Solicitation_N4008518R9772.pdf

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until 02:00 PM local time 22 Jan 2019

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227 - 232 X H 233 - 238 brittany.cristelli@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 238

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Z-140 Room 216, ACQ3 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

BRITTANY N. CRISTELLI 757-341-1978

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 87 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

88 - 90 91 - 97

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 98 - 101 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 102 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

103 - 111

PART II - CONTRACT CLAUSES

NAVFAC MID ATLANTIC

ACQUISITION CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

112 - 218

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

20 Dec 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008518R9772

Section A - Solicitation/Contract Form

GENERAL INFORMATION

COMMANDER, NAVFAC MID-ATLANTIC

NAVAL FACILITIES ENGINEERING COMMAND (NAVFAC)

ACQUISITIONS OFFICE

9324 VIRGINIA AVENUE

BLDG. Z-140, ROOM 216

NAVAL STATION

NORFOLK, VA 23511-3095

NAVFAC RFP NUMBER N40085-18-R-9772

REGIONAL HVAC CHEMICAL TREATMENT SERVICES IN THE HAMPTON ROADS AREA

AT NAVAL STATION NORFOLK, NORFOLK, VIRGINIA; NORFOLK NAVAL SHIPYARD,

PORTSMOUTH, VIRGINIA; NAVAL AMPHIBIOUS BASE LITTLE CREEK, VIRGINIA BEACH,

VIRGINIA; AND NAVAL WEAPONS STATION YORKTOWN CHEATHAM ANNEX, YORKTOWN,

VIRGINIA

NOTICE:

Proposals are due by 2:00 P.M. (EST) on TUESDAY, JANUARY 22, 2019 at the office of the Commander, NAVFAC Mid-Atlantic Naval Facilities Engineering Command (NAVFAC) Acquisitions Office Bldg. Z-140, Room 216 9324 Virginia Ave Naval Station Norfolk, VA 23511-3095

All inquiries concerning any phase of the specification shall be made – in writing – to Andres Medina at andres.medina@navy.mil and Brittany Cristelli at brittany.cristelli@navy.mil.

SITE VISIT

A site visit has been tentatively scheduled for 10:00 AM on 09 January 2018. This will be the Government’s only schedule site visit.

All participating contractors shall meet, no later than, 10:00 AM at the pass and ID office located at Bldg. W130, 1960 Dillingham Blvd, Norfolk, VA 23511 located off Hampton Blvd in Norfolk, Virginia.

The site visit will commence at 10:00 AM and conclude in the afternoon. This site visit includes multiple locations.

Section B - Supplies or Services and Prices

SOLICITATION INFORMATION

B.1 CONTRACT TITLE

REGIONAL HVAC CHEMICAL TREATMENT SERVICES IN THE HAMPTON ROADS AREA

AT NAVAL STATION NORFOLK, NORFOLK, VIRGINIA; NORFOLK NAVAL SHIPYARD,

PORTSMOUTH, VIRGINIA; NAVAL AMPHIBIOUS BASE LITTLE CREEK, VIRGINIA BEACH,

VIRGINIA; AND NAVAL WEAPONS STATION YORKTOWN CHEATHAM ANNEX,

YORKTOWN, VIRGINIA

B.2 TYPE OF CONTRACT

This is a combination Firm-Fixed-Price and Indefinite Delivery Indefinite Quantity (FFP/IDIQ)-type of contract as noted in Section L, Instructions, Conditions, and Notices to Bidders, FAR 52.216-1 Type of Contract (Apr 1984).

B.3 MINIMUM GUARANTEE

The Firm-Fixed-Price portion of the contract (Base Period Only) is the minimum guarantee.

B.4 COMPETITION REQUIREMENTS/SET-ASIDE

This requirement is 100% small business set-aside.

B.5 NAICS CODE

The NAICS code assigned to this procurement is 238220, Plumbing, Heating and Air Conditiong Contractors.

The small business size standard is $15 million. Refer to On-Line Representations and Certifications Application (ORCA) via System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM.

B.6 WAGE DETERMINATION

Service Contract Act is included in this solicitation. Refer to Section J, Attachment J-0200000-02, Wage Determinations.

