this contract.
The Government reserves the rights to purchase or lease the required property and provide to the Contractor as GFP by lease or other means, or have the Contractor obtain the equipment as contractor-acquired property.
GFM is a type of Government property that is made available by the Government and accepted by the Contractor where this property is consumed or expended during the performance of the contract. Component parts or a higher assembly, or items that lose their individual identity through incorporation into an end-item are materials. GFE, special tooling (ST), and special test equipment (STE) are not considered materials.
The Contractor shall be held accountable for all GFM provided and maintain consumption records for Government review upon request. This paragraph and associated subparagraphs, unless otherwise directed by the COR, does not apply to work and services material provided in Annex 0501080 Ground Support Equipment (GSE), which is Government provided as a pre-expended bin material under the management of the COMNAVAIRFORINST 4790.2 Series. All Government Furnished material remaining at the end of the contract shall be returned to the Government.
The Government operates Hazardous Material Minimization Centers (HAZMIN Centers). The Contractor may obtain but will not charge the Government free issue material obtained from the HAZMIN Center.
| 2.4.2 |
| Government-Furnished Facilities |
| The Government will make available to the Contractor certain facilities for use in connection with this contract. The use of these facilities for any other purposes is prohibited. |
The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, vermin and pests. Janitorial,refuse collection and grounds services for the facilities shall be provided by the Contractor. The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the facilities.
A list of the facilities that will be made available to the Contractor is provided in J-0200000-05.
The Contractor shall establish a Key Control Program Plan, which provides complete accountability and audit trail of all Government Furnished Facility keys issued. Key control shall be in accordance with NFESCINST 5510.1 Series, SECNAVINST 5510.30 Series, OPNAVINST 5530.14 Series, and DoDINST 5220.22-M. The Contractor Key Control Plan shall be available for Government review at all times. A breech in facility security due to key control shall be considered a failure of the Contractor’s Key Control Program.
Some facilities shall be jointly occupied with the Government. The Government reserves the right to reallocate and relocate assigned facilities during the term of the contract and on termination; assigned facilities shall be returned in the same condition, allowing for normal wear and tear.
Maintenance:
The Contractor shall maintain such spaces to the same standards as similar areas occupied by the Government, and use such space only in connection with performance under this contract. The Contractor shall be responsible for the cost of any repairs caused by negligence or abuse, in accordance with specification 2.3.6 above. The Government, at its determination, may make available to the Contractor land suitable for temporary buildings or trailers. Lay down areas, storage areas, etc., will be provided to the Contractor upon request and availability. The Contractor shall be responsible and accountable for such facilities and shall take adequate precautions to prevent fire hazards, safety hazards, odors, and ensure security and pest control. The Contractor shall appoint an individual responsible for reporting maintenance items to the COR/KO. The Contractor shall maintain workspaces in a clean, safe, and secure condition. The Contractor shall not alter the space except with written permission from the COR/KO. Any such alterations or improvements become the property of the Government; however, if the Government requires removal or dismantling of such improvements, it shall be accomplished at the Contractor’s expense and the Contractor shall return facilities to a usable condition as determined by the COR/KO.
Contractor assigned phone number list is submitted in accordance with Section F.
| 2.4.3 |
| Government-Furnished Vehicles and Equipment |
| The Government will make GFE available to the Contractor for the performance of this PWS. The use of this GFE for other purposes is prohibited. The Contractor shall replace this equipment at the Contractor’s discretion and expense with title remaining with the Contractor. At the termination of the contract, the Contractor shall return all ‘non-replaced’ GFE to the Government in the same or better condition that issued to the Contractor minus fair wear and tear. |
The Contractor shall be responsible for all preventive and corrective maintenance and certification of GFP necessary to ensure it is maintained in proper operating condition. Government-furnished equipment includes Government equipment taken into the custody by the Contractor for repair when the unit acquisition cost of the equipment exceeds the simplified acquisition threshold as defined in FAR 2.101. Individual components of Government equipment within larger systems contracted for repair or maintenance on a Government installation are considered units for purpose of this section only.
A complete inventory listing of GFE shall be maintained in the Contractor’s Property Office and shall be available for review upon request from the Government.
