BID INJURY LOG 03.pdf

PRE-PROPOSAL INQUIRY ATTACHMENT (7)

Solicitation Number: N40085-21-B-0055 Contractor Name:

Contractor POC (Name and email):

Instructions: DO NOT submit in PDF format. DO submit as a word document Contracto r PPI#

Section of RFP or Page Number

Paragraph Reference

Drawin g Numbe r

Question RESPONSE

01 Section 00 21 13 - Instructions to Bidders

10. Delivery of Bid Bid Submission

(p. 11)

Please clarify delivery of bid language. Bid submission states " The offeror shall submit one (1) CD-ROM electronic copy, one (1) hard copy marked “Original" and one (1) hard copy marked “Copy,” in a three ring binder.

In the event of a discrepancy between the electronic copy and the hard copies, the “original” hard copy shall govern." It continues that "For electronic copy shall be labeled “BID SUBMISSION FOR IFB N4008521B0055, and email shall be sent to georgia.a.scott.civ@us.navy.m il and philip.j.cole.civ@us.navy.mil".

Seeing as a CD cannot be e-mailed, we request that the language be modified so as to accept a PDF as the electronic form allowed for bid submission via email.

Bid Submission sent by (mail courier) shall include one (1) CD-ROM, one (1) hard copy of bid marked “Original" and one

(1) hard copy of bid marked “Copy,” in a three ring binder.

A copy of your bid shall also be emailed to:

georgia.a.scott.civ@us.navy.m il and philip.j.cole.civ@us.navy.mil

02 Section 00 10 00 – Solicitation Attachment 8: Bid Schedule Document

(p. 3-6) There are inconsistencies in the description of what should be included in the price in Section 00 10 00 - Solicitation and the Attachment 8, Schedule. Please update the descriptions to the correct applicable language, so that they reflect the same description.

Please review and use the attached updated bid schedule under Amendment 0001.

03 Section 00 21 13 -

Bonding Requirement

The IFB states that a copy of Representation and

When submitting requirements for

Instructions to Bidders s (p. 12) Certifications must be submitted, however, Section 00 45 00 - Representations and Certifications does not contain any to submit. The Reps & Certs are provided in the following Section 00 70 00

- Conditions of the Contract.

Please clarify which Reps & Certs are required with bid submittal.

Representation and Certifications please refer to section 00 70 00 and provide all information outlined in that section.

04 35 20 23 3.2.6 – 6.1 p7 Is there a particular sub-section within the HARS and SBOBA disposal sites where the dredged material should be placed? Please provide. Or the Contractor is allowed to place the material anywhere within the limits of those disposal areas?

The EPA will designate the disposal sub-area within HARS.

GOV will provide coordinates to the contractor once received from the EPA.

05 01 11 00 Price Proposal Form

1.4 p1-2

CLIN 0001

Note.

CLIN 0002

Note

Please clarify the differing completion dates for the Phases 1 & 2 Works: 01 11 00

– required completion November 2022 & November 2023, while Price Proposal Form Notes indicate December 2022 & December

Phase 1 work shall be completed by December 31, 2022. Phase 2 work shall be completed by December 31, 2023.

06 01 11 00 1.2.1 p1 Please clarify if hopper dredges are allowed to perform the project or portion thereof under this contract.

Hopper dredges are NOT allowed. This project is only permitted for bucket dredging, 07 1.8 p5 “Dredging of side slopes shall follow, as closely as practicable, the lines indicated or specified”. Offeror respectfully requests NAVFAC to consider adding language to the specification common to other dredging contracts procured by the Federal Government that allow box cutting, and payment for the dredged material, as follows:

“Side slopes may be formed by box cutting, step cutting, or dredging along the side slope.

No language change(s) will be incorporated. Payable volume shall be determined pursuant to applicable specifications sections.

Material actually removed, within the limits approved the CO, to provide for final side slopes not flatter than shown on the contract, but not in excess of the amount originally lying above this limiting side slope, will be measure and paid for in accordance with the provisions contained…Such amount will be estimated and paid for whether dredged in original position or by box cut dredging whereby space is dredged below the allowable side slope plane on the bottom of the slope for upslope material capable of falling into the cut.”

008 V-0002 V-101 – V-121

Please provide the bathymetric survey of the dredging areas: Phase 1 and Phase 2 works, in electronic or xyz formal.

.XYZ of the government’s most recent bathymetric survey will be furnished.

009 Price Proposal Form

CLIN 0004

Description

Option 3 Disposal Area C2, D, D1, E, F, G, & H

Please clarify if Area C2 is correct to be included in the Phase 2 Work (placement into the SBOBA), which will happen in 2023. However, this area is already part of the Base – Phase 1 work that will happen in 2022 that will go to HARS.

Presently there is uncertainty regarding the time-line associated with obtaining approval from regulatory agencies for use of SBOBA. It is most likely that material from Area C2 will go to the HARS.

However, should the government obtain the required SBOBA approvals prior to the completion of the AREA C2 dredging then it is possible that the government could exercise Bid Option #4 in time for the material to be placed in SBOBA in lieu of the

HARS.

010 01 14 00 1.4.g States; “The entire construction area shall be marked with white quick flashing light buoys, attached to a chain sinker, every 25m to

“Spec Section 01 14 00 Para.

1.4 Avoiding Interference With

Waterfront Operations at NWS Earle” pertains only to the NWS Earle Waterfront (i.e.

Areas B1 and B2)

30m, all around the dredging area.”

Q: To which areas does this requirement pertain? It is not possible to surround the dredging areas in the Federal Channels.

011 01 57 19 1.6.8.1 States; “Identify air pollution generating equipment or processes that may require federal, state, or local permits under the Clean Air Act.

Determine requirements based on any current installation permits and the impacts of the project.”

Q: Does this requirement include waterborne equipment or does it only apply to land-based equipment?

Applies to land based equipment only.

012 NJDEP

Federal

Consistency Determinatio n / Water Quality

Certification / Acceptable

Use Determinatio n Letter dated April 28, 2021

States; “All sediments from the project shall be removed using a closed clamshell environmental bucket.”

Comment: Closed environmental buckets are not designed to dredge sand, only silts/mud. Please confirm that the contractor will be allowed to utilize normal dredge buckets capable of dredging sand when a closed environmental bucket is unable to perform any the dredging.

013 NJDEP

Federal

Consistency Determinatio n / Water Quality

Certification / Acceptable

There are numerous references and requirements regarding decant water.

Q: As there will not be decanting of water on this project, what are these requirements pertaining to?

Not applicable to this project.

Use Determinatio n Letter dated April 28, 2021

014 NJDEP DLUR

File# 0000-01-

1008.2 CDT

210001

“6” “The permittee shall employ the services of an independent dredging inspector to monitor dredging activities twice per week…”

We cannot find reference to this in the specs. Is the selection, cost, and coordination of this requirement the responsibility of the Navy or the contractor?

Spec SECTION 35 20 24

DREDGED MATERIAL

TRANSPORT, PLACEMENT AND

MONITORING address all of these requirements.

015 NJDEP DLUR

File# 0000-01-

1008.2 CDT

210001

“5” “All sediments from this project shall be removed using a closed clamshell environmental bucket.”

Pg.54/3169 of Appendix A Sediment Data states, “The maintenance sediments from the NWS Earle Areas C2, D, E, F, G, and H have been sampled and tested for physical constituents. Results of the testing indicate that the materials are comprised primarily of sand (>88 percent) with small proportions of gravel. In addition, these sediments are located in a coastal area with shifting bars and channels. Based on the results of the physical testing and based on the location of the material, the maintenance sediments from Areas C2, D, E, F, G, and H meet exclusionary criteria (1) for placement at the HARS and meet the physical requirements for placement at SBOBA…”

Closed clamshell environmental buckets are designed to dig soft (usually contaminated) silt and mud, and are not capable of digging sand or gravel. Considering the material sampled on this project is not contaminated and cannot be dredged by a closed clamshell environmental bucket, please confirm that the permit will be amended to modify requirement #5 prior to the first dredging window.

