N55236-17-R-0012_0005.pdf

N5523617R0012B

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

REF: FACILITIES SUPPORT SERVICES

The purpose of this amendment is to:

1) Extend the date specif ied for receipt of Offer from 11:00 AM 1 September 2017 to 11:00 AM 6 September 2017;

2) Answ er pre-proposal questions; and

3) Section L, page 195, CLINS 2001, 3001, and 4001 have been corrected to read 76,440 total hours vice 76,400.

SEE CONTINUATION PAGES

1. CONTRACT ID CODE PAGE OF PAGES

1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N5523617R0012

X 9B. DATED (SEE ITEM 11)

02-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Aug-2017

CODE

SOUTHWEST REGIONAL MAINTENANCE CENTER

CODE 410 3755 BRINSER STREET, STE 1

SAN DIEGO CA 92136-5205

N55236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N5523617R0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

REQUESTS FOR SPECIFICATION CLARIFICATION

1) QUESTION: Volume II of the proposal instructions seeks only past performance on 6 SOW key areas of only one section (CNC, as part of the 3.4 Facilities Mechanical Support) of the entire scope. Is this the only portion of the scope that requires past experience?

RESPONSE: Section L, 2.0 Volume II, section 2.2 seeks past performance information for references identified on the Experience Matrix (Attachment S-2). Additionally, the six (6) SOW key areas address more than just one section of the SOW.

2) QUESTION: Is the prime required to have experience in all 6 of the specified key areas or can it be a combination of prime, sub, consultant that meets all 6 areas with past performance?

RESPONSE: It could be a combination; however, individual references may not be evaluated as equal in importance. For example, an offer with only one reference evaluated as being of the highest relevance, full breadth of experience across the entire spectrum of the specified SOW key areas, and very significant depth of experience with multiple work opportunities may receive an outstanding rating as compared to an offer with multiple references of lesser relevance which collectively demonstrate less breadth and depth of experience.

3) QUESTION: What are the DOL codes for the 6 areas pertaining to CNCs?

RESPONSE: Section L, 1.0 Volume I – Offer, section 1.1 provides required hours by labor categories.

However, in the event that an offeror's labor category designations do not align precisely with the

Government labor category designations, it may use its own labor category designations and provide a cross reference to the Government-defined labor categories.

4) QUESTION: How is the entire SOW to be addressed in the proposal?

RESPONSE: An offeror’s capability will be assessed using the submissions required by Section L.

5) QUESTION: How many parts will be manufactured each contract year utilizing the CNC?

RESPONSE: This contract is for the provision of hours as stated in Section B. The number of parts manufactured per year is not relevant.

6) QUESTION: What is the current contract number and value?

RESPONSE: The current Facilities Support Services contract was awarded under contract number N55236-

16-C-0014. The value of the current contract is not available for release at this time.

7) QUESTION: Who is the incumbent?

RESPONSE: The incumbent is Cask Technologies, LLC.

8) QUESTION: Per the above referenced Section L, the RFP states: “Volume II response shall be submitted on the forms provided as Attachments in Section J to this RFP.” Attachment S-3, the Reference

Information Sheet states: “(Note: Offerors are not to change the spatial structure of this form, i.e. borders, block size, etc.)” The block size in section 12 of the Reference Information Sheet remains on a single page.

Are Offerors limited to Attachment S-3 being a single page.

RESPONSE: Offerors are limited to a single page for Attachment S-3.

9) QUESTION: Per the above referenced Section L, on page 196, Column CLIN 0002 does not sum up correctly. Our total shows 2,500 versus the 2,550 total hours displayed in the table. Is the total incorrect or is there an error with one or more of the figures associated with individual labor categories?

RESPONSE: Section L, on page 196, column labeled “CLIN 0002” has been corrected to read 2,500 total hours.

10) QUESTION: Will the government consider adding additional days to allow for site visit attendees time to travel back to their offices and prepare questions?

RESPONSE: The government will not be adding additional days to the solicitation period at this time.

11) QUESTION: “All offerors shall mark each RFP package with the name of the contracting officer and the contract specialist, their codes and phone numbers. In the event you have not been provided with this information contact the person listed in block 5 of the SF 26 or block 7 of the SF 33 or block 9 of

SF 1449.” What are your codes?

RESPONSE: NAVSEA Clause HQ L-2-0013 SPECIAL PROPOSAL RECEIPT REQUIREMENTS

(NAVSEA) (APR 2015), page 191, has been removed from the solicitation as it is not applicable to the requirement.

12) QUESTION: Section H – Special Contract Requirements, page 144 states, “5252.237-9106

SUBSTITUTION OF PERSONNEL (SEP 1990) (a) The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer in accordance with this requirement.” Is the government asking for a list of key personnel? If so, please provide guidance as to what section the list should reside.

RESPONSE: No. The government does not require a list of key personnel. NAVSEA Clause 5252.237-

9106 SUBSTITUTION OF PERSONNEL (SEP 1990), has been removed from the solicitation.

13) QUESTION: Section L.1.a requires the offeror to fill out several blocks on SF1449. In order to fill out Block 23 (Unit Price), we need to know the definition of "Unit" (Block 22). Will the government define "Unit"?

