Pre-Proposal Conference Agenda_Final.pdf

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PRE-PROPOSAL

SITE VISIT AGENDA

PNS BLDG. 92 50T WHEMAC BRIDGE CRANE ACQUISITION

PORTSMOUTH NAVAL SHIPYARD

KITTERY, MAINE

SOLICITATION N62470-22-R-9013

DATE: 31 August 2022

WELCOME/INTRODUCTIONS CONTRACT SPECIALIST

CONTRACTUAL BACKGROUND CONTRACT SPECIALIST

CONTRACT PROCEDURES CONTRACT SPECIALIST

PROJECT OVERVIEW PROJECT MANAGER

TECHNICAL REQUIREMENTS PROJECT MANAGER

QUESTIONS & ANSWERS CONTRACT SPECIALIST

SITE VISIT TO BUILDING 92 PORTSMOUTH NAVAL SHIPYARD

NOTICE TO PROSPECTIVE OFFERORS:

YOUR QUESTIONS ARE ENCOURAGED. PLEASE SUBMIT YOUR QUESTION IN WRITING.

QUESTIONS WILL BE ANSWERED, IF POSSIBLE, DURING THE ALLOTTED QUESTION AND

ANSWER PERIOD.

MINUTES OF THE CONFERENCE, INCLUDING QUESTIONS AND ANSWERS, WILL

BE POSTED ON THE NECO WEBSITE.

THE SOLICITATION REMAINS UNCHANGED UNLESS AN AMENDMENT IS ISSUED.

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ATTENDANCE ROSTER

PRE-PROPOSAL SITE VISIT

PNS BLDG. 92 50T BRIDGE CRANE ACQUISITION

PORTSMOUTH NAVAL SHIPYARD

KITTERY, MAINE

SOLICITATION N62470-22-R-9013

DATE: 31 August 2022

Name Title Organization

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PNS BLDG. 92 50T WHEMAC BRIDGE CRANE ACQUISITION

PORTSMOUTH NAVAL SHIPYARD

KITTERY, MAINE

SOLICITATION N62470-22-R-9013

PRE-PROPOSAL CONFERENCE

Date: August 31, 2022

Time: 1200 – 1500 EST

Phone Number: (410)-874-6751 Passcode: 224287325

1. WELCOME/INTRODUCTIONS - CONTRACT SPECIALIST

Attendance Roster:

Welcome to the Pre-Proposal meeting for Solicitation N62470-22-R-9013. I would like to take a moment for introductions and to take attendance. Pre-Proposal Conference minutes will be posted on the NECO website

Navy Crane Center:

Contract Specialist: Mikel Outen Project Manager: Jason Jordan Lead Engineer: Mike Albero

Contractors:

Advanced Crane technologies Nicholas Rossetti, Matthew Warner, Kevin Flemming, Brandon Strain BCI Construction USA Torrey Crossman Crane Technologies Dave Bauss, Luke Bauss Schiltz Crane Nils Lommerin Sometex Inc. Jason Amara Mid-Atlantic Mitch Philip Whiting Robert Smilak

Supported Command:

Lead Engineer: Chris Halligan Electrical Engineer: Ethan Lessard

NECO Registration:

Register at - https://www.neco.navy.mil

Amendments:

Be advised that unless the solicitation is amended in writing, it remains unchanged. Any remarks and explanations at the conference shall not qualify the terms of the solicitation. The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing. If an amendment is issued, it will be posted on NECO and normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

2. PURPOSE – Contract Specialist

This pre-proposal meeting is intended to:

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- Provide an overview of the Solicitation

- Provide an opportunity for you to identify any issues with the RFP

Specific questions concerning the specification must be provided in writing to Navy Crane Center no later than September 9, 2022. Clarifications may be discussed. The purpose of this is to ensure all are provided the same information to avoid any miscommunication.

3. OPENING STATEMENT – Contract Specialist

Any requested changes to the Request for Proposal or clarifications discussed today shall be documented in writing and distributed to all parties prior to submission of proposals.

4. CONTRACTUAL BACKGROUND – Contract Specialist

Solicitation: N62470-22-R-9013 was issued Friday, August 5, 2022. The proposal due date is Monday, October 3, 2022 (2:00 PM EDT). This acquisition will result in a firm-fixed price (FFP)/indefinite delivery indefinite quantity (IDIQ) multiple award contract for the ordering of new, and the overhaul of existing, weight handling equipment (WHE) of varying types and lifting capacities for Navy, Marine Corps and other federal activities worldwide. The contract will be for a not to exceed amount of $60M with a base year and 4 option years.

Each contract awarded has a $10,000 minimum guarantee which will be met by the initial delivery order awarded under each contract. All awardees shall be required to submit competitive proposals for all future delivery orders.

This procurement is a small business set-aside.

This solicitation includes a seed project to be awarded as the first delivery order along with the basic contract. The seed project provides for the design, fabrication, installation, testing, and operational training of One (1) 50T Overhead Electric Traveling Bridge Cranes with Two (2) Top Running Trolleys at Portsmouth Naval Shipyard. The specification requirements for the sample project are contained as Attachment J1 of this solicitation.

Some of the details above will be explained in further detail below by the Project Manager.

The acceptance period for this solicitation shall be no less than 120 calendar days. Section 12 of the SF33 shall conform to the Government’s 120-day acceptance period, unless a longer acceptance period is proposed by the Offeror. Offerors providing less than the minimum 120 calendar days for Government acceptance after the date offers are due may not be considered.

Contract Completion Date: The contract completion date for the seed project is 480 days from contract award including delivery, installation, and Government acceptance.

Wage Determination: This delivery order is subject to the 41 U.S.C. Chapter 65, Contracts for Materials, Supplies, Articles and Equipment Exceeding $15,000 (the statute) and may include construction in connection with on-site work. The Construction Wage Rate Requirements apply to all on-site work and are provided as Attachment J8 to the RFP.

Basis of Award & Source Selection: This procurement will be accomplished using Best Value Source Selection tradeoff procedures and will be conducted in accordance with Part 15 of the Federal Acquisition Regulation (FAR). Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price related factors

Revised August 2022 Page 5 of 12 considered. The Best Value Source Selection process permits tradeoffs among price and non-price related factors, which allows the Government to accept other than the lowest priced proposal when the perceived benefits of the higher priced proposal merit the additional cost. The tradeoff process is discussed in FAR Part 15.101-1.

Evaluation factors for this acquisition include Corporate Experience, Past Performance and Safety. The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1 and

3) are of equal importance to each other and when combined are equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 2). When the proposal is evaluated as whole, the technical factors and past performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price. The importance of price will increase if the Offeror’s non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price’s superiority to the Government. Offerors should respond specifically to the factor submittal requirements as described in the RFP (refer to Section L and Section M of the solicitation). Failure to do so or to deviate from the RFP requirements may result in a less than favorable rating and could prevent an opportunity to receive a contract award if discussions are not conducted.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if deemed necessary.

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract(s); to negotiate with offerors in the competitive range; and to award the contract(s) to the offeror submitting the proposal(s) determined to represent the best value—the proposal(s) most advantageous to the Government, price and other factors considered.

Proposals: Proposals are due on Monday, October 3, 2022 at 2:00PM EDT. As stated in the solicitation, Offerors shall submit one electronic copy of their proposals via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module at https://piee.eb.mil. Proposals received after the proposal due date and time will not considered or evaluated for receipt of award. The Government will not be responsible for any failure of receipt of the proposals or any failure of the Offeror to verify receipt of the proposals. Any submissions by any other method in place of the PIEE Solicitation Module WILL NOT be accepted and will not be evaluated. In order to submit your proposal on the PIEE Solicitation Portal, Offerors will first need to register for the PIEE ‘Proposal Manager’ role. For step-by-step instructions, see “Vendor Access Instructions” at https://dodprocurementtoolbox.com/site-pages/solicitation-module. It is strongly recommended that Offerors register well in advance of the proposal due date, so there is ample time to resolve potential registration issues that may arise. Proposals should be submitted in two readily severable parts as follows and as stated in the solicitation: Non-Price Proposal and Price Proposal.

Bid Bond Requirement: A bid guarantee in accordance with FAR 52.228-1 is required for this solicitation. If a bond is submitted as the form of guarantee, it shall be submitted on Form 24, Bid Bond, in the amount of 20% or $3,000,000, whichever is less.

Reps & Certs: In order to be eligible for award, prospective Offerors shall register in the Systems for Award Management (SAM) database in accordance with FAR 52.204-7.

Wide Area Workflow (WAWF): WAWF is the Department of Defense’s secure web-based system and is NAVFAC’s method for electronic submission of vendor/contractor invoices, government receipt, acceptance and certification. The successful Offeror will be required to utilize WAWF for invoicing. All payments will be processed electronically through WAWF. The proposal pricing and contract award for

Revised August 2022 Page 6 of 12 the initial seed project delivery order will be based on customary progress payment financing, but the Government will be willing to modify the contract with the successful offeror to use performance-based payments if they are determined to be practical by the contracting officer, the contractor agrees to their use, and adequate consideration is received by the Government.

