ACTS II Industry Conference Questions and Responses 11 Jun 24.pdf

# Date Industry Question Government Response

1 5/13/2024

Section 4.1.2.7 Quality Management states that the contractor shall use ANSI/ASQ Q9000-2005 and ANSI/ASQ Q9004-2009 for guidance. Will the Government accept other industry standard Quality Management Systems such as Capability Maturity

Model Integration (CMMI) for Development v3.0 as a suitable alternative?

Yes.

2 5/13/2024 Section 4.2.1.g.2 refers to exploring new technologies. Does the government anticipate awarding R&D DOs? Not at this time.

3 5/13/2024 Does the Government anticipate any requirements for training solutions to be networked beyond a local area network? There are no current or anticipated requirements for networking beyond a local network.

4 5/13/2024

Does the government plan to have offerors bid a technical approach and cost for a sample task order within the Request For

Proposal (RFP)?

An Initial Delivery Order with a real task will be bidded, evaluated, and awarded. The Government anticipates the DO will cover the three basic roles as highlighted in the SOW: Hardware, software and curriculum. The Government will evaluate the DO to determine the Offeror’s understanding of, approach to and ability to meet or exceed the solicitation requirements.

5 5/13/2024

Although MRTS 3D and VISIT 3D primarily utilize COTS hardware, are there any currently fielded system with unique or specialized hardware requirements that need to be considered for the

“Hardware Provider” or “Lifecycle Support Provider” roles? Does the Government anticipate any future unique hardware or user interface requirements?

No, there is no specialized hardware in fielded systems that need to be considered for the Hardware or Lifecycle

Support Provider roles.

We do not anticipate any unique hardware or user interface requirements.

6 5/13/2024 Does the Government plan on releasing a complete Draft RFP? Yes, a draft RFP will be released in June/July 2024.

7 5/13/2024

What is the Government's plan for lifecycle support of the currently fielded systems listed in Table 1 of the draft SOW? Will there be a DO at IDIQ award for lifecycle sustainment to include on site OS patches, scans and ATO support for fielded systems?

Currently, the GOVT team provides the required life cycle support. In the SOW lifecycle support is included in the event it is required to be performed by the awardee.

8 5/13/2024

Concerning paragraph 4.2.2 “Courseware Analysis, Design, Development, Evaluation, Maintenance and Conversion”, is the intent that courseware development / updates will all be in conjunction with related MRTS 3D development / updates or does the Government anticipate potential standalone courseware efforts not directly related to MRTS 3D systems?

All Courseware tasking will be in conjunction with MRTS3D development and/or updates.

9 5/13/2024 Can the Government provide industry insight into your anticipated section L & M criteria? Draft Sections L & M will be included in the planned draft RFP scheduled to be released June/July 2024.

10 5/13/2024 We hear a lot about MRTS 3D and very little about VISIT 3D. Are there any fielded systems based on

VISIT 3D, or are VISIT 3D applications primarily part of the MRTS 3D application release?

There are some fielded VISIT 3D systems that are independant of MRTS 3D.

11 5/16/2024 Where do you see this expanding based on the requirement? Currently this is primarily software driven, however curriculum is being added to work in conjunction with the software piece.

12 5/16/2024 What do the labs look like in the MRTS afloat? Current configurations are 8 Student Stations and 1 Instructor Station.

13 5/16/2024 Are you using xAPI? and How are we keeping the data?

Some MRTS 3D applications are tracking enhanced metrics via xAPI statements. The data is stored in the Seaware

LMS/LRS.

14 5/16/2024 What is the purpose of the Flyaway kit(s)? The Flyaway kit is a transportable MRTS3D system. The system can be setup/packed up in under 20 minutes.

15 5/16/2024 How do we see the courseware and curriculum involving within this requirement? Curriculum will be awarded along with, and only for, MRTS 3D solutions.

