Synopsis Planning Multi-Disp AE Services for 24-R-2508.pdf

NAVAL FACILITIES ENGINEERING SYSTEMS

COMMAND

NAVFAC MID-ATLANTIC

A&E SYNOPSIS

IDIQ Contract for Navy & Marine Corps Planning & Multi-Discipline Architect & Engineer Services

MIDLANT AOR

SOLICITATION N40085-24-R-2508

N40085-24-R-2508 INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) CONTRACT FOR

NAVY & MARINE CORPS PLANNING & MULTI-DISCIPLINE ARCHITECT & ENGINEER

(A&E) SERVICES FOR WORK PREDOMINANTLY LOCATED IN NAVFAC MID-ATLANTIC

AREA OF RESPONSIBILITY. HOWEVER, TASKS ASSOCIATED WITH THIS CONTRACT

MAY BE ASSIGNED ANYWHERE IN THE WORLD.

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD

FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS CONTAINED HEREIN. THERE

IS NO SEPARATE REQUEST FOR PROPOSALS (RFP) PACKAGE TO DOWNLOAD.

THE NOTICES DOES NOT RESTRICT THE GOVERNMENT FROM A PARTICULAR

ACQUISITION APPROACH. THE GOVERNMENT IS NOT OBLIGATED TO, AND WILL NOT

PAY FOR ANY INFORMATION RECEIVED FROM POTENTIAL SOURCES AS A RESULT OF

THIS NOTICE.

Table of Contents

1.0 INTRODUCTION

2.0 CONTRACT GENERAL INFORMATION

3.0 CONTRACT TECHNICAL INFORMATION

3.1 Primary Tasks 3

3.1.1 Planning Tasks

3.1.2 Project Planning Documents

3.1.3 Studies

3.2 Secondary Tasks

3.2.1 Events Tasks

3.2.2 Geo-Spatial Information & Service

3.2.3 Facility Planning Criteria

3.2.4 Documentation

4.5 System for Award Management (SAM) Database

4.6 Registered/Licensed Firm

4.7 Selection Interviews

4.8 Conflicts of Interest

4.9 Security Clearances

5.0 SELECTION CRITERIA

5.1 Criterion 1 Specialized Experience (SF-330 Part 1 Section F)

5.2 Criterion 2 Professional Qualifications (SF 330, Part I, Section E & G)

5.3 Criterion 3 Past Performance (SF 330, Part I, Section H)

5.4 Criterion 4 Quality Control Program (SF-330 Part 1 Section H)

5.5 Criterion 5 Program Management, Capacity & Location (SF-330 Part 1 Section H)

5.6 Criterion 6 Volume of DOD Work (SF-330 Part 1 Section H)

6.0 SF-330 SUBMISSION REQUIREMENTS

7.0 ATTACHMENTS

7.1 Attachment A Past Performance Questionnaire (PPQ)

7.2 Attachment B PIEE Vendor Access Instructions

7.3 Attachment C Pre-Proposal Inquiry Form

1.0 INTRODUCTION

N40085-24-R-2508 INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT FOR

NAVY AND MARINE CORPS PLANNING & MULTI-DISCIPLINE ARCHITECT &

ENGINEER SERVICES FOR WORK PREDOMINANTLY LOCATED IN NAVFAC

MIDLANT AREA OF RESPONSIBILITY.

The work for this contract will occur at various Navy and Marine Corps facilities and other installations located primarily at the NAVFAC Mid-Atlantic Area of Responsibility (AOR).

However, tasks associated with this contract may be assigned anywhere in the entire NAVFAC CONUS AOR (rare occasion).

2.0 CONTRACT GENERAL INFORMATION

This procurement will result in one (1) Indefinite Delivery/Indefinite Quantity (IDIQ) contract for NAVY & Marine Corps Planning Multi-Discipline Architect & Engineer (A-E) Services for projects located primarily in the NAVFAC MID-ATLANTIC Area of Responsibility. This includes Maine, New Hampshire, Connecticut, Rhodes Island, New York, New Jersey, Pennsylvania, Illinois, Indiana, North Carolina, South Carolina, and Virginia. The majority of work is expected to be located at the following installations:

Primary Mid-Atlantic Installations

Portsmouth Naval Shipyard (PNSY), ME

NS Norfolk, VA

Naval Station (NS) Newport, RI Naval Weapons Station (NWS) Yorktown, VA

Naval Submarine Base (NAVSUBASE) New London, CT

Joint Expeditionary Base (JNTEXBASE) Little Creek, VA

Naval Weapons Station (NWS) Earle, NJ

Naval Air Station (NAS) Oceana, VA

Naval Support Activity (NAVSUPPACT) Mechanicsburg, PA

Marine Corps Air Station (MCAS) Cherry Point, NC

NS Great Lakes, IL Marine Corps Base (MCB) Camp Lejeune, NC

Naval Support Activity (NSA) Crane, IN

Marine Corps Air Station (MCAS) Beaufort, SC

Norfolk Naval Shipyard (NNSY), VA Marine Corps Recruit Depot (MCRD) Parris Island, SC

NAVSUPPACT Hampton Roads, VA Marine Corps Air Station (MCAS) New River, NC

However, work may be ordered throughout the entire NAVFAC MIDLANT AOR and in rare occasions anywhere in the entire NAVFAC CONUS AOR.

The intention of the potential solicitation is to obtain Planning, Architect, and Engineer Services as required for master planning. The Primary Tasks include Plans Tasks, Project Planning Documents, and Studies. The Secondary Tasks include Events Tasks, Geo-Spatial Information & Service, Facility Planning Criteria, and Documentation. These services will be procured in accordance with 40 USC Chapter11, Selection of Architects & Engineers, as implemented by FAR Subpart 36.6.

These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects & Engineers, as implemented by FAR Subpart 36.6. This IDIQ contract will be for a five (5) year period. The total fee for the contract term shall not exceed $60,000,000. The guaranteed minimum for the contract term is $5,000. Firm-fixed price task orders will be negotiated for this contract. There will be no dollar limit per task order and no dollar limit per year. Estimated start date is September 30, 2024.

This proposed contract is being solicited as a Total Small Business Set-Aside. The Small Business size standard classification is North American Industrial Classification System (NAICS) Code 541330, Engineering Services, and the Small Business size standard is $25,500,000. The Government seeks the most highly qualified firms for this contract to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria.

3.0 CONTRACT TECHNICAL INFORMATION

3.1 Primary Tasks

The types of primary tasks expected under this contract include but are not limited to:

3.1.1 Planning Tasks

The types of Plans Tasks expected under this contract are:

Plans Tasks

1) Installation Development Plans

2) Area Development Plans (ADP)

3) Optimize Plans

4) Regional Integration Plans (RIPs)

5) Functional Plans

6) Maintenance and Sustainment Plans

7) Encroachment Action Plans (EAPs)

8) Family Housing and Bachelor Quarters Comprehensive Neighborhood Plans (CNPs)

9) Activity Overview Plans

3.1.2 Project Planning Documents

The types of Project Planning Documents Tasks expected under this contract are:

Project Planning Documents Tasks

1) Preparation of Military Construction (MILCON) Project Planning Documentation (DD Form 1391 project planning documentation)

2) Preparation of: Construction Cost Estimates, Preliminary and Parametric Cost Estimates

3) Siting-Land Use Studies/Analyses

4) Special Site Approvals (EMR, Ordnance etc.)

5) Economic Analyses (EAs) using the latest version of the Government’s ECONPACK software

6) Asset Evaluations (AE)

7) Basic Facilities Requirements (BFR) Documentation

8) Facilities Planning Documents (FPD) using the Government’s web-based iNFADS program

9) Preliminary Hazard Analyses (PHA)

10) Preliminary Hazard Lists (PHL)

11) Sustainable Design Studies based on US Green Building Council Leadership in Energy and Environmental Design (LEED) concepts and scoring procedures

3.1.3 Studies

The types of Studies Tasks expected under this contract are:

Studies Tasks

1) Concept Studies

2) Special Planning Studies

3) Business case analysis studies

4) Traffic/Parking/Movement (Pedestrian & Vehicular) Studies

5) Facilities Planning studies such as space management and facility utilization

6) Anti-Terrorism (AT)

7) Sustainable Planning studies

8) Feasibility Studies

9) Safety Studies

10) Air Installation Compatible Use Zones (AICUZ) studies

11) Range Air Installation Compatible Use Zones (RAICUZ) studies

12) Site studies

13) Facilities life cycle studies

14) Activity Planning and Management Models (APMMs)

15) Electronic Land Use/Planning tools /studies

3.2 Secondary Tasks

The types of Secondary Tasks expected under this contract are:

