FY20_CC_PreSolConf_rv1.pptx

Ready Relevant Learning FY20 Content Conversion

Pre-Solicitation Conference 11 April 2019

N61340-19-R-0022

4/17/2019 5:14 PM

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Welcome!

Please silence all cell phones, etc.

No recordings Bathrooms Please sign in

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Government Team

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Agenda Ground Rules/Overview Kathleen Dougherty

RRL Welcome

Solicitation Highlights Mike Weaver

Past Performance Mike Weaver

Price Mike Weaver

Admin Mike Weaver

Wrap-up/Q&As RRL Team

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Today’s Rules of the Road Primary Purpose – understanding the content of the draft RFP All information released to date and during this conference is to be considered draft and for informational purposes only Internal source selection plans and procedures will not be discussed

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Disclaimer Today’s remarks by Government officials involved in the RRL FY20 Content Conversion procurement should not be considered a guarantee of the Government’s course of action in proceeding with the project.

The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances, including internal and external comments. The formal (final) solicitation is the only document that should be relied upon in determining the Government’s requirements.

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Questions And Answers The Government may answer questions as the presentation progresses. All questions may not be answered today due to time constraints.

After today, questions should be submitted to Mike Weaver via email at michael.e.weaver@navy.mil.

Do not wait for final RFP release to submit questions It is the Government’s intention to formally release individual answers to draft RFP questions. If necessary, changes will be made via the final RFP release.

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Delivery Order Overview Contract Type: Firm Fixed Price Contract Vehicle: Training Data Products Multiple Award Contract (TDPC) Lot 1 Functional Area 2 Delivery schedule: CC CLINs up to 24 months each, TSFD (5 months), T3 & Pilot CLINs (4 months each) Competitive, FAR 16.505 (streamlined) Evaluation Factors Past Performance Price

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Pre-Solicitation Activities Completed Monthly PALTs and Industry Days during Training Systems Industry Symposium (TSIS) 2018 and I/ITSEC 2018 Released draft RFP, with Sections L&M (29MAR19)

Planned Pre-solicitation Conference scheduled (APR 19) AMRDEC Distribution (APR 19) Release of final RFP (6 JUN 19)

RRL Welcome

Solicitation Highlights

Mike Weaver RRL Sr. Contract Specialist

Section B Highlights–Supplies or Services and Prices General CLIN Scheme Post Award Conference (PAC)

CLIN 0001

Content Conversion Base CLIN’s - FFP Group 1 (CLIN’s 0002 – CLIN’s 0011) Group 2 (CLIN‘s 0026 – CLIN’s 0036) Group 3 (CLIN’s 0042 – CLIN’s 0051) Group 4 (CLIN’s 0059 – CLIN’s 0068)

Section B Highlights–Supplies or Services and Prices Continued

Train the Trainer (T3)/Pilot - Base CLINS - FFP Group 1 CLIN’s (0013 – 0026) Group 2 CLIN’s (0038 – 0041) Group 3 CLIN’s (0053 – 0058) Group 4 CLIN’s (0070 - 0071) (Single Rating) *CLIN’s are broken out per individual rating

* T3 & Pilot are inclusive of Travel

Content Conversion Base Travel CLIN - FFP Group 1 CLIN 0012 Group 2 CLIN 0037 Group 3 CLIN 0052 Group 4 CLIN 0069

General Option CLIN Scheme Option Content Conversion CLIN’s - FFP CLIN’s (CLIN’s 1001 – 1010 / CLIN 1014 – 1023 / CLINs 1027 – 1036 / CLIN’s 1040 – 1049 / CLIN’s 1053 - 1062)

OPTION Content Conversion Travel CLIN’s - FFP CLIN’s (CLIN 1011, 1024, 1037, 1050, 1063)

Option Train the Trainer/Pilot (Travel)- FFP CLIN’s (CLIN’s 1012,1013 / CLIN’s 1025,1026 / CLIN’s 1038, 1039 / CLIN’s 1051,1052 / CLIN’s 1064,1065) *Option CLINS are by Individual Ratings

General Option CLIN Scheme

Option Training Systems Functional Document (TSFD) CLIN’s – FFP

CLIN’s (CLIN’s 2001 – 2012) *Option CLINS are by Individual Ratings and include travel

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Section C Highlights Train the Trainer (T3)

- Add “to include travel” Pilot

- Add “to include travel”

TSFD

- Add “to include travel” Travel FFP

- Remove “Train the Trainer and Pilot reference, as travel will be included in each Train the Trainer and Pilot CLIN”

Section F Highlights–Deliveries or Performance F.1 – Technical Data and Information – See Detailed chart Post Award Conference to be held within 30 Days after Delivery Order award F.3 – Option Exercise Time Frames “The Government may unilaterally exercise any or all of the Option CLINs within the time frames specified in Section F.”

TDPC Section F clause 5252.211-9507 -PERIOD OF PERFORMANCE (NAVAIR) (MAR 1999) states that, “the period of performance [or a delivery date] end date for any DO/TO may not exceed eleven years from the date that the TDPC basic contracts were issued.”

Last date for DO delivery NLT 1 AUG 2023 (last call for TDPC MAC deliveries is 6 SEP 2023)

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Section H Highlights-Special Contract Requirements H.4 – Contractors shall adhere to the TDPC H.4 Clause concerning teaming arrangements.

Submit plans by 1400 on 6 May 2019.

Companies own format Limited to 3 pages

H.12 – (Large Business) Contractors shall submit its subcontracting plan according to Section H.12 of the TDPC MAC

Section H Highlights-Special Contract Requirements Continued H.13 – Progress Payments are authorized

H.16 – Use and Disclosure Rights in Special Works Clause (specific to this deliver order)

Clause 5252.232-9509 Travel Approval & Reimbursement Procedures Removed

Evaluation Criteria

PAST

PERFORMANCE

Price ($$$) Past Performance Factor is significantly more important than Price.

Past Performance Factor Price Factor Administration

Mike Weaver

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Establish a Performance Confidence Assessment Rating that will reflect the government’s confidence that the offeror will successfully perform the requirements in the solicitation, based upon the offeror’s recent and relevant past and present performance record.

Two aspects to PP assessment:

Relevancy and Demonstrated Past Performance.

After the gov’t has compiled assessment of the relevance and demonstrated PP for each PP contract, the gov’t will assign a PP Confidence Assessment Rating.

Past Performance (PP)

Performance Confidence Assessment Ratings:

Substantial Confidence Satisfactory Confidence Unknown Confidence (Neutral) Limited Confidence No Confidence Past Performance Contract Relevancy Ratings Very Relevant Relevant Somewhat Relevant Not Relevant Definitions slightly modified - streamlining (FAR 16.505)

Past Performance Cont.

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Relevancy Scope – The Offeror shall compare the scope of the work performed in the Offeror’s past performance contract’s Statement of Work (SOW), Performance Work Statement (PWS), Statement of Objectives (SOO), and/or Specification, CDRLs, and Contract document to the requirements under this solicitation’s Statement of Work regarding activities in the designing, developing and delivering of interactive courseware (ICW) as defined in Appendix C, “terms and Definitions,” and reflected in the instant solicitation’s SOW Scope paragraph 1.0, Figure 2, following an ADDIE (Analysis, Design, Development, Implementation, Evaluation) process similar to the process reflected in the instant solicitation SOW Scope paragraph 1.0, Figure 1. Supporting SOW paragraphs are 3.3, Instructional Design Requirements, and 3.4, Systems Engineering of the instant solicitation SOW. The preponderance of the instant solicitation requirements is ICW 2. The offeror shall include its rationale in the “Relevancy Information of the Past Performance Contract Worksheet,” Attachment L-4, under the “Scope of Effort” Section.

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Past Performance Cont.

Magnitude – The Offeror shall compare the total dollar amount of the past performance contract and the annual dollar amount of the past performance contract to the instant solicitation.