Otherwise, this project cannot be performed in compliance with the permits.

016 NJDEP DLUR

File# 0000-01-

1008.2 CDT

210001

“7” “The closed environmental bucket shall be equipped with sensors to ensure complete closure of the bucket before lifting the bucket. Said sensors shall be operational during entire dredging operation.”

Considering this material is not contaminated as illustrated in the results of Pg.54/3169 Appendix A- Sediment Data, this requirement seems particularly onerous and will add additional cost and time (lower production) to the project. We request the permit is amended to remove this requirement.

017 NJDEP DLUR

File# 0000-01-

1008.2 CDT

210001

“8” Requirement 8 contains rate of descent and sensor language.

Considering this material is not contaminated as illustrated on the results of the Pg.54/3169 Appendix A- Sediment Data, and because contractors have a financial incentive to not exceed the overdepth (IE dredge non-payable material) this requirement seems particularly onerous and will add additional cost and time (lower production) to the project. We request the

018 NJDEP DLUR

File# 0000-01-

1008.2 CDT

210001

“9” “The closed clamshell environmental bucket shall be lifted slowly through the water, at a rate of 2 feet per second or less.”

Considering this material is not contaminated as illustrated on the results of the Pg.54/3169 Appendix A- Sediment Data, this requirement seems particularly onerous and will add additional cost and time (lower production) to the project. We request the

019 SBOBA Please provide a drawing of SBOBA in DXF/DWG format with the most recent survey information overlaid.

The GOV does not have this information at this time.

020 SBOBA Are there any elevation restrictions for material placed at SBOBA?

The GOV does not have this information at this time.

021 SBOBA Various HARS Dredged Material Transport and Placement Monitoring requirements are outlined in the specs and permits;

however, there is not any

Contractor shall assume that the SBOBA transportation and placement requirements will be comparable to the HARS requirements.

clear information regarding SBOBA. Are the same HARS disposal and monitoring requirements be used for placement in SBOBA, if awarded?

022 SBOBA The permits do not appear to describe SBOBA as a placement area for the contract.

Is there another permit in place that outlines requirements for placement in

SBOBA?

The GOV does not have permits allowing SBOBA at this time. Bid Option #4 will only be exercised if the GOV obtains the prerequisite permits.

023 Permit NAN- 2019-01440

Pg. 9/49, “H” “The permittee shall request and obtain approvals from the U.S. Fish & Wildlife Service and National Park Service prior to conducting all dredging activities within Dredging Area D between March 1 and August 31 of any calendar year.”

A) Does the Navy submit this request on behalf on the contractor?

B) How far in advance of anticipated dredging does the request for approval need to be submitted?

Under this contract dredging within Area D shall not be permitted to occur between March 1 and August 31 of any calendar year. Should the GOV determine that dredging within Area “D” during the exclusion period is necessary then the GOV will obtain any required permits from the U.S.

Fish & Wildlife Service and National Park Service.

024 Will contractors be allowed to tie-up barges at the facility? If so, please state where it will be allowed.

Tugs may tie up at the facility for short periods of time, such as for crew changes and for emergency repairs.

Barges/scows are not authorized to tie up at NWS Earle.

025 Will contractor’s tugs have access to potable water at the facility?

Potable water is available to contractor’s tugs at the pier complex and the contractor will be billed for any water used. The current rate for water is $45.82 per KGAL; this price is subject to change throughout the year.

026 Section 01 14 00: Work

Restrictions of

Attachment 2

1.2.c(1) (1) No work is allowed around the Piers during loading operations. The contracting officer will provide a loading schedule. An approximate number of loading events for the contract period will be provided by the Contracting Office. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the activity.

Can the government provide an example of previous loading schedules?

Previous loading schedules cannot be provided to the contractor. Ample notice will be provided and contractor shall relocate equipment and dredge elsewhere within the project area as long the required minimum separation distance from loading operations is maintained as directed by the GOV.