RESPONSE: The “Unit” for each CLIN is specified in Section B. The ‘Unit Price” (Block 23) and

“Amount” (Block 24) should be filled out in Section B under each CLIN.

14) QUESTION: Are item #b and item #c included inside item #a, the SF 1449, as is the norm? Listing item #b and #c as separate items from #a makes it appear as if they are three (3) separate documents rather than three (3) parts of one (1) document. Please clarify.

RESPONSE: The information required for items a through f should all be included on the two page proposal cover letter in Volume I.

15) QUESTION: Does the Government want the cover letter to be inserted into the Offer, Volume 1, in front of the SF 1449, or after the SF 1449?

RESPONSE: The cover letter should be inserted into Volume I, in front of the SF 1449 form.

16) QUESTION: Is the incumbent still qualified to submit a bid on this work?

RESPONSE: Please contact the local Small Business Administration (SBA) Office for information on qualifications.

17) QUESTION: Will there be a phase-in period? How long?

RESPONSE: The phase-in period is to be determined (TBD).

18) QUESTION: Does the government want the current employees to have the first right of refusal for current jobs?

RESPONSE: Per FAR 52.222-17 - Nondisplacement of Qualified Workers, current employees do have the first right of refusal for current jobs.

19) QUESTION: Is there a requirement for the bidder to be located within aa certain proximity of work being performed?

RESPONSE: There is no requirement for the offeror to be local. However, the employees of the awardee will be working locally to perform the contract.

20) QUESTION: Is all work primarily performed during normal duty hours (7:00am to 4:00pm)?

RESPONSE: Section C - Descriptions and Specifications, Statement of Work (SOW), Section 1.6 –

Working Hours, page 106, states that “regular (normal) working hours under the terms of this contract are from 6:30 AM through 3:00 PM (PST), Monday through Friday except for Federal Holidays (New Year’s

Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor

Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day).”

21) QUESTION: With the level of effort required, I would assume that a Program Manager Labor Category would also be a CLIN, however I don’t see a CLIN for the PM.

RESPONSE: The offeror’s fixed hourly rates need to account for management costs.

22) QUESTION: The Experience Matrix in proposal Volume II allows offerors to describe their experience in only two (2) labor categories, Facilities Mechanical Support (which is defined in SOW section 3.4) and

Facilities Electrical Support (which is defined in SOW section 3.5).

The Experience Matrix form disallows Contractors from describing their experience in Facilities

Electrical/HVAC Support (defined in SOW section 3.6), Facilities Transportation Support (defined in SOW section 3.7), Facilities Pipe Fitter/Production Maintenance Support (defined in SOW section 3.8), Facilities

Express Tool Support (defined in SOW section 3.9), Facilities Bicycle Maintenance Support (defined in

SOW section 3.10), Facilities Welding Support (defined in SOW section 3.11), Facilities Logistics Support

(defined in SOW section 3.12), and Maintenance Trades Support (defined in SOW 3.13).

Did the Government purposefully exclude Facilities Electrical/HVAC Support (defined in SOW section

3.6), Facilities Transportation Support (defined in SOW section 3.7), Facilities Pipe fitter/Production

Maintenance Support (defined in SOW section 3.8), Facilities Express Tool Support (defined in SOW section 3.9), Facilities Bicycle Maintenance Support (defined in SOW section 3.10), Facilities Welding

Support (defined in SOW section 3.11), Facilities Logistics Support (defined in SOW section 3.12), and

Maintenance Trades Support (defined in SOW 3.13) from this Experience Matrix for a reason, and if so, what is that reason; or, was this an accidental omission of other requirements?

All portions of Volume II, Written Capability Statement, are dependent upon and derivative from only two

(2) labor categories, Facilities Mechanical Support (which is defined in SOW section 3.4) and Facilities

Electrical Support (which is defined in SOW section 3.5) in the Experience Matrix; therefore, why are the following other labor categories even mentioned in this solicitation, as this contract only seems to be for

Facilities Mechanical Support and Facilities Electrical Support?

If this contract is actually only for the performance of only two (2) labor categories, Facilities Mechanical

Support (which is defined in SOW section 3.4) and Facilities Electrical Support (which is defined in SOW section 3.5), why is the Government asking bidders to price additional irrelevant labor categories that are not a part of the contract?

How will the Government judge and assess bidders fairly on their experience and performance in the following labor categories, if the structure of this Volume II, Written Capability Information, specifically disallows submission of such experience and past performance information: Facilities Electrical/HVAC

Support (defined in SOW section 3.6), Facilities Transportation Support (defined in SOW section 3.7), Facilities Pipe fitter/Production Maintenance Support (defined in SOW section 3.8), Facilities Express Tool

Support (defined in SOW section 3.9), Facilities Bicycle Maintenance Support (defined in SOW section

3.10), Facilities Welding Support (defined in SOW section 3.11), Facilities Logistics Support (defined in

SOW section 3.12), and Maintenance Trades Support (defined in SOW 3.13).

