Solicitation_Released.pdf

BLDG 3330S HVAC Renovation at Naval Support Activity, Crane, IN Contractor is to provide all labor, equipment, tools, supplies, environmental controls, transportation, supervision, quality control, and management necessary to accomplish via f irm fixed-price, design-bid-build contract to replace 2nd f loor HVAC System and full space renovations. Project also includes replacement of 1st f loor HVAC controls and replacement of sprinkler system w ith smoke exhaust f ire protection system in anechoic chamber. Completion date is 380 days after aw ard.

Estimated cost range is betw een $1,000,000.00 and $5,000,000.00.

MARISSA L. WAGLER 812-854-3972

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

02-Apr-2018

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______15 calendar days and complete it w ithin ________365 calendar days after receiving aw ard, notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________02 May 2018 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

NAVFAC MID ATLANTIC

PWD CRANE FEAD

300 HIGHWAY 361

NSA BLDG 2516

CRANE IN 47522

N40085

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

N4008518R1613 51

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each

BLDG 3330S Renovation

FFP

Provide all labor, equipment, tools, supplies, environmental controls, transportation, supervision, quality control, and management necessary to accomplish via firm fixed-price, design-bid-build contract to replace 2nd floor HVAC System and full space renovations. Project also includes replacement of 1st floor HVAC controls and replacement of sprinkler system with smoke exhaust fire protection system in anechoic chamber.

FOB: Destination

NET AMT

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

Contractor: _________________________________

NSWC B-3330 S

HVAC

RENOVATION

FFP Includes all labor, equipment, and materials for NSWC B- 3330S HVAC RENOVATION for the entire work for Facility B3330S, to the 1.5 meter 5 foot line outside of the building, in accordance with the drawings and specificationsand incidental related work as described in Parts 2-6, excluding bid items 0002, 0003, 0004, 0005, and 0006. Entire Facility B3330S Interior Work

– Including B3330S 2nd Floor Renovation & 1st Floor Controls

NSWC B-3330 S

HVAC

RENOVATION -

ANECHOIC

CHAMBER

Price for all work inside the the Anechoic Chamber.

NSWC B-3330 S

HVAC

RENOVATION -

SITE WORK

Price for the entire project Site Work, outside the facility's 1.5 meter 5 foot line, complete in accordance with the drawings and specifications

NSWC B-3330 S

HVAC

RENOVATION -

FURNITURE,

FIXTURES, &

EQUIPMENT

Price to procure, supervise installation of the Furniture, Fixtures, and Equipment (FF&E) complete in accordance with the plans and specifications

$1,121,113.00

Handling and Administrtive Rate (HAR) NTE 5% 0% -$ Total FF&E Amount for Building 3330S (estimated) 1,121,113.00$

NSWC B-3330 S

HVAC

RENOVATION -

AUDIO/VISUAL

EQUIPMENT

Price for providing work in connection with all labor, material, equipment, transportation and supervision required for the Audio/Visual (A/V) complete in accordance with the plans and specifications

$5,000.00

Handling and Administrtive Rate (HAR) NTE 5% 0% -$ Total FF&E Amount for Building 3330S (estimated) 5,000.00$

NSWC B-3330 S

HVAC

RENOVATION -

DESIGN FEE FOR

0004 AND 0005

Design Services for FF&E and A/V

TOTAL BID ITEMS 0001 - 0006 1,126,113.00$

CONTRACTOR PRICING SCHEDULE

Date

Contract Pricing Schedule: N4008518R1613 NSWC Bldg 3330S HVAC

RENOVATION - NAVAL SUPPORT ACTIVITY CRANE IN

BID OPTION

*PLANNED MODIFICATION

HVAC

RENOVATION -

2ND FLOOR

BATHROOM

Price for providing all work in connection with 2ND Floor Bathroom Renovation, complete in accordance with the drawings and specifications. Award of this bid option will extend the contract completion date by 60 calendar days.

NSWC B-3330 S

HVAC

RENOVATION -

RECERTIFICATI

ON OF

ANECHOIC

CHAMBER

Price for ecertification of the Anechoic Chamber.

TOTAL BID ITEMS 0001 - 0008 (CLIN 0001) $1,126,113.00

* PLANNED MODIFICATION BID NOTES

4) Offerors may propose a Handling & Administration Rate (HAR) for the FF&E and A/V not to exceed 5 percent. This fee will account for all administrative costs, overhead, bonding fees, administration of subcontracts, profit, and any other costs associated with and related to the coordination and processing of the procurement and installatin of FF&E and A/V. The proposed HAR percentage will be incorporated into the contract award and will not be adjusted regardless of fluctuations from the estimated amount for the FF&E and A/V. the proposed HAR is a fixed rate.

5) The government is not obligated to award the Planned Modification line item(s). Should the government choose to award the planned modificatin, the line item will be awarded as a negotiated modification to the contract. The contractor's proposed HAR will be applied to all vendor/supplier cost for the FF&E and A/V.

1) The estimated amount for FF&E and A/V has been supplied by the Governmetn to provide offerors with the projected magnitude of effort. The estimated amount includes the actual cost of the FF&E including freight and installatin charges. The governmetn FF*E estimate is only an estimated amount.

2) If awarded, line items will be funded separately after completion of FF&E design packaage review by the government and receipt of appropriate funding by the government. Requirements and details are provided in Section 01 30 01.00 20 DESIGN PROCUREMENT AND INSTALLATION OF

FUNTIURE , FIXTURES, AND EQUIPMENT

3) Bonding is not required for the dsign, procurement, and installatin of FF&E and A/V equipment.

6) f. If awarded, the FF&E and A/V modification will be awarded at least six months prior to the contract completion date. A minimum of six months is required for the Contractor to purchase, deliver and install the FF&E and A/V without impacting the overall completion date of the project. The Contractor's schedule must assume the award of the FF&E and A/V as a modification. No schedule extensions will be granted if the modification is awarded at least six months prior to the contract completion date. If the Government decides to negotiate and award the furniture modification with less than six months prior to the contact completion date, the Contractor may be entitled to a contract extension and extended field overhead. A contract extension and extended field overhead will only be granted in those cases where the Contractor demonstrates that an accepted Final FF&E and A/V package was submitted within the approved schedule deadlines and sufficient lead time for the FF&E and A/V is not available and the Government's award of the modification is in the last six months of the contract.

Section 00 21 00 - Instructions

PROPOSAL INSTRUCTIONS

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1.0 GENERAL INFORMAITON

NAICS Code: 238220 – Plumbing, Heating, and Air Conditioning Systems (Size Standard: $15.0 million) FSC Code: Z2HB

This procurement is a competitive small business set-aside.

Proposals are due no later than 2:00 p.m. (EDT) on Wednesday, 2 May 2018.

Proposals shall be submitted to the following address:

NAVFAC MIDLANT PWD CRANE – ACQUISITION DEPT

ATTN: MARISSA WAGLER (CODE PRX22)

300 HIGHWAY 361 B-2516

CRANE IN 47522-5082

Proposals submitted via e-mail or fax will not be accepted.

2.0. REQUIRED DATA SUBMISSIONS – RESPONSIBILTY DETERMINATON ITEMS

In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. All offerors are required to register in the System for Award Management (SAM) database in accordance with FAR 52.204-7. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE THE OFFEROR INELIGIBLE FOR AWARD. The website address for the SAM database is: https://www.sam.gov. Note: Registration in SAM is Free.

In addition, all offerors are required to complete and submit Annual Representations and Certification via the Online Representations and Certification Applications (ORCA) in accordance with FAR 52.204-8.

THE FOLLOWING RESPONSIBILITY DETERMINATION ITEMS SHALL BE SUBMITTED WITH

THE PRICE PROPOSAL ON A SEPARATE TAB:

• The offeror shall provide a Bid Guarantee, as required by FAR 52.228-1. (The bid bond shall be 20% of the total price.

• One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit – provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required), as well as the available balance on the line of credit.

• Indicate that the representations and certifications have been completed on-line via SAM in accordance with FAR 52.204-8.

• Provide proof that the required VETS-4212 Federal Contractor Veterans’ Employment Report has been submitted for the preceding fiscal year in accordance with FAR 52.222-37 or provide an explanation of why this requirement does not apply to your firm.

• Description of the offeror’s facilities and equipment.

• Other offeror’s work presently under contract.

• The offeror shall provide the latest three complete fiscal year financial statements for the prime contract certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

Although required to be submitted with offeror’s price proposal, this information will not be evaluated as part of the price proposal. This information forms the basis of your firm’s responsibility determination should your firm be considered for award.

3.0 PRE-PROPOSAL CONFERENCE/SITE VISIT

A pre-proposal conference/site visit will be held at 10:00 a.m. (EDT) on Wednesday, 18 April 2018.

Attendance is not mandatory but is strongly encouraged. Offerors planning to attend the site visit shall submit names of participants to Marissa Wagler at marissa.wagler@navy.mil no later than Thursday, 12 April 2018.

Participants will be required to provide information and undergo a background check prior to attending the site visit.

Participants will meet at NSA Crane, Building 56, Training Room.