B.7. BID GUARANTEE / BONDING REQUIREMENTS

There are no bid guarentee/bonding requirements for this procurement.

B.8 CONTRACT TERM

This contract contains provisions for one (1) base period of up to twelve (12) months with four (4) one-year option periods. The Government has the option to extend the term of contract in accordance with Section I, Contract Clauses, 52.217-9, Option To Extend the Term of the Contract (MAR 2000). In the option period, the Government will adjust the prices, if applicable, based on the new Department of Labor Wage Determinations.

B.9 PERIOD OF PERFORMANCE

The anticipated period of performance is as follows:

DESCRIPTION PERIOD OF PERFORMANCE

BASE PERIOD 01 April 2019 through 31 March 2020

OPTION YEAR ONE 01 April 2020 through 31 March 2021 OPTION YEAR TWO 01 April 2021 through 31 March 2022 OPTION YEAR THREE 01 April 2022 through 31 March 2023 OPTION YEAR FOUR 01 April 2023 through 31 March 2024

B.10 INCORPORATION OF TECHNICAL PROPOSAL

a. The contractor’s technical proposal, including revisions and amendments made prior to contract award and a copy of which is in the possesion of both parties, will be incorporated into this contract upon award by reference with the same force and effect as if it set forth in full text. All contractor personnel shall meet or exceed the qualification standards, experience levels, and trade backgrounds set forth in the technical proposal.

b. In the even of an inconsistency between the provisions of this contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order: (i) the contract (excluding the technicaly proposal), and then (ii) the technical proposal.

B.11 EVALUATION OF PROPOSAL

Offerors shall submit a total lump sum price for Section B, CLINs 0001 through 0010. In addition, offerors shall submit corresponding unit prices located in Section J Attachment J-0200000-06, Exhibits A through E.

For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base period and all option periods. Refer to Section M, FAR 52.217-5 Evaluation of Options (Jul 1990).

B.12 CONTRACT LINE ITEMS AND CONTRACT SUBLINE ITEMS

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Contract Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying attachments/exhibits.

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the contract line item (CLIN) or exhibit line item (ELIN) will be recomputed accordingly. The CLIN which includes recomputed ELINs will also be recomputed to take into account the change in the ELINs. If the offerors provide a total amount for a CLIN or ELIN, but fails to enter the unit price, the total amount divided by the CLIN or ELIN quantity will be held to be the intended unit price.

c. The Schedule of Firm-Fixed Price Work (CLINs 0001, 0003, 0005, 0007, and 0009), and the Schedule of

Indefinite Quantity Work (CLINs 0002, 0004, 0006, 0008, and 0010) will be used as the basis for deductions in accordance with FAR Clause 52.246-4, Inspection of Services – Fixed Price, Section E.

B.13 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.14 GOVERNMENT PURCHASE CARD

Indefinite quantity work may be ordered at the prices offered by two ways:

1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) by an authorized Government user via a Government Purchase Card (GPC) through FedMall.

When receiving GPC orders against Section B/Exhibits, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.15 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

This contract incorporates the Service Contract Act (SCA). The SCA Wage Determination incorporated in Section J is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract and the unit prices will be adjusted in accordance with FAR Clauses 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment. The contractor warrants, by submission of his offer that the offered price does not include any contingency for future wage increases.

B.16 UNIT PRICES FOR LABOR

a. A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the recurring work portion or as a Unit Price Task in the non-recurring work portion of the contract. Labor for this work will be ordered under the “NON-RECURRING WORK” clause in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of non-recurring work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Non-Recurring Work” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work.

The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the offerors work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre- expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.17 PERIOD OF PERFORMANCE – LESS THAN ONE YEAR

Offer shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year in accordance with the “Performance Period of Contract” clause in Section F. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.18 CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (E-FSC)

This procurement allows for the use of FedMall (formerly DoD EMALL) for issuing orders. Refer to Section H, Special Contract Requirements.