The magnitude shall be the dollar amount relevant to the scope requirement reflected in f above. The instant solicitation (i.e., this solicitation) is estimated at a total of $118 million, inclusive of Options. Detail instructions are provided in Attachment L-4.

Past Performance Cont.

Complexity – The Offeror shall compare the following in the “Relevancy Information of the Past Performance Contract Worksheet,” Attachment L-4, under the “Complexity of Effort” Section.

a. Offeror shall identify and provide rationale on how the complexity of its past performance contracts compares to the complexity required under this solicitation. The instant solicitation (i.e., this solicitation) has 2,700 courseware hours required, inclusive of Options.

How Long At least 12 months of performance within five (5) years of the RFP release date Who Prime and subcontractors How Many Records Maximum of 5 total Prime and Subcontractor references Maximum of 3 subcontractor references to be included in the 5 total.

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Price Unit of issue for Content Conversion is by hour of content development Not all ratings require all ten media types No price required if 0 Look for price reasonableness Travel should be incorporated into FFP CLINs

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Administration Each offeror’s proposal will be evaluated to determine whether the offeror completed the following information requested in Section L:

a. Signed Standard Form 33 for basic solicitation and each amendment.

b. Statement Regarding Assumptions, Conditions, Exceptions, Deviations or Waivers.

c. Completed Section K.

d. A statement identifying the proposal expiration period. Expiration period should be no less than 180 days after proposal submission.

e. Offeror Representatives and Information

f. Business Systems Status Table

Section L Attachments Past Performance:

Question and Answer Form (L-1) PP Contract Reference Worksheet (L-2) Past performance questionnaire (L-3) Relevancy Information of the PP Contract (L-4)

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Proposal Preparation

- Guidance - Structure your proposal in accordance with the Proposal Instructions (Section L)

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Typical Proposal Shortfalls Proposal Instructions are not followed Information not provided as requested

Statements in the proposal are not well supported

Proposals are not well organized Does not follow Proposal Instructions structure and makes the evaluator hunt for the information

Past Performance POCs are not current

Not signing RFP or acknowledging all amendments

Wrap Up and Q&A

RRL Team

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H.4 PRIME CONTRACTOR SUBCONTRACTING

(a) It is the Government’s desire to maintain efficient and meaningful competition among the TDPC prime contractors. Practices that reduce competition, such as prime contractors entering into subcontract relationships in lieu of competing for DO/TO are not acceptable. The Government will consider waiving this restriction when it is clearly in the Government’s best interest. A request for a waiver with supporting details will be presented to the Contracting Officer who is the approval authority.

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(b) TDPC prime contractors who propose teaming arrangements on an exclusive basis for a DO/TO competition will be evaluated to determine whether such teaming agreements inhibit competition. In order for the Government to evaluate whether the proposed agreements inhibit competition, TDPC prime contractors are required to (1) provide a copy of all teaming arrangements, and (2) explain why the teaming arrangements do not inhibit competition. The documentation must include, but is not limited to: structure of the teaming arrangement, responsibilities, and liabilities; financial responsibility; managerial responsibility and accountability; and applicable legal documents. The burden of proving that any exclusive teaming arrangement proposed does not restrict competition shall rest with the TDPC prime contractors. Should the Government determine that any such proposed, exclusive teaming arrangement inhibits competition, (1) that determination may render the Offeror's proposal ineligible for award, and (2) the Contracting Officer shall forward the matter to the appropriate authorities as prescribed by Federal Acquisition Regulation Part 3.3.

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(c) TDPC prime contractors may enter into contractual relationships with other TDPC prime contractors under the following circumstances without an express waiver:

(1) If the DO/TO is a LOT I competition, LOT II prime contractors not awarded LOT I contracts may subcontract to LOT I prime contractors;

(2) If the DO/TO is a LOT II competition, LOT I prime contractors not awarded LOT II contracts may subcontract to LOT II prime contractors;

(3) Commercial items or support may be purchased from another TDPC prime contractor; or

(4) If the DO/TO is issued pursuant to an exception to fair opportunity, other TDPC prime contractors may subcontract with the prime.

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