Attachment_H_Revised_Supplementary_Instructions_to_Offerors.pdf

LP-21, LP-33 & LP-34 Renovate Annex to Secure Area 1689108

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SUPPLEMENTARY INSTRUCTIONS TO OFFERORS

02/14

PART 1 GENERAL

1.1 CONTRACT LINE ITEMS

The terms Offeror and Bidder and versions thereof (offer/bid) have the same definition as used within this contract.

Provide the Contract Line Item (CLIN) lump sum price for the following items:

CLIN 0001 - BASE PRICE. LP-21, LP-33 & LP-34 Renovate Annex to Secure Area. Price includes the following:

CLIN 0001AA. Price for the entire work, in accordance with LP-21, LP-33 & LP-34 Renovate Annex to Secure Area drawings and specifications, but excluding work described in CLINs 0001AB, CLIN 0002, and CLIN 0003.

CLIN DESCRIPTION TOTAL PRICE FOR

CLIN 0001AA

0001AA Price for the entire work in accordance with LP-21, LP-33 &LP- 34 Renovate Annex to Secure Area, but excluding work described in CLINs 0001AB, CLIN 0002, and CLIN 0003.

CLIN 0001AB is not identified in the contract drawings; moreover this item will only be performed at the direction of the Contracting Officer per the below.

CLIN 0001AB – Provide labor, materials, and equipment for the rehabilitation of concrete floor slab in each Annex of LP-21, LP-33, and LP-34. The requirement to provide additional concrete rehabilitation beyond the Preparation of Concrete Subfloor in Sections 09 65 00 Resilient Flooring, 09 67 23.14 Chemical Resistant Resinous Flooring, and 09 68 00 Carpeting will be determined during field analysis of existing concrete floor slabs. Refer to Specification Sections 03 01 00 Rehabilitation of Concrete. If additional rehabilitation is required, provide detailed proposal to rehab concrete. Negotiation will take place to determine final price. In the event that rehabilitation is not required, a Deductive Modification will be issued to deduct this value.

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CLIN DESCRIPTION TOTAL PRICE FOR

CLIN 0001AB

0001AB Price to provide labor, materials, and equipment for additional rehabilitation of concrete floor slab in each Annex of LP-21, LP- 33, and LP-34.

CLIN 0002. Planned Modification Item 1 FF&E – Price to Procure and Supervise installation of the Furniture, Fixtures, and Equipment (FF&E) complete in accordance with the LP-21, LP-33 & LP-34 Renovate Annex to Secure Area drawings and specifications:

CLIN ITEM GOVERNMENT

FF&E ESTIMATE

HAR

(NTE 5%)

HAR AMOUNT

(GOVT FF&E

ESTIMATE x HAR %)

TOTAL FF&E ESTIMATED

AMOUNT FOR CLIN 0002

(GOVT FF&E ESTIMATE +

HAR AMOUNT)

FF&E

$838,510

CLIN 0003. Planned Modification Item 1 AV – Price to Procure and Supervise installation of the Audio Visual (AV) complete in accordance with the LP-21, LP-33 & LP-34 Renovate Annex to Secure Area drawings and specifications:

CLIN ITEM GOVERNMENT

AV ESTIMATE

HAR

(NTE 5%)

HAR AMOUNT

(GOVT AV ESTIMATE

x HAR %)

TOTAL AV ESTIMATED

AMOUNT FOR CLIN 0003

(GOVT FF&E ESTIMATE +

HAR AMOUNT)

AV

$1,003,698

TOTAL

CLIN 0001 + CLIN 0002 + CLIN 0003

1.2 GENERAL BID NOTES

a. Award will be made on the total sum of Contract Line Items 0001 (CLINs 0001AA through

0001AB), CLIN 0002, and CLIN 0003.

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b. A firm fixed proposed price is required for CLIN 0001, CLIN 0002, and CLIN 0003. No provision is made for economic price adjustment.

c. Evaluation of Options (JUL 1990). Except when it is determined in accordance with FAR 17.206(b) Evaluation not to be in the Government’s best interest, the Government will evaluate offers for award purposes by adding the price of the Option(s) to the total price for CLIN 0001 and CLIN 0002. In accordance with FAR 52.217-5 Evaluation of Options, evaluation of options will not obligate the Government to exercise the Options.

d. The Government may reject an offer as nonresponsive if it is materially unbalanced as to prices for the basic requirement and the option quantities. An offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

e. The Performance Bond must reflect 100 percent of the aggregate amount of CLIN 0001. Bonding is not required for the procurement and installation of FF&E and AV.

1.3 PLANNED MODIFICATION BID NOTES

These notes apply to Planned Modification CLIN 0002 and CLIN 0003.

a. The estimated amount for FF&E and AV has been supplied by the Government, to provide offerors with the projected magnitude of effort. The Government FF&E and AV Estimate is only an estimated amount.

b. If awarded, line items will be funded separately after completion of FF&E and AV design package review by the Government, and receipt of appropriate funding by the Government.

Requirements and details are provided in Section 12 00 01.20 FURNITURE, FIXTURES AND EQUIPMENT FF&E PACKAGE for FF&E and 01 30 02.00 22 DESIGN, PROCUREMENT, AND Installation of AUDIO VISUAL for AV.

c. Offerors may propose a Handling and Administration Rate (HAR) for the FF&E and AV not to exceed 5 percent. This fee will account for all administrative costs, overhead, bonding fees, administration of subcontracts, profit, and any other costs associated with and related to the coordination and processing of the procurement and installation of FF&E and AV. The proposed HAR percentage will be incorporated into the contract award and will not be adjusted regardless of fluctuations from the estimate amount for the FF&E and AV. The proposed HAR is a fixed rate.

d. The Government is not obligated to award the Planned Modification line item(s). Should the

Government choose to award the Planned Modification, the line item will be awarded as a negotiated modification to the contract/task order. The Contractor's proposed HAR will be

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e. If awarded, the FF&E and AV modifications will be awarded at least six months prior to the contract completion date. A minimum of six months is required for the Contractor to purchase, deliver, and install the FF&E and AV without impacting the overall completion date of the project. The Contractor's schedule must assume the award of the FF&E and AV as a modification. No schedule extensions will be granted if the modification is awarded at least six months prior to the contract completion date. If the Government decides to negotiate and award the modifications with less than six months prior to the contract completion date, the Contractor may be entitled to a contract extension and extended field overhead. A contract extension and extended field overhead will only be granted in those cases where the Contractor demonstrates that an accepted Final FF&E and AV packages was submitted within the approved schedule deadlines and sufficient lead time for the FF&E and AV is not available and the Government's award of the modification is in the last six months of the contract.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTION

Not Used.