0200000 J Management and Administration v2.7.docx

Section J – 0200000 Management and Administration Section J – 0200000 Management and Administration

Attachment J-0200000-01 Definitions and Acronyms

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

All indirect cost associated with construction equipment, such as: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance, general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the construction equipment price since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

All other cost such as sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment, mobilization, demobilization, time for job preparation, safety standby personnel, payroll burdens and fringes, overtime, job (field) overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance, general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the direct material price since the cost for these items are included in the UPL Hour unit price bid.

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

· Identify applicable federal, state, and local regulations pertaining to the generation and management of hazardous waste.

· Identify training requirements and describe procedures for obtaining training and maintaining training records.

· Assign responsibilities for the generation, designation, handling, storage, treatment, disposal, and all documentation.

· Describe all hazardous waste generation and management procedures.

· Include or reference the hazardous waste minimization plan and goals.

· Include or reference contingency plans and emergency response procedures.

The plan shall be kept up to date to include changes in hazardous waste generation and management procedures, as well as changes in applicable federal, state, and local hazardous waste regulations. The plan shall include or reference minimization procedures sufficient to achieve DOD minimization goals. Tenant activities are covered by the host CO's Hazardous Waste Management Plan.

Non-RCRA regulated waste (while not meeting the definition of a Hazardous Waste) must be managed according to its applicable regulations and may not be discarded into the general trash.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management. An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Attachment J-0200000-01 Definitions and Acronyms

Attachment J-0200000-02 Wage Determinations

Placeholder for Collective Bargaining Agreements, Service Contract Labor Standards and Wage Rate Requirements. Located in Solicitation.

Attachment J-0200000-03 Directives, Instructions, and References

Attachment J-0200000-04 Invoice Form

Should be identical to ELINs worksheet. Invoice should be revised by changing the quantity from 12 MO to 1 MO and include the quantity of Service Order completed versus 1/12th of quantity included in the period of performance.

The Contractor shall possess the capability to invoice and receive payment for work via Wide Area Work flow (WAWF). WAWF is a Paperless Contracting DoD-wide application designed to eliminate paper from the receipts and acceptance process of the DoD contracting lifecycle. The goal is to enable authorized Defense contractors and DoD personnel the ability to create invoices and receiving reports and access contract related documents.

In the traditional DoD business method, three documents are required to make a payment - the contract, the receiving report and the invoice. Each of these may arrive at the payment office separately - if they are paper. They are processed individually as they arrive. Information is then manually keyed into the payment system. Using WAWF, electronic documents are shared, eliminating paper and redundant data entry. Data accuracy is increased and the risk of losing a document is greatly reduced.

The contract is available through a seamless interface with an application called Electronic Document Access (EDA). Contractors have electronic options for submitting invoices and receiving documents. They can submit documents on the Web, through FTP, or through EDI.

WAWF supports DoD's efforts to reduce unmatched disbursements in the DoD receipt, acceptance, entitlement and payment process through data sharing and electronic processing. The benefits to DoD are global accessibility of documents, reduced need for re-keying, improved data accuracy, real-time processing, and secure transactions with audit capability. For vendors, benefits include the capability to electronically submit invoices, reduction of lost or misplaced documents, and online access to contract payment records.

Attachment J-0200000-05 Forms

Attachment J-0200000-05 Forms

Company Name:

Date Submitted:

Labor Hours for the Month of:

ELIN/

Sub-ELIN Annex/ Sub-annex

Spec Items 3.1, 3.2 and

3. 3 On-Site Labor Hours

1501000

RECURRING

Total Recurring Work:

Company Name:

Date Submitted:

Labor Hours for the Month of:

ELIN/

Sub-ELIN

Labor Hours

NON-RECURRING

A700

GUTTER CLEANING AND MINOR MAINTENANCE

A701

GUTTER REPLACEMENT AND INSTALLATION

A702

GUTTER REPAIRS (MAJOR)

A703

DOWNSPOUT REPLACEMENT AND INSTALLATION (1-STORY)

A704

DOWNSPOUT REPLACEMENT AND INSTALLATION (2-STORY)

A705

Labor & Material Costs - MUST BE NEGOTIATED BY KO

Total Non-Recurring Work:

Directions for Process Material Log Sheets

Chemical Description:

· Material Name - List the brand or generic name of the chemical material.

· Manufacturer - List the name of the manufacturer of the product.

