AE_Industry_Day.pdf

PUGET SOUND NAVAL SHIPYARD AND INTERMEDIATE MAINTANENCE FACILITY

MARINE DESIGN AND ENGINEERING SERVICES

INDUSTRY DAY

18 JULY 2018

N4523A-18-R-1351

Facilitated by:

Daniel Ellis

AGENDA

Introduction (9:00-9:15)

Description of the Requirement (9:15-10:45)

Break (10:45-11:00)

Description of the Procurement (11:00-12:00)

Break (12:00-13:00)

Deputy for Small Business Brief (13:00-13:15)

Questions and Answers (13:15-14:00)

Closing Remarks (14:00-14:05)

Introductions

• Bill Nagami- Planning Yard Division Head

• Brenda Lancaster- Deputy for Small Business

• Lisa Foster- Office of Counsel

• Erin Malinski- PSNS&IMF Command Services Branch Manager

• Daniel Ellis- Contract Specialist

• Kaleb Hoffer- Contract Specialist

• Zach McMillan- PSNS&IMF Engineering Lead

• Chris Blankenbaker (Structural)

• Rex Santillan (Mechanical)

• Gabe Sullivan (AIM Document Prep)

• Jason Fraser (Work Control)

Disposition of Questions Received to Date.

Question/Comment and Answer Process During Industry Day Additional Questions after Industry Day Contacting Government Personnel

Opportunity Composition

Description of the Requirement (Project Book):

- Shipchecks. Engineering Assessments and Inspections of U.S. Navy Ships.

- Ship Installation Drawings.

- Engineering Design and Calculations.

- Technical Document Preparation, Publication, and Reproduction.

- Training.

- Computer Aided Drafting and Design and Modeling for US NAVY SHIPS.

- Cost Estimation and Technical Analysis.

- AIM Document Preparation

- Work Control

Shipcheck and Drawing Development Engineering Process

Shipyard Submits

Task

Contractor Reviews Task and Prepares for Shipcheck

Shipyard Reviews the

Shipcheck and Provides Feedback

Contractor Conducts

Shipcheck and provides to Shipyard for

Review

Contractor Begins

Drawing Development

Shipyard Reviews the drawings at

30%, 60%, 90% and Provides

Feedback

Shipyard Accepts

Drawings

Contractor Completes and

Submits Drawings

Shipyard Conducts Final

Review and Provides

Feedback If Needed

Shipchecks

• The gathering of information from a ship, normally to produce a drawing or report

• The shipcheck can be tasked on its own or combined with the production of a drawing

• The shipcheck can be local or anywhere in the world

• Multiple disciplines are typically involved

• Data and reports are the normal deliverable

• Many different data formats will be required depending on the specific requirements

Shipcheck Examples-Sketch

A drawing of existing or planned conditions containing dimensions, data, notes, directions, or any other necessary information.

Can contain multiple views of the subject in order to capture all required information.

Can be drawn to scale.

Shipcheck Examples-Diagram

A notional view of an existing or planned system that is designed to relay understanding of that system.

Can use standard symbols to impart information quickly and easily.

Not drawn to scale.

Shipcheck Examples-Data Tabulation

A simple listing of information either found or planned to be installed on the ship.

Not drawn to scale.

Shipcheck Examples-Forms

A form designed to more consistently capture a specific type of data.

When a form is required or desired for use, it will be included in the package for that particular task.

Typically not drawn to scale.

Shipcheck Examples-Shipcheck Report

A report describing the findings from shipcheck.

It should include anything outside the ordinary and important discussions with the ship or other shipcheckers.

It is designed to provide clarity and understanding to The information shown in the other shipcheck documents.

The form will be included in the package for that task.

Ship Installation Drawings.

Foundation Removal Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

What could go wrong when the drawing is accomplished?

Foundation Installation Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Foundation Prefabrication Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Outfitting Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Furnishing Arrangement Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Piping Installation Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Piping Removal Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

AFFF Installation Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Chill Water Modification Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

HVAC Modification Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

HVAC Calculation Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Lighting Receptacle Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Power System Controller Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Power System Modification Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Cableway Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Switchboard Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Electronic Arrangement Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Block Wiring Diagram Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Electronics Removal Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Wire Table Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Waveguide Drawing:

What is it?

What are the steps necessary to create it?

What disciplines are involved in its creation?

How could it be developed incorrectly?

Computer Aided Drafting and Design and Modeling for US NAVY SHIPS.

• Can be done off-site using contractor computers or at the shipyard with government computers

• Off-site CADD support can be more flexible

• Bringing CADD support into the shipyard allows for more and better communication

• Historically, we have done more on-site CADD support

• AutoCAD 2016 is currently in use in PSNS

Other Potential Tasks

• Technical Document Preparation, Publication, and Reproduction

• Training

• Cost Estimation and Technical Analysis

• Engineering Design and Calculations

Anticipated Work

Fiscal Year 2019- Support for 11 approximately availabilities

Fiscal Year 2020- Support for 11 approximately availabilities

Fiscal Year 2021- Support for 12 approximately availabilities

Fiscal Year 2022- Support for 9 approximately availabilities

Fiscal Year 2023- Support for 7 approximately availabilities

AIM Document Preparation

Preparing Technical Work Documents requires access to and knowledge of a variety of Government programs.

Advanced Industrial Management (AIM): The NAVSEA business process model that all naval shipyards are required to use to manage their assigned ship availabilities. AIM encompasses all aspects of a Project from the initial stages of negotiating an Authorized Work Package (AWP) with the customer and planning the work, through work execution, certification and testing, and on to the final Project close-out. AIM process details are delineated in Baseline AIM Process Manual.

Document Management and More (DM2): A local software application used by EPD and other departments to electronically schedule, develop, track, manage and ultimately archive EPD technical instructions and products.

The Shipyard Planning and Execution Tracking Tool (SPETT): Intranet application that aids to oversee the lifecycle of engineering and planning documentation through creation, flow, and disposition of project documentation.

Weld Filler Quality Assurance Developer (WFQA): The WFQA form developer application is used to create QA-20Bs and QA-20Cs.

Material Requirements (MRQT): A corporate, web-based software application that has the single purpose of developing Job Material Lists for AIM projects.

Advanced Technical Information Support (ATIS): A corporate, web-enabled software application that provides access to key information about a specific ship, particularly its Ship Configuration and Logistics Support Information System (SCLSIS) records.

Joint Engineering Data Management Info and Control System (JEDMICS):

This is a corporate software application provided to local shipyards for use in storing and retrieving engineering drawings in electronic formats. The local JEDMICS database is managed by the Tech Data Center.

Historical Information Tool Kit (HITKit): A corporate software application provided to local shipyards for purposes of scanning and electronically storing their certified copies of AIM-oriented planning products, particularly Task Group Instructions (TGIs) from previous Projects, and displaying them as an aid in the planning of future availabilities.

AIM Technical Work Documents are created in two different forms

1) Short Form Task Group Instructions: A Task Group Instruction that is basically a printout of the "core" data for a CU- Phase as it exists in the AIM-NT database without any extra information or guidance added. This is done in cases where the CU-Phase level of information is considered sufficient for Production to understand and accomplish the job.

2) Long Form Task Group Instruction: Formatted as a "Long Form" when it requires the intervention of a cognizant Tech Code engineer or technician to provide special, detailed technical instructions, procedures and/or requirements that are beyond those that are normally downloaded from basic work and Task scope statement of the parent CU-Phase. This is done in cases where the CU Phase level of information is not considered sufficient for Production to understand and accomplish the job.

Guidelines for creation and use of each type of Task Group Instruction can be found in the Engineering Planning and Procedures Manual (EPPM).

AIM Short Form Task Group Instruction

AIM Short Form Task Group Instruction

AIM Long Form Task Group Instruction

TGI Job Summary Information Sheet

Answering Deficiencies

Production documents problems with work in progress via a Deficiency Form (DF). The deficiency is evaluated by Engineering for resolution and further instructions are provided to Production.

These documents are processed using DM2 and SPETT.

Material Research

Engineering conducts material research using Government provided programs (ATIS, JEDMICs, Haystack, etc.). Once material requirements have been identified, a JML is created to document that information.

JMLs are processed using MRQT.

Work Control

• Primary responsibilities include

– The generation and execution of Work Authorization Forms (WAFs) per Navy and PSNS rules and regulations.

This includes system operational knowledge for SSN, SSGN, SSBN, and CVN.

– The generation and execution of system isolations (Tagouts) per Navy and PSNS rules and regulations.

• Organizational relationship

– Reports to an Assistant Chief Test Engineer (ACTE) for assignments.

– Products reviewed by Work Control Lead (WCL) or Lead Test Engineer (LTE).

• Important requisites

– Have and maintain eligibility to enter Main Propulsion Spaces on Submarines and Carriers within PSNS (Red

Badge).

ACQUISITION CONSIDERATIONS

The acquisition approach is to award an architect and engineering services firm-fixed price multiple award five year IDIQ contract. The Contracting Officer is reserving the right to award to at least one IDIQ to a small business. This IDIQ will provide the flexibility that the Government needs as the requirement fluctuates based on mission demands.

Work to be performed: 100% costs attributable to performing of engineering services and engineering related services.

Product Service Code: C216 NAICS: 541330 Engineering Services.

Size Standard: $38.5 MIL (Marine Engineering and Naval Architecture)

Engineering Services (FAR 36.6) was chosen as a direct result of the nature of the customers requirement. Short turnaround of commercial engineering services requiring quality deliverables. Daily technical interaction and oversight allowing for daily technical in-scope direction if needed. Contractor retains design risk with Warranty and Provisioning of Design. Contractor retains design risk with the design being created within funding limitations.

ROADMAP

1. Sources Sought – Posted 18 April 2018

2. Synopsis – Posted 3 July 2018

3. Industry Day – 18 July 2018

4. Question Submittal Cut-Off – 13 August 2018

5. Synopsis Response – 20 August 2018 6.Technical Selection

7. Interviews

8. Negotiations

9. Award

10. Debriefings

Contracting Timeline

Requirement Development

Synopsis Industry Day

A W A R D

YOU ARE HERE

Technical Selection

Interviews

Negotiations

Submit SF 330

*Question submittal deadline is 13 AUG 2018

Price is evaluated after technical selection.

Synopsis

Submit an SF 330, following the instructions set forth in that form. Do not submit any additional information not required by the SF 330's instructions as supplemented by the supplemental instructions. Government will not consider any such additional information in its evaluation of firms' SF 330s.

Submit one (1) .pdf copy of the SF 330 and required attachments via ARMDEC SAFE no later than 9:00 AM Pacific on 20 August 2018.

Please email Kaleb Hoffer (kaleb.hoffer@navy.mil) if you need ARMDEC SAFE instructions.

Technical Selection

The primary factor in architect-engineer contractor selection is the determination of the most highly qualified firm.

Specialized Experience and Technical Competence Design and Assessment of Naval Vessels. (5 projects within the past six years) Engineering Assessments and Inspections Technical Document Preparation Engineering Design and Calculations Computer Aided Drafting and Design (CADD) and Modeling for U.S. Navy Ships

Professional Qualifications Necessary for Satisfactory Performance Capacity to Accomplish the Work in the Required Time Past Performance Knowledge of the Locality Extent of Participation of Small Businesses Volume of DoD Contracts

Interviews

Interviews are conducted for the purpose of obtaining any additional information that will help the evaluation board distinguish between the most highly qualified firms.

Firms are given an opportunity to provide an uninterrupted presentation followed by a question and answer period led by the Government.

Any information received during the interview process may be used as justification for the ranking of the firms.

There shall be no discussion of price (including direct/indirect rates, cost, or profit) at the time of the interviews.

Negotiations

Price will enter the selection process after the Government has made a determination of the most highly qualified firms.

Government will be providing price lists for contractor submittal that list all the required disciplines and levels to be used under this contract.

Government will be providing seed/sample tasks for contractor submittal that will communicate the disciplines and level of effort contemplated to deal with all major features of work contemplated within the contract.

If a mutually satisfactory contract cannot be negotiated, the Contracting Officer shall:

Obtain a written best and final offer from the firm.

Terminated negotiations if the Government cannot accept final offer.

Initiate negotiations with the next firm on the selection list.

Debriefings

Firms not selected as one of the most highly qualified firms may request a debriefing to better understand why they were not selected.

A debriefing is intended to provide the A-E firm with useful information about why it was not selected, but also as a way for it to determine areas they may need strengthening, clarification, or improvement.

Task Order Process Selection of the firm will be made by the engineering staff at PSNS through a review of the SF330 and other information submitted in response to the base IDIQ synopsis, or any other method the Government chooses to use to determine selection at the task order level in accordance with AE procedures.

Contract Management Process

• Review Design Submittals – 30%, 60%, 90%

• Invoicing – FAR 52.232-10 allows firms to to request payment on a monthly basis.