027 Section 00 21 13 - Instructions to Bidders & Government website

The Government’s website solicitation (Notice ID:

N4008521B0055) notates that “The project schedule will allow for dredging work to be performed 24 hours/7 days per week and will require a minimum daily production rate of 7,500 CY per day.”

Please confirm if this requirement is to be required in the specs. If so, is 7,500 CY per day on average for the project over a given period or actual yards per day on project?

An average of 7500 CY per 24 hour working day is required.

028 Section 01 14 00 of

Attachment 2

1.4.g The entire construction area shall be marked with white quick flashing light buoys, attached to a chain sinker, every 25m to 30m, all around the dredging area. The proposed buoys, lights, chain, sinker, “Spec Section 01 14 00 Para.

1.4 Avoiding Interference With

Waterfront Operations at NWS Earle” pertains only to the NWS Earle Waterfront (i.e.

Areas B1 and B2) and accessories shall be submitted to the FEAD for approval.

Please clarify if the boundaries of Area B1 and B2 are the only dredge areas requiring lighted buoys around the dredge area.

Please provide further information on required quantities, size and layout of buoys around the dredging area.

029 Section 01 22

00.00 10 of Attachment 2

1.3.1.1 Payment

Payment will be made for costs associated with hydraulic dredging in accordance with the drawings and specifications which includes performing required operations incidental thereto.

Please confirm dredging is clamshell only.

Dredging shall be via clamshell bucket only.

030 Section 35 20 23 of

Attachment 2

1.5 Artificial

Obstructions and Debris

While the Government has no knowledge of miscellaneous debris such as, but not limited to, concrete debris, metal bands, pallets, pieces of broken cable, rope, fire hose, and broken piles any miscellaneous debris encountered within the dredging area shall be removed and legally disposed as specified below. The Government has no knowledge of existing wrecks, wreckage, or other material of

All material shall be screened, while dredging, to separate debris using a “Grizzly” type screen with 12” x 12” grid size.

such size or character as to require the use of explosives or special or additional plant for its economical removal. Prior to dredging, the Contractor shall rake the dredge areas and shall remove debris encountered. All Debris encountered within the dredged area, both before and during dredging operation, shall be removed from the water. Disposal shall be the responsibility of the Contractor and disposal shall be outside the limits of government property. The contractor shall be compensated for debris removal and upland disposal pursuant to unit price quoted in bid schedule.

Please provide clarification on the dredge areas required to be raked and acceptable methods and guidelines for raking and removal of debris.

Are use of grizzly screens to dispose of visible debris acceptable during dredging operations?

031 Section 35 20 23 of Attachment 2

1.4 Material

to be

Removed

The material to be removed is sand, silt and mud.

Geotechnical characterization of material is available in Appendix A.

Appendix “A” will be updated adding geotechnical data for Areas B1, B2 and C1.

Please advise on geotechnical data for areas B1, B2, and C1.

The appendix A data only covers areas C2, D, E, F, G, & H.

032 PRICE

PROPOSAL

FORM

Once the contract has been awarded the execution schedule shall be coordinated between the government and the contractor with a notice to proceed to be issued within approximately 180 days or less from the contract award date.

Specifications SECTION 01 11

1.4 COMMENCEMENT OF

WORK

Once the contract has been awarded the execution schedule shall be coordinated between the government and the contractor with a notice to proceed to be issued within approximately 270 days or less from the contract award date.

Please confirm if 180 days or less from contract award for expected NTP is correct.

180 days or less is correct.

033 Please advise if an anticipated contract magnitude range is available.

Project Magnitude is between $25,000,000 to 100,000,000 as stated under item #10 on the first page of the RFP. Please answer if contract magnitude is different.

034 Can all base yardage AND options #1 & #2 be performed within the first phase (before

If the Bid Options are awarded and the contractor provides sufficient plant then YES all of the work may be completed

November 30,2022) by or before November 30, 2022.