B.18 NOTICE TO OFFERORS

Offerors are required to submit both Section B - Bid Schedule and Section J - Exhibit Line Items (ELINs) with their proposals. The total of the contract line item number (CLIN) in Section B – Bid Schedule is equal to the sum of the Section J - Exhibit Line Item Numbers (ELINs) as shown below:

CLINs ELINs 0001 A001 through A004

0002 A700 through A701 0003 B001 through B004 0004 B700 through B701 0005 C001 through C004 0006 C700 through C701 0007 D001 through D004 0008 D700 through D701 0009 E001 through E004 0010 E701 through E701

B.19 SOLICITATION ANNEXES

This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2, and 15. The Contractor will be required to meet the specifications in those Annexes as if they were set forth in Section C.

B.20 PROPOSAL DELIVERY:

NOTICE TO OFFERORS

Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC). This is for those who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy installations by submitting identification credentials for verification and undergoing a criminal screening/ background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials, at its own cost, through a designated independent contractor NCACS service provider. Credentials will be issued every five (5) years and access privileges will be reviewed/renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Application for and use of badges will be as directed. To obtain access to the installation, you must participate in the NCACS, or obtain passes each day from the Base Pass and Identification Office. Costs for obtaining passes through the NCACS are the responsibility of the Contractor. One-day passes, issued through the Base Pass and Identification Office, will be furnished without charge. Furnish a completed EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. This form is available at http://www.uscis.gov/portal/site/uscis by searching or selecting Employment Verification (Form I-9). Allow 7 to 10 days for processing applications for badges. Immediately report instances of lost or stolen badges to the Contracting Officer.

a. NCACS Program: NCACS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one (1) year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. The Government performs background screening and credentialing.

Throughout the year, the Contractor employee must continue to meet background screening standards.

Periodic background screenings are conducted to verify continued NCACS participation and installation access privileges. Under the NCACS program, no commercial vehicle inspection is required, other than for Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions (FPCON). Information on costs and requirements to participate and enroll in NCACS is available at http://www.rapidgate.com/vendors/how-to-enroll or by calling 1-877-727-4342. Contractors should be aware that the costs incurred to obtain NCACS credentials, or costs related to any means of access to a Navy Installation, are not reimbursable. Any time invested, or price(s) paid, for obtaining NCACS credentials will not be compensated in any way or approved as a direct cost of any contract with the Department of the Navy.

OR

b. Defense Biometric Identification System (DBIDS):

Access to Installation: All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS). The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

DBIDS Program: DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential. The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards.

Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

DBIDS Credentials: Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html. The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

The Contractor shall immediately collect employee DBIDS credentials and notify the Contracting Officer in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

DBIDS Paper Passes: In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

c. One-Day Passes: Participation in the NCACS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the NCACS.

d. The Contractor shall obtain the required employee badges and vehicle passes from the Government at its own expense, or daily passes at no additional cost. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within five (5) calendar days.

Be advised by this notice that the level of security at various Navy Installations may change at any time. As the level of security heightens, the amount of time required to gain access to all Navy Installations also increases.

Refer to Annex 0200000 – Management and Administration, subsection 2.8.3 Passes and Badges.

B.21 SUBMITTING YOUR PROPOSAL

Proposals that are sent via the United States Postal Service or a commercial carrier, such as Federal Express, UPS, etc., shall be addressed to:

NAVFAC MIDLANT

Acquisition Core Attn: Brittany Cristelli 9324 Virginia Avenue Building Z-140, Room 216 Naval Station Norfolk, VA 23511-3095

Please allow sufficient amount of time for your proposal to be received prior to the due date and time.

B.22 REQUEST FOR PROPOSALS (RFP) INFORMATION/CLARIFICATION QUESTIONS:

Offerors are required to review the entire solicitation package before submitting questions. Submit all questions, via one document, via e-mail to brittany.cristelli@navy.mil at least ten (10) days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each Recurring Work - Base Period

FFP

Price to perform recurring work, including labor, materials, equipment, transportation, and supervision in accordance with the terms and conditions of the contract, including all attachments.

FOB: Destination

NET AMT

0002 Each Non-Recurring Work - Base Period

FFP

Price to perform non-recurring work in accordance with the terms and conditions of the contract.

0003 Each OPTION Recurring Work - First Option Year

FFP

Price to perform recurring work, including labor, materials, equipment, transportation, and supervision in accordance with the terms and conditions of the

0004 Each OPTION Non-Recurring Work - 1st Option

FFP

Price to perform non-recurring work in accordance with the terms and conditions

0005 Each OPTION Recurring Work - Second Option Year

FFP

Price to perform recurring work, including labor, materials, equipment, transportation, and supervision in accordance with the terms and conditions of the

0006 Each OPTION Non-Recurring Work - 2nd Option

FFP

Price to perform non-recurring work in accordance with the terms and conditions

0007 Each OPTION Recurring Work - Third Option Year

FFP

Price to perform recurring work, including labor, materials, equipment, transportation, and supervision in accordance with the terms and conditions of the

0008 Each OPTION Non-Recurring Work - 3rd Option

FFP

Price to perform non-recurring work in accordance with the terms and conditions

0009 Each OPTION Recurring Work - Fourth Option Year

FFP

Price to perform recurring work, including labor, materials, equipment, transportation, and supervision in accordance with the terms and conditions of the

0010 Each OPTION Non-Recurring Work - 4th Option

FFP

Price to perform non-recurring work in accordance with the terms and conditions

Section C - Descriptions and Specifications

SOLICITATION ANNEXES

C.1 SOLICITATION ANNEXES

This is a performance-based contract which incorporates performance-based specifications by references as if they were fully set forth herein.

The following Annexes are incorporated in their entirety:

• Annex 0100000, General Information

• Annex 0200000, Management and Administration

• Annex 1501000, Facility Management

• Annex 1502000, Facility Investment

C.2 REPORTING REQUIREMENTS. A detailed report allocating value of work/quantities performed by Contract Line Items (CLINs) identified in the schedule and any accompanying Exhibits with Exhibit Line Item Numbers (ELINs) is to be submitted monthly, including all Firm-Fixed-Price (FFP) and Indefinite Quantity (IQ) Work items completed. The Contracting Officer shall be notified when 75% of any IQ Line Item (CLIN/ELIN) is reached.

C.3 GOVERNMENT PURCHASE CARD PROGRAM. The contractor shall accept orders placed by authorized Government Purchase Card (GPC) users. The GPC is a purchasing instrument issued through a commercial bank to a Government Agency to facilitate micro purchases. A micro purchase is any order for supplies or services of $3,500.00 or less, or order for construction services of $2,000.00 or less. The Contractor processes micro purchases under the GPC program exactly as they would process a charge by an individual using a personal credit card.

a. Limitation of GPC Pricing for IQ Work: The Contractor shall be required to offer IQ pre-priced line item services to authorized Government personnel when they are ordering the work directly via the GPC Program. The Contractor shall be required to offer the pre-priced IQ line item services at the same prices in accordance with the schedule of pricing information, Section B, and Exhibits (if any). Contractor is responsible for tracking quantities and reporting total used each month and year to date to the Contracting Officer by the fifth day of each month. See Section H for additional details.

C.4 ADDITIONAL REPORTING REQUIREMENTS. Enterprise-wide Contractor Manpower Reporting Application (ECMRA). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.dmdc.osd.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.dmdc.osd.mil.

ANNEX 0100000

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Station Norfolk, Naval Amphibious Base Little Creek, Norfolk Naval Shipyard, Naval Weapons Station and Cheatham Annex. This is a performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support 1502000 Facilities Investment 1501000 Facilities Management Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional facilities investment services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract.

Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The Region is located in the middle of the eastern seaboard of the United States and borders the Atlantic Ocean, and the Chesapeake Bay. This area is surrounded by the convergence of the Elizabeth, James, York and

Nansemond Rivers and makes up what is locally known as "Hampton Roads". Hampton Roads is ranked as the 28th largest metropolitan area in the Nation with an estimated population of 1.5 million.

1.4.1 Profile of Naval Station

Norfolk

There are 13 major piers from Pier 1 on the south end to Pier 14 on the north end of the base. (There is not a Pier 13). There are also several minor piers for port services vessels. Tied up to the piers are a wide range of Navy and Military Sealift Command ships including submarines, destroyers, frigates, cruisers, underway replenishment ships, amphibious ships, and aircraft carriers. Ships from foreign navies also make Norfolk a port of call.

1.4.2 Profile of Naval

Amphibious Base Little Creek

The Naval Amphibious Base, Little Creek, the largest base of its kind in the world, is the major operating station for the amphibious forces of the United States Atlantic Fleet. The base's location totals 2,120 acres of land and is sited at the extreme northwest corner of Virginia Beach. Little Creek's mission is to provide continuously improving support and services to operating forces and shore commands.

1.4.3 Profile of Norfolk Naval

Shipyard Portsmouth

The Norfolk Naval Shipyard (NNSY), Portsmouth, Virginia is the oldest naval shipyard in the United States. It was established November 1, 1767 under the British flag, 31 years before the creation of the United States Navy Department. Currently, the NNSY encompasses 1275 acres and is situated on the Portsmouth side of the Elizabeth River; it is a strange fact that this venerable institution, more than two centuries old, has never borne the name of its "home city". Known as the Gosport Yard for the first century of its life it then became known as "Norfolk", after the largest city in the area.

1.4.4 Profile of Naval

Weapons Station Yorktown

York County encompasses 108.5 square miles or 69,440 acres. Naval Weapons Station Complex (including Cheatham Annex) 20.7 square miles. Roughly 1/5 of the total land area of York County Naval Weapons Station borders the counties of York and James City, the cities of Newport News and Williamsburg, and shares almost 14 miles of the York River shoreline (about half of the county's York River shoreline and wetlands) with the National Park Service. (Naval Weapons Station Yorktown hosts 25 tenant commands which include the Atlantic Ordnance Command, the Naval Ophthalmic Support and Training Activity, the Marine Corps Second Fleet Anti-Terrorism Security Team, Fleet Industrial Supply Center Detachment, Fleet Hospital Support Office, Navy Cargo Handling and Port Group and 19 storefronts.

1.4.5 Profile of Cheatham

Annex

The Fleet and Industrial Supply Center (FISC), Norfolk Detachment, Cheatham Annex is also the Regional Supply Office (RSO) for the Peninsula at Naval Weapons Station Yorktown, Cheatham Annex. The mission is to provide complete retail supply support services for approximately 40 tenant activities between Cheatham Annex, Williamsburg and Naval Weapons Station, Yorktown. Included as part of this support service is custody asset storage for large, bulky and unique Navy material and programs. Naval Weapons Station Yorktown, Cheatham Annex is located in Williamsburg, Virginia. An example of some of the Navy assets maintained at Cheatham Annex are submarine periscopes, ship propellers, bull gears, antennae, sonar domes, and various other equipment. Eighteen warehouses provide approximately 2.3 million gross square feet of general-purpose unheated space and 300,000 gross square feet of controlled humidity space.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Virginia's climate results from global-scale weather patterns that are modified by the diverse landscape of the Commonwealth. In the Hampton Roads Area the Atlantic Ocean and its "river of warm water", commonly called the Gulf Stream, play a dominate role in differentiating Virginia's precipitation and climate. Winter storms in the vicinity of the east coast generally move northeastward paralleling the coast and the Gulf Stream.

The climate is generally mild and wet but for the last five years there has been a moderate to severe drought. The summers have been quite dry with some recovery during the fall and winter months.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offers should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

ANNEX 0200000

0200000 – Management and Administration Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.6.1 MAXIMO Data

2.6.6.2 MAXIMO Method of Data Entry

2.6.6.3 MAXIMO Access

2.6.6.4 MAXIMO Training

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.4.3 DBIDS Paper Pass

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.8.10 thru 2.8.10.17

Security Requirements for Norfolk Naval Shipyard

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Emergency Medical Treatment

2.9.12 thru 2..9.12.13

Additional Safety Requirements for Norfolk Naval Shipyard

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.10.4 thru 2.10.4.33

Additional Environmental Protection at Norfolk Naval Shipyard

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-recurring ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor shall attend meetings as shown in 2.3.3.1

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractor’s teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions.