Section_C_Revised.pdf

0100000 – General Information

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at Naval Air Facility (NAF) El Centro. Under an

Indefinite Delivery Indefinite Quantity type, performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 Command and Staff

Annex 4 Public Safety N/A

Annex 5 Air Operations

Annex 6 Port Operations N/A

Annex 7 Ordnance N/A

Annex 8 Range Operations N/A

Annex 9 Health Care Support N/A

Annex 10 Supply

Annex 11 Personnel Support N/A

Annex 12 Morale, Welfare and Recreation Support

Annex 13 Galley

Annex 14 Housing

Annex 15 Facilities Support

Annex 16 Utilities

Annex 17 Base Support Vehicles and Equipment

Annex 18 Environmental

1.2 Project Location The work shall be performed at various locations and could vary from location to location.

Naval Air Facility (NAF) El Centro is a moderately sized military installation containing an operational airfield and support facilities. The physical plant consists of approximately 255 buildings (over one million square feet) situated on the main Base site and several remote sites totaling over 115,000 acres as well as various other structures and facilities consisting of runways and taxiways, liquid fuel storage and dispensing facilities, natural gas distribution lines, water treatment plant and distribution system, fire alarm and street light systems, sewage collection lines, pumping stations and treatment plant, streets, electric distribution system, ammunition magazines, microwave towers, weapons impact ranges, and various recreational facilities.

Range area is located approximately 16 miles northwest of the main base.

The area is used for aircraft weapons training and includes Targets 103 and

101, and parachute drop zones; Targets 68 and 95 that are located approximately 40 and 52 miles respectively northeast of the main base.

NAF El Centro is located in California's Imperial Valley (Imperial

County), which is approximately 115 miles east of San Diego, California;

65 miles west of Yuma, Arizona; 18 miles north of Mexicali, B.C., Mexico; and 220 miles southeast of Los Angeles, California. The main

Base site is approximately seven miles west of El Centro, and is accessible from Evan Hewes Highway, which runs east and west parallel to and north of Interstate 8. The other major highway is State Route 86, which runs north and south.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information NAF El Centro also provides services for tenant activities such as the

Navy Regional Medical and Dental Branch Clinic, Navy Exchange, Commissary Store, Personnel Support Activity Detachment, VFA-122, and Public Works. NAF El Centro is also the winter home of the Blue

Angels from approximately the first week of January through the third week in March. The annual food festival and air show is held on the second Friday in March with the single-day air show on Saturday.

1.5 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns The average maximum temperature in Imperial Valley is 69.1 degrees in

January and 109.2 degrees in July, with average minimum temperatures of

37.8 in January and 75.2 in July. The average annual rainfall is between one and four inches. The area is routinely subject to high winds and blowing sand.

1.7 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in

"Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services

(OBOS). The Head of the Contracting Activity (HCA) of the Naval

Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The

Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes

3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS) N/A

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Government’s Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 NCACS Program DBIDS Programs

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Contractor Experience Modification Rate (EMR)

2.9.1.2 Contractor OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) rate

2.9.2 Contractor and Subcontractor High Safety Risk Requirements

2.9.3 Accident Prevention Plan (APP)

2.9.4 Activity Hazard Analysis (AHA)

2.9.5 Occupational Risk and Compliance Plans

2.9.5.1 Abrasive Blasting Plan

2.9.5.2 Access/Haul Road Plan

2.9.5.3 Alcohol and Drug Abuse Prevention Plan

2.9.5.4 Asbestos Abatement Plan

2.9.5.5 Chemical Hazard Communication Program

2.9.5.6 Confined Space Program

2.9.5.7 Critical Lift Plan

2.9.5.8 Demolition Plan

2.9.5.9 Emergency Response Plans

2.9.5.10 Excavation/Trenching Plan

2.9.5.11 Fall Prevention and Protection Plan

2.9.5.12 Fire Prevention Program

2.9.5.13 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.5.14 Hazardous Energy Control Program

2.9.5.15 Health Hazard Control Program and Hazard Communication Program

2.9.5.16 Heat/Cold Stress Monitoring Plan

2.9.5.17 Lead Compliance and Abatement Plan

2.9.5.18 Radiation Safety Program

2.9.5.19 Respiratory Protection Program

2.9.5.20 Site Sanitation Plan

2.9.5.21 Temporary Facility Layout Plan

2.9.5.22 Underground Emergency Rescue Plan

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Bio-based Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 FFP Work Procedures

2.14.1 Notification to the Government for Work Above the FFP Limitations

2.14.2 FFP Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.14.3.1 Optional COLS CLINs for Region Funded Facility Services

2.14.3.2 Option to Change COLS at Contract Award

2.14.3.3 Option to Change COLS at Exercise of an Option Period

2.15 IDIQ Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 IDIQ Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 IDIQ ELINS

2.16 Transition

2.16.1 Phase-In

2.16.2 Phase-out

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0730-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require

Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working

Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular

Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as required

2.3.2 Training for

Maintenance and

Operation of New and

Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the

Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the

Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-

Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a

Government provided facility as designated by the KO. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering

Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items.

Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core

Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer

Sub-contractor Reps

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR

Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the

Government.

2.3.7 Government

Information

Technology (IT)

System

N/A

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Refer to Section G for invoicing instructions. Refer to Invoice Form in J-

0200000-04 for sample.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05.

2.3.11 Copies Government

Contract

Prior to commencing work, the Contractor shall provide 6 printed, bound, and tabbed copies of the Government Contract to the KO. The Copies tabs shall be for each annex / section of the contract.

2.4 Government-Furnished

Property, Materials and

Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and

NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED

PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the

Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

A list of Government Furnished Property, Materials, and Services is provided in J-0200000-06.

Inventory And Property Control:

Within 60 calendar days after award of the Contract, annually, and upon termination the Contractor and Government representative shall conduct a complete inventory, prepare documentation and sign receipt for those items listed in Section J of each Annex. The exact quantity and nomenclature of facilities, equipment, materials, and supplies on-hand at start of work may vary from that listed in the aforementioned

Attachments and any property found not suitable for contract use by the Contractor, shall be handled per requirements for DISPOSITION

OF GOVERNMENT FURNISHED PROPERTY specified below.

The Contractor has 30 days to notify the KO of any shortages. The

Government shall have the option of providing the Contractor with comparable equipment or making an equitable adjustment to the contract price. During the initial inventory, the Contractor at its expense shall affix a tag on each piece of Government Furnished

Equipment stating “US Government Property.” Government-furnished items shall not be removed from Government premises unless the KO provides written approval in advance or the items are used to perform authorized work under this solicitation.

Lost, stolen, damaged, or destroyed Government property shall be immediately reported to the KO throughout the term of the contract.

Discrepancies shall be submitted in a written report and forwarded to the KO within five workdays of discovery with complete justification and explanation for loss, damage, or destruction of Government property.

The Government will conduct investigation, determination of responsibility and final disposition. . The Contractor shall cooperate fully in any survey investigation. If necessary, reimbursement by the Contractor shall be made within 60 days of the inventory discrepancy.

2.4.1 Government-Furnished

Facilities (GFF)

Maintenance and Certification of Government Furnished Property:

The Contractor is responsible for all preventive and corrective maintenance of Government Furnished Property necessary to ensure it is maintained in proper operating condition. The Contractor is responsible for all preventive and corrective maintenance of any Joint

Use Property.

The Contractor at no additional cost to the Government shall replace government- furnished property, including GFF, GFE, and GFV, which has been lost or irreparably damaged by the Contractor.

Property that has become unserviceable through wear and tear or property that has become obsolete shall be replaced by the

Government based on continuing need. The Contractor shall submit a request to the Contracting Officer for approval to replace unserviceable property. If the Government concurs on need it will select the most cost efficient method of fulfilling the need. The

Government reserves the rights to purchase or lease the required property and provide to the Contractor as Government furnished property by lease or other means, or have the Contractor obtain the equipment as contractor-acquired property. . Refer to Section I for

Contractor’s financial responsibilities for damages to Government property, facilities and vehicles (Clauses

5252-245-9000, 52.245-2 Alt 1, 52.245-11 respectively).

Disposition of Government Furnished Property:

The Contractor shall identify, pack, prepare documentation and deliver to the nearest Defense Reutilization Material Office (DRMO), or other Government designated destination, all Government-owned equipment and materials, which become excess in the course of performance of this contract. The Contractor shall:

Obtain prior approval of the KO before transferring GFP outside of the Contractor organization.

Identify, pack, and deliver all Government-owned materials and repair parts, which become excess in the course of performance of the contract as determined by the usage/consumption rate and approved by the Government Property Administrator.

Physically segregate inventory at the time it is determined to be excess.

Prepare all documentation required by the Government to identify, pack, deliver, and segregate excess inventory.

The Government will furnish or make available to the Contractor, the facilities described in Attachment J-0200000-06. Some facilities shall be jointly occupied with the Government. The Government reserves the right to reallocate and relocate assigned facilities during the term of the contract and on termination; assigned facilities shall be retuned in the same condition, allowing for normal wear and tear.

The Contractor shall maintain such spaces to the same standards as similar areas occupied by the Government, and use such space only in connection with performance under this contract. The Contractor shall be responsible for the cost of any repairs caused by negligence or abuse. The Government at its determination may make available to the Contractor land suitable for temporary buildings or trailers. Lay down areas, storage areas, etc., will be provided to the Contractor upon request and availability.

The Contractor shall be responsible and accountable for such facilities and shall take adequate precautions to prevent fire hazards, safety hazards, odors, and vermin infestation. The Contractor shall appoint an individual responsible for reporting maintenance items to the KO.

The Contractor shall maintain workspaces in a clean, safe and secure condition. The Contractor shall establish a key control program, which provides complete accountability and audit trail of all keys issued.

Contractor alterations or improvements to assigned facilities shall be provided at the Contractor's expense. The Contractor shall not alter the space except with written permission from the KO. Any such alterations or improvements become the property of the Government; however, if the Government requires removal or dismantling of such improvements, it shall be accomplished at the

Contractor's expense and the Contractor shall return facilities to a usable condition as determined by the KO.

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the

Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the

Contractor at no cost to the Government.

Access to the Government telephone system will be made available to the Contractor, including tie lines and DSN, for official Government business.

2.4.3 Government-Furnished

Materials (GFM) The Government will furnish to the Contractor, throughout the term of the contract, the material listed in Attachment J-0200000-06. The

Contractor shall be held accountable for all materials supplied and shall be responsible for providing all other material and parts to fully perform all work or services required by or directed under this contract. Maintain GFM in a clean and safe condition and exercise reasonable care, security, and protection of it. Includes all cleaning

(including laundering) necessary to ensure material is in ready-to-use condition. This paragraph and associated subparagraphs, unless otherwise directed by the KO, do not apply to work and services provided in Annex 10, Supply, of this specification. The Government operates Hazardous Material Minimization Centers (HAZMIN

Centers). The Contractor will not charge the Government free issue material obtained from the HAZMIN Center. COMNAVREGINST

5090.6, Regional Hazardous Material Control and Management

(HMC&M) Program provides process direction.

Fuels:

The Government will provide automotive fuels (gasoline and diesel) required to operate emergency standby generators and Government-operated equipment). The Contractor shall provide fuels for all equipment operated by the Contractor. The Contractor shall implement stringent safeguards, controls, and security to prevent theft or misuse of Government-provided products. The Contractor is authorized to purchase fuels for vehicles used in performance of this contract from the Government Gas Station, building

400.

2.4.4 Government-Furnished

Equipment (GFE)

Government-furnished equipment includes Government equipment taken into the custody by the Contractor for repair when the unit acquisition cost of the equipment exceeds the simplified acquisition threshold as defined in

FAR 2.101. Individual components of Government equipment within larger systems contracted for repair or maintenance on a Government installation are considered units for purpose of this section only.

A complete listing of GFE is provided in Attachment J -020000-06.

The use of this GFE for other purposes is prohibited. The Contractor shall replace this equipment at the Contractor’s discretion and expense.

At the termination of the contract, the Contractor shall return all 'non-replaced' GFE to the Government in the same or better condition than issued to the Contractor minus fair wear and tear.

2.4.5 Government-Furnished

Services (GFS)

N/A

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material

Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of

Materials used in this contract.

The Contractor shall apply to General Services Administration (GSA) to become a vendor for performing scheduled maintenance of GSA vehicles leased to the Government. A competitive price for maintenance shall be submitted with the application. A copy of the signed Letter of

Agreement between GSA and the Contractor as a qualified vendor shall be submitted to the KO 15- days after contact award.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish a work reception function for receiving, scheduling, tracking, reporting, and initiating action on all specified services. Operate work reception center with individuals who are knowledgeable of the service(s) being requested and capable of answering questions and initiating proper action. The Contractor shall establish a centralized/consolidated work control center capable of meeting all annex requirements. Provide work reception 24 hours a day, seven (7) days a week. Work control center location and phone number(s) shall be published or otherwise made available to all customers receiving services.

The Contractor shall be responsible to receive service calls, communicate these calls to the proper contractor/provider/customer, and provide verification that the call was received. Canceled and completed service calls, work orders shall be entered into the contractor’s CMMS.

In addition, the contractor on separate spreadsheet shall provide a

Monthly Service Work Report that lists the classification and quantity of service calls, and work requests received; short description or title of work performed, hours expended, material expended and code letter assigned by the contractor that identifies the customer or activity for, which the service was performed. The report shall be in electronic format and transmitted to the KO by the first workday of each month.

The Contractor shall accept emergency requests for work from any requestor and shall take action to respond to emergency and routine service calls and IMP work request to meet specified time frames.

Contractor-generated work is the result of work performed by operators and, performance specifications, preventive maintenance

(PMI), Integrated Management Program (IMP) or other inspections specified in this contract. Unscheduled repair of systems and equipment repaired under IMP shall be recorded in the monthly

Service Work Report.

Coordinate work with all customers. The Contractor shall be flexible in accommodating schedule requirements which only allow for access outside regular work hours, "shut down" periods, access limitations, restrictions, or constraints imposed by the customers; employee work schedules; mission impact and schedules; and other conditions which may limit access to their areas. Unresolved scheduling conflicts shall be forwarded to the KO. When the designated individual is not available, contact the KO or appropriate Command Duty Officer (CDO). After normal working hours, customers shall contact the Contractor directly via the Contractor’s after hours work reception desk. The customer will identify whether the work request is emergency or routine.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the

Contractor shall minimize the impact and effects of the interference. The

Contractor shall provide advance access of all of its work schedules to the

Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in

Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website.

Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall coordinate approval through the UEM notify the PWO, DPWO, FSCM, affected tenants, and customers in accordance with local procedures If the discontinued service is due to an emergency breakdown the Contractor shall notify the PWO, DPWO and FSCM, affected tenants and customers as soon as practicable.

2.6.6 Government’s

Computerized

Maintenance

Management Systems

(CMMS)

The data is required for the Government’s use in long term asset management and planning.

Work order and asset data created by the Contractor is recorded in

NAVFAC MAXIMO for all work performed in 1501000 Facility

Management, 1502000 Facility Investment and maintenance requirements specified in Annex 16 Utilities sub-annexes

DIRECT ENTRY: The Contractor shall manually enter required work order and asset data directly into NAVFAC MAXIMO. NAVFAC

MAXIMO System Access Procedures are provided in J-0200000-12 08.

The Contractor shall ensure all information is updated by the end of each workday for all work performed. MAXIMO Data Reporting guidance is provided in J-0200000-09 07

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The

Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The

QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF

SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the

Government’s regular working hours. The file shall be turned over to the

KO within five calendar days of termination of the contract.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month.

The Government may adjust the frequency of the submittal based on the

Contractor’s quality of performance.

2.6.8 Property Management

Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4, Government-Furnished

Property, Materials and Services, of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Section F.

2.6.9 System and Equipment

Replacement including energy saving/sustainability technologies, e.g., The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use.

The KO will furnish available information for the existing systems and equipment.

2.7 Personnel The Contractor shall comply with the personnel requirements stated

Requirements below.

2.7.1 Key Personnel

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality

Manager, SSHO, and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM and designated alternate, as applicable, who has the have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

The PM shall have at least five years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

2.7.1.2 Quality Manager The Contractor shall provide a Quality Manager or designated alternate shall be on-site within during the Government's regular working hours and shall be available on-site within two hours after the Government’s regular working hours. The Quality Manager must report directly to a senior corporate official and shall not report directly to the Project Manager.

The Quality Manager shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract: The Quality Manager shall have at least five years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager shall not be the same person as the SSHO or PM.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project.

Provide a Safety oversight team that includes a minimum of one

Competent Person at each project site to function as the Site Safety and

Health Officer (SSHO). The SSHO or an equally-qualified Designated

Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan.