N4523A-16-R-0021-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

USS MAINE

The purpose of this amendment is to change section C paragraph C-2.0 and delete Section L-1 Breakout Sessions(one on one). The follow ing is hereby changed:

1. Section C paragraph C-2.0 is changed to "The CDRL requirements w ill be tailored under this contract and identified on DD Form 1423. The w ork specification package found in Section J, attachment J-3 of the solicitation, includes details of w ork and applicable documents to be submitted. A summary of required reports found in the w ork specification package is included in Section J attachment J-2 of the solicitation."

2. Section L-1 paragraph 1.0 Pre-proposal Conference, Breakout sessions are hereby deleted in its entirety.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jul-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4523A-16-R-0021

X 9B. DATED (SEE ITEM 11)

05-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Jul-2016

CODE

PUGET SOUND NAVAL SHIPYARD CODE 400

1400 FARRAGUT

CONTRACTING CODE 440

BREMERTON WA 98314-5001

N4523A 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4523A-16-R-0021

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

C-1.0 GENERAL CONTRACT REQUIREMENTS

The Northwest Regional Maintenance Center (NWRMC), Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF), Industry Management Department, Code 400 intends to utilize this contract to procure preservation; hull and structural repair; anode removal, repair and replacement; lead bin repair and fabrication; de-ballasting and re-ballasting; and safety track repair requirements. The contractor shall furnish the necessary management, material support services, labor, supplies, and equipment deemed necessary to perform depot level preservation; hull and structural repair; anode removal, repair and replacement; lead bin repair and fabrication; de-ballasting and re-ballasting; and safety track repair on a SSBN class submarine home ported at Puget Sound Naval Shipyard and Intermediate Maintenance Facility, Bremerton, WA (Controlled Industrial Area).

Typical preservation work performed during this requirement will include blasting, preservation, and surface preparation for complete or touch-up preservation for the forward main ballast tanks (MBTs), bow structure, external and interior sail, exterior free floods and recesses, bow dome areas above the boot top, exterior hull (underwater hull and freeboard), and other spaces/surfaces as specified by the statement of work (SOW Attch J-3), using NAVSEA Standard Items, SUBMEPP standards, and PSNS & IMF quality assurance and environmental safety and health (QA/ESH) requirements.

Typical hull and structural work to be performed during this requirement will be derived from PSNS&IMF URO MRC 003 inspections and may include base metal build-up and structural member removal and replacement in spaces/surfaces as specified by the SOW Attch J-3, using NAVSEA Standard Items, SUBMEPP standards, and PSNS & IMF quality assurance and environmental safety and health (QA/ESH) requirements. Some material for replacement structural components will be made available for use by PSNS&IMF, as specified in the SOW Attch J-3.

Typical anode work to be performed during this requirement will include anode removal, inspection, repair and replacement in spaces/surfaces as specified by the SOW, using NAVSEA Standard Items, SUBMEPP standards, and PSNS & IMF quality assurance and environmental safety and health (QA/ESH) requirements. Replacement anodes to be provided by PSNS&IMF, as specified in the SOW.

Typical lead bin work to be performed during this requirement will include free flood lead bin repair and installation, lead bin conversion, lead de-ballasting and re-ballasting in spaces/surfaces as specified by the SOW, using NAVSEA Standard Items, SUBMEPP standards, and PSNS & IMF quality assurance and environmental safety and health (QA/ESH) requirements. Replacement lead ballast to be provided by PSNS&IMF, as specified in the SOW Attch J-3. Additional work may include the installation and maintenance of containments.

a. The Contractor is an independent contractor and not an agent of the Government.

b. Inherent in performing this contract, the contractor shall provide the personnel, supervision, management, and financial capabilities necessary for the efficient and effective administration and control of work requirements. The Contractor shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements of the contract. The contractor is required to provide all of their own equipment and supplies necessary for the performance of this contract. Should the Government provide any Government furnished property, it will be stated clearly in the contract.

Government furnished property will be managed in accordance with the GOVERNMENT PROPERTY

CLAUSE, FAR 52.245-1.

c. The contractor shall work in accordance with this contract issued by the Contracting Officer (CO). Should the contractor be instructed by an individual other than the Contracting Officer to perform work that it considers a change to the contract, the contractor shall not perform such work and shall immediately notify the Contracting Officer and/or Contracting Officer’s Representative (COR) in accordance with the notification of Changes clause, FAR 52.243-7.

C-1.1 GOVERNMENT OFFICIALS AND DUTIES

This contract will be administered by the Code 400 (NWRMC, PSNS & IMF), Industry Management Department, hereinafter referred to as the Contracting Officer. The Contracting Officer and Contracting Officer's Representative have administrative, technical and monitoring authority under this contract as follows:

Contracting Officer. The Contracting Officer is the sole authority to obligate Government funds, authorizing the contractor to begin performance and authorizing other actions required within their contractual authority.

