Attachment 3 - Amendment 1 Q and A.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- P-8 ARMS and NGTSSC COTS Spares - RAAF
- Solicitation number
- N6134026Q1027
About this file
This file is a Question and Answer (Q&A) document that provides clarifications to vendor inquiries regarding solicitation N61340-26-Q-1027 for P-8 ARMS and NGTSSC COTS Spares. The procurement is a small business set-aside for commercial off-the-shelf (COTS) spare parts supporting the P-8 training system's Automated Readiness Measurement System (ARMS) and Next Generation Training System Support Center (NGTSSC). The requirement encompasses 93 line items with delivery on an FOB Destination basis directly to Royal Australian Air Force (RAAF) Base Edinburgh, South Australia. The awardee is responsible for all shipping costs inclusive of Australian customs duties and GST, with no government freight forwarder support provided. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis, where non-price evaluation factors combined are approximately equal to price. The solicitation requires pricing at the SLIN level for CLIN 0001 (ARMS and NGTSSC components) and at the CLIN level for CLIN 0002.
Key clarifications include: an exact-match rule applies to all 93 line items, with brand-name restrictive items (highlighted green) requiring procurement from original equipment manufacturers only; offerors with no prior government contract experience of similar size and scope will receive a Neutral/Acceptable past-performance rating; ITAR-controlled items require appropriate export licenses with government endorsement available via 22 CFR 126.4 exemption; non-ITAR items remain the awardee's responsibility for export compliance; CMMC Level 1 (Self) certification is required; the estimated value does not exceed the $9 million simplified acquisition threshold; and several parts have been clarified or corrected, including corrected Blackmagic, Cisco, HP, and other manufacturer part numbers. The quote deadline is October 30, 2026, at 1400 EST, with the question deadline having been October 16, 2026. The document also includes a Cage Codes tab cross-referencing manufacturer identification codes for 21 specified part numbers.
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Other files
| File | Type | Posted |
|---|---|---|
| P-8 ARMS NGTSSC COTS Spares Combined Synopsis Solicitation_Amendment 2_.docx | DOCX document | |
| Attachment 3 - Q and A_Revision 1.xlsx | XLSX spreadsheet | |
| Attachment 1 - P-8 ARMS and NGTSSC COTS Spares Material List_Rev2.xlsx | XLSX spreadsheet | |
| P-8 ARMS NGTSSC COTS Spares Combined Synopsis Solicitation_Amendment 1.docx | DOCX document | |
| Attachment 1 - P-8 ARMS and NGTSSC COTS Spares Material List_Rev1.xlsx | XLSX spreadsheet | |
| P-8 ARMS NGTSSC COTS Spares Combined Synopsis Solicitation_FINAL.pdf | ||
| P-8 ARMS and NGTSSC COTS Spares Material List.xlsx | XLSX spreadsheet | |
| P-8 ARMS and NGTSSC COTS Spares PPQ.docx | DOCX document |
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RFP Q&As
| Question # | Subject | Specific Question | Government Response |
| 1 | Delivery | The solicitation identifies delivery FOB Destination directly to Royal Australian Air Force, RAAF Base Edinburgh. Since this involves shipping COTS spare parts directly to a foreign military end-user, could you confirm whether this procurement is being conducted under a Foreign Military Sales case, and whether any export license (State Department ITAR/DDTC, or Commerce Department EAR) or other special authorization is required of the awardee for this direct delivery, or whether that is handled entirely on the government side? | For items on the spares list that are determined to be ITAR-controlled and require direct export to the Royal Australian Air Force (RAAF), PMA-290 can provide an endorsement letter supporting the awardee’s use of the ITAR § 126.4 exemption, as appropriate. The awardee’s Empowered Official remains responsible for verifying the applicability of the exemption to their specific transaction. All non-ITAR (EAR-controlled) items fall outside this authority, and the awardee is solely responsible for obtaining any necessary commercial export licenses through the Department of Commerce |
| 2 | Past Performance | Would an offeror with no prior Government contract of similar size and scope be rated Neutral/Acceptable for past performance, or would a “No” response to this question result in an Unacceptable past-performance rating? | An offeror with no record of relevant past performance will receive a Neutral rating, which will be evaluated as Acceptable. If an offeror has no prior Government contract experience of a similar size and scope delivering spare parts within the past three years then that alone will not result in an Unacceptable past-performance rating. Please be aware though that the Government reserves the right to verify information regarding all submitted references and to further utilize SPRS/CPARS data. The Government is not bound by the offeror’s self-certification. |
| 3 | Evaluation | The 52.212-2 text says award goes to the offer "most advantageous… price and other factors considered," with non-price factors approximately equal to price. The paragraph after it says LPTA with no trade-offs. Please confirm that award will be LPTA. | The award will be LPTA, where evaluation factors other than price when combined are approximately equal to price. |
| 4 | CLIN Structure | The instructions ask for "three FFP CLINs," but the breakout shows one CLIN (0001) with two SLINs (0001AA ARMS, 0001AB NGTSSC). Should we price at the SLIN level only, or is a third CLIN intended (for example, freight)? | Price at the SLIN level for CLIN 0001 and at the CLIN level for CLIN 0002. |
| 5 | Scope | The synopsis says the buy is "partially brand-name restrictive," limited to the lines highlighted green in Attachment 2. The Technical Acceptability factor, however, requires an exact match on every part number and rates any "or equal" as Unacceptable. Please confirm that the exact-match rule applies to all 93 lines, and explain what the green highlighting means. | The government confirms that the exact match rule applies to all 93 Lines. Those items that are highlighted in green are items that are Brand Name Restricitve Items. Brand Name restrictive items are items that need to be bought from the OEM without exception. The remaining items on the list are exact match but they can be purchased from different manufactures as long as the part numbers match. |
| 6 | Delivery | Shipment is FOB Destination to RAAF Base Edinburgh, SA. Please confirm who will act as importer of record, and whether Australian customs duty and GST should be included in the quoted price or whether Defence will provide a customs/GST exemption or clearance. Is there a CONUS consolidation point or Government freight forwarder we may use instead? | The awardee shall account for all shipping requirements to the destination, inclusive of customs. The Government will not serve as the freight forwarder. |
| 7 | Scope | Five lines are North American types: PWR-CAB-AC-USA, CAB-TA-NA=, CAB-AC, CAB-9K12A-NA, and IBX-4920-01 (C14 to NEMA 5-15R). The equipment is going to Australia (AS/NZS 3112, 230V). Please confirm these are the intended cords. | The government confirms that these are the intended cords to be procured. |
| 8 | Scope | VHUBSMAS12G2020 (ARMS row 3) does not match a Blackmagic Design part number. Blackmagic's Videohub 12G 20x20 is VHUBSMAS12G020020. Please confirm that part number. | The government has reviewed the part number for the Blackmagic Design part number and confirms that it should be VHUBSMAS12G020020, see revised Material List. |
| 9 | Scope | CVR-QSFP-SFP10G++, SFP-10G-SR++, GLC-SX-MMD++= and C9200L-48P-4X-E++ are not in Cisco's current orderable format. Please confirm that new, genuine Cisco base SKUs are required (for example, SFP-10G-SR=). Also, the C9200L-48P-4X-E is normally ordered with a DNA/Network Essentials subscription. Should a license SKU and term be included? | Yes, confirming that the new, genuine Cisco based SKUs are required. No license required. |
| 10 | Scope | Three listed parts are EOL or near EOL: the Intel NUC13ANHi7 (the NUC 13 Pro line, which transferred to ASUS), the HPE 701498-B21 and the HPE Q1P55A. Under the exact-match rule, will the Government accept an OEM-designated successor part number if the listed part number cannot be sourced new through authorized channels? | In the event these parts reach EOL the government willa accept an OEM designated successor part number. Any other part number otherwise designated is unacceptable. |
| 11 | Scope | Please provide the manufacturer name and/or CAGE code for the following lines: CLA4GHDSAE, USB-P, USB2-SWITCH2, KE9952R, PTT-06-002-1014, ROI-DP, 40689G-02, 607-0028A REV D (Mission Grip), WM-2432-49, 4WT-B, X97602A-C, AFBR-710DMZ, DISPLPORT1L, 40-600-010, 23-100-003, 852-LL2-009-55L, 3783, 5176, 8208, 54311 and IBX-4920-01. | Please see associated Cage Codes tab in Excel to see requested part number matches. |
| 12 | Scope | DISPLPORT1L appears at ARMS rows 15 and 24 ("CABLE" and "CABLE 1ft"), and CVR-QSFP-SFP10G++ appears at rows 10 and 30. Are these separate requirements (total quantities of 4 and 3), or duplicates? | These are not duplicates. Please order these part numbers as they appear on the Material List. |
| 13 | Scope | Please confirm that MTFDKCC7T6TFR-1BC1ZABYY// should read MTFDKCC7T6TFR-1BC1ZABYY, and that the HP Inc line 74U22AV (an AV configuration option code) may be supplied as HP's orderable standalone equivalent. | The government confirms that "MTFDKCC7T6TFR-1BC1ZABYY//'", should read as MTFDKCC7T6TFR-1BC1ZABYY. The government also confirms that 74U22AV may be supplied as HPs oderable standlone equivalent. |
| 14 | Evaluation | DFARS 252.204-7021 is incorporated. Please confirm the required CMMC level, if any, for this supply-only order. | CMMC Level 1 (Self) is required. |
| 15 | Evaluation | The quote content requires a completed RFO 52.204-90, but that provision is not in the clause list. Please provide the fill-in or confirm its source. | RFO 52.204-90 is the source, found at acquisition.gov as stated in the solicitation. |
| 16 | Past Performance | Does PPQ question 1 ("similar size and scope") include orders for COTS spares delivered to DoD activities under simplified acquisition procedures? | Yes. |
| 17 | Scope | 74U22AV appears to be an HP configure-to-order option code rather than a standalone orderable spare part. HP's distribution channel has asked which host platform these drives will be installed in, so they can confirm compatibility and identify the correct orderable spare part number. Can the Government identify the host system, make and model, that these SSDs will be installed in? | The , the 74U22AV part would install into the HP QX328 3.5 in Removable w/M.z Adapter 2 in 1 Adapter Kit, Part Number 4Q2E1AV. The storage media (74U22AV) installs into one of the (2) removable carriers that locks into the assembly (4Q2E1AV). This assembly is then insatalled the front panel of the HP Z2 Small Form Factor G9 Base Unit - 260 W PC (4N3T7AV). |
| 18 | Scope | If 74U22AV cannot be ordered standalone, will the Government accept the equivalent HP standalone spare part number for the same drive, a 512GB PCIe Gen4 x4 NVMe M.2 2280 SSD? If so, may quoters cite that part number in place of the option code? | The government will accept the equivalent HP standalone spare part number for the same drive. Quoaters may site their part nmber in place of the option code. The government request that the option code part number is noted as the equivalent match to avoid confusion once the spare part is delivered. |
| 19 | Evaluation | Could you please confirm whether the estimated value of this requirement exceeds the simplified acquisition threshold? | RFO 12.201-1(a) states the SAT is $9 million for commercial items, we do not expect to exceed that amount. |
| 20 | Evaluation | If it does exceed the (Simplified Acquisition) threshold, has a class waiver or a contract-specific waiver of the nonmanufacturer rule (13 CFR 121.406) been obtained or identified for the items in Attachment 2, many of which are manufactured by other-than-small businesses (e.g., Cisco and HPE)? If not, does the Government intend to request one? | RFO 12.201-1(a) states the SAT is $9 million for commercial items, we do not expect to exceed that amount. |
| 21 | Scope | P/N Q1P55A – KVM Switch, 16 Port: It appears that this part number has been discontinued. Could you please confirm the appropriate replacement part number or advise whether an equivalent item is acceptable? | Answer will be provided in a forthcoming amendment. |
| 22 | Scope | P/N 3783 – Cable Assembly – Power Cord, C13 (X2) to C14, 6FT: We have been unable to locate this part number through the vendors we have contacted. Could you please confirm that P/N 3783 is correct and, if available, provide the manufacturer associated with this part number? | The part number is manufactured by Stay Online Corps. Please see attached link for part number purchase. https://www.stayonline.com/power-cords/c14-to-c13-power-cords-3783.asp |
Attachment L-7 &"-,Bold"USN/ RAAF Operational Flight Trainer (OFT) Projection System Upgrade - Question & Answer Form &K000000N61340-26-R-1010
Cage Codes
| Cage Code | OEM Part Number |
| 0VFW3 | PTT-06-002-1014 |
| 5QN03 | USB2-SWITCH2 |
| 3VMS9 | CLA4GHDSAE |
| 50JF6 | WM-2432-49 |
| 1GNL0 | KE9952R |
| 3USB5 | DISPLPORT1L |
| 1KHU7 | ROI-DP |
| 7R197 | 607-0028A REV C |
| 71483 | 40689G-02 |
| 3SVT8 | 40-600-010 |
| 9UVF1 | 852-LL2-009-55L |
| 3SVT8 | 23-100-003 |
| 3USB5 | DISPLPORT1L |
| 1VQR9 | 3783 |
| 6Z426 | 54311 |
| 1VQR9 | 5176 |
| 45AU4 | 4WT-B |
| 1KH72 | X97602A-C |
| 1VQR9 | 8208 |
| 6NZP8 | IBX-4920-01 |
| 88G28 | AFBR-710DMZ |
File details come from the government source that posted it. Updated .