N40085-18-R-9772-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is to extend the due date, provide updated inventories and ELINS, and to provide PPIs answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008518R9772

X 9B. DATED (SEE ITEM 11)

20-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Jan-2019

CODE

NAVFAC MID ATLANTIC

ACQUISITION CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008518R9772

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

N40085-18-R-9772

Q.1 Are Cooling Towers operated 12 months a year? If not, what time periods are they shut down?

A. Norfolk, NNSY; Year round operation.

B. At NWS Yorktown and Cheatham Annex most are yearly operated; exceptions are noted below…

- YORK-1816 = Shut down: November- May

- YORK-1959 = Shut down: November- May

- YORK-1595 = Shut down: November- May

- YORK-2075 = Shut down: November- May

Q.2 Can you provide the quantity and building listings for Closed Chilled Water systems?

A. Yorktown; Please see revised closed loop and cooling towers.

B. Norfolk; LP-24 is a close loop.

C. NNSY; BUILDINGS – 9, 19,29, 32, 33, 51, 184, 276A, 298, 510, 1461, 1500, 1500A, 1505, 1539, 1579, 1585, 1590, 1618

Q.3 Are Hot Water Closed Loops operated 12 months a year? If not, what time periods are they shut down?

A. Norfolk, NNSY; Hot water Close loops are operated 12 months a year.

B. Yorktown; Hot water valves are closed in May and opened in November at NWS Yorktown and Cheatham Annex.

Q.4 Can you provide boiler capacities for all hot water and steam boiler systems?

A. Norfolk: The boiler capacities for all hot water and steam boiler system are 250 Btu’s to 500 Btu’s.

B. Yorktown; Please see revised closed loop and cooling towers.

C. NNSY; BUILDING M1 - 250K BTU’S; BUILDING 343 – 285K BTU’S; BUILDING 1502 – 1M

BTU’S BUILDING 1509 – (2) BOILERS, 250K BTU’S EACH

Q.5 Could you please clarify requirements for rain water testing?

A. The rainwater is to treated the same as the HVAC systems within manufactures specifications. We need to protect the equipment that it service.

Q.6 Is the cooling tower capacity (tonnage) available? If not and the bidder under estimates total chemicals needed, will the government be allowing for billing of additional chemicals above the awarded contract amount?

B. Norfolk; Not available. No the Offerror is to make the best business decision.

C. NNSY; BUILDING 1575 – 78 TONS EACH FOR TOTAL 156 TONS BALTIMORE AIR COIL

Q.7 Could you please specify the contractor’s chemical delivery requirements?

To point of use To a central government warehouse and government personal will distribute as needed to point of use Other?

A. To point of use.

Q.8 What control equipment is vendor owned/government owned?

A. All existing equipment is government own.

Q.9 Will any credential beyond DBIDS, be required to access any systems?

A. Yorktown; A restricted area badge will need to be obtained by contract personnel after DBIDS credentials are secured.

B. Norfolk NNSY, No.

Q.10 If both the Prime Contractor and Sub-Contractor are participating in completing the Scope of Work will you be considering past performance from both?

A. Please refer to section M, Factor 4, Past Performance.

Q.11 Could you please provide a list of attendees to the Site-Visit?

A. See amendment 0002.

Q.12 Could you please extend the due date of the solicitation by 30 days to allow all bidders time to review and address responses posted to questions submitted?

A. Please abide by the solicitation due date.

Q.13 Are the chemical pumps and controllers currently onsite owned by the Naval Yard or the current water treatment company?

A. Yorktown and Norfolk; Yes, chemical pumps and controllers on-site are owned by the GOV.

Q.14 The cooling towers at JEB Little Creek Bldg. 1 have some newly installed water treatment equipment. Are these towers still under the new construction warranty period? If so for how long?

A. They are still under warranty.

Q.15 Yorktown Bldg. 2125 had a glycol make-up system installed on the closed loop. What is the government's expectations for the glycol treated loops?

A. The expectation will be the contractor will follow and execute manufactures maintenance recommendations. Any/all hazardous substances and waste material will be handled and disposed of in accordance with Installation guidelines and Federal regulations.

Q.16 Please identify any other systems in the solicitation inventory list that utilize glycol and are to be supported by this contract.

A. Yorktown; Please see revised closed loop and cooling towers.

B. Norfolk; No they are not any other system in the inventory that list that utilize glycol and are to be supported by this contract.

Q.17 Based on visual inspection during the two site visits it appears the Non-Recurring service dollars may need to be higher than the governments estimated. If we increase those numbers in our bid response to show our estimate, will those higher numbers have a negative impact on our total bid evaluation? Or are Non-Recurring service dollars excluded when evaluation total bid price?

A. Any tampering or altering the ELINS as stated in the solicitation will render the solicitation non-responsive.

Q.18 What is the horsepower rating of the gas fired, steam boilers listed in the N4008518R9772 ATTACHMENT_J_-_Facilities_Property_Inventory?

A. Yorktown; Please see revised closed loop and cooling towers.

B. Norfolk, NNSY; There are no horsepower rating of gas and fire boiler listed.

Q.19 What are the recirculating rates of the pumps for the closed hot water and chilled water loops listed in N4008518R9772 ATTACHMENT_J_-_Facilities_Property_Inventory?

A. Yorktown, Norfolk; data is not available.

B. NNSY; The recirculating rates of the pumps for the closed hot water and chilled water loops listed are

2.4 GPM/TON.

Q.20 What are the recirculating rates of the pumps for the cooling tower systems listed in N4008518R9772 ATTACHMENT_J_-_Facilities_Property_Inventory?

A. Yorktown, Norfolk; Data is not available.

B. NNSY; The recirculating rates of the pumps for the cooling tower is 3 GPM/TON.

Q.21 What are the makes and models of the cooling towers listed in N4008518R9772 ATTACHMENT_J_- _Facilities_Property_Inventory?

A. Yorktown; Please see revised closed loop and cooling towers.

B. Norfolk, Data is not available.

C. NNSY; BALTIMORE AIR COIL (2) TOWERS – MODEL – VT0-078-K TOTAL TONAGE 156

TONS

Q.22 What are the tonnages of the chillers listed in N4008518R9772 ATTACHMENT_J__Facilities_Property_Inventory?

A. Yorktown; Please see revised closed loop and cooling towers.

B. NNSY; Please sees revised inventory.

C. Norfolk; Data is not available.

Q.23 What was the annual cost of the water treatment program for the Norfolk Naval Station for the past three years?

A. Data is not available.

Q.24 Is the main steam plant included in this bid? If so, what are the horsepower ratings of each boiler and was the annual water treatment cost for the past three years?

A. Norfolk, No

Q.25 What is the square footage of each building listed in N4008518R9772 ATTACHMENT_J__Facilities_Property_Inventory?

A. Yorktown; Please see revised closed loop and cooling towers.

B. Norfolk, Data is not available C. NNSY; Please see revised inventory.

Q.26 Are there any chemical requirements for the rain water reclamation system at the MOA 330 Building? If so, what chemicals are currently being used? And what is the chemical usage for these chemicals?

A. NNSY; No

Q.27 What is the list of current water treatment chemicals being used for the Norfolk Naval Station?

A. Data is not available.

Q.28 Can a copy of the water treatment service reports for the past three months be made available?

A. Data not available.

Q.29 On Page 79 of the solicitation, Section 2.2.1 states: All maintenance and repair shall be performed by personnel trained and certified by the OEM. The only HVAC treatment systems reviewed during the site visits that have training and Certification in this solicitation are the Evapco treatment systems. Will the perspective bidders have to present such Certification documentation with their bid package?

A. Please refer to annex. 1502000 section F spec item 2.2.1. facility investment

Q.30 There were no schedules of service frequencies outside of steam boilers in the solicitation. Will our proposal package be defining the service schedule?

A. OEM requirements will define the service schedules.

Q.31 Is it only water treatment services and water treatment equipment preventative maintenance, or is there any HVAC equipment preventative maintenance to be performed in this solicitation?

A. It is only water treatment services.

Q.32 Are there any current treatment limitations at any of the locations covered in the solicitation that prevent HVAC system treated water from going into the sanitary sewer?

A. Yorktown; Yes. There are limitations on any process treated water going into the sanitary system. Prior to any disposition to sanitary, the contractor would have to sample/characterize the wastewater to ensure that we do not exceed any of our HRSD effluent limits. Treated HVAC waste water would need to be sampled for total metals (As, Cd, Cr, Cu, Pb, Hg, Ni, Ag, and Zn; method 200.7), oil and grease (SGT-HEM 1664B), and pH. The results will be provided to our Environmental Office, through the PAR, for decision prior to disposing and treated water in any sanitary system.

If the sample results are below our permit effluent limits, then it may be disposed of through the sanitary system. If any parameters exceed the effluent limits, then the wastewater would have to be disposed of through other means.

An initial sampling would need to be conducted and if all parameters are below limits on the initial sampling then we may/may not have to make any further waste characterizations depending on the findings.

B. Norfolk; No there is no treatment limitations at any of the location covered in the solicitation that prevent HVAC system treatment from going into the sanitary sewer.

Q.33 For steam boilers, is NAVFAC responsible for providing and adding softener salt to brine tanks and performing routine boiler blowdown?

A. Yorktown; Yes.

B. Norfolk; No, NAVFAC is not responsible for providing and add softener salt to brine tanks and performing routine boiler blowdown.

Q.34 During the tours, variances between visited locations did not match the facility inventory list. Will the list be revised to match these variances?

A. Please see revised inventories.

Q.35 Are there water meters on any of the closed loop makeup lines to indicate historical losses, and if so, are they being tracked and will this information be provided to perspective bidders?

A. No water meters are known at this time.

Q.36 Are there any glycol closed systems at any of the locations? If so, at which location and who provides the glycol if the system is low or develops a leak?

A. Yorktown, Yes. Bldgs 1794, 1806, 2075, 2094, 2123, and 2125. The contractor shall be responsible.

B. Norfolk; No there is no glycol closed system at any of the locations.

Q.37 Are there any Aluminum core boilers or Aluminum system components in any of the closed systems? If so, they require special treatment methods.

A. No there are not any aluminum core boilers or aluminum system in any of the closed system.

Q.38 Are there any geothermal closed loops? If so, which locations have them?

A. Yorktown; No.

B. Norfolk; Z-140 is the only geothermal closed loop.

Q.39 If an open or closed water system suffers excessive leakage, is NAVFAC or the contractor responsible for the cost burden to recharge the system with treatment?

A. Contractor is responsible.

Q.40 If any water treatment equipment is missing or malfunctioning, is NAVFAC or the contractor responsible for the cost burden for installation and repair?

A. This is a non-recurrent item as such the contractor will notify NAVFAC and NAVFAC will decide as how to proceed.

Q.41 The bid package has a minimal Scope of Work. Will the contractor define the Scope of Work in the proposal package?

A. As stated in the solicitation.

Q.42 On Page 235 of the solicitation lists:

“Scope: Projects that involve: HVAC Water Testing and Treatment for water-cooled chiller / closed Loop Systems and water cooling towers; Developing and implementing boiler water testing and treatment programs; Developing recurring service programs to maintain and repair installed equipment and systems; Performing maintenance and incidental repairs for installed equipment and systems to ensure proper operation and minimize breakdowns.”

In the second halve of the section, the separation of thought with a semicolon would allow firms that only developed non-HVAC Water Testing and Treatment reoccurring service programs or maintenance send in a proposal package.

Would NAVFAC be better serviced to alter the wording as follows to ensure firms that perform HVAC water treatment as a primary operation pursue this solicitation?

“Scope: Projects that involve: HVAC Water Testing and Treatment for water-cooled chiller / closed Loop Systems and water cooling towers; Developing and implementing boiler water testing and treatment programs; Developing recurring HVAC Water Testing and Treatment service programs to maintain and repair installed equipment and systems; Performing HVAC Water Testing and Treatment maintenance and incidental repairs for installed equipment and systems to ensure proper operation and minimize breakdowns.”

A. As stated in the solicitation.

Q.43 For the steam boilers, the bidders are requested to adhere to Section 3120 of NAVFACINST 11300.37. Will NAVFAC provide this document with their answers to questions since it is not readily available?

A. No, it is readily available on the internet, however if need be it could be make available after award.

Q.44 What are the tonnages for each of the cooling tower for all locations in the solicitation?

B. Norfolk; Unknown C. NNSY; See revised inventory

Q.45 What is the volume for each closed loop for all locations in the solicitation?

Q.46 What is the horsepower for each steam boiler in the solicitation?

B. Norfolk; Data is not available.

C. NNSY; See revised inventory

Q.47 Would NAVFAC desire to alter their documents to list the cost per month for each system (cooling tower, chilled water, hot water, steam boiler) for each location so if there any future system additions or subtractions, costs can be fairly adjusted by both parties to allow balanced bidding?

A. As stated on the solicitation.

Q.48 Approximately ½ of the locations toured during the 1/9/19 site visit had treated systems and equipment that were tagged out of service. If a system is tagged out of service, will it be removed from the facility property inventory list? Furthermore, will the pricing tables be modified to reflect the price for each treated system at each location to show pricing for systems that are either brought back on line or taken out of service in future operation for contract alteration?

A. Please see revised Inventories and ELINS. This will also be addressed after the contract is awarded via a contract modification.

Q.49 The majority of the locations could not be reviewed at the Portsmouth location during the 1/9/19 site visit due to security access requirements. This prevented the bidders from knowing the conditions or existence of any treatment equipment. Will there be an adequate period of time after contract award to allow the contractor to create a deficiency list for water treatment systems since numerous locations were not able to be reviewed?

A. Yes.

Q.50 It was noted during the 1/9/19 site visit that the facility inventory list description was not correct for several of the Norfolk nonchemical treatment device locations. Would the list be updated to indicate the actual conditions as follows?

Cooling Tower Evapco Pulse Pure Electronic Treatment Device NORFOLK IF Cooling Tower Evapco Pulse Pure Electronic Treatment Device NORFOLK KK Cooling Tower Evapco Pulse Pure Electronic Treatment Device NORFOLK KJ Cooling Tower Evapco Smart Shield Chemical Treatment Device NORFOLK KL Cooling Tower Evapco Smart Shield Chemical Treatment Device NORFOLK KM Cooling Tower Evapco Smart Shield Chemical Treatment Device NORFOLK KQ Cooling Tower Evapco Pulse Pure Electronic Treatment Device NORFOLK W5 Cooling Tower Evapco Smart Shield Chemical Treatment Device NORFOLK X2 Cooling Tower Evapco Smart Shield Chemical Treatment Device NORFOLK X2

A. Please see revised inventories and ELINS.

Q.51 There were numerous domestic boilers shown on the facility inventory list. Is domestic water treatment to be incorporated in this solicitation, or will this equipment be removed from the list?

A. Please see revised inventories and ELINS.

Q.52 Will NAVFAC provide a copy of the last year of water treatment service reports and water treatment related analytical test reports for all systems and locations in this solicitation so prospective bidders can better understand historical operation to refine their cost data?

Q.53 How much has NAVFAC been paying for water treatment services for the past year for all systems and locations shown in the solicitation?

Q.54 During the Yorktown/Cheatham tour, we were taken to Building 235 that had a steam boiler. This location was not on the facility property inventory list and there were no steam boilers for Yorktown/Cheatham on the list. Is this location being added to the list and are there any other locations to be treated not on the facility property inventory list?

A. CAD 236 is the correct building. Building was identified incorrectly on the site visit.

Q.55 On the facility property inventory list, are all the boilers properly labeled as either steam or hot water?

B. Norfolk, Yes.

Q.56 The classification for water treatment service technician is not on the wage determination documents. Which position on the wage determination satisfy NAVFAC requirements for this solicitation?

A. 25210-Water Treatment Plant Operator

Q.57 Page 79, Section 2.3 of the solicitation states: “The bidder shall have or have access to a laboratory to analyze, at the offeror’s expense, all types of water samples, deposits, microbiological counts, wood samples, metallurgical samples, resin samples and corrosion coupons.” The cost to perform these tests could easily outweigh the cost to perform the actual water treatment program for the majority of the systems listed in the solicitation. Can this analytical testing be placed as an additional price line item to allow balanced bidding between all parties? If not, can NAVFAC estimate how many times per contract period this will be required for fair cost estimating?

A. Currently, no testing is being performed at any site.

Q.58 During the Little Creek/Fort Story tour, it was mentioned there may be issues with allowing treated water to go down the sanitary sewer. Are the cooling towers allowed to be dosed with treatments and are contractors allowed to drain the closed loop pot feeders into the drain to allow dosing for all locations in the solicitation?

A. Pending answer.

Q.59 On page 233 of the solicitation - section “(a) Price” it ask for a copy of our Reps & Certs, but on page 222 it ask us to confirm if our Reps & Certs are up to date on SAM. If they are up to date do we still need to print all 49 pages of our Reps & Certs and include it with each copy of our submission?

A. If they are up to date on SAM there is no need to submit with the proposal.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Feb-2019 02:00 PM to 12-Feb-2019 02:00 PM.

(End of Summary of Changes)