· Constituents of Concern - List the constituents (ingredients) as listed on the Material Safety Data Sheet (MSDS).

· CAS # - List the Chemical Abstract Service (CAS) Number for each Constituent of Concern listed. This information is found on the MSDS. If no CAS number is listed, state “N/L”.

· % - List the concentration of each Constituent of Concern listed. This information is found on the MSDS. If the concentration is not listed, state “N/L”.

· Product Weight - List the weight of material contained in one container of the product. This information is normally listed on the MSDS or can be determined from the density or specific gravity of the product listed on the MSDS.

· In addition, check all the boxes that apply to this chemical:

· Pure or Mix - choose only one.

· Solid, Liquid or Gas - choose only one.

· Extremely Hazardous Substance (EHS), Ozone Depleting Substance (ODS), SARA TITLE III Chemical (SARA III), Air Toxic Chemical (AIR TOX) or Carcinogen

· (CARC) - based on the information provided by the material’s MSDS. Choose all that apply.

· HM exempt - per EPCRA section 312 and based upon user knowledge, choose this box if the material would normally be exempt from reporting for hazardous material storage.

· Tri exempt - per EPCRA section 313 and based upon user knowledge, choose this box if the material would normally be exempt from reporting for the Toxic Release Inventory (TRI).

Physical and Chemical Hazards:

· For each material listed, check all the physical and health hazard boxes that apply. These hazard categories are defined in 40 CFR 370.2.

· Fire Hazard - flammable, combustible liquid, pyrophoric, oxidizer.

· Sudden Release of Pressure - explosive, compressed gas.

· Reactive - unstable reactive, organic peroxide, water reactive.

· Immediate (acute) Health Hazard - highly toxic, toxic, irritant, sensitizer, corrosive.

· Delayed (chronic) Health Hazard - carcinogens, mutagens, other long-term health hazards.

Storage Description: Storage Code:

· List the appropriate storage type, pressure and temperature condition codes for the material based upon the codes listed below. List the storage type in the first box, the applicable pressure code in the second box and the applicable temperature code in the third box. More than one storage code may apply if material is stored in different types of containers.

Storage Type:

A - Above Ground Storage Tank F Can L Cylinder B - Below Ground Storage Tank G Carboy M Glass Bottle or Drum C - Tank Inside Building I Fiber Drum N Plastic Bottle or Drum D - Steel Drum J Bag R Other E - Plastic/Non-metallic Drum K Box

Pressure and Temperature Conditions:

1 - Ambient Pressure 4 Ambient Temperature 2 - Greater than Ambient Pressure 5 Greater than Ambient Temperature 3 - Less than Ambient Pressure 6 Less than Ambient Temperature but not Cryogenic 7 - Cryogenic Conditions

Inventory in Pounds:

· Maximum Amount - List the maximum amount of a material that was on-hand (stored) at any one time. Amount must be recorded in pounds.

· Average Amount - List the average amount of material that was on-hand during the reporting period. Amount must be recorded in pounds.

· Days on Site - List the number of days during the reporting period each material was on-site. If the material was present for the whole year, record as 365.

Amount Used in Pounds:

· List the amount of each material used during the reporting period. Amount must be recorded in pounds. Amount used is the best estimate based on the contractor material tracking system.

Contractor Hazardous Material Inventory Log

(EPRCA)

PRIME COMPANY NAME: _______________________________CONTRACT NO: ______________________

PROJECT TITLE / LOCATION: _________________________________________________________________

(Liquid, Solid, Gas)

Contractor(s) certifies that the hazardous material(s) removed from installation will be used/reused for its intended purpose.

Company Using Material Listed Above Company Representative’s Signature

Submitted By: ________________________ Phone: ______________ Fax: __________ Date: _________ Printed Name

Contracting Officer _____________________Phone: ______________ Fax: __________ or ROICC Representative

Page ____ of ____

SECTION 01 57 19.00 20 – APPENDIX A

Totals:

Emission Data

Product Type (I.E. Paint, Solvent, Adhesive) Usage (I.E. Surface Prep, Or Clean-Up)

AUL

Unique Identifier Number

Quantity Used (Gal)

Product Density (Lb./Gal.)

VOC

Content (lb./gal.)

Total VOC Weight (lbs.)

REPORTING PERIOD (Month):

HAP Name (NONE if none present in product)

% Weight of HAP in Product

Weight of HAP (lbs.) (N/A if NONE present)

Attachment J-0200000-06 Government-Furnished Property, Materials, and Services

Electricity and Water will be provided by the Government.