Is this competition fair, open and unrestricted, when experience and past performance in only two (2) labor categories out of an ostensible 10 required labor categories can be submitted by the bidders? How and where do bidders get an opportunity to prove capability in the other eight (8) labor categories, or are those eight (8) labor categories open to inexperienced contractors without any experience or past performance?

RESPONSE: Experience and past performance are not evaluated based on labor categories, but an offeror’s contract execution history in SOW key areas, which are tasks. An offeror may have accomplished these tasks historically using different labor categories than are requested by this solicitation, including an offeror’s own labor category designations. The SOW key areas have been selected to facilitate meaningful discrimination between offerors.

23) QUESTION: In reference to SOW 1.3.3.3, is there a list of the tools provided by the Government to be maintained and used by the Contractor? Are any of these tools still under the warranty of the Original

Equipment Manufacturer (OEM), and is there a separate list of which items are still under warranty? Will the Contractor be expected to interact directly with OEMs during the maintenance of these tools and equipment under warranty, or will interaction with the OEMs (such as getting Return Material

Authorization [RMA] numbers assigned) be performed by Navy personnel instead? When can Contractors access the list of tools and equipment to be used during performance of this contract?

RESPONSE: The inventory of tools will be available in the Tool Issue shop after contract award. None of the equipment is under warranty. The only time the Contractor will deal with the OEM is to get a quote for a replacement part or a new tool. The Government will provide tools and equipment for Contractor daily use, and all tools and equipment will be turned over to the Government at the end of each shift.

24) QUESTION: SOW 3.4 describes the duties and responsibilities of “Facilities Mechanical Support” personnel. Is SOW 3.4 intended to address all activities to be performed by the “Machinery Maintenance

Mechanic” labor categories that are listed in the CLINs? The CLINs indicate there are two (2) separate categories of “Machinery Maintenance Mechanic,” one category being “support mechanic” and the other category being “Preventative Maintenance Mechanic." So, which specific subsections of SOW 3.4 are intended to apply to the “support mechanic,” and which specific subsections are intended to apply to the

“Preventative Maintenance Mechanic”? If SOW 3.4 applies equally to both labor categories, and there are no differences between the two labor categories, then why did the Government create two separate labor categories, and how specifically do they differ from one another? For bidders, this matter is relevant because it affects the pay rate required to hire appropriately-skilled candidates.

RESPONSE: The tasks listed under section 3.4 of the SOW may apply to both the Support Mechanic and

Preventative Maintenance (PM) mechanic. The support mechanic will accomplish repair of equipment in all of SWRMC’s Production shops. The PM mechanic will accomplish preventive maintenance in accordance with technical manuals and OEM recommendations for tasks such as change filters, hydraulic fluids, oil changes, grease motors, tighten loose fan belts, among many other preventive maintenance tasks.

The support mechanic and PM may at times assist each other.

The difference between the two mechanics is that the Support Mechanic possesses more technical knowledge of the equipment and has the ability to troubleshoot to accomplish daily repairs. The PM

Mechanic will only need to know the basic function, how to safely secure the equipment, conduct operational tests, and assist the operator to verify equipment is ready for operational use.

25) QUESTION: Because 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495) is a part of this solicitation, bidders will need data from the Government on the number of existing incumbent qualified workers who will be retained after the new Contractor wins the award and takes over the work from the incumbent Contractor. Because these workers have some tenure, their pay rates are above the base rates paid to new workers, and they also get more paid time off, depending upon their number of years in work. Therefore, for all bidders to provide the Government with accurate pricing in proposals, please provide the following data about each incumbent qualified worker who will “flip badges”: labor category and initial date of hire.

RESPONSE: Per FAR 22.1204(b), this list cannot be provided before contract award.

26) QUESTION: The Experience Matrix asks for depth and breadth of experience in activities described in

SOW paragraphs 3.4.7, 3.4.8, 3.5.3, 3.5.4, 3.5.5, and 3.5.6 only (and the Reference Information Sheets and

Past Performance information required is restricted to these tasks also). Does this mean that this solicitation is actually a contract to perform generator set, oven and Computer Numerical Controls (CNC) maintenance only?

RESPONSE: The SOW contains all tasks required to be performed. The evaluation factors do not evaluate experience and past performance in accomplishing every task, but they focus on tasks considered to be key areas by the customer.

27) QUESTION: What is the web address to this training and how many man-hours are required to complete it?

RESPONSE: The contracted daily hours account for any required training that the Contractor will complete during normal business hours. After contract award, the COR will approve any required training and the web address will be provided at that time. If contractor personnel do not have access to the web address, classroom training will be provided by the Facilities shop.

28) QUESTION: Please define what is required to fulfill this requirement; e.g. fulfilled when a candidate is ready to work or when the candidate accrues the first hour on a task order?

RESPONSE: Awardee is expected to begin work at time of award. The Government recognizes that certain awardee employees may require extra time to obtain badges, access to base, and Common Access Cards

(CAC) if required; however, the contractor shall be able to fulfill the entire contract supporting hours within sixty (60) calendar days of contract award.

29) QUESTION: 52.216-2 ECONOMIC PRICE ADJUSTMENT--STANDARD SUPPLIES (JAN 1997) (a)(1) states “The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price.” Is the purpose of this clause to account for SCA wage determination adjustments? Can this clause increase the risk of a potentially-inferior acquisition, by encouraging offerors to undercut their labor rates just to win?

RESPONSE: FAR clause 52.216-2 ECONOMIC PRICE ADJUSTMENT--STANDARD SUPPLIES has been deleted per Amendment 0003.

30) QUESTION: How many contractors are currently doing this work and what are the contract numbers?

RESPONSE: The incumbent, Cask Technologies, LLC., is the sole prime contractor on the current Facilities

Support Contract N55236-16-C-0014 (see questions 6 and 7).

31) QUESTION: To clarify and amplify on Question 8, we discovered the spatial structure of Block 12 of

Attachment S-3, Reference Information Sheet, expands to allow Block 12 to be more than a single page.

Therefore, as spatially structured, S-3 expands to 2 pages. The front page includes Blocks 1-11, and the single back page includes Block 12. Will the government confirm the spatial structure of Attachment S-3, does allow for a 2-page limit for Attachment S-3?

RESPONSE: Offerors are limited to a single page for Attachment S-3 (see question 8). Offerors are not to change the spatial structure of the Attachment S-3 form. Proposals that do not conform to the requirements of the proposal preparation instructions may be considered unacceptable.

32) QUESTION: N55236-17-R-0012 Amendment 003 states the incumbent contract number is "N55236-16-

0014." This appears to be an incomplete contract number. Can you please provide all bidders the complete contract number?

RESPONSE: The contract number for the current Facilities Support contract has been corrected to N55236-

16-C-0014.

33) QUESTION: In order to determine appropriate WD Vacation and Sick leave for incumbents, we would like to ask how many staff are currently working the projects under the existing contract.

RESPONSE: The number of employees under the current contract is not available for release at this time.

34) QUESTION: Are Contractor employees permitted to participate in Government run training sessions on topics such as safety, OSHA compliance, etc.? If so, are those hours directly billable?

RESPONSE: Yes. Contractor employees will be permitted to participate in certain, authorized Government run training sessions on topics such as safety, OSHA compliance, etc. The hours spent in training are directly billable and accounted for as part of the LOE hours.

35) QUESTION: Amendment 0003 indicates Section L has been amended; however, there are no markings to indicate the specific changes made, so can the Government please list or highlight all of the changes made to section L?

RESPONSE: The changes made to the solicitation in Amendment 0003 are noted in Block 14 - Description of

Amendment/Modification and starting on page 2, Summary of Changes.

36) QUESTION: As the Government wants all bidders, regardless of whether or not they attended the site visit, to have the same exact site visit information, how and when will the Government convey the information stated during the site visit by the site escorts (SWRMC personnel) so that all bidders receive the same data?

RESPONSE: While optional and not required, Offerors were strongly encouraged to attend the site visit to understand the requirement. Questions are only answered via amendment as this is the manner in which the

Government ensures that all interested offerors receive the same data.

37) QUESTION: Amendment 0003 did not answer the questions submitted by SJS Executives, LLC. Are these questions going to be answered prior to September 1 and if yes, when is the anticipated release date for the answers?

RESPONSE: Additional questions have been answered in Amendments 0004 and 0005. No additional amendments are anticipated.

38) QUESTION: Our company has past experience and more than 100 employees on various military bases currently providing work categorized under 9 out of 10 labor categories in this solicitation, yet our Facilities

Mechanical Support and Facilities Electrical Support contracts do not necessarily include the same ultra-specific, granular work instructions as solicitation clauses 3.4.7, 3.4.8, 3.5.3, 3.5.4, 3.5.5, and 3.5.6 (because non-personal services contracts typically describe labor category qualifications, not specific daily sub-tasks).

Does this mean our Facilities Mechanical Support and Facilities Electrical Support experience is considered irrelevant, even though it’s the same labor categories?

RESPONSE: Experience and past performance are evaluated on an offeror’s contract execution history in

SOW key areas, and not evaluated on labor categories (see question 22).

39) QUESTION: Our company has a commercial powder coating division that owns, operates and maintains state-of-the-art ovens, media blast rooms and machining equipment specifically related to the skills defined in clauses 3.4.7, 3.4.8, 3.5.3, 3.5.4, 3.5.5, and 3.5.6. We intend to use this experience to satisfy the

Experience Matrix and past performance requirements specified in Section L of the RFP. Is this approach acceptable? If yes, do you require additional information to validate commercial experience that satisfies

Section L requirements? Please advise as to data points and format required.

RESPONSE: It is acceptable to submit the Experience Matrix and Past Performance Questionnaire containing recent and relevant experience in SOW key areas listed. Section L instructs offerors to submit one Reference Information Sheet for each reference cited. For contract actions where past performance information does not reside in the Past Performance Information Retrieval System (PPIRS), offerors shall contact their past performance references and request that each reference complete the Past Performance

Questionnaire and e-mail the completed form.

40) QUESTION: Will the current contract be able to submit a proposal for this opportunity?

RESPONSE: See Department of Defense FAR Supplement (DFARS) 252.219-7009.

41) QUESTION: Is a teaming agreement required for the submission of proposal?

RESPONSE: Solicitation N55236-17-R-0012 does not contain requirements for submissions of teaming agreements when submitting the proposal.

42) QUESTION: Although it is common industry knowledge that there are five (5) general categories of CNC machines, during the facility walk through, there was not enough time to note the specific brand and model of each type of CNC machine in use at SWRMC, plus bidders were disallowed from asking on-site questions about brand names and models. Can you please provide a list of these machines by brand name and model number to all bidders, as otherwise this is information that only the incumbent will possess, giving them an unfair advantage in their written descriptions in the Experience Matrix because they can select machine-specific experience information to insert into their bid?

RESPONSE: The Contractor must possess the skills to read manuals and follow schematics to perform maintenance on CNCs. Offerors will not be evaluated on their experience in specific brands or models.

They will be evaluated on their general experience in accomplishing preventive maintenance for these types of machines, to include repair of OEM parts. Contractor personnel are not required to be OEM certified.

43) QUESTION: Can you provide schematics and preventive maintenance schedules for the SWRMC CNC machines? We request this information because there is a significant difference between a manual

Bridgeport mill that has been modified with CNC capability versus a modern multi-head, muli-axis CNC machine.

RESPONSE: Schematics and preventive maintenance schedules will be provided after contract award. The

Contractor must be skilled in following technical manuals and schematics.

44) QUESTION: Please provide the software type and version number used in all of the SWRMC CNC machines, to include mills, lathes and plasma cutters.

RESPONSE: Software is maintained by SWRMC IT Department and it is not a requirement for any

Contractor personnel to install software.

45) QUESTION: Some of the larger milling machines and lathes appear to be so old that they might not be manufactured anymore and lack of OEM support and parts obsolescence could be a maintenance challenge.

If components fail such as gear heads, spindles, etc., will the Contractor be required to reverse-engineer and have new parts fabricated as part of its maintenance responsibilities?

RESPONSE: No. The SWRMC Machine Shop will be responsible should this occur, not the SWRMC

Facilities Shop.

46) QUESTION: Can you please provide a list of brand names and model numbers for all 400 hz generator sets in use at SWRMC, as otherwise this is information that only the incumbent will possess, giving them an unfair advantage in their written descriptions in the Experience Matrix because they can select machine-specific experience information to insert into their bid?

RESPONSES: Offerors will not be evaluated on experience in maintaining specific brands and models.

They will be evaluated on their general experience in performing tasks to diagnose and repair electrical components on 400 hz generator sets.

47) QUESTION: Can you please provide a list of brand names and model numbers for all 550 degree Fahrenheit curing ovens in use at SWRMC, as otherwise this is information that only the incumbent will possess, giving them an unfair advantage in their written descriptions in the Experience Matrix because they can select machine-specific experience information to insert into their bid? We have not provided any companies a list of machinery in any of our spaces. The operations and maintenance are general tasks.

RESPONSE: Offerors will not be evaluated on their experience in maintaining specific brands and models.

Offerors will be evaluated on their general experience in performing tasks to diagnose and repair electrical components of 550 degree Fahrenheit curing ovens.

48) QUESTION: Can you please provide a list of brand names and model numbers for all 1400 degree

Fahrenheit burn off ovens in use at SWRMC, as otherwise this is information that only the incumbent will possess, giving them an unfair advantage in their written descriptions in the Experience Matrix because they can select machine-specific experience information to insert into their bid?

RESPONSE: Offerors will not be evaluated on their experience in maintaining specific brands and models.

Offerors will be evaluated on their general experience in performing tasks to diagnose and repair electrical components of 1400 degree Fahrenheit burn off ovens.

49) QUESTION: Regarding calibration tools, is there a current calibration inventory list with schedules? Will the Contractor be responsible for taking over the management of calibrating special tools? If so, what software will be used to do this?

RESPONSE: This system is managed by the Metcal Lab and the Facilities Shop is notified when each tool is required to be turned in. Once tools are calibrated, Metcal will inform the Facilities Shop to pick-up, and a new form will be issued with the calibration dates.

50) QUESTION: Are work orders issued using software such as Maximo, and if yes, will the Contractor be issuing its own employees work orders through this system, or instead will a Government employee use the software to issue work orders to Contractor employees? What is the software used to accomplish this? If no software is used to manage work orders, how are work tasks distributed/allocated (e.g., forms, a scheduling board on the wall, etc.)?

RESPONSE: Maximo is not used as SWRMC. SWRMC utilizes an internal system in which jobs are submitted to the shop and assigned a trouble call ticket number.

51) QUESTION: Regarding consumables required to perform preventive maintenance such as filters, belts, lubricants, etc., is the Contractor required to inventory and track the usage of those items? If so, is there a current inventory, and what software is used to manage it?

RESPONSE: The PM Coordinator (contractor) will issue and maintain supplies needed for his/her area. A supply form will need to be completed and submitted to the Government General Supply Specialist who will place the order.

52) QUESTION: During the site visit, gas turbine engines were observed. Is the Contractor responsible for any maintenance associated with gas turbine engines? If so, please provide information on what maintenance is required.

RESPONSE: At no time will the Contractor be involved in gas turbine engine repair.

53) QUESTION: During the site visit, CIWS turret barrels were observed. Are the barrels Cerakoted? Will

Cerakote activity and maintaining Cerakoting equipment be a part of this contract? Is the Contractor responsible for Cerakote activity and maintaining Cerakoting equipment?

RESPONSE: At no time will the Contractor be involved in work on CIWS turret barrels.

54) QUESTION: Will the Contractor be expected to maintain and repair the Lincoln welders observed during the site visit, or are those simply replaced when they fail? Are other brands and models of welders also used, and if yes, what are they?

RESPONSE: At times Contractor personnel may be required to remove the equipment for cleaning or required maintenance. If the items are in need of a repair, Contractor personnel will prepare the items to be sent to the OEM.

55) QUESTION: Based on our quick walk through of the site, the newer CNC machines seem to be Mazak brand. Are the Mazak machines still under manufacturer warranty, or do they have a service agreement in place with the OEM?

RESPONSE: Service agreements for any type of machine are in place for a limited time. Offerors will be evaluated on their general experience in performing tasks in preventive maintenance and repairing CNC machines using OEM parts.

56) QUESTION: Is there one or more incumbent contractor performing this work for NAVSEA at the current time? If yes, what is the name of the incumbent(s), the contract number and the dollar amount of the contract?

RESPONSE: The incumbent, Cask Technologies, LLC., is the sole prime contractor on the current

Facilities Support Contract N55236-16-C-0014. The contract value cannot be released at this time (see questions 6,7, and 30).

57) QUESTION: 5252.237-9106, page 144 states “The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal.” Section L, Instructors to Offerors, does not specify a place in the proposal where a list of key personnel and/or resumes should be submitted. Where do you want bidders to place the list of key personnel inside the proposal, and does the Government want resumes also? If the Government wants resumes, does the Government only want resumes for the two (2) labor categories in the Experience Matrix only, or for all of the labor categories listed in SOW sections 3.4, 3.5, 3.6, 3.7, 3.8, 3.9, 3.10, 3.11, 3.12, and 3.13, or for all of the labor categories listed in the CLINs? Where should these resumes go in the proposal?

RESPONSE: Clause 5252.237-9106 was deleted in Amendment 0003 (see question 12).

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Sep-2017 11:00 AM to 06-Sep-2017 11:00 AM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

OFFERORS INSTRUCTIONS

SITE VISIT INSTRUCTIONS

1. The following site visit is being provided. Participation in this site visit is optional and is not required. Offerors are strongly encouraged to attend a site visit at Southwest Regional Maintenance Center (SWRMC) Facilities

Department (BLDG 20) Naval Base San Diego (NBSD), on 15 August 2017 at 1300 to fully understand the requirement (see FAR 52.237-1 – Site Visit). Due to operational commitments, the Government reserves the right to conduct only one (1) site visit for this requirement. All costs of attending and participating in this optional site visit are at the full expense of the offeror.

2. Offerors shall notify both Ms. Sharon Young, email: sharon.m.young@navy.mil and Ms. Anna Nguyen, email:

anna.d.nguyen@navy.mil, of their intent to attend the site visit No Later Than (NLT) 1700PST on 11 August

2017. The site visit is limited to a maximum of two (2) representatives per company.

3. Offerors attending the site visit shall provide their own Personal Protective Equipment (PPE) and will not be allowed to walk through SWRMC spaces without the following PPE: steel toed shoes, hard hat, safety glasses, and ear protection.

4. Offerors shall make arrangements for base access. There are two methods by which visitors can be brought aboard Naval Base San Diego in order to attend the site visit:

Process #1- Common Access Card (CAC) or Defense Biometric Identification System (DBIDS)

Process #2 – Government Escort:

mailto:sharon.m.young@navy.mil mailto:anna.d.nguyen@navy.mil

SWRMC employee will meet offerors on 15 August 2017 at 1230PST, at the NBSD Pass & Decal office (3101

Harbor Drive, San Diego, CA 92136) and escort the offerors on base. The SWRMC employee will be outside the front doors of the NBSD Pass & Decal office and will be holding a sign titled “Facilities Support Services

Site Visit.” The offerors shall be escorted at all times by a Government employee and shall not separate from the designated SWRMC employee.

PROPOSAL PREPARATION INSTRUCTIONS

In order to compete for the contract described in this solicitation, each offeror must submit the following: (1) an offer and (2) written capability information. Proposals shall be prepared and submitted in two volumes, as follows, and in accordance with the requirements in this RFP:

Volume I - Offer.

Volume II - Written Capability Information.

Data previously submitted, if any, will not be used in the evaluation of the offeror’s response to this RFP. Previously submitted data shall not be included in the offeror’s proposal "by reference." Proposals shall be prepared on standard

8 1/2" by 11" formatted pages with 1" minimum margins. The type used shall be no smaller than Times New

Roman, 10-point with single spaced typed lines, unless stated otherwise. Volume I has no page limitations with the exception of the Proposal Cover Letter (two (2) page limit). Volume II responses shall be submitted on the forms provided as Attachments in Section J to this RFP. Do not submit any information that is not specifically requested by this solicitation. Excess pages will not be read or considered in proposal evaluation. Documents shall be printed double sided in accordance with FAR 52.204-4.

Only one (1) offer will be accepted from each offeror. The Government will consider any significant failure to comply with these instructions to be indicative of what could be expected during contract performance. The offeror should contact the contract specialist listed on the cover page of this RFP with any questions.

Offerors may submit questions requesting clarification of solicitation requirements at any time by emailing the

Request for Specification Clarification (Attachment S-1) to both Sharon Young at sharon.m.young@navy.mil and

Anna Nguyen at anna.d.nguyen@navy.mil. However, the Government requests all questions be submitted by 4:30

PM Pacific Standard Time (PST) within ten (10) business days from date of solicitation release. Time may not permit responses to questions received after that time. Offeror’s questions that are answered will only be addressed in subsequent amendments to the solicitation and will be posted to the Federal Business Opportunities website

(FedBizOpps) at https://www.fbo.gov.

Offerors may mail or hand deliver their proposals to SWRMC at 3755 Brinser Street, Bldg 77, 1 st floor, Room

108H, San Diego, CA 92136 to the attention of Sharon Young and/or Anna Nguyen. It is the offeror’s responsibility to ensure their proposals are received by the contract specialist no later than the specified closing date and time specified on page 1 Block 8 of this solicitation.

Proposals shall not contain classified material. It is the sole responsibility of the offeror to ensure that the electronic media submitted is virus free and can be opened and read by the Government. It may be considered a deficiency and the offeror may be ineligible for award if the electronic media cannot be opened and read by the Government. In a case of conflict between the electronic copy of the proposal and the paper copy of the proposal, the paper copy shall take precedence.

Offeror shall provide one (1) original, one (1) copy, and one (1) electronic copy in PDF format for all items in

Volumes I & II. The electronic version of the offer must match the hardcopy submitted and shall be compatible with

Microsoft Office 2010 and submitted on a Compact Disc-Recordable (CD-R). Any other attached documents requested herein shall be compatible with Microsoft Office 2010 format. Compression tools are limited to PKZip or

WinZip. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 10 mailto:sharon.m.young@navy.mil https://www.fbo.gov/ point Times New Roman font. Instructions regarding use of certain electronic products (i.e., Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products.

1.0 VOLUME I - OFFER Offer must consist of the following:

a. Standard Form SF1449, “Solicitation/Contract/Order for Commercial Items” with blocks 12, 17, and 30 completed by the offeror.

b. Section B titled, “Supplies or Services and Prices” with proposed prices inserted in the appropriate blank spaces.

Informational contract line item numbers (CLINs) are not priced in Section B. Pricing is established under the priced subline item number (SLINs) that follow. See individual SLINs for “Quantity” and “Unit” to be priced. CLINs for

CDRLs specified as “Not separately priced (NSP)” may be left blank. If an offeror is uncertain whether a specific

CLIN is priced or for informational purposes only, the offeror shall contact the contract specialist.

c. Section titled, “Representations, Certifications, and Statements of Offerors,” completed by the offeror.

d. Statement of unconditional assent to all terms, conditions and provisions included in the RFP.

e. Acknowledgment of Amendments to the RFP (if any amendments are released).

The completion and submission to the Government of the above items will constitute the offer. The offer must communicate the unconditional assent to the terms and conditions in this RFP, including any attachments and documents incorporated by reference. Acceptance of the offer will create a binding contract between the parties. The failure or refusal to assent to any of the terms and conditions of this RFP or the imposition of additional conditions or any material omission by the offeror may constitute a deficiency which will make the offer unacceptable.

The only way to correct a deficiency would be through discussions (see FAR 15.306(d)). However, the Government may award a contract without discussions as permitted by FAR 15.306(a) and 52.215-1. Therefore, please do not submit an offer that takes exception to any term or condition of this RFP or imposes any additional condition or omits any required information, without first consulting with the contracting officer. The Government reserves the right to conduct discussions and to permit offerors to revise their proposals if the Government thinks it is in it’s best interest to do so.

Offerors shall include a proposal cover letter, not to exceed two pages in length, in Volume I, which will contain the following information:

a. Solicitation Number.

b. The Company Name and CAGE code / DUNS number.

c. Names, titles, telephone and facsimile numbers, e-mail addresses of persons authorized to negotiate on the offeror's behalf with the Government in connection with this solicitation.

d. A statement that the proposal is valid through 120 calendar days from the date specified for receipt of proposals.

e. DCAA office point of contact including branch location, contact name, telephone number and email address.

f. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

1.1 Supporting Hours

The following below are the numbers of labor hours per labor category by CLIN that the Government requires in order to fulfill its mission and objectives. Each offeror shall propose using these hours by labor category in accordance with this Government estimate.

In the event that an offeror's labor category designations do not align precisely with the Government labor category designations, it may use their own labor category designations and provide a cross reference to the Government-defined labor categories shown below.

For CLINs 0001, 1001, 2001, 3001, 4001 use the following chart below:

STRAIGHT TIME CLINS (ST)

LABOR CATEGORY DOL

OCCUPATION

CODE

0001 1001 2001 3001 4001

Word Processor III 01613 1,960 5,880 5,880 5,880 5,880

Administrative Assistant 01020 0 3,920 3,920 3,920 3,920

Supply Technician 01410 0 3,920 3,920 3,920 3,920

Engineering Technician IV 30084 0 0 1,960 1,960 1,960

Electrician, Maintenance 23160 3,920 3,920 3,920 3,920 3,920

Electronic Technician

Maintenance III

23183 5,880 5,880 7,840 7,840 7,840

STRAIGHT TIME CLINS (ST) cont.

LABOR CATEGORY DOL

OCCUPATION

CODE

0001 1001 2001 3001 4001

Engineering Technician V

(Support Electrician)

30085 1,960 1,960 1,960 1,960 1,960

Heating, Ventilation & Air-

Conditioning Mechanic

23410 1,960 1,960 1,960 1,960 1,960

Engineering Technician V

(Support Electrician AC & R)

30085 1,960 1,960 1,960 1,960 1,960

Pipefitter, Maintenance 23790 1,960 1,960 1,960 1,960 1,960

Machinery Maintenance

Mechanic (Support Mechanic)

23530 9,800 9,800 11,760 11,760 11,760

Machinery Maintenance

Mechanic (PM)

23530 1,960 1,960 3,920 3,920 3,920

Ground Support Equipment

Worker

23382 5,880 5,880 5,880 5,880 5,880

Dispatcher, Motor Vehicle 01060 0 1,960 1,960 1,960 1,960

Maintenance Trades Helper 23580 9,800 9,800 9,800 9,800 9,800

Tools and Parts Attendant 21210 3,920 3,920 3,920 3,920 3,920

Welder, Combination, Maintenance

23960 1,960 1,960 1,960 1,960 1,960

Bicycle Repairer 23120 1,960 1,960 1,960 1,960 1,960

Total Hours

54,880 68,600 76,440 76,440 76,440

For CLINs 0002, 1002, 2002, 3002, 4002 use the following chart below:

OVERTIME CLINS (OT)

LABOR CATEGORY DOL

OCCUPATION

CODE

0002 1002 2002 3002 4002

Word Processor III 01613 100 300 300 300 300

Administrative Assistant 01020 0 200 200 200 200

Supply Technician 01410 0 200 200 200 200

OVERTIME CLINS (OT) cont.

LABOR CATEGORY DOL

OCCUPATION

CODE

0002 1002 2002 3002 4002

Engineering Technician IV 30084 0 0 100 100 100

Electrician, Maintenance 23160 200 200 200 200 200

Electronic Technician

Maintenance III

23183 300 300 400 400 400

Engineering Technician V

(Support Electrician)

30085 100 100 100 100 100

Heating, Ventilation & Air-

Conditioning Mechanic

23410 100 100 100 100 100

Engineering Technician V

(Support Electrician AC & R)

30085 100 100 100 100 100

Pipefitter, Maintenance 23790 100 100 100 100 100

Machinery Maintenance Mechanic

(Support Mechanic)

23530 500 500 600 600 600

Machinery Maintenance Mechanic

(PM)

23530 100 100 200 200 200

Ground Support Equipment

Worker

23382 300 300 300 300 300

Dispatcher, Motor Vehicle 01060 0 100 100 100 100

Maintenance Trades Helper 23580 500 500 500 500 500

Tools and Parts Attendant 21210 0 0 0 0 0

Welder, Combination, Maintenance

23960 100 100 100 100 100

Bicycle Repairer 23120 0 0 0 0 0

Total Hours

2,500 3,200 3,600 3,600 3,600

For CLINs 0003 and 0004 use the following chart below:

* Period of Performance (POP)*

(IF EXERCISED)

(SEE SECTION F FOR POP DATES)

LABOR CATEGORY DOL

OCCUPATION

CODE

(ST)

(OT)

Word Processor III 01613 2,112 100

Administrative Assistant 01020 2,112 100

Supply Technician 01410 2,112 100

Dispatcher, Motor Vehicle 01060 1,056 50

Total Hours 7,392 350

For CLINs 1003 and 1004 use the following chart below:

(IF EXERCISED)

(SEE SECTION F FOR POP DATES)

LABOR CATEGORY DOL

OCCUPATION

CODE

(ST)

(OT)

Engineering Technician IV 30084 360 35

Electronics Technician

Maintenance III

23183 360 35

Machinery Maintenance Mechanic

(Support Mechanic)

23530 360 35

Machinery Maintenance Mechanic

(PM)

23530 360 35

Total Hours 1,440 140

2.0. VOLUME II – WRITTEN CAPABILITY INFORMATION

2.1 Section A – Experience

(a) Prepare and submit one (1) Experience Matrix (Attachment S-2) to illustrate the breadth, depth and relevance of the offeror’s experience since 01 January 2012 in the following Statement of Work (SOW) key areas:

a. SOW Paragraph 3.4.7 - Perform preventive maintenance and OEM repairs on Computer Numerical Controls

(CNC), which would also include gear replacement and alignment.

b. SOW Paragraph 3.4.8 - Repair screw augers, which would also include bearing replacement and alignment

c. SOW Paragraph 3.5.3 - Perform OEM electrical maintenance on CNC equipment…