The Contracting Officer is responsible for requesting, obtaining and evaluating proposals and has the responsibility for determining fair and reasonable costs for the effort proposed. The Contracting Officer is responsible for Government contracts administration. This individual, operating with the advice of various technical representatives, oversees day-to-day contractual activities. The Contracting Officer also has the legal authority to add, modify or terminate work.

Contracting Officer Representative (COR). Any Code 400 or Government personnel (e.g. Shipbuilding Specialist, Quality Assurance Specialist, Safety/Environmental Specialist, Industrial Hygienist, Security Officer, etc.) tasked and/or designated by the Contracting Officer in writing to assist and support the Contracting Officer in making technical determinations, performing inspections, performing evaluations and providing recommendations to the Contracting Officer on matters in the Contracting Officer’s Representative area of expertise.

C-1.2 COORDINATION PROCESS

a. The Contractor shall assign one lead individual who shall coordinate all aspects of the contract with the designated Government representative and vice versa. The Contracting Officer’s Representative will keep the contracting officer, and contractor apprised of schedule, technical, material, and financial issues pertaining to the order.

b. All communication with other Government organizations, Commands and Departments shall be via the Contracting Officer or designated Government representative unless otherwise authorized. Visiting Contractor’s employees shall not visit vessels or military activity associated with this contract without prior approval from the Contracting Officer. All visits shall be during normal working hours and coordinated by the Contracting Officer’s Representative. If required, the Contracting Officer’s Representative shall forward security clearances to the appropriate military installation for Contractor personnel.

C-1.3 TECHNICAL CONFERENCES/REVIEW MEETINGS

a. The Contractor and Contracting Officer’s Representative shall meet weekly or on a schedule identified in Section J, attachment J-3 SOW.

b. Contractor personnel shall be available for informational meetings with Government technical personnel or the USS MAINE PSNS&IMF Project Team to discuss the direction, progress, results, and/or issues that occur during the performance of this contract.

C-1.4 TASK SCOPE

a. The Contractor shall provide all management, labor, material, support services, and equipment necessary to perform depot level services as described in this Contract for the preservation and structural repairs of this United States Naval submarine, such as coating removal, surface preparation, coating application, anode removal/repair/replacement, structural repairs, lead bin structural repairs/conversions and ballasting. The preservation and maintenance services shall be performed on shipboard exterior spaces, tanks, areas and equipment as designated by the Contracting Officer, in accordance with Navy and industrial specifications and standards, as well as with all local, regional, state, and federal laws, rules, regulations, policies, and procedures regarding safety, security, health, and environment. The production schedule requirements are of utmost importance to the Navy and shall be adhered to. The use of project management, supervision, environmental and quality assurance personnel that are familiar with these types of preservation and structural repair processes is extremely important.

C-1.5 PROJECT MANAGEMENT & EXECUTION PLANNING

a. During the execution phase, the Contractor shall provide the following in accordance with the CDRL

(DD1423):

1. Work integration and sequencing with PSNS & IMF project team and Code 400 Contracting Officer and/or Contracting Officer’s Representative.

2. Scheduling and dry-dock planning for contractor work and equipment to assist PSNS & IMF with dry-dock foot print.

3. Plan staging, cofferdams, and containment requirements for areas identified by the SOW.

4. Identify and mitigate environmental issues.

5. Provide a detailed workforce and equipment identification for work assigned.

6. Identify and submit required work authorization forms (WAF) and environmental documentation.

7. Identify and provide a production schedule for work assigned by the Contracting Officer.

b. The Contractor shall provide a dedicated on-site Project Manager who will:

1. Act as the principle point of contact with authority to obligate the Contractor (Contractor’s Agent) for decisions and agreements made.

2. Coordinate and manage the production effort in conjunction with the Government’s other work.

3. Attend project team meetings to ensure a coordinated effort in accomplishment of work.

4. Attend a weekly review meeting to evaluate the progress of assigned work, and evaluate overall schedule progress.

5. Coordinate matters with subcontractors to ensure information flowdown.

6. Conduct daily progress reviews, develop and submit a plan of action to make up schedule slippage to the Contracting Officer and/or Contracting Officer’s Representative.

7. Immediately notify the Contracting Officer and/or Contracting Officer’s Representative, verbally, upon learning that schedule slippage will occur and follow-up with a written report within 24 hours detailing the cause and remedy the contractor will implement to get back on schedule.

8. Attend daily and weekly Project Progress, Production /Planning, and Plan of the Day meetings as required by the Contracting Officer.

9. Submit Condition Found Reports (CFRs) as conditions warrant to the Contracting Officer and Contracting Officer’s Representative.