3.2.1 Events Tasks

The types of Events Tasks expected under this contract include but are not limited to:

Events Tasks

1) Visioning and Scenario workshops/Planning

2) Functional Analysis Concept Development (FACD) sessions (design charrettes)

3) Facilitated charrettes

3.2.2 Geo-Spatial Information & Service

The GeoReadiness Center (GRC) is the single, authoritative source and distribution point for all geospatial asset data within the Region. The GRC manages the most current geospatial information for the entire Region and provides access to the comprehensive data set and analysis tools to Regional and DOD decision makers/managers, sponsored contractors, and other sponsored individuals. In all cases where there is a project requirement to import, export, manipulate, analyze edit or otherwise utilize authoritative geospatial information, the A/E shall coordinate closely with the GRC to comply with current data specifications, and the current implementation and interpretation of Navy standards and practices.

Geospatial data shall be compliant with the SDSFIE 3x-based Navy Data Model (NDM) and compatible with ESRI ArcGIS software. The government may provide required geospatial data to the A/E as an exported ESRI Personal Geodatabase or via access to a GeoReadiness hosted system such as GRX or M&A. Geospatial data must be exported directly from NAVFAC's Citrix Maintenance and Analysis (M&A) environment on a project-by-project (task order) basis, and pursuant to a GRC Data Release Agreement. Access to a GeoReadiness hosted system requires that each user hold a valid Navy-issued CAC. The Contracting Officer's Representative (COR) shall serve as the single government point-of-contact for issuance of CACs. All geospatial data deliverables shall comply with the data specifications provided by the GRCs on a project-by-project (task order) basis.

3.2.3 Facility Planning Criteria

Development and update of Navy and Marine Corps facility planning criteria and associated documents.

3.2.4 Documentation

Documentation related to the above planning services, including presentations, briefing materials and reports.

4.0 CONTRACT ADMINISTRATIVE REQUIREMENTS

4.1 → Contract Drawings

AE firms are required to prepare drawings in computer-aided design (CAD) and drafting (CADD) software application marketed by Autodesk® (AutoCAD) using version (2016 or higher) or Revit® marketed by Autodesk using version (2016 or higher) utilizing the National CADD Standards format with NAVFAC specified modifications. Three-Dimensional (3D) renderings and Building Information Modeling (BIM) may also be required.

AE firm will be required to provide documents in Portable Document Format (PDF) format and source files. Final documents will require electronic signatures following the NAVFAC signature process per Facilities Criteria (FC) 1-300-09N.

All design services shall comply with the most current edition of Unified Facilities Criteria (UFC) 1-300-09N Navy & Marine Corps Design Procedures, and other requirements as indicated on the Whole Building Design Guide Web Site (www.wbdg.org). The selected A-E firm is required to have online access to web-based support programs and email via the internet for routine exchange of correspondence/information.

4.2 → Specifications

AE firms are required to prepare specifications in the Specifications-Kept-Intact (SPECSINTACT) program, utilizing NAVFAC Masters.

4.3 → Cost Estimates

Per NAVFAC Cost Engineering Policy and Procedures dated 20 Jan 17, Chapter 7 Cost

Engineering Software – AE firms are required to prepare cost estimates utilizing the Micro- Computer Aided Cost Estimating System (MCACES) Second Generation MII estimating system. MII is the second generation of the Micro-Computer Aided Cost Estimating System (MCACES). It is a detailed cost estimating software application developed in conjunction with Project Time & Cost, LLC© (PT&C). MII is one of several modules of an integrated suite of cost engineering tools called Tri-Service Automated Cost Engineering Systems (TRACES). It interfaces with other PC based support modules and databases used by the Tri-Service Cost Engineering community. AE firms or others under contract providing services to NAVFAC may request software installation packages from NAVFAC Atlantic Capital Improvements (CI) Cost. The AE is to send an email to NAVFAC-CI-Cost@navy.mil with the following in the Subject Section "MII License Request." Software is generally distributed to AEs free of charge;

however, accompanying database licenses must be purchased and licensed as appropriate by the user.

4.4 → Accident Prevention Plan

The A-E firm may be required to submit and maintain an A-E Accident Prevention Plan (APP) in accordance with U.S. Army Corps of Engineers (USACE) Engineer Manual (EM) 385-1-1, “Safety & Health Requirements,” for select projects on this contract and an Activity Hazard Analysis (AHA) for in-field action, if applicable.