Attachment J-0200000-07 Installation Spill Prevention, Control, and Countermeasure Plan

Contact NWS Environmental Division for current spill control plan - (732) 866-2540

Attachment J-0200000-07 Contractor Hazardous Material Inventory Log

Attachment J-0200000-08 Exhibit Line-Item Numbers (ELINs)

ELINs can be found in attachment #.J-0200000-08 ELIN image1.emf

Contractor Significant Incident Report (CSIR).pdf

Contractor Significant Incident Report (CSIR) 1

Initial Report

Follow-up Report

Final Report

Contractor Significant Incident Report (CSIR)

1. General Information Contracting Activity/ROICC Office:

Accident Classification:

InjuryFatalityEnvironmentProcedural IssuesLessons Learned

IllnessProperty DamageOther______________________________

Involving:

Confined Space Equip/Mrt Ver/Mat Handling (Heavy Construction Equip.) Hazardous Material

Crane and Rigging Equip/Mrt Ver/Mat Handling (Material Handling) Trenching/Excavation

Diving Equip/Mrt Ver/Mat Handling (Man-Lift/Elevated Platform) Waterfront/Marine

Demolition/Renovation Fall from Ladder Fall from Scaffold Other___________________

Electrical Fall from Roof Fire

2. Personal Information Name (Last, First, MI):

Age: Sex:

Job Title/Description:

Employed By:

Supervisor Name (Last, First, MI) & Title:

Was the person trained to perform this activity/task?

Yes No

What type of training was received (OJT, classroom, etc)?

Date of the most recent formal training and topics discussed?

3. Witness Information Witness #1: Name (Last, First, MI):

Supervisor Name (Last, First, MI):

Witness #2: Name (Last, First, MI):

Supervisor Name (Last, First, MI):

Contractor Significant Incident Report (CSIR) 2

Additional Witnesses: YesNo ( List any additional witnesses on a separate sheet and attach. )

4. Contract Information Type of Contract:

A/EBOSCLEANConstructionDesign BuildFSCCFSSC

JOCRACServiceOther_______________________________

Contract Number & Title:

Industrial Group & Industrial Type:

Prime Contractor Name/Address/Phone & Fax No:

Safety Manager (Last, First, MI):

Insurance Carrier:

Sub Contractor Name/Address/Phone & FAX No:

Safety Manager (Last, First, MI):

Insurance Carrier:

5. Accident Description Date of Accident: Time of Accident: Exact Location of Accident:

Describe the accident in detail in your words: (Use the back of page if you need additional space)

Contractor Significant Incident Report (CSIR) 3

Direct Cause(s) of Accident:

Indirect Cause(s) of Accident:

Action(s) taken to prevent re-occurrence or provide on-going corrective actions:

Corrective Action Beginning Date:

Anticipated Completion Date:

Personal Protective Equipment:

Available and usedAvailable and not usedNot Required

Not related to MishapWrong PPE for job

List PPE Used:

Type of Construction Equipment (Make, Model, Serial #, VIN#) Involved:

Was Hazardous Material Spilled/Released? Yes No Please List

Hazardous Material(s) Involved:

Who provided first aid or cleanup of mishap site?

Contractor Significant Incident Report (CSIR) 4

Any blood-borne pathogen exposure, other than EMTs? Yes No

Who?

List OSHA and WM-385-1-1 standards that were violated:

Was site secured and witness statements taken immediately? Yes No

By Whom?

Contractor Significant Incident Report (CSIR) 5

6. Injury Illness/Fatality Information Severity of Injury/Illness:

Fatality Lost Workday Case Involving Days Away From Work

Temporary DisabillityRecordable Workday Case Involving Restricted Duty

Permanent Total DisabilityOther Recordable CaseRecordable First Aid Case

Permanent Partial DisabilityNon-Recordable CaseNo Injury

Estimated Days Lost:

Estimated Days Hospitalized: Estimated Days Restricted Duty:

List Primary Body Part Affected:

List Other Body Part(s) Affected:

Nature of Injury/Illness for Primary Body Part (Examples: Amputation, Burn, Hernia):

Type of Accident (Examples: Fall same level, Lifting, Bitten, Exerted):

Source of Accident (Examples: Crane, Carbon Monoxide, Ladder, Welding Equipment):

7. Casual Factors (Explain answers on supplementary sheet)

• Design – Design of facility, workplace, or equipment was a factor? Yes No

• Inspection/Maintenance – Inspection & Maintenance procedures were a factor? Yes No

• Persons Physical Condition – In your opinion, the physical condition of the person was a factor?