10. Coordinate submission of other reports as specified by the Contracting Officer.

c. Contractor shall provide an Environmental, Safety & Health Manager to manage all contractor generated hazardous material and waste disposal, safety and training programs. To include the following:

1. Monthly updating of hazardous material usage on the Contractor Hazardous Material Inventory (CHMI)

2. Filling out and submitting Waste Information Sheets (WIS) for all waste generated.

3. Monthly reporting of marine coatings.

C-1.6 TECHNICAL REQUIREMENTS

a. Receipt of Notification. The contractor will receive the required work item package noted in Section J from the Contracting Officer identifying, at a minimum, the ship for which the contractor is to perform preservation and structural repair services, its location, the schedule of its availability, spaces/areas to be repaired or preserved. In urgent situations the contractor may receive verbal direction from the Contracting Officer.

b. Pre-Commencement Conference and Beginning of Preservation Team Effort. Within three (3) working days of receipt of the signed contract, the Government will advise the contractor of the date for a pre-commencement conference. This conference will be held at least five (5) working days before the contractor’s services are scheduled to begin. The primary purpose of this conference is to iron-out the details regarding interaction/integration between the contractor’s team and PSNS & IMF Project Team, and to discuss any other pertinent issues with Government personnel in order to ensure that all parties understand what, when, where, and how work is to be completed. Therefore, among the things the contractor shall be prepared to discuss are the following (not necessarily in order of importance):

1. Space, onboard ship and/or pier side, needed by the contractor for staging, etc.

2. Noise and dust containment minimization

3. Safety precautions

4. Accessibility of spaces to the ship and shipyard personnel while those spaces are undergoing contractor work effort

5. Security measures

6. Environmental compliance

7. Quality Assurance (QA)

8. Contractor – Industrial Hygiene Program

c. The Workday. During the period of ship availability, each contractor employee is anticipated to work 8-hour work shifts totaling a 40-hour week, within the hours allotted to complete the contract work. The start of the workday begins at the work location aboard ship based on the work schedule coordinated with the Government. Typical shift hours are as follows:

Dayshift 7:20 am to 4:02 pm Swing Shift 3:30 pm to 12:00 am Grave Shift 11:30 pm to 8:00 am

NOTE: No vehicle shall be driven inside PSNS & IMF, Controlled Industrial Area (CIA) during the period of time between 4:02 pm through 4:09pm Monday through Friday.

d. Posting Notice. The contractor shall post a notice at each work-site in order to provide advance information about the location of, and any special considerations (e.g., hazards, access restrictions, etc.) regarding, the work to be done the next working day. The notice shall be posted at least four (4) hours, but not more than twenty four

(24) hours, prior to the start of work and shall remain posted during the preservation or repair process.

e. Work Accomplishment. The contractor shall perform work in accordance with the work item package provided with the signed contract and all standards, instructions, etc., listed in work package specifications.

f. Quality Control and Certifications. The contractor shall comply with The Society of Protective Coatings Standards (SSPC) regarding SSPC-QP1 certifications. The contractor shall have an acceptable Quality Management System, in accordance with NAVSEA Standard Item 009-04, in place at time of contract award and shall maintain an acceptable Quality Management System (as defined in Standard Item 009-04) for the life of the contract. Documentation under this system shall be sufficient to develop, as a minimum, the information required to be reported to the Government under paragraph (i) below. In addition, the Quality Management System shall document all inspections performed by the contractor and shall make the records of those inspections available to the Government during contract performance and up to three (3) years following contract completion.

g. Inspection Checkpoints/Hold points. The contractor shall contact the Contracting Officer and Contracting Officer’s Representative at least four (4) hours prior to the contractor’s completion of the work leading up to preservation checkpoints or hold points as indicated in the specifications, standards, instructions, etc.

NOTE: Hold Points are points at which specific processes have been accomplished, which an activity must not proceed beyond without the approval of a designated authority- PSNS & IMF Code 400 (Supervisor).

h. Contractor Identified Discrepancy Reporting and Processing. The contractor shall submit to the Contracting Officer and Contracting Officer’s Representative a Condition Found Report (CFR), for discrepancies noted during pre-preservation inspections, daily inspections (for blast protection, foreign material exclusion (FME), and paint masking), post preservation inspection or as required by Attachment J-3 SOW. The contractor shall not proceed with work in way of the discrepant area until the discrepancy has been corrected to meet specifications or PSNS & IMF acceptance of the condition has been granted via the PSNS & IMF Deficiency Report process and authorization to proceed is provided by the Contracting Officer and/or Contracting Officer’s Representative.

i. Inspection and Acceptance. The receipt of final inspection and acceptance of a space/area shall be conclusive, except that the Government reserves the right, under FAR 52.246-2. If non-conforming work is discovered by the Government within twenty-four (24) hours of final inspection and acceptance of a given space/area, the Government will require the contractor to correct the non-conforming work at no additional cost to the Government.

j. Government Corrective Action Request (CAR) and Discrepancy Reports (DR) Reporting and Processing. The Government shall conduct inspections and assessments including unscheduled in-process inspections/surveillances and shall attend scheduled Check Points/Hold Points. In the event that noncompliance with contract specifications is discovered by the Government, the Government may issue the contractor a Corrective Action Request (CAR).

Upon receipt of a CAR the contractor shall provide a written response to the Government within the time frame specified on the CAR, which states, the actions taken by the contractor to correct the discrepancy and when necessary the actions taken or to be taken by the contractor to prevent recurrence of similar discrepancies. The contractor shall not proceed with work in way of the discrepant area’s until the discrepancy has been corrected to meet contract specifications or engineering acceptance of the condition has been granted via the PSNS & IMF Deficiency Report process and authorization to proceed is provided by the Contracting Officer. Failure to address deficiencies noted on CARs will be considered withholding of Technical Data, per the terms of DFARS 252.227- 7030.

k. Quality Assessment. Assessment of the overall quality of the contractor’s performance will be based in part upon the Contracting Officer and/or Contracting Officer’s Representative review of the documentation resulting from CARs and /or Discrepancy Reports (DRs). Such assessments may be used by the Contracting Officer and/or Contracting Officer’s Representative, to determine the assignment or non-assignment of any additional efforts to the contractor. If the contractor fails to promptly take action necessary to correct and ensure future conformance with the contract requirements it may reduce or limit the work available to the contractor, or it may terminate the contract for default.

l. Work Completion Report. At completion of all work efforts, the contractor shall furnish a report. As indicated therein, the report will include the following:

1. Contract number

2. Ship name and hull number

3. Ship location (port/Naval facility)

4. Ship availability dates

5. Space/compartment name and number

6. Work Item number for the work effort

7. Square-footage of each space actually preserved (where applicable)

8. Square-footage cosmetically coated—only applicable on submarines and only applied in accordance with the Submarine Maintenance Standard for spot-repair preservation (top-coat color matching purposes)

9. Total square-footage

10. Problems encountered during the work accomplishment process—include: resolutions/workarounds if applicable

11. Recommendations and/or best business practices for accomplishing the work—include lessons learned, process improvements if applicable, etc.

12. The frequency and format for the reporting of progress shall be identified within the requirements identified in the request for proposal for this contract.

C-2.0 DELIVERABLES (DATA REQUIREMENTS):

CDRL requirements will be tailored under this contract and identified on a DD Form 1423. The work specification package, found in Section J Attachment J-3 of this solicitation, includes details of work requirements and applicable documents to be submitted. A summary of required reports found in the work specification package is included in Section J Attachment J-2 of this solicitation.

C-2.1 STANDARDS/SPECIFICATIONS/REFERENCES

a. In the execution of this contract, the Contractor is to refer to the following documents:

1. Alteration Record; Liaison Action Record (LAR)

2. Naval Sea Systems Command (NAVSEA) Standard Items

3. Standard Specifications for U.S. Navy Vessels.

4. Military Standards and Military Performance Specifications

5. Technical Manuals

6. Naval Operations (OPNAV) Instruction

7. SUBMEPP manuals and procedures

8. Commercial and Industry Standards

9. Government Standards, Technical Drawings and Documentation

10. Applicable Contractor Quality Assurance Plan/Document.

11. Local Standard Items

As required, other documents not listed above may also be invoked. Specific references for individual items and associated referenced technical documentation shall be identified in attachment J-3 SOW (See clause HQ C-2-0030-

INFORMATION AND DATA FURNISHED BY THE GOVERNMENT (FIXED PRICED) (JAN 2008).

b. The failure of a contractor to meet any of the specifications or standards set forth in paragraph (a) of C-2.1 of this statement of work, invoked at time of award, may result, at the Contracting Officer’s discretion, to either:

1. Correction by the contractor at no increase in price;

2. In lieu of correction by the Contractor, a reduction in the contract price.

C-2.2 SPECIFICATIONS, AMENDMENTS OR REVISIONS APPLICABLE

a. Whenever specifications, standards, drawings, publications or other documents are cited without issue number, revision, date or amendment number identified, the revision, date or amendment in effect as of the date of the contract shall apply.

b. Wherever specific issue number, revision, date or amendment number for specifications, standards, and publications are specified, the issue specified shall apply.

c. If, during the performance of this contract, the Contractor believes that the contract contains outdated or different versions of any specifications or standards, the Contractor may request that this contract be updated to include the current version of the applicable specification or standards. Updating shall not affect the form, fit or function of any deliverable item or increase the cost/price of the item to the Government. The Contractor should submit update requests to the Contracting Officer with copies to the Contracting Officer’s Representative. The Contractor shall perform the contract in accordance with the existing specifications and standards until notified of approval/disapproval by the Contracting Officer.