4.5 System for Award Management (SAM) Database

All contractors are advised that a Unique Entity Identifier (UEI) is required prior to award of a contract. Contract must complete the registration in System for Award Management (SAM) Database by selecting “Entity Information”. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site (https://www.sam.gov) Entity Information section.

4.6 Registered/Licensed Firm

In accordance with the FAR 36.601-4(b) the A-E firm must be a registered/licensed architectural and/or engineering firm to be eligible for award. Provide proof that the firm is permitted by law to practice the professions of architecture or engineering, (e.g., state registration number, or a brief explanation of the firm’s licensing in jurisdictions that do not register firms, etc.). Failure to submit the required proof could result in a firm’s elimination from consideration.

JOINT VENTURE NOTE: FIRMS WHO ARE OFFERING AS A JOINT VENTURE

SHOULD INCLUDE WITH THEIR SUBMISSION A COPY OF THE JOINT VENTURE

AGREEMENT. FAILURE TO INCLUDE THE JOINT VENTURE AGREEMENT WILL

RESULT IN THE FIRM’S ELIMINATION FROM FURTHER EVALUATION.

4.7 Selection Interviews

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF-330 submittal. Elaborate presentations are not desired.

4.8 Conflicts of Interest

The awarded contract will be subject to specific provisions addressing the avoidance of organizational conflicts of interest, including NFAS 5252.209-9300, Organizational Conflicts of Interest. The prime firm for this contract will be required to perform throughout the contract term.

A-E firms are advised that the selected firm, its subsidiaries or affiliates, and its sub-consultants, which design, prepare, or provide engineering services in support of construction contract documents cannot provide construction services for the same contract. This includes concept design, preparation of project programming documents (DD Form 1391), facility siting studies, environmental assessments, geotechnical services, engineering studies and services, design-build Request for Proposals (RFPs), or other activities that result in identification of project scope and cost.

4.9 Security Clearances

Key personnel, including sub-consultants, MUST be U.S. CITIZENS and able to obtain security clearances as required.

5.0 SELECTION CRITERIA

Firms responding to this synopsis will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria. Failure to comply with instructions or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Specific selection criteria include:

Selection Criteria

1) Specialized Experience

2) Professional Qualifications

3) Past Performance

4) Quality Control

5) Program Management, Capacity & Firm Location

6) Volume of Work

SELECTION CRITERIA NOTE: Selection Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) and (6) are slightly less important and are equal among themselves; and Criteria (7) is of the least importance and will be used as a tiebreaker among technically equal firms. SF-330s will be evaluated to determine the most highly qualified firm based on criterion responses.

5.1 Criterion 1 Specialized Experience (SF-330 Part 1 Section F)

Firms will be evaluated on specialized experience and technical competence in performance of services similar to those anticipated under this contract through evaluation of experience in:

Specialized Experience

1) Regional Planning (such as Regional Integration Plans, (RIPs))

Regional Planning is defined, as infrastructure planning that is strategic in nature, crosses installations within a single region, and performs analysis that leads to actionable recommendations, develops courses of action, or prioritizes identified infrastructure capability gaps that influence decision making across multiple installations across a single region. Repetitious planning actions, such as Basic Facility Requirements or Asset evaluations, performed at two or more installations under a single task order in which each planning action is separate, and only affects the individual installation where the planning action is proposed, will not qualify as regional planning.

2) Installation Planning (such as IDPs, Encroachment Action Plans, Traffic/Parking Movement Studies, and Siting/Land Use Studies)

3) Shore Facility Planning System (Asset Evaluations/Basic Facility Requirements/Facility Planning Documents)

4) Business Case Analysis Studies

5) DD Form 1391 Project Planning Documentation

6) Preparation of documentation using AutoCAD or Revit

Firms may be considered more favorably by demonstrating the following:

More Favorable Considerations

1) Specialized experience within the primary geographic area of this contract, the United States geographic areas within the AOR of NAVFAC Mid-Atlantic and may be evaluated more favorably commensurate with the extent of their experience in the various locations covered within the primary geographic area.

