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D/B/B FF& E ID Construction SOW-Final Design-Attachment 1 IDFINALDESIGN

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DESIGN, PROCUREMENT AND INSTALLATION OF FURNITURE, FIXTURES AND EQUIPMENT

9/2015

PART 1 GENERAL

1.1 REFERENCES

The publications listed below from a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

UNIFIED FACILITIES CRITERIA (UFC)

UFC 3-101-01 (2011; Change 3) Architecture

UFC 3-120-10 (2006; Change 1) Interior Design

UFC 1-300-09N (2014; Change 2) Navy and Marine Corps Design Procedures

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. The following shall be submitted in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-02 Shop Drawings

Preliminary (Pre-Final) FF&E Package; G

Final FF&E Package; G

Best Value Determinations; G

Audio Visual Package; G

SD-07 Certificates

Prime Contractor's Interior Designer's Qualifications; G

SD-11 Closeout Submittals

Interior Photography; G

1.3 GENERAL REQUIREMENTS

Comply with UFC 3-101-01, UFC 3-120-10, and UFC 1-300-09N.

Furnishings, Fixtures, and Equipment (FF&E) will include, but is not limited to, movable furniture systems, freestanding furniture, standard Audio Visual (A/V), area/accent rugs, artwork, appliances, accessories, and

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Fixed furnishings (items that are fixed to the structure), such as drying cages, weapon racks, motorized projection screens, window coverings and lockers are not considered FF&E and are part of the construction contract, Structural Interior Design (SID).

FF&E will be fully integrated with the building systems and finishes.

FF&E is estimated in the following amount: [$XXX,XXX]. The standard Audio Visual (A/V) is estimated in the following amount: [$XXX,XXX]. Estimates do NOT include the Prime Contractor's Handling and Administration Rate

(HAR).

The standard A/V equipment will be included as part of the FF&E package.

The standard A/V equipment package will be identified as a separate line item and may be funded separately from the FF&E.

[Refer to the Interior Design drawings for the FF&E layouts.]

The final FF&E package has been completed and approved. The NAVFAC Interior Designer/Collateral Equipment Manager developed the final FF&E Package.

This effort will not be part of the Prime Contractor's scope of work.

The Prime Contractor will provide the procurement and installation of all Furnishings, Fixtures, and Equipment (FF&E) exactly as designed and specified using NAVSUP Blanket Purchase Agreements (BPAs), General Services Administration (GSA) schedules, and other Federal contracts and complying with priorities found in FAR Part 8.404.

The Prime Contractor will be responsible to validate the final FF&E package and make any pricing updates, finish, material and/or product reselections due to revisions or deviations as a result of discontinued items or approved design changes. The Prime Contractor will update construction drawings to reflect any FF&E revisions/deviations. Any required revisions must be coordinated through the specified dealer(s) for reselection. Submit recommended substitutions to the Contracting Officer and the NAVFAC Interior Designer/Collateral Equipment Manager for approval.

The NAVFAC Interior Designer/Collateral Equipment Manager will approve all SID and FF&E submittals.

FF&E items are subject to the Buy American Act (BAA)/Trade Agreement Act(TAA).

1.3.1 Authorization

The Government will provide separate funding for procurement and installation of the FF&E package. Construction funds will not be used. The FF&E package shall include shipping, freight, handling, and installation costs. Upon receipt of required funding, the Prime Contractor shall be authorized by the Contracting Officer, as a planned modification to the construction contract, to procure and install all final FF&E using Federal Government price schedules (NAVSUP BPAs and/or GSA).

The FF&E modification shall be awarded no later than six months prior to the contract completion date. A minimum of six months is required for the Prime Contractor to purchase, deliver and install the FF&E without impacting the overall completion date of the project. The Prime

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Contractor's schedule should assume the award of the FF&E as a modification. No schedule extensions shall be granted if the modification is awarded at least six months prior to the contract completion date. If the Government decides to negotiate and award the furniture modification with less than six months prior to the contract completion date, the Prime Contractor may be entitled to a contract extension and extended field overhead. A contract extension and extended field overhead will only be granted in those cases where the Prime Contractor demonstrates that sufficient lead time for the FF&E is not available and the Government's award of the modification is in the last six months of the contract.

The amount of the modification will be the actual cost of these items from the Federal Government price schedules (NAVSUP BPAs and/or GSA), including any freight and installation charges from the furniture supplier as well as the Prime Contractor's HAR. The HAR includes all of the Prime Contractor's effort related to storage, coordination, handling, administration of subcontractors, and all other associated costs and profit for the procurement of FF&E. The Prime Contractor will propose in the contract solicitation the FF&E HAR percentage. The Prime Contractor's proposed HAR may not exceed 5 percent of the total FF&E costs, as noted on the Contract Pricing Schedule. No other charges, expenses, fees, markups, etc. will be authorized.

1.4 PROCUREMENT AND INSTALLATION

The Prime Contractor will coordinate the building completion date with the installation dealer(s) specified in the FF&E Package.

The Prime Contractor may anticipate possible manufacturer price increases if order placement is delayed. It is recommended to order the FF&E product once the planned modification is awarded and funds are received to avoid incurring additional costs. Delayed production and delivery dates can be noted at the time of order placement to coincide with building completion dates. Any costs incurred as a result of Prime Contractor delay in order placement will be the burden of the prime contractor.

1.4.1 Use of Blanket Purchase Agreements (BPA) and GSA Schedules

The Prime Contractor will receive a letter of authorization from the Contracting Officer citing the name of the furniture dealer(s) and other information to use when accessing the Federal Government supply sources.

1.4.2 Deposits

The Prime Contractor should anticipate providing a deposit between 30 percent to 50 percent of the FF&E costs when placing their order.

1.4.3 Davis Bacon Wages

The FF&E line item is solely for the procurement and installation of furniture, fixtures, and equipment that are not "built-in" to the facility, but are loose, portable, or mobile. The FF&E is not considered construction; therefore, the Davis Bacon Act is not applicable to the FF&E line item. The workforce for the FF&E installation and delivery shall be separate and distinct from the labor workforce performing the construction effort.

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1.4.4 Taxes

Exemptions for certain State or Local taxes may be available to the Prime Contractor and/or its subcontractors. The Prime Contractor shall take maximum advantage of all exemptions, including obtaining a resale permit, from State and Local taxation authorities whether available directly to the Prime Contractor or based on an exemption afforded the government. The responsibility for paying applicable taxes rests with the Prime Contractor. State and local taxes to the FF&E line will be included with the subcontractor's quote, if applicable by the state.

As prescribed in FAR 29.401-3, the Contract Specialist will insert FAR clause 52.229-3, Federal, State and Local Taxes, in the construction contract. In accordance with this clause; (i) the contract price includes all applicable Federal, State, and local taxes and duties.and (ii) the government shall, without liability, furnish evidence appropriate to establish exemption from any Federal, State, or local tax when the Prime Contractor requests such evidence and a reasonable basis exists to sustain the exemption.

Any items purchased as building materials such as carpet are taxable.

1.4.5 Bonds

FAR 28.102-1(a) requires that performance and payment bonds be included in all construction contracts exceeding $150,000, except under the conditions listed. In addition, FAR 28.102-2(d) requires the Government to secure additional bond from the Prime Contractor for any contract price increases. Since the FF&E planned modification is not part of the original contract award, the Prime Contractor shall not be required to secure bond for the FF&E at the time the basic contract is awarded. Additional bonding may be required for the award of the FF&E line item at the time of the planned modification (see below).

In accordance with FAR 28.103, the contracting officer may determine that performance and payment bonds for other than construction are warranted and seek additional bond for the FF&E. Should performance and payment bonds be determined necessary, the Contracting Officer shall include this requirement in the solicitation, and is funded as part of the construction contract.

1.4.6 Unique Item Identification (IUID) and Valuation

Unique item identification and valuation is a system of marking and valuing items delivered to DoD that enhances logistics, contracting, and financial business transactions. The IUID policy is mandatory for all DoD contracts that require the delivery of items. An item is a single article or a single unit formed by a grouping of subassemblies, components or constituent parts. The Prime Contractor shall provide DoD Unique item identification, valuation and delivery of data for all required FF&E items for which the government's unit acquisition cost is $5,000 or more.

1.4.7 Installation

The FF&E package includes the installation of all furniture and furnishings as specified in the FF&E package. The installation dealer(s) specified in the FF&E package will receive, store as required, transport to the project site, off load, inside deliver, unpack, assemble, place/install, clean, and dispose of all the trash for all furniture and furnishings. It is the Prime

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Contractor's responsibility to coordinate the building completion, occupancy, and furniture installation dates with the installation dealer(s) specified in the FF&E package. Any costs associated with or delaying furniture shipments is the responsibility of the Prime Contractor.

The Prime Contractor is to provide and coordinate all Building Systems with the furniture plans and furniture installation.

1.4.8 Installation Warranty

All movable furnishings will be installed in accordance with the manufacturer's instructions and warranty requirements. All movable furnishings must be level and aligned. All doors, drawers and accessories must be level and aligned to open, close and otherwise operate smoothly and securely.

All furniture will be installed by the furniture manufacturer's dealer of record and not the Prime Contractor. In addition, installation dealer(s) must be located within a 100 mile radius of the project site unless approved by the NAVFAC Interior Designer/Collateral Equipment Manager. The Prime Contractor will repair, to the Government's satisfaction, any/all damage to any facility finish that is a result of the furniture installation and correct all punch list items for the furniture/furnishings. The Prime Contractor will obtain services of equipment specialists to install the electrical equipment, to include but not limited to televisions, Video Teleconference Equipment, ceiling mounted projectors and mission essential electronic equipment included in the FF&E package.

1.4.9 Ordering Documentation

At a minimum, two copies of all ordering documents prepared or obtained by the Prime Contractor or the furniture dealer shall be provided to the Contracting Officer. Including but not limited to Purchase Orders, Factory Orders and warranty information. One copy will be submitted to the client representative and one copy will be retained with the contract files.

1.4.10 Post Award Changes

After award of the FF&E planned modification, any requests to change the FF&E items must be submitted to the Contracting Officer. The FF&E planned modification has been priced, negotiated, and awarded based on specific line items as detailed in the approved, final FF&E package. These items have been agreed to considering color, specific type and quality of material, price, usable life, etc. The Government will expect and require the Prime Contractor to provide exactly those items. Should changes become necessary, careful consideration is required to ensure that equivalent quality, price and other aspects of the item is maintained, otherwise price adjustments must be negotiated. The Contracting Officer will obtain approval from the NAVFAC Interior Designer/Collateral Equipment Manager, in consultation with the client, for any changes to the FF&E.

The Prime Contractor shall validate pricing prior to contract modification. Cost increases due to authorized GSA schedule price increases shall be allowed prior to the contract modification to purchase the FF&E. Reimbursement for cost increases after contract modification will not be considered.

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1.5 BEST VALUE DETERMINATION

A Best Value Determination has been completed and approved by the NAVFAC Interior Designer/Collateral Equipment Manager. If a post award FF&E change is necessary due to an FF&E item being discontinued, or an approved design change, substitutions will be required to follow the Best Value Determination process. A Best Value Determination is required by FAR 8.404 when placing orders against Federal Supply Schedules for the selection of furniture and furnishings. Best Value is defined in FAR 2.101 as ensuring that the order to be placed under a Federal Supply Schedule results in the lowest overall cost alternative (considering price, special features, administrative costs and client's needs) to meet the government's needs.

FF&E procurements $3,000 or less: For any procurement in the FF&E package with a value of $3,000 or less, the Prime Contractor's Interior Designer may utilize any BPA holder. If the BPA holders cannot supply the item, then GSA or open market sources may be utilized. A BVD Form is not required.

FF&E procurements less than the Simplified Acquisition Threshold (SAT) $3,000-$150,000: For any procurement in the FF&E package with a value between $3,000 and $150,000, the Prime Contractor's Interior Designer shall always review pricing from a minimum of three manufacturers as well as UNICOR. Manufacturer's quotes are not required if pricing is available in a catalog or on line. In the case of a workstation or other unit made up of components, price quotes are required. The BVD form must be completed and submitted for all FF&E procurements between $3K and $150K.

Federal Prison Industries (UNICOR) must be considered as part of all BVDs. UNICOR contact information to obtain pricing or send solicitations is part of the BPA listing. In the case of non-response, provide a copy of the request for quote.

Quotes for installation and procurement of non-BPA furniture and GSA/Other items are required and shall be procured under the Packaged BPA and GSA schedules regardless of costs.

Use of the BVD Analysis and Performance Criteria is not required for procurements under $150K as long as pricing is solicited by manufacturers that meet the NAVFAC Performance Criteria. The BVD Analysis Project Specific Typical is required indicating workstation layout, finishes, and specific technical requirements. Sources should be reviewed with the NAVFAC Interior Designer/Collateral Equipment Manager for all products during the FF&E Requirements Meeting. Pricing information is not required as part of the FF&E submittal for $3-$150K procurements. However, the Prime Contractor's Interior Designer must be prepared to submit the information if requested by the government at any time.

FF&E procurements greater than the Simplified Acquisition Threshold (SAT): The Prime Contractor's Interior Designer shall solicit proposals from all BPA holders under the applicable region for FF&E procurements greater than $150,000. UNICOR must always be solicited. The Prime Contractor's Interior Designer shall use the NAVFAC Performance Criteria and specific project requirements for the BPA holders and UNICOR to develop a performance and price proposal. The BVD form must be completed and submitted for all FF&E procurements greater than $150,000 with manufacturers' quotes

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The NAVFAC Interior Designer/Collateral Equipment Manager shall review the BVD package for policy compliance prior to sending to manufacturers to complete the Best Value Analysis response. The review period is not to exceed 3 days. If the product is systems furniture, dorm and quarters, executive wood furniture, movable walls, and/or ergonomic seating, the Performance Criteria and project specific information shall be used for the BVD.

The best value determination is to address issues such as space planning; human factors data related to anthropometrics (reach, clearance, adjustability), space, and acoustics; ergonomics;

product quality (including construction and materials);

sustainability features, product warranties; history of the product and/or manufacturer; ability to service products through dealers or others within a certain geographical range of the project; price (including freight); aesthetics; appropriateness;

and lighting, power and telecommunications systems management and/or coordination as related to the facility (when applicable);

and other project specific factors as identified and/or required.

Emphasis shall be to create a fully integrated design solution by providing quality products to meet the functional needs of the customer. Customer preferences are to be considered. The focus shall be on the best overall value.

1.6 PUNCH LIST

The Prime Contractor [, their Interior Designer] [(and A/V consultant or other specialty consultants, if applicable)] shall attend [at least one] [two] punch list site visit[s] with the installation dealer(s), The NAVFAC Interior Designer/Collateral Equipment Manager and the Base Representative/Activity Contact. The [first] site visit shall identify all punch list items (at installation dealer's 98 percent completion). [and the second (at 100 percent completion) will confirm that all punch list items have been resolved.]

[1.7 INTERIOR PHOTOGRAPHY SUBMITTAL

Upon completion of the FF&E installation, the Prime Contractor shall provide professional photography of the completed interior and exterior.

The photographer must be in the business of specializing in architectural and interior photography. "Before" and "After" photos are required for all renovation projects. The photographs shall be taken prior to occupancy and staged with accessories and any additional lighting as required for quality images. The Prime Contractor's Interior Designer shall be present to assist in staging. The government will retain all rights for printing, publishing and distributing any and all of the images. All photographed images shall be submitted on a CD as JPEG files with a resolution of no less than 300 dpi. The Prime Contractor shall provide a minimum of six (6) printed 8x10 matte photographs, with one of the photos being an exterior shot. Images shall be approved by the NAVFAC Interior Designer/Collateral Equipment Manager prior to printing. The Prime Contractor must obtain permission from NAVFAC to print, publish, promote, use, or distribute any project photos outside the contract requirements.]

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