• Operation Procedures – Operating procedures were a factor? Yes No

• Job Practices – One or more job safety/health practices not being followed when the accident occurred contributed to the accident?

• Human Factors – One or more human factors, such as a person’s size or strength contributed to the accident?

• Environmental Factors – Heat, cold, dust, sun, glare, etc., contributed to the accident?

• Chemical and Physical Agent Factors – Exposure to chemical agents, such as dust, fumes, mist, vapors, or physical agents such as noise, radiation, etc., contributed to the accident?

• Office Factors – Office setting such as lifting office furniture, carrying, stooping, contributed to the accident?

• Support Factors – Inappropriate tools/resources were provided to perform the task?

• PPE – Improper selection, use or maintenance of PPE contributed to the

• Drugs/Alcohol – In your opinion, were drugs or alcohol a factor? Yes No

• Job Hazard Analysis – The lack of an adequate (IAW-EM-385-1-1 Sec 01.A) activity hazard analysis was a contributing factor.

• Job Hazard Analysis – JHA was not site specific and/or did not address the type of work/operations performed when the mishap occurred.

• Management – A lack of adequate supervision contributed to the accident. Yes No

Contractor Significant Incident Report (CSIR) 6

8. OSHA Information

Date OSHA was Notified:

Date(s) of Investigation: Date of citation:

(Attach Copy)

Dollar amount of Penalties:

9. Report Preparer

Name (Last, First, MI):

Date of Report:

Title:

Employer:

Phone #:

Signature:

• Management – Inadequate information was provided at pre con meeting. Yes No

Contractor Significant Incident Report (CSIR) Instructions 1

CONTRACTOR SIGNIFICANT INCIDENT REPORT (CSIR) INSTRUCTIONS

Complete Sections Appropriate to Incident (Rev. 06/02).

NOTE: THE ATTACHED CSIR FORM IS TO BE USED BY CONTRACTORS TO RECORD THE

RESULTS OF THEIR ACCIDENT/INCIDENTS INVESTIGATIONS AND SHALL BE PROVIDED TO THE

CONTRACTING OFFICER WITHIN THE REQUIRED TIMEFRAMES.

GENERAL. Complete a separate report for each person who was injured in the accident. A report needs to be completed for all OSHA recordable accidents, property damage in excess of $2000.00 (This amount is for record purposes only. GOV is not required to enter property damage reports into FAIR database if it is less than $10,000.00.), WHE accidents, or near miss/high visibility mishaps. Please type or print legibly. Appropriate items shall be marked with an “X” in box(es), non-applicable sections shall be marked “N/A”. If additional space is needed, provide the information on a separate sheet of paper and attach to the completed form.

Mark the report:

INITIAL – If this form is being used as initial notification of a Fatality or High Visibility Mishap. The initial form is due within 4 hours of a serious accident. A form marked ‘Follow-up’ or ‘Final’ is required within 5 days.

FOLLOW-UP – If you are providing additional information on a report previously submitted. FINAL

– If you are providing a completed report and expect no changes.

SECTION 1 – GENERAL INFORMATION

CONTRACTING ACTIVITY/ROICC OFFICE - Enter the name and address of the Contracting Office administering the contract under which the mishap took place (e.g. ROICC MCBH, ROICC NORFOLK, PWC GUAM, etc.).

ACCIDENT CLASSIFICATION - INJURY/ILLNESS/FATALITY/PROPERTY DAMAGE/-PROCEDURAL ISSUES/- ENVIRONMENTAL/LESSONS LEARNED/OTHER – Mark the appropriate block(s) if the incident resulted in any of these conditions.

INVOLVING - If the mishap involved any of the conditions listed under “Involving” mark the appropriate box(es). Specific questions associated with each of these conditions are available from the Contracting Officer to assist you in your investigation. When these questions are used they shall be attached as part of this report.

SECTION 2 - PERSONAL INFORMATION

NAME - Enter last name, first name, middle initial of person involved.

AGE - Enter age.

SEX - Enter M for Male and F for Female.

JOB TITLE/DESCRIPTION - Enter the job title/description assigned to the injured person (e.g. carpenter, laborer, surveyor, etc.).

EMPLOYED BY - Enter employment company name of the person involved.