16 5/16/2024 Will curriculum and hardware be on the same contract? This is dependant on each sponsor's requirements for the Delivery Order.

17 5/16/2024 Where is the GFI coming from? The GFI is coming from multiple sources: existing technical documentation, photos/videos/assets (as available) would come from other labs or directly from the site itself.

18 5/16/2024 Is the curriculum generic? Because the broad contract is written to support whomever, is that true? Yes, this is correct, however, curriculum will be better defined at the Delivery Order level.

19 5/16/2024 Will the photos/data be provided by the Government? Government will provide any photos/data that is already available. In cases where this data is not available, the contractor will need to schedule data gathering trips to acquire this data.

20 5/16/2024 Are these DOs FFP? The Government plans to award Delivery Orders that will include FFP and CPFF CLINs.

21 5/16/2024 Is the customer driving the curriculum needs? Does that include offering tools or standard tools? Yes, the customer (and each individual DO) will drive the curriculum requirement. The tools will again be dependent on each individual DO.

22 5/16/2024 If reference to the DTs, how much work do we anticipate in the classified realm? There are currently no DO's scheduled that require the handling of classified data.

23 5/16/2024 Are contractors expected to have a top secret clearance at contract award? No.

24 5/16/2024 Will the IMI CLIN pricing sheet be provided with the slides? No, it is draft form for now.

25 5/16/2024 Is there a reference for education requirements for each labor categories? No.

26 5/16/2024 Are there any industry requirements for instructors or COMS personnel? No.

27 5/16/2024 Do we know the CMS or COMS contractor is? It varies by site.

28 5/16/2024

Will the Government be providing the curriculum hours needed? For Delivery Orders with curriculum changes, revisions, major revisions, and format conversions, the Government will provide the hours of instruction at each level of complexity. The Government will not provide the hours of instruction for efforts requiring analysis of new training.

29 5/16/2024 Will everyone will be using the same hours? Yes.

30 5/16/2024 Will travel be Firm Fixed Price? The Government plans to award travel as FFP.

Advanced Computer-Based Training Systems (ACTS) II Industry Conference

Industry Questions and Government Responses

31 5/16/2024 Will the labor rates be the same? Each contractor will price the labor category as they see fit.

32 5/16/2024

In regards to curriculum - how are you going to evaluate the hours if you are providing them? For curriculum evaluation, the Government intends to evaluate the price per hour of developed courseware for Levels

1 - 3 and intends to evaluate price per labor category for analysis of new content, format conversion, and Level 4.

33 5/16/2024 Will past performance address magnitude of DOs?

The Government plans to evaluate Past Performance for Relevancy and Demonstrated Past Performance. The

Relevancy evaluation will determine how relevant the Past Performance record being evaluated is to the requirements of this solicitation.

34 5/16/2024 Will the contractor be able to adjust curriculum hours? Please review the draft RFP when released for further guidance.

35 5/16/2024 Has the Government considered a cost incentive for the curriculum portion? The Government does not plan to include cost incentives as a part of ACTS II.

36 5/16/2024 Are you giving 45 or 60 days to propose? The Government intends to provide a 60-day turn around time for proposals.

37 5/16/2024 Is there going to be a formal RFI? The Governments intends to hold a formal RFI period for 10 days after final RFP release.

38 5/16/2024 Although this is an IDIQ, any thoughts to using a MAC? The Government believes an IDIQ is the most appropriate contract vehicle for ACTS II.

39 5/16/2024 Any AI being part of MRTS? Not at this time.

40 5/16/2024 Would the Government be open while working together regarding risk when using AI? The GOVT has no opinion on this matter.

41 5/16/2024 What do you do with the data in the backfield? Data is stored in a local LMS.

42 5/16/2024 What are the weights for evaluation? The Government has not assigned evaluation weightings at this time.

43 5/16/2024 For the awardable DO, is this a new courseware or a revision? Undetermined at this time.