Government Furnished/Contractor Maintained/Contractor Replaced vehicles are listed as assigned to the Contractor per Annex 17 Section J-1700000-02 and Attachment 0200000-06.
GFE is a tangible asset made available by the Government and accepted by the Contractor where the asset is fundamentally complete for its intended purpose, durable, nonexpendable, needed for the performance of a contract, and does not lose its identity or become a component part of another article when put into use.
| 2.4.4 |
| Government-Furnished Utilities |
| The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government. |
The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates:
1. Electrical - the current rate for electrical services is $111.82 MWH
2. Water - the current rate for water is $13.23 per KGAL
3. Wastewater (Sewage) - the current rate for sewage services is $14.06 per KGAL, based on 100% of the water consumption
Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds 15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted; however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.
Historically, electrical and water utility consumption at the Facilities provided of Contractor use has averaged approximately 351 MWH of electricity and 316 KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.
The Contractor shall exercise all efforts to conserve energy as required by NASF Base Energy Conservation Programs, or other mandated Navy programs.
The Contractor shall actively participate and comply with the NASF Energy Conservation Program and NASFINST 11300.1 Series. A Contractor representative shall be in attendance at all Building Monitor/Building Energy Monitor quarterly trainings.
The Contractor shall obtain an approved NASF PWD “Dig Permit” and notify the COR/TPOC no later than 10 working days prior to any excavation. Submit per Section F. Refer to J-0200000-13 for Dig Permit/Request For Authorization to Excavate Form.
Excavation shall be done in accordance with NASFINST 11014.2 Series “EXCAVATING WITHIN THE BOUNDARIES OF NAVAL AIR STATION FALLON".
The Contractor shall verify all on-site utilities to include communication circuits and have them marked out by a utility locator service (10 days prior to the start of work). Coordination shall be with the NASF PWD Requirements. Submit per Section F.
| 2.5 |
| Contractor-Furnished Items |
| Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO/COR may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract. |
The Contractor may not bring temporary facilities aboard NAS Fallon without prior approval from COR/KO.
For Hazardous Material (HM), the Contractor shall comply with FAR 52.223-3, OPNAVINST 4110.2 Series, NASFINST 4110.2 Series and all applicable Environmental protection requirements (except as may be modified by the contract) and all Federal, State, and Local laws. Provide a complete listing of all HM to be used in the performance of this contract at contract start and submit copies of Contractor used Safety Data Sheets (SDSs) per Section F as requested by the TPOC/COR. A Master List shall be maintained by the Contractor and available for Government inspection upon request.
No HM shall be brought on Station without prior approval of the Station HM Coordinator and addition to the HM Authorized Use List (AUL).
The Contractor shall clean up all HM/HW spills and trash that result from the Contractor's operations. The Contractor shall comply with the instructions of NASF Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.
Contractor furnished items shall be of an energy efficient type. Equipment and products listed in Federal Energy Management Program (FEMP) Covered Product Categories must meet minimum FEMP requirements. Product categories covered by Energy Star shall be Energy Star qualified. Water consuming products shall be WaterSense labeled.
Federal and State Authorized Officials may accomplish inspections of facilities operated by the Contractor on a “no-notice” basis during normal working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government the amount of the fine and other related costs.
| 2.6 |
| Management |
| The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met. |
| 2.6.1 |
| Safeguarding Information |
| The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171. |
Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF).
The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.
If a cybersecurity incident is encountered or suspected related to any (Contractor or Government) Information Technology (IT) or Operating Technology (OT) systems, including Monitoring and Control Systems, the Contractor shall notify the Government per Section F.
| 2.6.2 |
| Dissemination of Information |
| If certain information cannot be provided to the public, state what information cannot be provided, when it will be provided, and to whom, e.g., DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know. |
| 2.6.3 |
| Work Reception |
| The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours. |
| 2.6.4 |
| Work Control |
| The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Government. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0730 the following work day for inquiries after regular working hours. |
The Contractor shall provide work schedules for both Recurring and Non-Recurring Work per Section F. At a minimum, work schedules shall include:
· Description of service(s) to be accomplished
· Location
· Date service(s) are scheduled to be accomplished
· Labor hours planned
· Issues affecting performance of work
| 2.6.5 |
| Work Schedule |
| In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following: |
· The date and time the work was initially coordinated.