SUPERVISOR’S NAME & TITLE - Enter name and title of the immediate supervisor.

WAS PERSON TRAINED TO PERFORM ACTIVITY/TASK? - For the purpose of this section “trained” means the person has been provided the necessary information (either formal and/or on-the-job (OJT) training) to competently perform the activity/task in a safe and healthful manner.

TYPE OF TRAINING - Indicate the specific type of training (classroom or on-the-job) that the injured person received before the accident happened.

DATE OF MOST RECENT FORMAL TRAINING/TOPICS DISCUSSED - Enter the month, day, and year of the last formal training completed that covered the activity/task being performed at the time of the accident. List topics that were discussed at the training identified above.

SECTION 3 - WITNESS INFORMATION

The following applies to Witness #1 and Witness #2:

WITNESS NAME - Enter last name, first name, middle initial of the witness.

JOB DESCRIPTION/TITLE - Enter the job title/description assigned to the witness (e.g. carpenter, laborer, surveyor, etc.).

EMPLOYED BY - Enter the name of the employment company of the witness.

SUPERVISORS NAME - Enter name of immediate supervisor of the witness.

ADDITIONAL WITNESSES - Provide same information, as above, for each witnesses. Use additional pages if necessary.

SECTION 4 - CONTRACTOR INFORMATION

TYPE OF CONTRACT - Mark appropriate box. A/E means architect/engineer. If “OTHER” is marked, specify type of contract on line provided.

CONTRACT NUMBER/TITLE - Enter complete contract number and tile of prime contract (e.g. N62477-85-C-0100, 184 Pearl City Hsg. Revitalization).

CONSTRUCTION INDUSTRIAL GROUP AND INDUSTRIAL TYPE – This is the type of construction that will be done at this project.

Contractor Significant Incident Report (CSIR) Instructions 2

1. First, you must choose the Industrial Group. You have 4 choices to choose from: (NOTE! Review of the Industrial Types below and knowing what the projects scope of work is will assist you in deciding what the Industrial Group should be.)

a. Buildings

b. Heavy Industrial

c. Infrastructure

d. Light Industrial

2. Once you have chosen the Industrial Group, you now select the Industrial Type. You have multiple choices under each Group, chose the one you feel fits the project most closely because on most projects there won’t be an exact match: a.

Buildings:

(1) Communications Ctr.

(2) Dormitory/Hotel

(3) High-rise Office

(4) Hospital

(5) Housing

(6) Laboratory

(7) Low-rise Office

(8) Maintenance Facility (9) Parking Garage

(10) Physical Fitness Ctr.

(11) Restaurant/Nightclub

(12) School

(13) Warehouse

b. Heavy Industrial:

(1) Chemical Mfg.

(2) Electrical (Generating)

(3) Environmental

(4) Metals Refining/Processing

(5) Mining

(6) Natural Gas Processing

(7) Oil Exploration/Production

(8) Oil Refining

(9) Pulp and Paper

c. Infrastructure:

(1) Airport

(2) Electrical Distribution

(3) Flood Control

(4) Highway

(5) Marine Facilities

(6) Navigation

(7) Rail

(8) Tunneling

(9) Water/Wastewater

d. Light Industrial:

(1) Automotive Assembly/Mfg.

(2) Consumer Products Mfg.

(3) Foods

(4) Microelectronics Mfg.

(5) Office Products Mfg.

(6) Pharmaceuticals Mfg.

CONTRACTOR’S NAME/ADDRESS/PHONE NUMBER

(1) PRIME - Enter the exact name (title of firm), address, phone and fax numbers of the prime contractor.

(2) SUBCONTRACTOR - Enter the exact name, address, phone and fax numbers of any subcontractor involved in the accident.

SAFETY MANAGER’S NAME

(1) PRIME - Enter the name of the prime contractor safety manager.

(2) SUBCONTRACTOR - Enter the name of the subcontractors safety manager. INSURANCE CARRIER

(1) PRIME - Enter the exact name/title of the prime’s insurance company. Policy number not required.

(2) SUBCONTRACTOR - Enter the exact name of the subcontractor’s insurance company. Policy number not required.

SECTION 5 - ACCIDENT DESCRIPTION

DATE OF ACCIDENT - Enter the month, day, and year of accident.

TIME OF ACCIDENT - Enter the local time of accident in military time. Example: 14:30 hrs (not 2:30 p.m.).

EXACT LOCATION OF ACCIDENT - Enter facts needed to locate the accident scene…