• A-E Performance Evaluations – Performance evaluation reports will be prepared and submitted to CPARS

Schedule (Tentative)

Action Start Completion SF330 (Proposal Submission Form) 08/20/18 09/10/18 Slating (Tech. Evaluation Board or TEB) 08/27/18 09/17/18 Interview Letters Out 09/26/18 09/28/18 Interviews 10/08/18 10/18/18 Final Review 11/11/18 11/21/18 Non-Selected Letters Out 11/11/18 11/16/18 RFP Letter Out 11/11/18 11/12/18 Debrief Non-Selected 11/18/18 11/23/18 Proposal Due 11/13/18 11/23/18 Negotiations 11/26/18 12/06/18 Award Contract 12/21/18 12/29/18

Deputy for Small Business

NAVSEA 00K Small Business Team

Director of Small Business Advocacy Sarkis Tatigian 202-781-3965

Associate Director for Small Business Anne Bannister 202-781-2061

PSNS & IMF/NWRMC Deputy for Small Business Brenda C Lancaster

360-476-1327

Why do we have a Small Business Program?

We have a Small Business Program because…It’s the Law!

15 U.S. Code § 631(a) - “It is the declared policy of Congress that the government should aid, counsel, assist, and protect, insofar as is possible, the interests of small-business concerns in order to preserve free competitive enterprise, to ensure that a fair proportion of the total purchases and contracts for property and services for the government be placed with small business enterprises, to ensure that a fair proportion of the total sales of government property be made to such enterprises, and to maintain and strengthen the overall economy of the nation.”

Increases Competition and Is the Right Thing To Do

Role:

Small Business Professionals serve as the primary liaison between private-sector small businesses seeking to do business with government agencies.

Advise small businesses regarding current acquisitions contracts available from the federal government.

Provide for the “maximum practicable opportunities in its acquisitions to small business…concerns. Such concerns shall also have the maximum practicable opportunity to participate as subcontractors…” FAR 19.201(a)

Ensure that Small Business is well represented regarding acquisition planning at each agency.

POLICY:

Federal Acquisition Regulation (FAR) 19.201 states that contracting officers’ are to provide “maximum practicable” prime and subcontracting opportunities to small business.

Our Mission :

Our Mission is to ensure that every small business that wishes to do business with the Navy has the necessary knowledge about the program and tools to successfully participate either as a prime contractor or a subcontractor.

Specific comments to N4523A-18-R-1351 MARINE

DESIGN AND ENGINEERING SERVICES

Small business participation is important to the Government.

The Government intends to award to two large and one small business for the purpose of being IDIQ holders within this contract.

In addition, an acceptable Small Business Subcontracting Plan, in accordance with FAR 52.219-9, will be required and negotiated if a large business firm is selected as one of the most highly qualified firms.

Pre-Industry Day Questions and Answers

Question 1:

Q: In the sources sought announcement, the government published a draft PWS. However, no final PWS was published with the Synopsis. Is the draft PWS still relevant and will there be a final PWS published?

A:The performance work statement has gone through extensive revisions from the sources sought.

Industry will be provided a revised performance work statement on 23 July 2018. The major features of work are communicated through the synopsis.

Question 2:

Q: In the sources sought announcement, the government stated the desire to award 2 contracts to large businesses and 1 contract to a small business. In the Synopsis the government states “…the Contracting Officer may reserve that one awardee be small business.” All other factors being equal, is it still the government’s desire to award 2 contracts to large businesses and 1 contract to a small business?

A: The Government requirement is to award to the Most Highly Qualified Firms. The Government is reserving the right to have one of IDIQ holders be a small business..

Question 3:

Q: Under section IV SUBMISSION REQUIREMENTS, B. Supplemental Instructions, 2. SF 330 Part I, Section E, the Synopsis states “…in each of the six functional areas.” However, under section III PROJECT INFORMATION, the Synopsis lists 7 functional areas. Please define the relevant functional areas for SF 330 Part I, Section E.

A: Synopsis will be revised to communicate the functional areas. The most important functional areas for this project;

1. Engineering Assessments and Inspections

2. Engineering Design and Calculations

3. Technical Document Preparation

4. Computer Aided Drafting and Design (CADD) and Modeling for U.S. Navy Ships

5. Troubleshooting and Failure Mode Analysis

6. Technical Research

7. Detailed Report Analysis

Question 4:

Q: Under section IV SUBMISSION REQUIREMENTS, B. Supplemental Instructions, 2. SF 330 Part I, Section E, the Synopsis states “…the following key personnel…” and subsequently lists 15 labor categories with 4 levels for 4 of these labor categories for a total for a total of 27 labor categories/levels. Many of these labor categories appear to be SCA categories (referenced in section I. CONTRACT INFORMATION, E.

Service Contract Act). Those SCA labor categories and the Junior and Staff levels of the 4 engineering disciplines would not appear to be Key Personnel. Are all of these labor categories and levels key personnel? If not, which are considered Key Personnel?

A: Synopsis will be revised to communicate the key personnel more clearly. The Key Personnel are;

Principal Engineering Project Manager Mechanical Engineer (Staff) Structural Engineer (Staff) Electrical Engineer (Staff) Electronic Engineer

Question 5:

Q: Under section IV SUBMISSION REQUIREMENTS, B. Supplemental Instructions, 2. SF 330 Part I, Section E, the Synopsis states “In the upper left hand corner of each Part I, Section E, annotate the appropriate functional area.” Is it acceptable for resumes to list multiple functional areas or should the resume be replicated for each functional area?

A: It depends, if the Mechanical Engineer is also a qualified Project Manager that worked in both capacities on a project then it would be appropriate.

Question 6:

Q: If the answer to #5 is “replicated for each functional area” similar to the directions for Projects in 3. SF 330 Part I, Section F and all labor categories/levels are considered Key Personnel, this will mean 162 resumes submitted (assuming 6 functional areas). If so, should resumes be grouped by functional area within each labor category/level or labor category/level within each functional area?

A: Please see above revision to the Key Personnel Submittal.

Question 7:

Q: Under section IV SUBMISSION REQUIREMENTS, B. Supplemental Instructions, 2. SF 330 Part I, Section F, the Synopsis states “For each functional area listed below…” and no functional areas are listed.

Please specify the functional areas referenced.

A: Synopsis will be revised to communicate “For each functional area”.

Question 8:

Q: Under section IV SUBMISSION REQUIREMENTS, B. Supplemental Instructions, 2. SF 330 Part I, Section F, the Synopsis states “The same project may be submitted for more than one functional area; in such cases, submit a separate Part I, Section F for each functional area for which the project is submitted.”

However, in the SF330 form itself, the guidance states “Present ten projects, unless otherwise specified by the agency.” Does a single project submitted in more than 1 functional area count as 1 project or is the number of projects to be submitted unlimited?

A: Please submit up to five total projects. A single project that most closely aligns with the various functional areas as possible is highly desired. A single project that is submitted in more than 1 functional area will count as 1 project.

Question 9:

Q: Relevant to question #8, under section V. SELECTION CRITERIA, A. Specialized Experience and Technical Competence, the Synopsis states “In Part I, Section F of the SF 330, submit up to five (5) projects demonstrating similar work performed…” What is the correct number of projects to be submitted?

A: Please submit up to five total projects.

Question 10:

Q: Under section V. SELECTION CRITERIA, A. Specialized Experience and Technical Competence, the Synopsis lists 4 areas of relevant work. These 4 areas seem to be a subset of the 7 functional areas listed under III. PROJECT INFORMATION. Since this is in the evaluation criteria, are these 4 areas the only information the government wants to see addressed in resumes/projects/etc. in the SF 330 submission?

A: Project information is giving an understanding of what the work under the contract will consist of and the Government is requesting that Key Personnel are being provided who have experience working in those functional areas. The functional areas of importance relating to the selection of firms under Specialized Experience and Technical Competence are listed (Engineering Design and Calculations, Engineering Assessments and Inspections, Technical Document Preparation, Computer Aided Drafting and Design (CADD) and Modeling for U.S. Navy Ships).

Question 11:

Q: When discussing number of anticipated awards and the process for awards, the Synopsis mentions "at least 3" or "3 most qualified" contractors. Are there scenarios where the Government would consider more than 3 MAC awardees and, if so, what are those scenarios?

A: The requirement is for three IDIQ holders. The Government does not consider more holders to be appropriate for capacity and limited personnel availability concerns.

Question 12:

Q: If an offeror submits an SF 330 and is not selected as a MAC awardee, will the Government provide a debrief for the unsuccessful offeror as would be provided for an RFP?

A: The Government will be providing detailed debriefings to all participants who request a debrief. The Governments desire is to increase the competitive base within this requirement and is appreciative of the time and effort being put into responding to our request, we will provide the same if not more energy into reviewing and documenting the basis for our decision as to your firms’ evaluation. The purpose of the debriefings is to afford you the opportunity to receive and implement the feedback necessary to be better in the future. The time to provide Government feedback is during the synopsis as you are still able to ask questions and expect answers leading to clarifications or amendments if necessary.

Question 13:

Q: Please address the large change in scope between the Sources Sought draft PWS and the Synopsis. Some of the support services and deliverables identified in the PWS have not been included in the synopsis (e.g., ILS, fleet technical support, planning and estimating, material specifications, kitting support, etc.) Are those areas no longer included in this contract?

A: The performance work statement has gone through extensive revisions from the sources sought.

Industry will be provided a revised performance work statement on 23 July 2018. The major features of work are communicated through the synopsis.

Question 14:

Q: Please define the key personnel position of “Principal.”

A: Principal of the firm: Registered professional engineer of the firm. The principal will sign and stamp the cover sheet for all drawings and design documents. Principal shall insure that the Independent Technical Review and Quality Control is being performed by the firm. Principal is an authorized agent of the firm whose signature and stamp represents the firm. Individual possesses a strong educational background, broad-based experience and understanding of complex projects or tasks.

Question 15:

Q: Para. 3 of the PWS addresses Quality Program requirements and states that ISO 9001:2008 certification is not required. The current version is 9001:2015. Suggest that certification be required to ensure a consistently high quality of work and also suggest that QMS programs be NAVSEA approved.

A: When the PWS is issued, ISO 9001:2015 will be specified.

Question 16:

Q: CMMI level III certification is also suggested as a requirement.

A: This will be investigated for inclusion into the PWS.

Question 17:

Q: Does an INDEFINITE DELIVERY MULTIPLE AWARD TASK ORDER CONTRACT align with the stated requirements for the level of proven expertise needed for execution of the contract? Unsteady workloads due to the task order process are not conducive to maintaining availability of highly skilled and experienced professionals.

A: A IDIQ allows firms to maintain a reliable group of workers to be steadily employed throughout five years of work, while also able to have those same employees take on additional work to support the firm. The nature of the shipyard and the work performed in this industrial environment prevents the Government from moving from an IDIQ to a more fixed contract.

Question 18:

Q: What is the process for the A&E contract, regarding the issuance of tasks? What criteria is used to select which contractor to be used?

A: Selection of Architect and Engineering procedures will be used at the selection of task level, this will be tempered by Small Business Socioeconomic participation mandates.

Question 19:

Q: When do you expect to issue the award?

A: 29 December 2018

Question 20:

Q: When do you expect to begin issuing tasks?

A: 15 January 2019 (Dependent on availability of funds)

Question 21:

Q: How will the pricing function for the individual tasks when finances are not addressed in the SF330?

A: Pricing will be discussed and negotiated with the selected most highly qualified firms.

Question 22:

Q: Can substitute key personnel be used for the individual tasks vice those identified in the synopsis

SF330?

A: Substitute key personnel cannot be used for the individual tasks. Key Personnel substitutions would be made at the IDIQ level and would have to go through board acceptance.

Question 23:

Q: Please address the government's plan to address emergent work arising in the gap between the current Seaport contract that is supporting the Planning Yard and prime contract awards for the upcoming A&E

BOA.

A: Please address questions outside of this requirement elsewhere.

Question 24:

Q: Is there is an incumbent contractor currently performing these services or if this is a new requirement. If there is an incumbent, could you please provide the contract number?

A: There is no incumbent contract currently meeting this requirement.

Question 25:

Q: On April 18, 2018 the Government issued a Draft A&E PWS and sources sought under solicitation number N4523A18R1351. The solicitation was modified on July 3rd to the current synopsis. There are inconsistencies between the draft PWS and the synopsis in regards to labor categories and work scope. Is the draft PWS still relevant to the solicitation? If so, what guidance do we follow for the required key labor categories and their minimum education and experience requirements?

A: This will be clarified in the official release of the PWS.

Question 26:

Q: Section III page 4 of the synopsis lists 7 functional areas. Section IV para 5.B.2 on page 5 of the synopsis refers to 6 functional areas, Section IV para 5.B.3 on page 6 of the synopsis refers to 6 "functional areas below" with nothing listed below, and Section V, para A says the Government will review project information with the following relevant work, and lists 4 areas. Request the government clarify and define the functional areas.

A: Engineering Design and Calculations Engineering Assessments and Inspections Technical Document Preparation Computer Aided Drafting and Design (CADD) and Modeling for U.S. Navy Ships The seven provided functional areas are what the contracts scope will consist of.

Question 27:

Q: The synopsis does not clearly specify the number of Example Projects to be identified on the SF 330, Section F. On page 8 of the synopsis (Section V. para A), it states up to "5" projects are to be submitted and lists only 4 technical areas to be evaluated. On page 6 para 3 it directs submission of projects for each function area "listed below" but does not list the functional areas. The SF 330 instructions say to submit ten projects unless otherwise specified. What are the correct instructions for the SF 330 Part I Section F?

A: Please submit up to 5 projects. A project may (should) cross over multiple project areas for this requirement. Shipchecks followed by Ship Installation Drawings that involved the need for design calculations and CADD service support.

Industry Day Questions and Answers

Question 1:

Q: Will the Planning Yard provide training for the front sheet program?

A: Yes, training will be provided.

Question 2:

Q: Do drawings need to be delivered in AutoCAD 2016 or will you accept an earlier release?

A: AutoCAD 2010 or later will be required.

Question 3:

Q: An A&E IDIQ MAC as described in the FAR is for Facility Design. Why try to make it fit to the use for Marine Engineering Support Services?

A: The Government requirement dictated the methods and procedures used to reduce the risk to both the contractor and government in contract management. Through a complete review of every avenue available to the Government it was determined the process we have implemented.

Short turnaround of requirement awareness and needed deliverable. Dynamic Industrial environment of greater complexity and critical path items then in a facility development.

Daily technical interaction for in-scope direction.

Design risk held be the contractor.

Design created within funding limitations.

Commercial Services disallowed for the use of SEAPORT.

Redesign at contractor expense.

Design results in work, work if unable to be performed due to deficient design needs immediate resolution by the contractor.

Question 4:

Q: It was mentioned that task owner is responsible for integration. How does the contractor integrate one tasked SCD with the entire package of non-tasked SCD?

A: The responsibility will be to integrate within the tasked work. Integration outside the tasked work will be the responsibility of the shipyard.

Question 5:

Q: Will contractors be given all required as built drawings, relevant LARs, CAD files, CAD templates, PCD packages, and other data to execute work?

A: All required documentation will be provided for each individual task.

Question 6:

Q: Will contractors be given all required as built drawings, relevant LARs, CAD files, CAD templates, PCD packages, and other data to execute work?

A: All required documentation will be provided for each individual task.

Question 7:

Q: Risk was discussed as all contractor responsibility. Most documentation types requirement Government acceptance.

How does government plan to address changes required due to other government activities?

A: Despite Government acceptance the contractor will still be held to the warranty and provisioning of the design being provided. Government caused delays and other delays by the Government would be a justification for a modification to the task order.

Question 8:

Q: Work was mentioned as all propulsion work. Does this include nuclear production work.

A: No. This contract is for commercial services only.

Question 9:

Q: SDI and SSR work was mentioned, but not explained.

A: Further explanation will be provided at the task level.

Question 11:

Q: On SF330 do you only submit one of each Key or as many as you have on your roster?

A: Key personnel listed on the SF330 is not limited to one person per title but does not need to be your entire roster, either.

Contractor should submit the best team mix and quantities for the given requirement. Please keep in mind that the page limitation is 30 pages.

Question 12:

Q: Can AIM support be provided off site or only on site?

A: AIM support will be required to be provided on site.

Question 13:

Q: Is PWS still applicable or did the synopsis replace the PWS?

A: A revised performance work statement will be issued on 23 July 2018.

Additional Questions after Industry Day

All questions and answers provided up to this point will be posted today (7/16/2018) on FBO.gov (N4523A-18-R- 1351)

Questions asked after this industry day must be submitted electronically (via email) with;

SUBJECT: Marine Design and Engineering Services Question N4523A-18-R-1351

All successfully submitted responses will receive an return email acknowledging Government receipt.

Please email to Kaleb Hoffer, Contract Specialist, at kaleb.hoffer@navy.mil before 9:00 am Pacific Zone Time Monday, 13 August 2018. All questions received by the specified time and due date will be answered by Wednesday, 15 August 2018. The synopsis close is 9:00 am Pacific Zone Time Monday, 20 August 2018.

Closing Remarks

Thank you for joining us!