· The name and phone number of the Government person with whom the work was initially coordinated.
· The name and phone number of the Government person who prevented the work from being performed as previously coordinated.
· The alternative date and time, the Government person requested the work be accomplished.
· Document any scheduling errors in Government MAXIMO work order long text
The Contractor shall be flexible in accommodating schedule requirements which only allow for access outside regular work hours, “shut down” periods, etc.; access limitations, restrictions, or constraints imposed by the customers; employee work schedules; mission impact and schedules; and other conditions which may limit access to their areas. It is expected that any system outages or maintenance which affect Hangars, Runways and Flight Operations will occur outside of working hours unless approved by KO/COR.
| 2.6.6 |
| Deliverables |
| Except where otherwise stated, deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government. |
Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 or newer compatible format. Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.
Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.
The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables but restricted from posting to the website. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.
| 2.6.7 |
| Service Interruptions |
| If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, COR, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, COR, affected tenants, and customers as soon as practicable and provide the status of repairs, as directed by the KO, until normal operation is restored. |
Scheduled utility outages and interruptions to equipment, system(s) operation, or other services shall be scheduled after hours of operation and submit a request per Section F.
Utility Outages:
The Contractor shall record unscheduled utility outages in the Government MAXIMO maintenance database, and keep NASF PWD Designated Personnel informed of the outage status, time and date and impact the interrupted utilities are anticipated to be restored. The Contractor shall notify the below Designated Personnel within one hour.
The Contractor shall coordinate with utility providers for outages, service calls, access, etc., as needed to sustain full service to the Government utilities.
All utility outages, planned or unplanned (for all commodities), shall have a Maximo work order created in Government MAXIMO within 24 hours of the event. Applicable utility asset(s) shall be noted on the Maximo work order. Outage tab information shall be completed on the Government Maximo work order accordingly. The contractor shall keep NASF PWD designated personnel updated regarding the outage status to include the response and restoration efforts of both contractor and commodity provider personnel.
The Dig Permit/Request For Authorization to Excavate is located in J-0200000-13.
Notify the PWO/COR/NASF PWD Designated Personnel upon discovering any emergency condition that could impact flight operations and training, safety, health, or any utility services. Notify the PWO/COR/NASF PWD Designated Personnel and (Command Duty Officer) immediately of any request that has been prioritized as an emergency and occurs after normal core hours or on weekends.
Notify the Fire Department and the PWO/COR/NASF PWD Designated Personnel immediately of restoration to electrical, gas and/or water services.
Notify the COR/NASF PWD Designated Personnel, CDO, the Fire Department, Security, immediately if electrical service is discontinued due to an emergency or breakdown on any electrical distribution system. Notify Nevada (NV) Energy immediately if the distribution system failure will impact NV Energy.
Provide verbal reports on the operational or maintenance status of any equipment/systems specified herein within one hour of request by the COR/KO, 24 hours a day, and seven days a week. Provide status reports to customers upon request.
Notify the COR/NASF PWD Designated Personnel upon being notified or discovering that contaminants in the water supply exceed levels specified in 40 CFR 141 and 40 CFR 143.
Notify the COR/NASF PWD Designated Personnel and the Fire Department upon discovering that the water storage level has fallen below or is projected to fall below seventy percent of the total tank capacity and of situations affecting water supply to facilities, fire hydrants, and fire suppression systems.
The Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.
| 2.6.8 |
| NAVFAC Maximo |
| NAVFAC Maximo is the Computerized Maintenance Management System (CMMS) used by the Government for work order history, asset management, condition assessment and outages. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below: |
Informational Note:
Not all supported commands’ assets are included in NAVFAC Maximo. Not all of the modules available within the Maximo application are utilized by NAVFAC and the modules utilized may not be fully implemented. NAVFAC Maximo may include inaccuracies, omissions, and redundancies.
All references to “MAXIMO” throughout all annexes/sub-annexes refer to NAVFAC Maximo
| 2.6.8.1 |
| NAVFAC Maximo Data |
| Required data fields for work orders are indicated in the Service Provider Information provided in J-0200000-07. Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-08, including additional data for Utilities assets listed in Specification Information in Annex 1601000. Required data for documenting condition assessments is indicated in the Characteristic Meter Reading Information provided in Annex 1601000. |
Specified data shall be provided for all work performed in 1501000 Facility Management, 1502000 Facility Investment, 1503040 Training Pools, 1601000 Utilities Management, 1602000 Electrical, 1603000 Natural Gas, 1604000 Waste Water, 1606000 Water, 1700000 BSVE and other work as requested. Further instructional information detailing the process for submitting the specified information for NAVFAC Maximo Data Reporting is provided in J-0200000-09.
The Service Provider, Asset, Specification, and Characteristic Meter Reading Interfaces are used in multiple processes for loading data into Maximo by the Government and the format may be updated periodically.
As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, Specification, or Characteristic Meter Reading Interfaces file format.
| 2.6.8.2 |
| NAVFAC Maximo Method of Data Entry |
| The Contractor shall provide data for NAVFAC Maximo using the methods detailed below: |
DIRECT ENTRY: The Contractor shall manually enter required work order, outage and condition assessment data directly into NAVFAC Maximo. The Contractor shall ensure all information is updated by the end of each workday for all work performed unless otherwise specified.
· If the Contractor does not have access to NAVFAC Maximo at contract start, work order and condition assessment data shall be submitted in a pipe delimited flat-file following the NAVFAC Maximo Data Reporting process described in J-0200000-09 per Section F. Any failures in processing of the flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file prior to contract performance per Section F. Flat file submission of work order, outage and condition assessment data will be allowed for a period not to exceed six months unless an extension is authorized in writing by the KO.FLAT FILE: The Contractor shall electronically record and report compiled service performance data for exportation of asset and specification data to NAVFAC Maximo. The Contractor shall submit asset and specification data in a spreadsheet flat-file following the NAVFAC Maximo Data Reporting process described in J-0200000-09 per Section F.
| 2.6.8.3 |
| NAVFAC Maximo Access |
| The process for obtaining access and establishing NAVFAC Maximo accounts are detailed in the NAVFAC Maximo System Access Procedures provided in J-0200000-10. |
Once accounts have been established, NAVFAC Maximo can be accessed at https://maximo.navfac.navy.mil.
The Contractor shall provide all necessary computer equipment and Internet Service Provider (ISP) accounts to access NAVFAC Maximo for Direct Entry of required data.
A maximum of five NAVFAC Maximo accounts will be approved for the Contractor. Changes of personnel requiring NAVFAC Maximo accounts more than once per year may result in required compensation to the Government for the administrative costs in processing account requests.
The Contractor shall submit a list of personnel requiring NAVFAC Maximo accounts per Section F.
| 2.6.8.4 |
| NAVFAC Maximo Training |
| The Government will provide or make available initial training on NAVFAC Maximo to Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data. Additional training will be provided by the Government when there are significant changes to the NAVFAC Maximo software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of NAVFAC Maximo. |
| 2.6.9 |
| Quality Management System (QMS) |
| The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address: |
· Accurate documentation of work processes, procedures, and output measures.
· A systematic procedure for assessing compliance with performance objectives and standards.
· Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.
· Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.
| 2.6.9.1 |
| Quality Management (QM) Plan |
| The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the Contractor shall submit the revised QM Plan for acceptance, per Section F. |
The Contractor’s QM Plan shall include, at a minimum, the following:
· Policy and objectives of Quality Management System (QMS)
· Quality organization
· List of personnel
· Responsibilities & lines of authority
· Training and qualifications
· Approach to assuring quality of services provided and conformance with performance objectives and standards
· Methods and procedures for effective planning, operation and control of processes and performance of work
· Procedures for inspection and surveillance of services to include all contractual requirements.
· Scheduling and performance of inspection and surveillance
· Measurement, data collection and analysis
· Corrective action, preventive action, and continuous improvement
· Oversight of subcontracted work
· Documentation and records management
· Communication with government (customers)
| 2.6.9.2 |
| Quality Inspection and Surveillance |
This is the start of the file's text. The full file is on GovTribe.