Questions and Answers.pdf

Questions and Answers N4215826Q0031

1. Due date. The SF1449 (Block 8) shows offers due September 15, 2026 at 12:00 PM, while Section L states quotes are due September 11, 2026 at 12:00 PM Eastern. Please confirm which date governs.

Answer: Offers are due September 15, 2026 at 12:00 PM; Section L will be updated via Amendment A0001.

2. What is the Government’s intended transportation method for the Temporary Production Facilities (TPFs), including whether they are to be towed on their own running gear, whether the running gear is DOT-certified for interstate travel, and under what circumstances the contractor may use its own trailer or crane support?

Answer: The Government expects the TPFs to be transported on their own existing running gear. The TPFs’ running gear is DOT-certified and was previously used for interstate transport. The Government does not expect the units to be lifted onto a different trailer for routine transport. Use of a contractor-owned trailer or crane is permitted only as needed, such as when a TPF’s running gear cannot be used safely or when the contractor determines lifting is necessary. In those cases, the contractor is responsible for providing the trailer, any required crane support, and a lift plan.

3. Scope at destination. Please describe the work required at NNSY after arrival — specifically whether the contractor is only spotting units at a designated location, or also leveling, blocking, or setting the units.

SOW 3.2 references JLGs, cranes, forklifts, spreader beams, and generators; please clarify what portion of that equipment is anticipated for this transport-only CLIN.

Answer: Contractor is spotting units while at drop off. The only leveling that needs to be done is to put blocks (wooden chunks) under the frame of the hitch. The Hitch has a component, when turning this component, it levels the height of the trailer. To prevent damage to the floor, a block of wood needs to be kept underneath the component.

4. When is a lift plan required under SOW Section 6.1, how does the lift-plan submission timeline apply to the period of performance, and what transport method does the Government intend for the TPFs?

Answer: The Government intends the TPFs to be towed on their own running gear. A lift plan is only required if a crane is used to lift and transport a TPF; it is not required when the units are towed. If a lift plan is required, it should be sent to the technical point of contact, who will forward it to the appropriate Code 714 representative.

Although SOW Section 6.1 states a 30-day advance submission requirement, the Government may shorten or expedite that timeline due to period-of-performance constraints, including reducing it to approximately two weeks when necessary.

5. TPF drawing lists an inflated-tire height of 15 ft. Given that most states along this route cap legal height around 13 ft 6 in, can you confirm this height figure applies to all 20 units uniformly, and which states the government expects the route to cross so the contractor can scope permitting accordingly?

Answer: This is uniformly across the 20 trailers. Government is not telling contractor routes. Contractor is aware of the pick up and drop off address and can determine what routes/states need to be used.

6. Inspection location. SOW 3.3 states the acceptance inspection will be performed "at NPTU after delivery." Please confirm whether inspection and acceptance occur at NNSY.

Answer: Inspection will be performed at NNSY after delivery. The response provided in this Questions and Answers document reflect the most up-to-date revision to the requirements. The changes detailed herein supersede the previous text in Section 3.3, 3.4 and 3.6 of the Statement of Work (SOW).

7. Warranty marking. Section D includes warranty notification stamping per MIL-STD-129/130 for "warranted deliverable end items." Please confirm whether this applies to a transportation-only service or is residual language.

Answer: No, it is not required for a transportation service contract. There was an administrative oversight and has been removed.

8. Statement of Work (Section 3.2) requires the contractor to furnish cranes, JLGs, forklifts, and spreader-beams. Can you confirm whether crane-assisted lifting is required for all 20 units at both the origin and destination, or only for a subset, and under what circumstances a unit can be towed directly on its own chassis without a lift?

Answer: Crane-assisted lifting is only required if contractor deems to crane TPF on individual low boy trailer.

Government does not have knowledge on transporting TPF’s; therefore, contractor will make transportation determination. Government is anticipating contractor to be able to tow directly.

9. Limitations on subcontracting. Please confirm the application of FAR 52.219-14 to this requirement, including whether performance by a similarly situated small business motor carrier counts toward the applicable performance threshold.

Answer: It depends on the expected cost of the service. If the service cost >$350K than it does apply; however, if does not apply if the cost is expected to be under $350K FAR 52.219-14, paragraph (e)(1), the prime small business contractor cannot spend more than 50% of the total money received for the Government paying subcontractors.

10. Delivery scheduling. Please confirm whether the Government requires deliveries to be spread across the period of performance or will accept multiple units per day/week as badging and receiving capacity allow, and confirm the delivery window hours at NNSY Building 276.

Answer: Government does not require deliveries to be spread out. The delivery window hours are 0720 to 1550.

See G-242-H002.

11. Questions Due Date: We did not find a stated deadline for submitting clarifying questions. Could you confirm the cutoff date/time for questions?

Answer: September 8, 2026 at 12PM EST will be the cut off for questions.

12. Points of Contact: The SOW lists the Technical POC at both Joint Base Charleston (pickup) and NNSY (drop-off) as TBD. Could you provide current POC contact information so we can begin badging/site access coordination in advance of award?

Answer: This badging POC can be given after contract award. Contractors will have to fill out attached security form for base access. (843) 794-0900 can be used for general security/badging questions.

13. Lift Plan Submission: The SOW requires a detailed lift plan to be submitted to NNSY Code 714 Engineers no later than 30 days prior to any deliveries. Given the compressed period of performance, could you provide the current Code 714 point of contact for this submission?

Answer: Lift plan is only required if a crane is going to be involved. Contractor can submit the lift plan to technical point of contact in the SOW.

14. Delivery Sequencing: The SOW lists all 20 TPFs in a single table without individual delivery dates. Is the Government expecting all 20 units delivered as a single shipment/date, or phased over the period of performance? If phased, is there a preferred sequencing or delivery schedule the Government would like proposed?

Answer: Single shipment date over 1-2 weeks. We do not need a phased approach.

15. Please confirm whether a separate applicable Wage Determination is intended to accompany this solicitation.

Answer: FAR 22.1002-1(c)(3), this is a transport only; service contract labor standards does not apply. As a result, will not have a wage determination page accompanying the solicitation.

16. Subcontracting Plan: L-219-H001 requires submission of a Small Business Subcontracting Plan with a 5% SDB goal. Since this is a 100% total small business set-aside, could you confirm whether this requirement applies, or if it is standard boilerplate not applicable to small business primes?

Answer: No subcontracting plan is needed

17. Evaluation Methodology: Section L states award will be made to the technically acceptable offer with the lowest aggregate price. Section M separately lists Delivery, Price, and Past Performance as evaluation factors without specifying relative importance. Could you confirm whether this is a strict Lowest-Price-Technically-Acceptable (LPTA) evaluation, or whether Past Performance and Delivery are weighted independently of price?

Answer: Evaluation factors will be Delivery, Price and Past Performance.

18. The Statement of Work makes the contractor responsible for inspecting and, where necessary, replacing wheels and axles at no charge to the Government. Provision L-237-W001 provides for a pre-bid site visit, though the date, time and location are not filled in. If a site visit can be arranged at Joint Base Charleston, we would welcome the opportunity to attend. If a visit is not practical, dated photographs of the chassis, axles, tires and hitch of the twenty units, together with confirmation of their current roadworthiness?

Answer: Due to project timeframe and FY travel restrictions a site visit is not possible. Government cannot support pre-quote inspection. Facilities were manufactured new and delivered to Charleston in Jun 2025. Axle replacement is highly unlikely but running gear components can get damaged/seized from sitting. Provision L- 237-W001 has been deleted as of Amendment 0003.

19. The Statement of Work appears to describe two different transport methods, and we want to price the one the Government intends. SOW 4.3 requires the contractor to inspect every wheel and axle, verify tire PSI, and replace any wheel or axle at no charge to the Government. That obligation applies only if the units travel over the road on their own running gear.

Answer: We intend the units to be towed.

20. If the units are lifted and transported on a trailer rather than towed, does the SOW 4.3 obligation to inspect and replace wheels and axles still apply?

Answer: If units are intended to be lifted, CTR can decide to replace wheels and axles.

21. Will the Government provide current condition information for the tires, wheels, axles, chassis, and running gear of the twenty TPFs, or will contractors have an opportunity to inspect the units prior to performance?

Answer: No.

22. Do the units have engineered lifting points or documented lift provisions consistent with MIL-STD- 209J? Can the Government provide the Code 900 drawings referenced as Enclosure 1 in full? Offerors cannot build a Code 714 lift plan without lift points.

Answer: There are lift points on the trailers.

23. May contractor remove the existing axles, wheels and hitch from each unit for transport? If so, please confirm each of the following:

a. Must the original running gear be returned with its unit, and may it be transported loose or on a separate load?

Answer: Separate load. Putting running gear inside of trailer is not authorized.

b. Must the original running gear be reinstalled on the unit at Norfolk Naval Shipyard, or may the units be set on blocking or cribbing with the running gear delivered alongside?

Answer: If running gear is removed, it must be reinstalled at delivery site.

c. If blocking or cribbing is required at Norfolk Naval Shipyard, who furnishes it and what is the required configuration?

Answer: Contractor is spotting units while at drop off. The only leveling that needs to be done is to put blocks (wooden chunks) under the frame of the hitch. The Hitch has a component, when turning this component, it levels the height of the trailer. To prevent damage to the floor, a block of wood needs to be kept underneath the component.

d. Does the SOW 4.3 replacement obligation still apply to running gear that is removed and never used on the road?

Answer: If you are just taking off the axel due to the transfer and it was not utilized. The axles must be return to its placed at the time of drop off.

24. May the contractor furnish and install its own transport axles, tires and hitch for the movement in place of the unit’s running gear?

Answer: Yes

If so, please confirm what condition the Government expects the original running gear to be in at turnover.

Answer: Contractor is allowed to install its own transport axles, tires and hitch for on the current TPF. The original running gear will have to be installed prior to turnover. Running gear cannot be transported inside of the TPF.

25. Each unit's true weight is stated as 30,200 to 30,600 lbs. plus 1,800 lbs. of ballast and ship-loose material, carried on four axles, which is roughly 8,000 lbs. per axle. Please confirm the rated capacity of the existing axles.

Answer: Weight is listed in the SOW. Government does not have rated capacity of axles.

May the ballast and ship-loose material be removed and transported separately to bring axle loading within rating?

Answer: No

26. Please confirm the minimum required motor truck cargo, commercial/general liability, and any applicable bonding requirements for this procurement.

Answer: For this procurement, the contractor must meet all federal interstate motor carrier requirements under Federal Motor Carrier Safety Administration (FMCSA). Contractor must maintained at a minimum the value of the TPFs to fully cover the replacement value of the government-owned property in transit.

27. If a site visit is not available, will the Government provide dated photographs of the chassis, axles, tires and hitch of each of the 20 units, and confirm whether each unit is currently roadworthy? SOW 4.3 places an open-ended repair obligation on the contractor for equipment no offeror has been allowed to inspect.

Answer: No.

28. Has the Government inspected the running gear on these units, and can a condition report or maintenance records be provided?

Answer: Government has not inspected running gears.

29. Have the units been moved or road tested recently, and do the axles, brakes, lights and hitches function?

Is any unit known to be immobile or out of service?

Answer: Units are less than one year old, and have been transported from PA to SC.

30. Enclosure 1 lists height 15 ft 0 in, width of trailer 12 ft 0 in, and greatest width of accessories 0 ft 5 in. Is the 0 ft 5 in measured per side or total, and what is the maximum overall width of each unit as it will travel? Virginia escort requirements change at exactly 12 ft 0 in, so this affects all twenty movements.

Answer: Total, contractor is to make own measurements.

31. Does the 15 ft 0 in height include the roof mounted equipment shown on the Enclosure 1 drawing (XFMR-2, SPVAC-1, Hoffman box)? May any roof mounted equipment be removed and shipped separately to reduce travel height below 14 ft 6 in?

Answer: No modifications like that are allowed.

32. Are the accessories listed in SOW 4.2 (trim moldings, chassis light wiring, fire strobes, door handles, barrier wall, door hood, exit lights) to be secured in place, or may they be removed, boxed and shipped inside the unit?

Answer: They are to stay in place. If removed by contractors’ choice, contract is to reinstall.

33. What is required at the Norfolk Naval Shipyard delivery point beyond delivery through the South Gate?

Is the contractor responsible for spotting, positioning, blocking, leveling or any set or installation work?

The warranty at SOW 7 refers to installation services, which is not otherwise described in the scope.

Answer: Contractor is not installing. Just delivering units.

34. Please confirm whether cranes or other lifting equipment will be required at pickup or delivery and identify the expected lifting, unloading, positioning, or installation work.

Answer: Cranes are only required if contractor wants to lift the TPF’s onto a low-boy trailer. Recommending a jacking device for lifting the trailers to replace tires/wheels if necessary.

35. Is a required delivery sequence or rate expected, such as a number of units per week, or may the contractor propose its own delivery schedule within the period of performance?

Answer: Contract can provide deliver schedule. It will be highly appreciated if all units are transported within a 1-2 week window.

36. SOW 3.8 sets a daily liquidated damages rate of $2,066.03, described as the rate for a 24 ft x 40 ft double wide unit, while the units under this requirement are 12 ft x 40 ft. Please confirm the applicable daily rate, whether it is assessed per unit per day or per contract per day, and whether there is a cap.

Answer: Separately for each facility per Calander day.

Example: If you have two TPF’s that are seven days late, you will pay: $2066.03 * 2 *7 = 28,924.42.

37. The one-year warranty at SOW 7 covers labor, materials, equipment and installation services. Please confirm the warranty is limited to work performed by the contractor, including any wheels or axles the contractor replaces, and does not extend to the pre-existing condition of the Government owned units.

Answer: Correct, the Contractor warrants that all labor, material, and installation services provided under this Statement of Work shall be free from defects in workmanship and materials for a period of one (1) year from the date of final Government acceptance of the Temporary Production Facilities.

38. Clause D-246-H003 requires permanent warranty notification marking on each deliverable end item per MIL-STD-129R and MIL-STD-130N. Please confirm whether this applies to Government owned units being relocated, and if so the required wording and placement.

Answer: Clause D-246-H003 has been deleted.

39. The Government Furnished Property attachment lists all 20 units as serially managed Government property with unit acquisition cost redacted. Please provide the acquisition value or a stated insurable value per unit so offerors can size cargo coverage, and state the minimum insurance limits the Government requires for this movement.

Answer: Approximately worth $175,000 per unit.

40. Can you advise the center of gravity for each trailer by a diagram.

Answer: Government does not have that information.

41. Are there specific lifting points on the frames of the chassis?

Answer: Lifting points are on the roof of the trailer.

42. Does the delivery location have a marshalling area for the trailers moved to the base and staged prior to placing at final position?

Answer: The pickup and drop off destinations have area’s for contractors to prepare their trucks for deliveries.

This area is not authorized for trucks to park and “wait” overnight in. The area is just an empty parking lot.

There is no restrooms or utilities available nearby.

43. The SOW requires the lift plan 30 days before delivery, while the total performance period is 45 calendar days and transportation vehicles must be ready within two weeks after award. Please clarify the required lift-plan submission and approval schedule.

Answer: Lift plan is only required if TPF’s are to be lifted with a crane. Due to timeline restrictions, government can expedite lift plan approval.

44. For the Technical Evaluation Form requirement concerning FMCSA operating authority, must the active authority be held directly in the name of the offeror/prime contractor, or may the requirement be satisfied by a specifically identified first-tier small-business motor carrier that would perform the transportation under the prime contractor’s proposed team?

Answer: It depends on the expected cost of the service. If the service cost >$350K than it does apply; however, if does not apply if the cost is expected to be under $350K FAR 52.219-14, paragraph (e)(1), the prime small business contractor cannot spend more than 50% of the total money received for the Government paying subcontractors.

45. For the three past-performance references requested by the Technical Evaluation Form, must all references be the offeror/prime contractor’s own prior contracts, or may relevant references of a specifically identified first-tier performing carrier be submitted and evaluated as part of the proposed team?

Answer: The identified first-tier performing carrier or the prime contractor can provide past performance reference.

46. If use of a proposed performing carrier is permitted for either requirement, please also confirm what supporting documentation the Navy would require with the quotation, such as FMCSA authority information, insurance evidence, carrier identification, or past-performance contact information.

Answer: Kindly review technical evaluation attachment with the solicitation in Sam.gov

47. Are the units currently configured as ten double-facilities? Must any units remain paired, be separated before transport, or be reconnected at NNSY?

Answer: The units are 20 independent 12x40 facilities. Each unit will be transported separately. When delivered, the units will remain 20 independent facilities.

48. Need-date discrepancy: Section F lists the Period of Performance as September 21 - November 5, 2026, but the Technical Capabilities Statement references a November 15, 2026 need date. Could you confirm which date governs?

Answer: November 5, 2026; Period of Performance as September 21 - November 5, 2026

49. Will the Government provide the dimensions and condition-inspection reports for each unit and identify the approximate weight and nature of the additional 1,800 pounds of material stored inside each facility?

Answer: Government has provided estimated dimensions and weights in the SOW. Contractor is to verify the weight and dimensions themselves.

50. May the TPFs be transported/towed using their existing chassis and running gear, provided all legal, safety, permitting, and technical requirements are met, or is the contractor required to place each TPF on separate transport equipment such as a lowboy, double-drop, or multi-axle trailer?

Answer: TPFs be transported/towed using their existing chassis and running gear. Government is anticipating a lowboy will not be needed.

51. Is the requirement to submit a detailed lift plan applicable if the contractor's proposed transportation method does not require lifting the TPFs?

Answer: Correct. Only need lift plan if a crane is being used.

52. Are the temporary production facilities intended to be transported using their existing chassis, axles, wheels, and hitches, or must they be loaded onto lowboy, double-drop, or other specialized trailers?

Answer: Intended method of transportation is to use the existing running gear.

53. Route approval: We intend to route via I-26 to I-95 to I-664 through Suffolk, entering Portsmouth directly to avoid the Downtown Tunnel, Midtown Tunnel, and Hampton Roads Bridge-Tunnel (height restrictions of 13'6"-14'6", below our anticipated load height). Can you confirm this route is acceptable?

Answer: Government does not dictate what route contractor is using for travel. It is contractors’ responsibility to ensure the height restrictions and route restrictions are met.

54. Escort requirements: Given the load width (approx. 12 ft, up to 12'5" with accessories), does NNSY/NAVSEA have a required escort configuration, or should we determine this independently per SC/NC/VA DOT rules?

Answer: NNSY/NAVSEA does not have a required escort configuration. Contractor can determine escort restrictions independently per DOT regulations.

55. Delivery sequencing: Is there a required delivery order for the 20 units (e.g., by serial number), or may we sequence based on operational efficiency within the period of performance?

Answer: There is no delivery order based of serial number.

56. Please clarify whether the contractor is responsible for all pre-existing wheel, tire, axle, hitch, or running-gear deficiencies discovered before transportation. The SOW states that wheel or axle replacement must be performed at no charge to the Government.

Answer: Contractor is responsible for all running gear deficiencies at inspection and while units are being transported. If wheels or axles have damage, contractor is to repair/ replace them to safely transport the TPS

57. Price history / price reasonableness (L-212-W002): This clause requests pricing data from our three most recent sales of the same or similar commercial items. We do not have directly comparable prior sales of this exact service. Would a statement that our price is cost-based, with no directly comparable prior sales, be acceptable in place of this data?

Answer: Price history / price reasonableness (L-212-W002) is not applicable.

58. Payment setup: Could you confirm the correct Electronic Business POC and WAWF routing information (DoDAAC values) we should use, since several fields in Section G were left blank pending award?

Answer: Information will be provided pending the award.

59. Will the Government provide an opportunity for the contractor or proposed carrier to inspect the 20 units, including the tires, wheels, axles, hitches, overall condition, dimensions, and interior contents, before finalizing its quotation?

Answer: Government cannot support pre-quote inspection.

60. Will the contractor be permitted to conduct a joint pre-transport inspection with Government personnel to document the existing condition of each unit, including its tires, wheels, axles, brakes, chassis, hitch, exterior structure, and attached accessories?

Answer: Post award, a joint pre-transport inspection with Government personnel and Contractor to document the existing condition of each unit, including its tires, wheels, axles, brakes, chassis, hitch, exterior structure, and attached accessories

61. If substantial pre-existing mechanical or structural defects are discovered during the inspection, please clarify the process for documenting and addressing those defects before transportation.

Answer: If there are mechanical/structural defects that prevent the trailers from being transported the government can review them by a case-to-case basis. If the issue is with the running gear (tires, axles, suspension, rims) the contractor is to repair the issue to transport the TPF’s.

62. May a small-business prime contractor perform contract management and transportation coordination using a properly licensed and insured subcontracted motor carrier, or must the prime contractor itself possess the USDOT and MC/FF numbers requested in the Technical Evaluation Form?

Answer: Whomever is completing the service must possess the necessary USDOT and MC/FF numbers. The contractor picking up the trailers and delivering them must have the property documentation and the prime must have copies and proof that the subcontractor has the proper documentation/licenses to provide the service. The job may be subcontracted but the government must be informed. In addition, the offeror must be IAW, FAR 52.219-14, paragraph (e)(1), the prime small business contractor cannot spend more than 50% of the total money received for the Government paying subcontractors.

63. Will the Government permit the prime contractor to submit the proposed carrier’s equipment information, operating authority, safety record, insurance, and relevant past performance to demonstrate technical capability?

Answer: Yes