USS_Maine_Pre-proposal_Conf.pdf

Pre-Proposal Conference – 19 July 2016 USS Maine (SSBN 741) FY17 ERO Solicitation N4523A-16-R-0021

Puget Sound Naval Shipyard & Intermediate Maint. Facility

Administrative Matters

• Introductions

• Mobile Phones

• Restrooms

• Emergency Exits

• Smoking Areas

Agenda

• Welcome

• RFP Requirements

• Section L

• Section M

• Statement of Work

Rules of Engagement

• The requirements of the solicitation take precedence over any verbal pronouncements made during the Pre-proposal Conference.

• The Government will acknowledge each speaker and attempt to provide equal opportunity and time to speak. Please allow others to express themselves without interruptions.

• No agreements, promises or other commitments will be made or implied.

• All questions shall be submitted in writing in accordance with the solicitation.

Shipyard Goals

• Accomplish the availability within 27 months total, 18 months in dry dock

– Contracted work scheduled for in dock work only

– Production work is scheduled for 3 January – 30 November

• Statement of Work (SOW) is focused on…

– Forward end of the ship (FWD of FR 27) on the exterior

– Includes Non-Pressure Hull (NPH) and select recesses

– Superstructure groups back to FR 83

– Non-SUBSAFE work only.

RFP Requirements

• FAR 52.232-16 -- Progress Payments

– SECNAVINST 7810.12C, paragraph 5

• Period of Performance: 12.5 months from contract award

Section L

• RFP Questions

– Submitted via email by 1600 hrs PST, 22 July 2016

• Submitting Proposal

– Section L Para. 4.0 – Three Volumes

• Volume I, Executive Summary/Technical (75 pages)

• Volume II, Past Performance (15 pages)

• Volume III, Price (no page restriction)

– Required Copies

• Paper: Five (5) copies of Vol I, three (3) copies of Vol. II & III

• Electronic Media: Two (2) copies containing all three volumes.

Section M

• General Information

– Government intends to award a Firm-Fixed Priced contract on the basis of initial proposals without conducting discussions. The initial offer should contain the offeror’s best terms from a price and technical perspective, but reserves the right to conduct discussions if determined by the Contracting Officer to be necessary (FAR 52.215-1).

• Best Value Award

– Award to the responsible offeror whose proposal represents the best value. Government may accept other than the lowest cost proposal where the benefits of the higher cost proposal merit the additional cost. Conversely, the Government may select lower-cost, lower rated proposal if the Government determines that the premium associated with the higher-rated proposal is not justified.

Section M (cont)

• Basis for Award

– Award a contract to the responsible offeror whose proposal represents the best value using a tradeoff process which permits tradeoffs among cost and non-cost factors.

– Award shall be made to the offeror whose proposal conforms to the requirements of the solicitation.

– To be considered eligible for award, offeror shall submit a response to the RFP that contains a complete response to the requirements of the solicitation.

• Evaluation Criteria

– Technical is more important than Past Performance. When combined, technical and past performance are significantly more important than price.

– Price is not an adjectively rated factor, the relative importance of price increases with the degree of equality of the proposals in relation to the other two factors.

• Evaluation Factors

– Factor 1.0 Technical Capabilities

• Subfactor 1.1 Technical Approach

• Subfactor 1.2 Management Plan

• Subfactor 1.3 Schedule Performance

– Factor 2.0 Past Performance

– Factor 3.0 Price

• Evaluation Factor - Factor 1.0 Technical Capabilities

• Subfactor 1.1 Technical Approach The Government will evaluate the offer’s written plan and supporting documentation to demonstrate the identified requirements listed in Section L, 6.1 of this subfactor, in accomplishing the work and technical requirements described in Section C and the corresponding attachments in Section J of this solicitation.

• Subfactor 1.2 Management Plan The Government will evaluate the offer’s written plan and supporting documentation to demonstrate the identified requirements listed in Section L, 6.1 of this subfactor, in accomplishing the work and technical requirements described in Section C and the corresponding attachments in Section J of this solicitation.

• Evaluation Factor - Factor 1.0 Technical Capabilities (cont)

• Subfactor 1.3 Schedule Performance The Government will evaluate the offer’s written plan and supporting documentation to demonstrate the identified requirements listed in Section L, 6.1 of this subfactor, in accomplishing the work and technical requirements described in Section C and the corresponding attachments in Section J of this solicitation.

• Evaluation Factor - Factor 2.0 Past Performance The past performance evaluation is in an assessment of the offeror’s probability of meeting the solicitation requirements. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. In accordance with FAR 15.305(a)(2), the currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. These are combined to establish one performance confidence assessment rating for each offeror.

• Evaluation Factor - Factor 3.0 Price

- Price will be evaluated in accordance with FAR 15.404 using the information contained in Schedule B and Attachment J-4. The price of the basic contract line item numbers (CLIN) found in Schedule B shall match the total price of all work items in Attachment J-4, tab one (1).

The proposed growth rate and consumable rate in Tab two (2) will be evaluated using techniques contained in FAR 15.404, however will not be added to the total proposed price found in Schedule B.

- Although award will be made based on an offeror’s total proposed price, a price proposal that is found unreasonable and/or unbalanced may be rejected. The Government will review the offeror’s CLIN and Work Item prices to identify any significant disparities that may indicate a lack of understanding of contract requirements.

Small Business Participation

• Small Business Subcontracting Plan as prescribed in FAR 19.708, offeror's other than small business concerns shall submit a subcontracting plan, once approved, shall be made part of any contract resulting from this solicitation. A copy shall be provided in Volume I.

•Ensure that small businesses are considered a viable partner in the work and to promote small business participation as prime contractors and subcontractors.

• Encourage small business participation in competitions.

• For assistance with the Small Business Program at PSNS & IMF

Brenda C. Lancaster , Small Business Deputy

(360) 476-1327, C400_SB_Office.fct@navy.mil

Personnel/Physical Security

• Personnel Security

– Confidential security clearance is required for Work Authorization Form Coordinator (WAFCOR)

• Physical Security

– Confidential facility clearance

– A facility accredited by proposal due date

• DD Form 254 defines specific requirements

• Offeror’s are required to complete the DD 254 (attachment J-1 to the solicitation) and provide proof of facilities security clearance. A copy shall be provided in Volume I.

Work Item Requirements

• This is first time work for ANY NAVSEA shipyard!

• NAVSEA Standard Items are invoked (where applicable)

– Other requirements have been invoked specifically, at the work item level

• 115 Work Items (Identified as Attachment J-3 of the solicitation)

– 6 safety track repair items

– 18 hull and structural repair items

– 11 flood grate and seachest repair items

– 6 lead bin conversion items

– 3 lead bin installation and repair items

– 3 Fairwater (Sail) structural repair items

– 16 anode remove/inspect/repair/replace items

– 48 preservation items

– 4 administrative items

• Work Item 042-01-001

– Personal Electronic Devices and computers

• Note the current versions of PSNS&IMF Instruction 2300-3B “Cell Phone Procedures” (reference 2.4) and PSNS&IMF 5239.6 “Portable Electronic Device (PED) Policy “ (reference 2.5)

• Requirements are further clarified in Section 3.6

– Access requirements

• Access into the PSNS&IMF Controlled Industrial Area (CIA) have changed!

• CAC badge is required for entry

– PSNS&IMF access badge still required to be worn while inside the CIA, provides ship access

• See Sections 3.6 and 3.7 for further details

– Vehicle's that require an escort

• Section 3.7.10 provides the requirements for vehicle access for deliveries.

• Notify the SUPERVISOR via email, 72 hours before escort is required.(3.7.10.1)

• Work Item 077-11-001

– Hazardous Waste expected to be used for this work identified in paragraph

3.3 is not meant to be all inclusive.

• Any hazardous waste needed beyond this amount is at the discretion of bidders and may be required to accomplish the work package.

• Identify, manage, and control all hazardous waste (In accordance with 2.1 through 2.5.)

• Work Item 992-10-001

– The awardee is required to provide Office Trailers (3.1.1)

– Materials for a 45/90 Hazardous Waste/Material Storage Area, and shipboard containments (3.1.2)

– The awardee is required to provide a portable shower facility for lead decontamination (3.1.12)

• The specifications for this facility are detailed in 3.1.12.1 thru 3.1.12.5

• All URO MRC inspections will be conducted by the SY

– Repairs stemming from these inspections will be passed to the awardee through C400

– Repairs identified for contractor accomplishment are NOT all inclusive of all deficiencies found in any given area

• Material identified in Section 5 as GFM in the following work items is to be used for like work:

– 151-11-001 holds material to be used across 151-11-001 thru -007

– 633-01-001 holds material to be used across 633-01-001 thru -016

– 111-10-010 holds material to be used across 111-11-004 thru -035

– The amount of material identified in these work items MAY NOT be enough to complete all of the expected amount of repairs. The remaining amount of material needed is the responsibility of the awardee!

• The SY is responsible for the opening and closing of every space within the SOW

– The SY is also responsible for interference removal and re-installation

– There may be interferences identified in way of the work – refer to the applicable work item for directions

• The schedule provided with the RFP is for bidding purposes

– A bidder may have a different sequence, start date, finish date or duration to propose

– Changes should be provided either in RFP questions or in a bidder’s proposal

QUESTIONS