Any approved alternate specifications or standards will be incorporated into the contract.

C-2.3 CONTRACTOR PERSONNEL QUALIFICATIONS

a. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified. Relevant personnel shall have a working knowledge and understanding of FY 17 CH-1 NAVSEA Standard Items as a minimum, as well as all other requirements and standard items identified in the solicitation. All personnel shall be trained and/or knowledgeable in all aspects of corrosion identification, corrosion control, SSPC surface preparation standards, use of various hand and power tools, and coating application methodologies. Additionally, personnel should be well versed in various product (such as edge retentive, wear resistant, single coat ―fast clad ER epoxy low solar-absorbability and anti-stain coatings) application requirements and applicability to the areas to be preserved. Further, training should include relevant local, state and federal environmental and safety requirements, including environmental compliance.

Personnel should also be trained in the use and requirements for Personal Protection Equipment (PPE), general safety, and materials handling and storage (HAZMAT). The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specification requirements.

b. During the life of this contract, the Government reserves the right to request work histories on any Contractor's employee(s) for purposes of verifying compliance with the requirements outlined in paragraph C-2.3. If the Government questions the qualifications or competence of any person performing under this contract, the burden of proof shall be upon the Contractor to substantiate competency.

c. All blasters shall be currently certified in accordance with SSPC-C7 or approved NAVSEA equivalent certification.

d. All plural component painters shall be currently certified in accordance with SSPC-C14 certification.

C-2.4 CONDITION FOUND REPORT (CFR)

The contractor will identify needed repairs and recommend corrective action during contract performance for those deficiencies discovered which are not covered by the original work item specifications. Identification shall be submitted to the Government in the form of a Condition Found Report (CFR) via approved transferable media, within two (2) working days of identification of the requirement. As a minimum, the CFR shall include the following:

1. Identify contract number, ship and hull number

2. Serialized CFR number

3. Identification of the applicable work item specification number

4. Date requirement was discovered

5. Description of the work requirement

6. Specific location of the work

7. Recommendation for corrective action

8. Recommendation for the appropriate/best time to accomplish the work (i.e. during current availability with or without schedule change, future availability). Provide supporting rationale for the recommendation, such as cost efficiencies, availability of work force, availability of material, etc.

9. Identification of related changes, if any, to production milestones/key events and contract completion date. If none, so state.

The Government maintenance team will review the CFR and contractor recommendation for corrective action for correctness. The Government will determine if the work is required and potentially affordable. If the CFR is inadequate or incomplete, it will be rejected back to the Contractor. To mitigate this, the Government and Contractor may meet to discuss the recommendation for corrective action, make ship checks to determine full scope of work, and evaluate costs prior to submittal of the CFR. The answered CFR will be returned to the Contractor by the Government maintenance team. In concert with the answered CFR, the RCC will be generated by the Government maintenance team to accomplish the scope of work.

C-2.5 NAVY INSTALLATIONS, BADGING, AND ACCESS REQUIREMENTS

Contractor personnel shall comply with all current badging and security procedures required to gain access to any Government site. Access to Naval Installations sites may only be gained by obtaining a badge (either permanent or temporary) from the security office. It is the contractor’s responsibility to check for and obtain changes and updated information at each installation on a continual basis. Specific guidance is provided in Work Item 042- 01-001.

C-3.0 REQUIRED SYSTEMS AND PLANS

a. The contractor shall maintain a Government accepted Quality Management System (QMS) that complies with the requirements of NAVSEA Standard Item 009-04.

b. The Contractor shall maintain a Safety Plan that complies with the requirements of 009-74.

c. The contractor shall maintain an Environmental Management Plan that complies with the required local, state, and federal environmental requirements.

d. The contractor shall maintain a Property Control System for Government property that complies with the requirements of FAR 52.245-1, DFARS 252.245-7000, and NAVSEA Standard Item 009-20.

e. The contractor shall maintain a written plan outlining training and qualifications for contractor designated representatives in the Work Authorization Form (WAF) and tag-out process that complies with the requirements of NAVSEA Standard Item 009-24.

f. The contractor shall maintain a written training plan for accomplishing non-SUBSAFE work on

SUBSAFE- certified vessels, that complies with the requirements of NAVSEA Standard Item 009-109.

g. The contractor shall maintain QP-1 certification of systems and specifications that complies with the requirements of the SSPC Painting Manual, Volume 2.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L-1

1.0 PRE-PROPOSAL CONFERENCE

The purpose of the Pre-proposal Conference is to provide Industry with answers to RFP questions. Attendance and participation is not mandatory. The requirements of the solicitation take precedence over any verbal pronouncements made during the Pre-proposal Conference.

Main Briefing Place: U.S. Naval Undersea Museum Auditorium, 1 Garnett Way, Keyport, WA 98345 Date: 19 July 2016 Time: 9:00-11:00 AM PST

All RFP questions shall be submitted to Tim Smart, Contracting Specialist, timothy.smart@navy.mil, by 22 July

2016 @ 4:00 PM (PST).

2.0 SPECIFIC INFORMATION FOR PREPARATION OF PROPOSAL

Comprehensive responses to this RFP are required to enable the Government to evaluate the Offeror’s understanding of the requirements, and capability and approaches to accomplish the stated requirements. The Offeror shall submit all information required by this RFP. Failure to comply with the material terms and conditions of the RFP shall result in the Offeror being removed from consideration for award. Offerors are advised that information contained on additional pages in excess of the identified page limitation requirements will not be evaluated . The Offeror’s proposal shall be based on the requirements contained in this RFP (including those documents, exhibits, and other attachments to the RFP identified in Section J).

The solicitation will be made available only through the internet at: http://www.fbo.gov/.

Offerors are hereby notified that from time to time, the government may post additional information to the website relating to this solicitation (e.g. responses to questions, amendments, etc). It is the offeror’s responsibility to check the website for any such information.

Offerors may electronically submit written questions requesting clarification of solicitation requirements by sending an email to Tim Smart, timothy.smart@navy.mil and Stephanie Rosenthal, Stephanie.rosenthal@navy.mil (please ensure that the email submission is addressed to both Tim Smart and Stephanie Rosenthal). All such questions should be received in writing by 16:00 PST on 22 July 2016 to allow the Navy adequate time to prepare and issue responses to all Offerors prior to the date and time set for receipt of proposals. Only questions transmitted electronically will receive a response. The Navy will continue to accept questions up to the closing date and time of the solicitation; however, time may not permit responses to be issued prior to proposal receipt. Questions received after the time set forth above will not result in an extension to the proposal due date. It is the Government’s intention that questions and responses will be distributed electronically to all Offerors. Each question shall include the following 1) document name, 2) document date, 3) specific page, 4) paragraph, 5) clause or 6) other definitive citation requiring clarification.

3.0 SOLICITATION RESPONSE REQUIREMENTS

The offerors must submit written proposals for Government evaluation. Email proposals will not be accepted. Only paper copies of the specified volumes will be considered “responsive.”

The solicitation response shall be contained in three (3) separate volumes. For each volume, the number of copies required and page limit are shown in the table below. To maximize efficiency and minimize the time for proposal evaluation, it is required that all offerors submit their proposals in accordance with the format and content specified below and with the specified page/time limit constraints. Failure to provide the requested information may adversely affect the government’s evaluation of the offeror.

Table 1 Volume Title General Requirements I Executive

Summary

1. Shall not exceed 3 narrative pages *

2. Shall notate sections of the proposal that satisfy the various factors listed in Section M of the solicitation.

3. Shall not contain any price data

I Technical 1. Shall not exceed 75 narrative pages

Proposal 2. The following do not count against the page limitations: submission of Small Business Subcontracting Plan, copy of completed form DD254, and proof of NAVSEA Notice 5000 certification, or Society for Protective Coatings (SSPC) QP-1, or Master Ship Repair Agreement(MSRA), or provided evidence of meeting the requirements of paragraph 3 and 4 of Enclosure 1 of NAVSEA Instruction 4280.2C (for

MSRA).

3. Shall be bound in a single 3 ring binder with sections identified by titled tabs.

4. Shall not contain any price data II Past Performance 1. Shall not exceed 15 pages

2. Shall be separately bound in a single 3 ring binder with sections identified by titled tabs

3. Shall not contain any price data III Price

Proposal

1. No page restriction

2. Shall be separately bound in a single 3 ring binder with sections identified by titled tabs

* Front matter, dividers, resumes, drawings and diagrams, and tabulated data submissions shall not be counted against the page limit.

Number of Required Copies and Delivery of Proposal: Each volume shall be bound separately in three ring binders.

The offeror must deliver five (5) paper copies of Volume I, three (3) copies of Volume II and Volume III, and deliver no later than the required date and time established in the solicitation. No price information shall be included in other than Volume III. Proposal shall be delivered and addressed to the following:

Solicitation: N4523A-16-R-0021 Attn: Tim Smart

BLDG 844

808 Burwell St.

Bremerton, WA 98314

Electronic Media Copies: The offeror shall provide two (2) copies of Volumes I, II and III on a compact disc formatted for a Windows PC. The presentation material shall be compatible with Microsoft Office 2007. The CD’s must be scanned for computer viruses. Each disk shall be labeled as follows:

N4523A-16-R-0021 Volume # Offeror Company Name, City, State Offeror POC Offeror POC Phone # Date of submission Appropriate security classification markings

Page Format and Size: The narrative text material in the all volumes shall be typed or printed in a font with the type no smaller than size 10 using not less than standard single line spacing. All margins shall be not less than 1 inch.