44 5/16/2024 Do you know what the DO forecast will be? The current ID/IQ is awarding between 5-8 Delivery Orders per year.

45 5/16/2024 What was the hardware component? The hardware component is the ordering and delivery of Commercial Off the Shelf products that meet the specs, i.e

CPUs, monitors, stands, keyboards etc.

46 5/16/2024 For the criteria for past performance of smaller companies, can they provide because it's under 25%? This has not been determined; please review the draft RFP when released for further guidance.

47 5/16/2024 How will the Government evaluate past performance when it's a JV or subcontractor? The Government intends to require Prime, JV Members and Sub-Contractors, completing 25% of the work or more, to submit Past Performance information.

48 5/16/2024 What expectations do you have regarding curriculum being embedded? Will it be inside of the application? Will curriculum go with XAPI?

The requirements for embedded versus stand alone curriculum as well as requirements for xAPI will be specified in each delivery order.

49 5/16/2024 In regards to the CDRLs posted - will using CAD be a requirement? Will a CAD certified person need to be on the contractor's team?

AutoCAD (DWG or DXF file extension) will be the required format for the PEDDAL, and the delivery will need to meet the requirements of the DD-1423.

50 5/16/2024 Will applications move to CUI? Yes.

51 5/16/2024 Can the contractor work with the government to bring in more sponsors in order to reach the $99 million ceiling? This can be discussed after contract award.

52 5/16/2024 Will the first DO be executable? Yes, however some CLINs may be options.

53 5/16/2024 Confusion pertaining to the curriculum pricing - will there be the ability to change the curriculum hours provided by the government if rationale is given?

Please review the draft RFP when released for further guidance.

54 5/16/2024 Why price the curriculum piece separately? Pricing curriculum per level of complexity aligns with industry standards.

55 5/16/2024 Will the first DO have a full SOW and will ktr use pricing sheet to propose on the first DO? Yes.

56 5/16/2024 For the past performance rating, will there be a "team" score if mulitple companies are partnering together? This has not been determined; please review the draft RFP when released for further guidance.

57 5/16/2024 Will there be a draft pricing for curriculum? The draft RFP will include a tool for curriculum pricing.

58 5/16/2024 Would the team be open to finding other process options vice the SETR process? No.

59 5/16/2024 Would there be any objections to using AI to develop the curriculum? As long as requirements in the contract and Delivery Order are satisfied, the Government has no opinion on this subject.

60 5/16/2024 Will there be any standalone curriculum or is everything integrated within MRTS 3D? No, curriculum will only be tied to MRTS 3D applications.

61 5/16/2024 How can a company translate their commercial past performance into something the DOD can use? This has not been determined; please review the draft RFP when released for further guidance.

62 5/16/2024 Would the lifecycle sustainment include Cyber? This is dependant on each sponsor's requirements for the Individual Delivery Order

63 5/16/2024 Will there be a tradeoff in terms of evaluation criteria? Will there be different weight of pricing between technical requirements vs curriculum?

This has not been determined; please review the draft RFP when released for further guidance.

64 5/16/2024 Is the hardware all COTS? Yes.

65 5/29/2024

Will the USG please provide industry the MRTS Middleware, SDK, and associated raw source code as GFI prior to or at the time of draft RFP release and allow sufficient time for potential offerors’ to conduct an adequate SW engineering assessment enabling more accurate offeror responses to the Final RFP?

We can provide documentation and a sample Unity application as GFI for the RFP Release.

66 5/29/2024 Under which contract number(s) was the VISIT 3D software developed? Under which contract number(s) is the VISIT 3D software currently being developed, updated, or maintained?

VISIT 3D was developed by and currently maintained by a Government lab.

67 5/29/2024 Will the USG please provide industry a catalog/listing of current MRTS 3D and VISIT 3D software assets/models (that reflects up to date versions) prior to or at the time of draft RFP release?

