UFGS_01_14_00.pdf

UFGS 01 14 00

SECTION 01 14 00

WORK RESTRICTIONS

11/11

1 PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. Code (USC)

10 USC 6011 Navy Regulations

8 USC 1101 Definitions

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. The following shall be submitted in accordance with Section 01 33

00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel; G

Personnel List; G

Vehicle List; G

Statement of Acknowledgement Form SF 1413; G

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials must be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.3.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an

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1.3.1.2 Identification Badges and Installation Access

Application for and use of badges will be as directed. Obtain access to the installation by participating in the Navy Commercial Access Control System

(NCACS), or by obtaining passes each day from the Base Pass and

Identification Office. Costs for obtaining passes through the NCACS are the responsibility of the Contractor. One-day passes, issued through the Base

Pass and Identification Office, will be furnished without charge. Furnish a completed EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. This form is available at

<URL>http://www.uscis.gov/portal/site/uscis</URL> by searching or selecting

Employment Verification (Form I-9). Immediately report instances of lost or stolen badges to the Contracting Officer.

a. NCACS Program: NCACS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. The

Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued NCACS participation and installation access privileges. Under the NCACS program, no commercial vehicle inspection is required, other than for Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions (FPCON).

Information on costs and requirements to participate and enroll in

NCACS is available at http://www.rapidgate.com or by calling 1-877-727-

4342. Contractors should be aware that the costs incurred to obtain

NCACS credentials, or costs related to any means of access to a Navy

Installation, are not reimbursable. Any time invested, or price(s) paid, for obtaining NCACS credentials will not be compensated in any way or approved as a direct cost of any contract with the Department of the Navy.

Delivery companies submitting NCACS applications must only be granted access if the prime Contractor has included the company on a participant’s spreadsheet provided in advance to the Contracting

Officer. This form must be provided by the Government upon request.

Delivery companies NOT participating in NCACS must have documentation identifying the destination location (building no., street, etc.), Project title,Contract No., Prime Contractor organization, Bill of

Lading & Proof of Citizenship. Otherwise, no access will be allowed.

For those companies that do not have a bill of lading or proof of citizenship the prime contractor must fill out the Short

Term Visitor Request form and provide to the Contracting Officer no less than 5 workdays prior to the delivery date.

b. One-Day Passes: Participation in the NCACS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel file:///M:/Documents%20and%20Settings/CrawfordBE/Local%20Settings/Temp/%22http:/www.uscis.gov/portal/site/uscis%22 file:///M:/Documents%20and%20Settings/CrawfordBE/Local%20Settings/Temp/%22http:/www.rapidgate.com%22 will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The

Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the NCACS.

1.3.1.3 Employee List

The Contractor must provide to the Contracting officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract.

1.3.1.4 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

1.3.1.5 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of NAVFAC SW except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The

Contracting Officer will identify designated smoking areas.

1.3.2 Emergency Response Requirement

The Navy has instituted a requirement for all personnel to take shelter for personal safety in the event of certain emergencies. This policy includes

Contractors, Subcontractors, and any person who is employed by the

Contractor.

The most appropriate protective action for certain emergencies is to take shelter. Personnel must immediately seek shelter while an assessment is made of the threat and determinations are being made regarding subsequent actions such as "all clear" or selected building evacuations. The following procedures have been put in place in the event of an emergent condition.

1. NOTIFICATION: The primary means of alerting personnel must be emergency alert signals. The alerting signal to seek shelter must be three steady tones that last for thirty seconds separated by ten seconds of silence. The notification for "all clear" must be three short tones repeated three times.

2. SHELTERING: When personnel hear the alert signal, the area of work must be secured in a manner that will leave the site in safe condition.

Personnel must seek shelter in the nearest occupied building in calm and orderly manner. If possible, secure all windows and doors and shut off ventilation. If working aboard ship, proceed into the interior of the ship and wait for further directions from official personnel. If in a vehicle, park the vehicle so that it does not block the normally traveled portion of the road and proceed into the nearest occupied building.

3. EVACUATION: In the event of an evacuation, personnel must receive directions from team members of the Crowd Control Center (CCC) or the building custodian acting on the directions from the CCC. Contract personnel must comply with instructions given at all times.

1.3.3 Base Regulations

Ensure that Contractor personnel employed on the contract become familiar with and obey Base regulations. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment must be conspicuously marked for identification. Comply with the following conditions:

a. Restrict employees/representatives to the work site and control travel directly to and from the work site.

b. Restore all traffic/parking/security signs and markings, including space numbers, designations, and lines, to their original form if such signs/markings are defaced or deleted during construction/repair.

c. Be responsible for control and security of Contractor-owned equipment and materials at the work site. Report immediately missing/lost/stolen property to the Base Police Department as each case occurs.

d. Seventy-two hours prior to making any penetrations (such as tunneling under, cutting through a fence or building) in a restricted area, contact the Base Security Office to make arrangements for a security guard or other measures required to meet all security requirements.

Cost of security guard will be charged to the Contractor.

1.3.4 Entry to Radiologically Controlled Areas

Contractor personnel must not, under any circumstances, enter a radiologically controlled area or cross any posted radiological boundary.

This paragraph applies to all phases of contract work. Radiation areas are posted with signs consistent with OSHA requirements. Ensure that employees are familiar with the radiation signs and symbols. All personnel entering the shipyard for the first time are required to receive radiological indoctrination training.

Should contract workers encounter radiological postings and/or boundaries which appear to limit their ability to access or carry out their intended work, they must notify their contract administrator for resolution of the problem.

1.3.4.1 Radioactive Materials and Equipment

All testing equipment, containing a radioactive source, must be operated in accordance with an approved radioactive equipment plan. This plan must be submitted to the Contracting Officer and approved by the Base Radiation

Officer, prior to bringing the equipment into the shipyard. This plan must include:

a. The name and type of equipment.

b. The type and size of radiation source.

c. The dates and locations of the equipment's usage.

d. The radiological controls that the Contractor will use while operating the equipment.

A different radioactive equipment plan will be required for each different type of equipment, type of radioactive source, or size of radioactive source. A data sheet of for each piece of new radioactive equipment must be submitted to the Contracting Officer to forward to the shipyard's Radiation

Safety Officer. The data sheet must contain the following information:

a. Name of equipment.

b. Name and address of equipment manufacturer.

c. Type and size of radiation source.

d. The location of the installed radioactive equipment (i.e. building no., floor, code/shop area).

1.3.5 Working Hours

Regular working hours must consist of an 8 1/2 hour period between 7 a.m.

and 3:30 p.m., Monday through Friday, excluding Government holidays.

1.3.6 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application fifteen (15) calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours.

During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.7 Occupied and Existing Building[s]

The Contractor shall be working in and around existing buildings which may be occupied. Do not enter the building[s] without prior approval of the

Contracting Officer.

The existing buildings and their contents must be kept secure at all times.

Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains and Government material during the construction period.

The Government will remove and/or relocate Government property in the areas of the building[s] scheduled to receive work as necessary.

1.3.8 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air are considered utility cutovers pursuant to the paragraph entitled

"Work Outside Regular Hours."

d. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The

Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.4 Prohibited Items

Pursuant to the authority contained in 10 USC 6011 and U.S Navy Regulations, Chapter 8, Article 0826, the following items are prohibited:

(1) Personal photographic equipment of any kind, including but not limited to cameras (still and/or video), film and cellular telephones with cameras.

(2) Weapons or other dangerous materials of any kind, including but not limited to firearms, ammunition, knives (with blades longer than 2 inches), explosives, incendiaries, personnel defense aerosols/sprays.

(3) Personal reproduction equipment of any kind, including but not limited to photocopying, copying, and/or recording devices.

(4) Alcoholic beverages of any kind.

(5) Personally owned portable electronic devices (PEDs) used for storing data, including, but not limited to removable storage devices (e.g., memory sticks, rewriteable CDs and DVDs, Zip and floppy disks).

2 PART 2 PRODUCTS

Not Used

3 PART 3 EXECUTION

Not Used

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