The company name of the offeror and the solicitation number shall appear at the top of each page and may be included in the 1 inch margin. Pages shall be numbered at the bottom, either at the center or edge opposite the binding. The margin space may be used for document identification, page numbering and the offeror’s legend regarding disclosure of data in the proposal. A page is defined as one side of a standard 8 1/2” by 11” paper sheet.

Oversized pages are to be fold-out format, with each fold-out counted as a single page. Fold-out pages may be used for diagrams, charts or graphic material only and shall not exceed 11” by 17”. Fold-outs may not be used for narrative text pages. Photo reductions are not permitted for narrative text material. If the proposal exceeds the page limit identified in Table 1, the Government will remove all pages exceeding the specified page count from the back of the proposal prior to the evaluation.

A date shall be placed on each page of the proposal corresponding to the date of the initial proposal. Any pages that may be revised as a result of discussions (if required) shall contain revision numbers and dates and shall be identified by redline.

Drawings, Schematics, Etc.: All drawings shall be “B” sized (as defined by ANSI Y14.1 dated 1995) or reduced to 11” by 17” and included as an attachment to the Technical Volume. Only one copy of any drawing, calculation, or schematic may be submitted with each copy of the proposal. If the offeror believes that more than one factor requires submission of the same documentation, then the proposal should cross-reference the submission in discussions of the successive factor(s).

The overall security classification of the proposal shall be UNCLASSIFIED. If the offeror needs to provide classified material, it shall be separated from the unclassified material and submitted as a supplement to the appropriate volume, and handled in accordance with appropriate security procedures. Any classified supplement will be considered a part of the stated page limitations of the appropriate volume. NO classified material is expected for this solicitation. Please contact Tim Smart, Contract Specialist, before any classified material is submitted.

In accordance with DoD Directive 5230.25 and the International Traffic in Arms Regulations (ITAR), offeror’s access to solicitation documents is restricted to ITAR compliant companies. Requests for documents shall include 1) Company name and address 2) Company Export compliance officer name, phone # and email 3) CAGE and DUNS.

Direct all requests to the Government contacts listed for proposal receipt.

4.0 CONTENTS OF THE OFFER

The offeror’s proposal must include the following:

a. Standard Form 33, “Solicitation, Offer and Award,” with blocks 12 through 18 completed by the offeror, including authorized signature.

b. RFP with all offeror fill-ins completed as well as Section K, “Representations, Certifications and Other Statements of Offeror,” completed by the offeror.

c. Technical Volume: Offerors shall submit hard and electronic copies of their Technical Volume per the format specified.

d. Past Performance Volume: Offerors shall submit the Past Performance information in the format specified.

Offerors should note the requirement to distribute questionnaires and notify the Contracting Office of Past Performance references prior to the closing date of this solicitation.

e. Cost / Price Volume and Other Information: Offerors shall submit cost/price and other information required.

f. Small Business Subcontracting Plan. The Offeror’s attention is directed to Section I clauses FAR 52.219-9 and DFARS 252.219-7003 entitled “Small Business Subcontracting Plan.” As prescribed in FAR 19.708, Offerors other than small business concerns shall submit a subcontracting plan and that plan, once approved, shall be made part of any contract resulting from this solicitation. A copy shall be provided in Volume 1.

g. Offeror’s are required to complete the DD 254 (attachment to the solicitation) and provide proof of facilities security clearance and level of safeguarding of "confidential". The offeror shall have a facilities security clearance and level of safeguarding at the "confidential" level, and shall be capable of providing a workforce which is cleared at the confidential level as required. The offeror shall comply with the Form DD 254 (See Attachment 2, Section J). A copy shall be provided in Volume 1.

h. The offeror shall provide proof of possessing either: a NAVSEA Notice 5000 certification, or Society for Protective Coatings (SSPC) QP-1, or Master Ship Repair Agreement (MSRA), or provide evidence of meeting the requirements of paragraph 3 and 4 of Enclosure 1 of NAVSEA Instruction 4280.2C (for MSRA). A copy shall be provided in Volume 1.

5.0 PROPOSAL REQUIREMENTS

This section delineates general information and requirements to be followed in the preparation of the Offeror’s proposal. If an Offeror fails to comply with the content requirements, this will be considered during evaluation and may result in a lower evaluated rating or the proposal being deemed nonresponsive.

Proposal’s submitted shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation of the proposal by factor/sub-factor, and to arrive at a sound determination as to whether or not the prospective Offeror will be able to perform in accordance with the stated requirements.

The proposal shall be specific, detailed and complete as to clearly demonstrate that the Offeror has a complete comprehension of the total technical and management requirements, including all provisions of the RFP. The Offeror shall include cross-referencing for traceability.