The intent is to provide a full list of software assets/models at RFP Release, however the list may not be finalized in time.

68 5/29/2024

The industry day briefing on p. 39 indicated “Contemplated evaluation criteria: Technical – There will be a delivery order that will be awarded initially. The DO will be used to evaluate the technical aspect”. Will the DO be focused solely on courseware development or will it also include MRTS 3D application development? If courseware development is part of the DO tasking will the USG provide number of courseware hours and associated level of IMI to be developed? For MRTS 3D application development requirements that will be part of the DO tasking will the USG provide performance and training environment requirements (number and complexity of 3D models required, number of scenarios required, TLOs to be satisfied by MRTS 3D application, etc.) so offeror’s can form an accurate Basis-of-Estimate (BOE)? Or will the USG provide a baseline BOE from which the offeror will be required to provide their detailed approach?

Please review the draft RFP when released for further guidance.

69 5/29/2024

The industry day briefing on p. 39 indicated “Contemplated evaluation criteria: Past-Performance will be evaluated for the

Prime, Joint Venture (JV) Members and Subcontractors that perform 25% or more of the work”. Will the USG allow the offeror to provide PP citations of team member entities for overall team evaluation if work planned for said entity is less than

25% of the work? If so, is there a lower limit on planned amount of work below which the USG will NOT evaluate nor consider

PP citations from those entities?

This has not been determined; please review the draft RFP when released for further guidance.

70 5/29/2024

Because the ACTS II IDIQ scope includes Lead Systems Integrator (LSI) and Support Integrator (SI) responsibilities, what is the

USG’s approach to evaluating offerors’ capabilities/approaches for these responsibilities for this acquisition?

The Deliver Order will include similar tasking that will allow us to evaluator the offerors capabililty to perform these tasks.

71 5/29/2024

Because the ACTS II IDIQ scope includes management of, upgrading and updating the MRTS 3D MSDK responsibility, what is the USG’s approach to evaluating offerors’ capability/approach for this responsibility for this acquisition?

The Delivery Order will include similar tasking that will allow us to evaluate offerors capability to perform this responsibility.

72 5/29/2024

Is it the USG’s intent to provide industry a Resource Allocation Matrix (RAM) that includes ALL Labor Categories (LCATs) relevant to ALL DO tasking on the ACTS II IDIQ contract? Or will each offeror be required to develop from scratch a RAM that specifies ALL Labor Categories they determine are required to meet ACTS II IDIQ DO requirements based on the provided

PWS?

The Government intends to provide a RAM with LCATS already specified. These LCATS will be inclusive of all LCATs on the ACTS II IDIQ.

73 5/29/2024

If the USG is to provide to industry a pre-determined RAM with LCATs already specified, it is our recommendation that the

RAM be inclusive of ALL LCATs on the ACTS II IDIQ across all DOs and that ALL LCAT names be consistent across the multiple spreadsheets (this is currently not the case for the spreadsheets shown at the recent Industry Day). Additionally, if the USG intends to provide the RAM to industry will the USG also include LCAT descriptions, Qualifications & Experience, and

Educational Requirements for each LCAT specified? Furthermore, will the USG then require each offeror to provide a mapping of Offeror’s Equivalent LCATs to the USG LCATs?

The Government intends to provide a RAM with LCATS already specified. These LCATS will be inclusive of all LCATs on the ACTS II IDIQ. Please review the draft RFP when released for further guidance.

74 5/29/2024 Will the government provide software licenses? No.

75 5/29/2024 Will there be storage space requirements? While there are no explicit requirements for a specific amount of storage space, the contractor will be responsible for the safeguarding of procured hardware through trainer install/delivery.

76 5/29/2024 Are there helpdesk requirements in the current contract? No.

77 5/29/2024 Will the training systems be CAC-enabled? No. There is currently no requirement for CAC-Enabled training systems.

78 5/29/2024 What level IMI is included? IMI Levels 1-4.