2) Demonstrated experience specific to Navy facility projects, demonstrating capability of A-E firm and individual design team members (A-E staff, key personnel, sub-consultants) to work within the Navy project planning process including:

a) DD 1391 development in the Navy’s Electronic Project Generator (EPG)

b) DD 1391 validation procedures including cost validation

c) Demonstrated experience using the MII cost estimating software

3) In-House Multidisciplinary Capability

Required Reference Project Details include:

Reference Project Details

1) Facility Type (new, renovation, repair)

2) Location (base/city & state)

3) Owner

4) Estimated Construction Cost

5) Facility Size

6) Design Completion Date

7) Contract: Type (DB, DBB, Study, Etc.)

8) Offerors Role: (Prime, Sub, JV, Etc.)

9) Disciplines Employed for Project

Submission requirements

Offerors shall have acted as the primary provider of professional planning services on submitted planning projects/studies. Provide a maximum of ten (10) projects completed (project completion date defined below) within the past seven (7) years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects is submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

PROJECT COMPLETION DATE NOTE:

Date of project completion is defined as –

1. For Full Design Projects, date of project completion is the date of final signed sealed plans & specifications to client.

2. For DB RFP Preparation, date of project completion is the date of final RFP documents submission.

3. For DB RFP representing Contractor as DOR, date of project completion is the date of final design acceptance to client.

4. For Design Development/DD1391 and Studies/Investigations, date of project completion is the date of final submission of design development/DD1391 and/or report.

A project may not be considered, if insufficient information is provided to clearly show the date of completion.

All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member (Offeror) proposed to manage and perform work under this contract. Projects performed by proposed subcontractors and submitted under this Criterion as experience will not be considered. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the DUNS number along with each firm name in the SF330 Part I, Section F, block 25, “Firm Name.”

Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above.

If the contractor served as a subcontractor on a project, indicate the value of the work that firm provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the firm/team should specifically address the work performed by the joint venture partner offering/teaming on this contract.

Likewise, if the firm/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the firm/team member proposed for this contract and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

JOINT VENTURE NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture, projects must be submitted for each joint venture partner, not to exceed a total of ten (10) projects. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion.

Projects shall be submitted on the SF 330 at Part I, Section F and shall be completed projects.

Projects not completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award.

Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

All information for Criterion 1 should be submitted in the SF 330, Part I, Section F.

The Government WILL NOT consider information submitted in addition to Part I, Section F in the evaluation of Criterion 1.

5.2 Criterion 2 Professional Qualifications (SF 330, Part I, Section E & G)

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in relevant projects as outlined in the SF330, Part I, Section F – Criterion 1. Key personnel must have an active registration as a professional engineer, registered architect, or certified planner and/or certification of staff in appropriate supporting disciplines such as, but not limited to, cost estimating, economics and GIS, and participation in example projects in the SF330, Part I, Section F. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise.

Failure to provide a balanced workforce in the disciplines required to satisfy the requirements of the scope listed above will result in the firm being considered not qualified. Specific disciplines that must be included in key personnel are as follows:

Required Key Personnel

1) Program Managers

2) Quality Control Specialists

3) Interdisciplinary Facility Planners

4) Cost Estimators

5) Architects

6) Landscape Architects

7) Civil Engineers

8) Structural Engineers

9) Mechanical Engineers

10) Electrical Engineers

11) Licensed Fire Protection Engineers

12) Geotechnical Engineers

Firm must state that key personnel, including sub- consultants, are “U. S. Citizens” and able to obtain security clearances as required.

Submission Requirements

SF330, Part I, Section E. Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to one (1) page each and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past seven (7) years project-specific experience in work relevant to the services required under this contract and indicate proposed role in this contract), specifically as follows:

(a) For projects outlined in Criterion 1, demonstrate experience in the following:

1) Technical disciplines (such as planning, engineering, cost estimating, etc.)

2) Project Management including work plans and oversight

3) Preparing studies and analyses

(b) For all other contracts, including Federal and DoD contracts, demonstrate experience in the following:

1) Program and task order level management and administration

2) Quality control management and administration

Indicate participation of key personnel in example projects in the SF330, Part I, Section G.

At a minimum, resumes should indicate academic qualifications, professional licensure, supplemental training or certificates, and total years’ professional experience. State whether team members are U.S. Citizens. The Offeror shall indicate whether the key personnel hold a security clearance, and if so, at what level. Indicate participation of key personnel in example projects in the SF 330, Part I, Section G.

5.3 Criterion 3 Past Performance (SF 330, Part I, Section H)

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or Contractor Performance Assessment Reporting System (CPARS) for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria.

PAST PERFORMANCE NOTES:

1) Past performance, information for projects listed under Criterion 1 may be given greater weight.

2) Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified.

Submission Requirements

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER

CRITERION 1. IF A COMPLETED CPARS/ACASS EVALUATION IS NOT AVAILABLE,

the Past Performance Questionnaire (PPQ) (Attachment A) included in this notice is provided for the firm or its team members to submit to the client for each project the firm includes under Criterion 1, Specialized Experience. A FIRM SHALL NOT SUBMIT A PPQ WHEN A

COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ (Attachment A), which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires.

If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Naval Facilities Engineering Systems Command Mid-Atlantic, Code CON21, Attn:

Georgia Scott via email at georgia.a.scott.civ@us.navy.mil, prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms are highly encouraged to provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1, Specialized Experience. Firms are also highly encouraged to address any adverse past performance issues. Information shall not exceed four pages in total.

Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

5.4 Criterion 4 Quality Control Program (SF-330 Part 1 Section H)

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract and means of ensuring quality services from their consultants/subcontractors. A maximum of five (5) pages (one-sided) is required for Criterion 4 response. Offeror(s) who exceed the page limit, the first five (5) pages will be evaluated and pages after page five (5) will not be evaluated.

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

Quality Control Program Description

1) Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F or how the plan will work if it has not been used previously.

2) Provide a quality control process chart showing the inter-relationship of the management and team components.

3) Describe specific quality control processes and procedures proposed for this contract to include processes for shore infrastructure plans (global, regional, and installation specific); business case analyses; DD1391 project documentation; and Shore Facility Planning System products.

4) Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities

5) Describe how the firm’s quality control program extends to management of subcontractors and specialty consultants.

6) Describe how Lessons Learned from previous projects are documented, communicated within the firm and with the subcontractors/consultants and implemented in future projects. Provide at least one example.

5.5 Criterion 5 Program Management, Capacity & Location (SF-330 Part 1 Section H)

Firms will be evaluated on the firm’s ability to plan for and manage work under the contract, and the capacity to accomplish the work in the required time, and on the locations of their office(s) that will be performing the work under this contract and demonstrated knowledge of the primary geographic areas in which projects could be located.

A&E firm must provide organization and office management as evidenced by management approach (management plan for these projects), and personnel roles in organization; in particular, management's approach/plan to engage and fully integrate with consultants and sub-consultants, ability to perform multiple tasks simultaneously. In addition, provide timely responsiveness to the requests, and an understanding of national and regional standards, programs for interagency coordination requirements. A maximum of five (5) pages (one-sided) is required for Criterion 5 response. Offerors who exceed the page limit, the first five (5) pages will be evaluated and pages after page five (5) will not be evaluated.

NOTE: In response to Criterion 5, the organizational chart provided in SF 330, Part 1, Section D is permissible to be referenced in SF 330, Part 1, Section H. The remaining response for Criterion 5 must be included in SF 330, Part 1, Section H.

Submission Requirements

Program Management, Capacity & Location Submission

1) Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate, and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Teams with a demonstrated history of working together may be considered more favorably.

2) Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

3) Describe the firm’s ability to sustain the loss of key personnel while accomplishing work within required time limits, to ensure continuity of services and ability to meet surges in unexpected project demands and ability to adhere to schedules and budgets.

4) Provide the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members. Evaluation of firms will include consideration of their location within the primary geographic area of the anticipated projects, primarily NAVFAC MID-ATLANTIC Area of Responsibility. This includes Maine, New Hampshire, Connecticut, Rhodes Island, New York, New Jersey, Pennsylvania, Illinois, Indiana, North Carolina, South Carolina, and Virginia. Provide a narrative describing the team’s knowledge of the primary geographic areas in which projects could be located.

5.6 Criterion 6 Volume of DOD Work (SF-330 Part 1 Section H)

Firms will be evaluated in accordance with DOD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance, and Information (PGI) 236.602-1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past twelve months with the objective of effecting an equitable distribution of contracts among qualified A&E firms including small, disadvantaged business firms, and firms that have not had prior DOD A&E contracts.

Firms do not submit data for this factor.

6.0 SF-330 SUBMISSION REQUIREMENTS

Architect-Engineer firms desiring to be considered for this contract must submit a completed SF 330 package. The SF 330 shall be typed, one sided, at a minimum 11-point size Times New Roman font or larger, including document searchable bookmarks. Part I shall not exceed 60, 8.5 by 11-inch pages. The page limit does not include certificates, PPQs, CPARS, or licenses. In addition, the page limit does not include cover sheets or dividers, or other requested documentation (e.g., joint venture agreement, proof of A-E firm registration provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially.

The organizational chart of the proposed team (Section D of the SF-330) may be one page 11” by 17” foldout, using 11-point font or larger (font limitations do not apply to graphics, captions, or tables). This chart should show the names and roles of all key personnel listed in Section E with the associated firm as listed in Section C. Introductions shall be included in Sections E and F. Please include your Unique Entity Identifier (UEI), Commercial and Government Entity (CAGE) numbers, and Taxpayer Identification Number (TIN) in Block 30 of the SF 330.

FAILURE TO COMPLY WITH THE FOLLOWING REQUIREMENTS MAY RESULT

IN THE FIRM’S ELIMINATION FROM FURTHER EVALUATION:

1) In accordance with the FAR 36.601-4(b) contracts for architect-engineer services may only be awarded to firms permitted by law to practice the professions of architecture or engineering. Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b).

If a firm is in a jurisdiction that requires A/E firm registration, the firm must provide proof of registration (e.g., provide state registration number).

If a firm is in a jurisdiction that does not require A/E firm registration, the firm must provide proof of eligibility to practice by providing a summary or brief explanation of the state’s licensing requirements and how your firm meets those requirements.

2) Firms who are offering as a joint venture should include with their submission a copy of the joint venture agreement.

As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of Architecture or Engineering (e.g., state registration number).

All contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site:

https://www.sam.gov.

A&E firms that meet the requirements described in this announcement are invited to submit:

1) One electronic SF330 package (.pdf format) marked “Original” via PIEE. Please see below and Attachment (B), “PIEE Vendor Access Instructions.”

2) One hard copy marked “copy” including four (4) CDs with all documents as Portable Document Format (PDF)’s and properly bookmarked with SEARCHABLE BOOKMARKS for ease in navigation. See below for mailing instructions.

As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of Architecture or Engineering (e.g., state registration number).

Only the PIEE Solicitation Module is authorized for the submission of electronic SF330 packages in response to this solicitation. Electronic submissions should be no larger than 1.9 GB per file. Electronic submissions shall match the hard copy version of the SF330 package. In the event of a discrepancy, the electronic copy submitted via PIEE will govern. Offerors shall ensure that the Government has received the electronic SF330 package prior to the date and time specified. PIEE Solicitation Vendor Access Instructions are provided via “Attachment (B).” Emailed submissions will not be accepted.

Offerors shall allow adequate time to upload files that may be slower for non-DoD users and to avoid other technical difficulties that may be encountered. Offerors are also responsible for submitting files in the format specified and consistent with requirements stated elsewhere in this solicitation. Files that cannot be opened, or are otherwise missing the required content are the responsibility of the Offeror.

PIEE system will record the date and time of package submittal. The date and time of package submittal recorded in PIEE shall govern the timeliness of any SF330 package submission.

Firms responding to this announcement by 15 April 2024 at 2:00 PM Eastern Standard Time will be considered.

THIS IS NOT A REQUEST FOR PROPOSAL.

Late responses will be handled in accordance with the Federal Acquisition Regulations (FAR) 52.215-1. The point of contact is Georgia Scott, Contract Specialist, by email at georgia.a.scott.civ@us.navy.mil or by phone at 757-341-0691.

If an SF 254/SF 255 is submitted for this synopsis, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number).

It is the sole responsibility of the submitting firm to obtain all associated attachments and files, along with any amendments from the Contract Opportunities (SAM.gov) website.

Inquiries concerning this procurement shall be submitted via the Pre-Proposal Inquiry Form Attachment C and should include solicitation number and title in the subject line and be forwarded via email to georgia.a.scott.civ@us.navy.mil mil not later than 10 days prior to the due date listed above unless that date is changed via an Amendment. Inquiries submitted after this time period may not receive a response.

7.0 ATTACHMENTS

7.1 Attachment A Past Performance Questionnaire (PPQ)

7.2 Attachment B PIEE Vendor Access Instructions

7.3 Attachment C Pre-Proposal Inquiry Form

END OF DOCUMENT