Debriefing Procedures: Debriefing procedures are discussed in FAR Subpart 15.5. A debriefing is a meeting between Government personnel and successful or unsuccessful offerors to explain the rationale for the contract award decision, explain to unsuccessful offerors why they were not selected for award, instill confidence in offerors that they were treated fairly, assure offerors their proposals were evaluated in accordance with the solicitation and applicable laws and regulations, identify weaknesses in offeror’s proposals so they can prepare better proposals in the future, reduce misunderstandings, instill confidence in the Source Selection process, and avoid the cost to both parties and the potential impact to the Navy’s mission of protests.

A debriefing is not a point-by-point comparison of one offeror’s proposal to another’s proposal. Only the successful offeror’s overall cost or price can be disclosed in the debriefing process.

A debriefing is also not a debate over the award decision or evaluation results.

Debriefings can be done orally or in writing. It is our preference to have oral debriefings so that information can be fully understood through an open dialogue. Due to the administrative burden of duplicating debriefings, an offeror will be afforded only one type of debriefing, written or oral.

Debriefings may take place before contract award (Pre-Award Debriefing) if an offeror is being eliminated from the competitive range or after contract award (Post-Award Debriefing). Offerors should review and understand their rights as they pertain to requesting debriefings and the limitations on information that can be released during a Pre-Award Debriefing versus a Post-Award Debriefing.

Preaward notifications are given to offerors whose proposals fall outside the competitive range to inform them that a decision has been made not to further consider their proposals for award and to prevent them from spending more time, money, and resources pursuing the acquisition from which they are being eliminated.

Within 3 days after award, the Government is required to notify in writing all unsuccessful offerors whose proposals were in the competitive range. The notice must include the number of offerors solicited, the name and address of each offeror receiving an award, the items, quantities, and any stated unit prices of each award. If the quantity of items or other factors makes listing unit prices impracticable, only the total contract price need be furnished. The items, quantities and any stated unit prices for each award must be made publicly available upon request. An offeror may request a debriefing within writing 3 days of being notified that it is being excluded from the competitive range, or that contract award has been made.

Contracting Points of Contact: Mikel Outen, Contract Specialist, mikel.l.outen.civ@us.navy.mil; Lisa Sumpter (Contracting Officer), lisa.a.sumpter.civ@us.navy.mil.

5. SCOPE OF WORK – Contract Specialist / Project Manager

This overview presents only highlights of the solicitation and is not all-inclusive. The issued solicitation will contain all of the crane expectations. Nothing stated today will change the issued version. Please note that not all questions requesting clarification, or potential changes to the solicitation will be answered today. All inquiries must be forwarded to the project’s Contract Specialist, Mikel Outen, for written responses.

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WHEMAC

Through award of Weight Handling Equipment Multiple Award Contract (WHEMAC), the Government seeks to fulfill varying weight handling equipment requirements of the Navy, Marine Corp, and other federal activities worldwide in accordance with the terms and conditions of this solicitation. Projects covered under the WHEMAC may include the procurement of the new equipment (and associated designs), or may cover reconstitution/overhaul of existing equipment. This acquisition will result in the award of up to ten Indefinite-Delivery/Indefinite Quantity (IDIQ) contracts. The offeror submitting the proposal that is considered to represent the best value to the government (i.e., the firm ranked number one overall) will receive award of an IDIQ contract and award of a delivery order covering the seed project.

Up to an additional nine offeror(s) whose proposals are also advantageous to the government based upon the stated evaluation criteria may be awarded IDIQ contracts. Award of the seed project and subsequent IDIQ contract(s) will be based on source selection criteria, as contained in Section M of the solicitation.

This WHEMAC will be used primarily for the ordering of new, and the overhaul of existing, weight handling equipment (WHE) of varying types (e.g., bridge cranes, jib cranes and gantry cranes) and lifting capacities for Navy, Marine Corps and other federal activities worldwide. This WHEMAC may also be used to facilitate overhauling of existing portal cranes for Navy, Marine Corps and other federal activities worldwide. The work contemplated under this WHEMAC will include, but not be limited to: site survey/investigation; design; fabrication; crane rail alignment survey/installation; demolition/removal of existing cranes and equipment in compliance with environmental disposal restrictions; runway/equipment electrification; crane installation; crane testing; and operational training. Cranes will be designed and manufactured in accordance with CMAA 70 and CMAA74 (as applicable) as modified by NAVCRANECENINST 11450.2A, and certifiable in accordance with NAVFAC P-307. Application for use of the weight handling equipment to be procured under this WHEMAC may range from general purpose to more complex applications, including handling of fissionable materials, molten metals, ordnance, and hazardous area applications as defined by the National Electric Code. This WHEMAC will be used primarily for, but is not limited to, the procurement of new WHE and/or overhaul of existing WHE with the following characteristics:

• 15-Ton capacity and greater with span of 50 feet and greater

• Greater than 30-Ton capacity, any span

• Greater than 60 foot span, any capacity

• Any capacity used for handling molten metals

• Any capacity used for handling of fissionable materials

• Overhaul of existing cranes (i.e., bridge and portal)

SEED PROJECT

The specification requirements for the seed project, to be awarded as the first delivery order along with the basic contract, are contained as Attachment 1 in Section J of this solicitation. The seed project provides for the procurement of one 50T capacity top running double girder overhead electric traveling (OET) General Purpose Service bridge crane with two top running trolleys (denoted as East trolley and West trolley).

• The East trolley shall have one 25T capacity main hoist and one 5T capacity auxiliary hoist.

• The West trolley shall have one 25T capacity main hoist.

• The crane shall be built to the design drawings of a registered professional engineer (PE).

• The crane shall be designed, fabricated, assembled, shop tested, delivered, installed, inspected, field tested, and made ready for use in accordance with this specification.

• The capacity, span, and hook travel shall be as follows:

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Note: Span and runway length are estimates and shall be verified by the Contractor. Hook lift is measured from finished floor.

• Crane electrification shall be via an existing conductor bar system. Approximately 20’ of new conductor will added to the south end of the existing conductor bar system to the south end of the building.

• Solicitation to include removal of existing 50-ton capacity crane for the Portsmouth Naval Shipyard, Kittery, Maine.

• The crane shall be designed to operate on 480 VAC 3-phase, 60-Hertz system in an indoor environment with an ambient temperature range of 32°F to 104°F.

• Packaged hoists shall not be permitted. A packaged hoist is defined as a hoist where the components are mounted V ia c, d, or p-face flanges as opposed to base mounted and mass produced by established manufacturers of the crane industry.

• The crane shall be designed to operate in the space, and match the runway dimensions and rails shown on the sketches in Appendix A. Dimensions in the appendix are approximate and shall be verified by the Contractor.

• The hook work envelope shall be the maximum practical consistent with good design, but shall not be less than that indicated in this specification and in Appendix A, and shall be met without requiring the bypass of any applicable limits.

• The crane’s maximum wheel load (without impact) due to dead load and the rated capacity live load, with the trolley in any position, shall not cause greater shear or moment in the runway girders than that produced by the design wheel loads and spacing shown in Appendix A.

• The rated speeds for both trolleys and hoists (plus or minus 10%), in feet per minute, shall be as a minimum:

Crane Span Capacity Runway Hook Lift Appendix

West Trolley 94'- 4.5" 25T 472’-0” 41'-2.5" A

East Trolley 94'- 4.5" 25T/5T 472’-0” 41'-2.5" A

Function Rated Speed Minimum Speed

Bridge Travel 250 fpm 25 fpm

Trolley Travel 125 fpm 12 fpm

Main Hoist 20 fpm 2 fpm

Aux Hoist 40 fpm 4 fpm

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Note: The rated (maximum) speed tolerance is plus or minus 10%. The minimum speeds shall not exceed the values above.

6. SCHEDULE – Project Manager

• Contract period of performance is 480 days from award to completion.

• Please note that the presented overview is only highlights of the solicitation and is not all inclusive of all solicitation requirements. The issued solicitation contains all the scope of work requirements.

Nothing stated today will change the issued solicitation.

• The Contractor shall attend a post-award teleconference.

Submittal Details

• This contract will require design submissions to be submitted via an electronic submittal system.

Contractors are expected to use without cost the DODSAFE system.

• NCC will use Dr. Checks at ProjNet.org for major submittal review comment communications. The

Government will annotate comments in Dr. Checks and use this tool to track comment resolution, the Contractor will be required to provide responses to all Government comments in ProjNet.

• All submittals should be submitted electronically unless the Government specifies otherwise.

• The contractor shall submit for approval: initial preliminary drawing submittals, 90% design, and 100% final design. Submittal drawings shall bear a complete title block with a permanent drawing number and a registered professional engineer’s original seal with a dated signature. Subsequent submittals shall bear a new revision number and engineer’s seal with a dated signature for each sheet that has been modified

• The solicitation required submittals are discussed in the specification and submission requirements are presented in Exhibits A and B.

Key Milestones

• As noted in the solicitation, the project specification requires the contractor to reach certain milestones within a set number of days of contract award. This table is shown below and provided in para. 1.8.1 of the specification. The contractor’s schedule should be developed and work should progress in consideration of these milestones.

All submittals also have a specified delivery window. The Shop Test, Mobilization, and Acceptance are several milestones that require specific CDRLs to be completed prior to the milestone event.

A few additional notes regarding the contract schedule and site work:

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MILESTONE DEADLINE

Design Package (CDRL A002)

Submit within 120 calendar days of D.O. award.

Government Approval of Design Package (CDRL A002)

Government approval must be within 220 calendar days of D.O.

award.

Government Witnessed Shop Test

Shop test must be conducted in whole within 403 calendar days of D.O. award.

Mobilization Contractor shall mobilize for onsite crane installation and removal within 424 calendar days of D.O. award.

Government Field Inspection

Crane must be made available for Government Inspection in accordance with paragraph 2.8 of the Specification within 459 calendar days of D.O. award.

Crane Acceptance Final acceptance of the crane(s) must occur in accordance with Section F (“Deliveries or Performance”).

CDRL’s Overview

• Initial schedule within 15 days of contract award and updates at the beginning each month thereafter.

Adherence to the schedule is critical to ensure availability of the facility for field work. (Ref.

Specification para. 1.4 SD-01 and 1.8; Exhibit A CDRL A001

• Government design review periods: 24 days for initial design, 17 days for resubmittals. (Ref.

Specification para 1.4, SD-02, SD-03, SD-05, SD-11.1; Para. 3.6.1.3 A002

• Government RFI review period: Project Managers agree on due date. (Ref. Specification para 1.4 SD- 01 and 1.8 & 1.9; Exhibit A CDRL A003

• Contractor Mobile Crane Entry Package; Section H, item 10. (Ref. Specification para. 1.4, SD-08.2;

Para. 3.4.2; Appendix D, Exhibit A CDRL A012

7. INSPECTION / TESTING – Project Manager

• The new crane will be inspected in two phases, during the Shop Test and during the Field/Acceptance Test.

• Both inspection periods require the Contractor to successfully complete a “SELF TEST” of the crane prior to Government engagement.

• Prior to equipment shipment to the site, a shop test and inspection will be conducted to verify the fabricated crane conforms to the Government approved final crane design drawings. All discrepancies observed between the drawings and equipment will be recorded on a shop test discrepancy list. During this visit, the equipment will be operated under no-load conditions to demonstrate many contract specified operational characteristics and features.

• Appropriate corrective action for each identified deficiency will be required for each item prior to shipment. The solicitation requires the Contractor to receive the Contracting Officer’s approval to

Revised August 2022 Page 11 of 12 ship to the site. This permission request will require addressing all corrective actions for any items identified during the shop test. This effort is planned to reduce the field time for the Contractor and the Government by requiring most identified issues to be resolved in the Contractor shop prior shipping in lieu of in the field impacting the receiving Commands.

• After equipment delivery, installation, and the successful completion of the Contractor’s Self-Test, the acceptance phase inspection and field testing will occur.

• The acceptance test will demonstrate all contract specified operational and safety features. There is a

5-day Government inspection window prior to the load test, and a one-day inspection after the load test.

• The Government is responsible for providing the certified test weights at PNS.

8. SHIPYARD & DELIVERY – Project Manager

Section H Overview

• The solicitation includes Section H that provides the site specific details for mobilizing at PNSY.

• Section H requirements addresses several issues such as work hours, holidays, badging requirements, rules for cameras or cell phones with cameras and mobilization notification requirements. Please see Section H for more details.

• Section H addresses the required submittals related to mobile crane entry (if used) and information for defined critical lifts should they become necessary.

Mobilization

• The Lifting and Rigging Plan requirements are provided in specification section SD 08.2, and have become an integral part of the Navy Crane Center’s safety program. For your insight, this plan is intended to make the install phase a planned event so it executed smoothly and avoids technical decision making and calculation by field personnel. This plan is required regardless of the Contractor equipment used.

• The contract requires a Government accepted accident prevention plan prior to mobilization. Details of the plan required content is provided in Appendix H of the solicitation.

• The solicitation does specify the Contractor will have an employee on the job site when mobilized at

PNSY.

• The Contractor shall attend a pre-installation conference that will be held at the installation site before crane delivery.

Warranty

• The solicitation does require a warranty period of one year for the provided equipment. See Section I for warranty information.

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9. QUESTIONS – Contract Specialists

10. SITE WALK-THROUGH – Portsmouth Naval Shipyard

• Safety Briefing