Offerors are advised to submit proposals that are complete, clear, and consistent in all respects without the need for additional explanation or information. Offerors are cautioned against the use of general, vague, or unsubstantiated statements, which prevent concise proposal evaluations.

Each factor will be evaluated on how the response meets the requirements of the solicitation. The response that completely addresses all of the solicitation requirements may be judged superior to the response that minimally addresses solicitation requirements under evaluation factors. The proposal shall be sufficiently complete to demonstrate the manner in which the Offeror will comply with the applicable requirements of the solicitation.

General statements like, “The offeror understands the problem and can or will comply with the requirements” shall be considered inadequate, as will generic statements such as “straight forward techniques” and “highest quality control procedures”. Data, even though previously submitted or presumed to be known by the Government, cannot be considered as part of the offeror’s proposal unless physically submitted as part of the proposal.

Mandatory Requirements: No award will be made to any offeror who does not possess and provide proof of the following:

1. Either a NAVSEA Notice 5000 certification, or Society for Protective Coatings (SSPC) QP-1, or Master Ship Repair Agreement (MSRA), or provide evidence of meeting the requirements of paragraph 3 and 4 of Enclosure 1 of NAVSEA Instruction 4280.2C (for MSRA). As required in the SOW, the preservation work identified must be performed by a company that has Society for Protective Coatings (SSPC) QP-1 certification.

2. At submission of proposal, offeror’s are required to complete the DD 254 (attachment 2, Section J) and provide proof of facilities security clearance and a level of safeguarding of "confidential".

Offeror’s shall be capable of providing a workforce which is cleared at the confidential level as

An offeror’s proposal will not be further considered for award if it does not meet the Mandatory Requirements.

Documents, exhibits, and other attachments that form a part of this RFP will become part of any resultant contract.

Section K will be incorporated by reference, while Sections L and M will not become a part of any resultant contract.

The format and content of the proposal shall contain a response to the topics of discussion noted below. Information presented shall appear in the same order as outlined.

Each volume shall contain the following items in addition to the technical/descriptive data required by this RFP:

1. Cover & Title Page: The Cover and Title page shall indicate the following:

a. Company Name and address of the Offeror

b. Title of Proposal

c. The volume number and title, e.g., “Volume I – EXECUTIVE SUMMARY/TECHNICAL

PROPOSAL”

d. The solicitation number

e. The copy number of the proposal, e,g., “Copy 1 of 5”

f. The offeror’s legend regarding the disclosure of the proposal data in accordance with the provision entitled “Restrictions on Disclosure and Use of Data in Proposal”. The offeror’s legend may be located on other pages at the discretion of the offeror but must be located on any page which the offeror requires the Government to protect from disclosure in the event pages are removed from the binder and separated from the cover page.

2. Table of Contents: The table of contents shall provide sufficient detail so that factors and sub-factors can be easily located.

5.1 PROPOSAL STRUCTURE FOR VOLUME I - TECHNICAL

The term “technical,” as used herein, refers to non-price factors other than past performance. The technical volume shall address the following topics and evaluation factors and be organized as follows. Unless otherwise stated, references herein to a specific section of the SOW include all subordinate paragraphs to that section.

Note - Any apparently redundant requests for information in these instructions may be addressed once and appropriately cross-referenced in the proposal.

In evaluating an offeror’s technical proposal, the Government may consider information (other than price) provided with the offeror’s pricing proposal. Similarly, in evaluating an offeror’s price proposal, the Government may consider information provided with the offeror’s technical proposal. Any inconsistency, whether real or apparent, between projected performance and price, must be explained in detail by the offeror. The burden of demonstrating technical merit and realism rests with the offeror.

All topics described below shall be address. Information presented shall appear in the same order as outlined.

Title Page, Table of Contents, Executive Summary

Factor 1.0 - Technical Capabilities Subfactor 1.1 - Technical Approach Subfactor 1.2 - Management Plan Subfactor 1.3 - Schedule Performance

The Technical Proposal shall contain brief statements of fact rather than wordy, generalized narratives. (NO

COST/PRICE INFORMATION IS TO BE PRESENTED IN VOLUME I).

This section of the proposal shall be as specific, detailed and complete as to clearly demonstrate the Offeror's understanding of, and the ability to meet, the requirements of the solicitation, SOW, specifications, and various exhibits.

The following shall be included in Volume I:

Executive Summary

Factor 1.0 Technical Capabilities

Subfactor 1.1 Technical Approach

a. Provide a written plan that delineates and demonstrates the ability to provide a management organization geared toward completing highly complex ship repair requirements.

b. Demonstrate ability to provide engineering and design support capabilities with sufficient capability to diagnose and evaluate technical problems and issues, and to make competent technical recommendations.

c. Demonstrate ability to provide purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material.

Subfactor 1.2 Management Plan

a. Provide a written description or plan that delineates or demonstrates the ability…