4.0 NOTIFICATION AND DEBRIEFINGS

Notification of unsuccessful offerors shall be accomplished after award and in accordance with FAR

15.503. Debriefing of unsuccessful offerors shall be in accordance with FAR 15.505 and 15.506.

5.0 DISPOSITION OF PROPOSALS

After award, any excess copies of the successful proposal will not be returned to the offeror, but shall be destroyed by the Contracting Officer. Proposal packages from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. .No certificate of destruction will be issued.

6.0 COMPLETION TIME

Project completion is 380 days after award.

7.0 QUESTIONS

ALL QUESTIONS MUST BE SUBMITTED IN WRITING. The offeror may submit written questions via e-mail or fax to the address below specifying the section and paragraph of the RFP for which clarification is desired.

Inquiries must be submitted in writing via email to: E-Mail to carrie.grimard@navy.mil. All questions shall be submitted before the close of business on 25 April 2018. The Government does not guarantee a response to questions submitted after that date.

8.0 PROPOSALS

Offerors are required to submit both technical and price proposals, and must be submitted in separate volumes. Proposals consist of price and technical information. Contractors shall submit an original and one (1) copy of the technical proposal and an original price proposal. No additional copies of the price proposal are required. The technical proposal shall not contain any cost/pricing information.

PRICE PROPOSAL:

(1) Solicitation Submittal Requirements: Offerors shall submit an original only of the price proposal. The basis of price proposal shall be CLIN 0001.

• Offerors shall complete and submit the SF1442 and SFl442 Continuation Page (Section 00010) as well as the Contractor’s Pricing Schedule.

•Offerors shall indicate on the proposal that prices are valid for not less than ninety (90) days

(2) Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

Proposals will be evaluated for completeness and reasonableness as follows:

Completeness. All pricing information required by the solicitation has been provided, all mathematic computations are correct and the pricing application understood, prices are on an “all or none” basis, and failure to submit a price on an item or a number of items may cause this factor and the entire offer to be determined unacceptable.

Reasonableness. Price analysis comparisons indicate the offered price to be fair and reasonable.

Unreasonable or incomplete pricing may cause a proposal to be determined unacceptable.

NOTE: The responsibility determination items described in paragraph 2.0 above shall be submitted with the price proposal.

TECHNICAL PROPOSAL:

Technical Proposals Submittal Requirements: Offerors shall submit an original and one (1) copy of the technical proposal, in separate three-ring binders, that shall include the following:

• 8 ½ x 11 format

• 12 point Arial or Times New Roman font

• 75 page limit (inclusive of all charts, resumes, forms and other documentation responsive to the solicitation requirements), pages sequentially numbered

• Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, DUNS, Cage Code, Point of Contact and their phone and email address

• Include only information in response to Factors 1, 2, 3 and 4, separated by tabs, as applicable

• A complete electronic copy of the technical proposal as a .pdf file on a CD-ROM (include with the “original” technical submission)

TECHNICAL EVALUATION FACTORS TO BE ADDRESSED IN THIS SOLICITATION ARE

IDENTIFIED BELOW:

Factor 1– Experience Factor 2 – Project Specific Requirements Factor 3 – Safety Factor 4– Past Performance on Recent, Relevant Projects

The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

SUBMITTAL REQUIREMENTS AND BASIS OF EVLUATION FOR EACH FACTOR:

(1) FACTOR 1 - EXPERIENCE:

(i) Solicitation Submittal Requirements:

Submit a minimum of four (4) and a maximum of five (5) construction projects for the Offeror that best demonstrates your experience on relevant projects that are similar in size, scope, and complexity to the RFP.

For purposes of this evaluation, a relevant project is further defined as a renovation of a non-residential space greater than >5,000 Square Feet (SF) that includes a complete replacement of the HVAC system.

Two projects must include installation of a new Variable Refrigerant Flow (VRF) type HVAC system.

At least one project must include the renovation of a testing or lab type space.

Projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of the Request for Proposal.

A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project.

The attached Construction Experience Project Data Sheet (Attachment C) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one (1) double-sided page (or two (2) single-sided pages).

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP (i.e., unique features, area, construction methods).

The offeror shall be the prime contractor on at least one (1) relevant contract of similar size, scope, and complexity as the current requirement. The Offeror may utilize experience of a subcontractor that will perform major or critical aspects of the requirement to demonstrate construction experience under this evaluation factors.

The Offeror must provide a letter of commitment and an explanation of the meaningful involvement that the subcontractor will have in performance of this contract.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. If no shared project experience is demonstrated, proposals that fail to submit projects for each partner may be rated lower. Offerors are still limited to a total of five (5) projects combined

If an Offeror is utilizing experience information of affiliates/subsidiaries/parent/LLC /LTD member companies (name is not exactly as stated on the SF1442), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract in order for the past performance information of the affiliate/subsidiary/parent/LLC/LTD member companies to be considered.

The proposal shall state specific commitments of technical resources (e.g. personnel, equipment) that the affiliate/subsidiary/parent/LLC/LTD member companies commit to the performance of this contract. In particular, the proposal will clearly state the specific commitments of resources of the affiliate/subsidiary/parent/LLC/LTD member that will be located at the worksites and company offices in the city/area of the project. The proposal shall also describe specific roles of the affiliate/subsidiary/ parent/LLC/LTD member companies in terms of the work it will either self-perform or manage on behalf of the Offeror in performance of the contract. Any projects submitted in excess of the five (5) will not be considered.

(ii) Basis of Evaluation:

The basis of evaluation will include the Offeror's experience or Offeror's team experience, where allowed, in performing relevant construction projects as defined in the solicitation submittal requirements. The assessment of the Offeror's relevant experience will be used as a means of evaluating the relative capability of the Offeror to successfully meet the requirements of the RFP. The prime contractor will not be found acceptable on the basis of the subcontractor’s experience only. As noted above, the offeror shall be the prime contractor on at least one

(1) relevant contract of similar size, scope, and complexity as the current requirement.

The Offeror must have at least four (4) projects that are relevant as defined in subsection (a) of this factor. The Government will only review five (5) projects. Any projects submitted in excess of the five (5) will be not be considered.

(2) FACTOR 2 - PROJECT SPECIFIC REQUIREMENTS:

(i) Solicitation Submittal Requirements:

Provide a narrative describing the technical approach to the project that meets the requirements of the RFP.

Include the following:

A. PRE-CONSTRUCTION ACTIVITIES – Include a narrative detailing all pre-construction activities including submittal procedures, material delivery and staging and other items.

B. CONSTRUCTION NARRATIVE - The Contractor shall provide an overall narrative describing the major construction activities, applicable interdependences and sequencing.

Narrative to include utility cutovers, and downtimes. Include areas to be unoccupied and a dust control plan. This shall include: Construction phasing to minimize anechoic chamber downtime including field controls. The narrative shall include major milestones and all applicable NAVFAC redzone activities as defined in the checklist, included in the RFP. On-time completion and turn-over of the project is imperative. The narrative shall include HVAC, testing, adjusting, and balancing, commissioning, and closeout documentation.

C. SCHEDULE: Include a schedule in a Gantt chart form showing all major construction activities and the relationships between those activities. This schedule shall be incorporated into the contract. The schedule shall clearly indicate, but not be limited to, the following:

OVERALL PROJECT:

1. Anticipated award (set at 15 calendar days after bid due date)

2. Material submittal processing

3. Material procurement

4. Field installation

5. Testing adjusting, balancing, commissioning

6. Punchlist completion

7. Beneficial Occupancy Date (BOD)

8. Contract Completion Date (CCD).

ANECHOIC CHAMBER

1. Take Chamber Offline / Chamber Renovation Work Start Date

2. Chamber Renovation Complete Date

3. Chamber Recertification and Ready for Use Date

Narrative shall not exceed six (6) double-sided pages (or 12 single-sided pages); the Gantt chart schedule is not included in the overall page count.

(ii) Basis of Evaluation:

The Government will evaluate the narrative considering the extent to which the Offeror demonstrates a clear understanding of the architectural and engineering requirements of the project. The Government will evaluate the effectiveness of the design-bid-build team's technical solution to determine the likelihood that the work will be performed in accordance with the technical requirements of the RFP. The anechoic chamber in building 3330 South is currently used to test various Electronic Warfare systems and components. Therefore, it is critical that the time this chamber is down is minimized. The government will evaluate the amount of down time proposed for the chamber work and offerors who propose shorter down times will be rated more favorably.

(3) FACTOR 3 – SAFETY

(i) Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture; however, only one safety narrative is required. EMR, DART and TRC Rates shall not be submitted for subcontractors.)

(1) Experience Modification Rate (EMR):

Include three previous complete calendar years’ ( 2015, 2016, 2017) worth of data. This rate compares company’s annual losses in insurance claims against its policy premiums. EMR shall be submitted on insurance company letterhead. The offeror may submit an insurance company-provided equivalent rate if no EMR exists. If the offeror has no EMR or premium, for any year, affirmatively state so and explain why. Any extenuating circumstances that affect the EMR and negative trends should be addressed as part of the factor submission.

(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate and Total Recordable Case (TRC) Rate:

Submit three previous complete calendar years’ (2015, 2016, 2017) worth of data. If an offeror cannot submit an OSHA DART and TRC rates, for any year, affirmatively state so and an explanation must be provided.

Any extenuating circumstances that affected the OSHA, DART, and TRC rate data negatively must be addressed as part of this factor submission.

(3) Technical Approach for Safety:

Describe the plan for safety that will be implemented to evaluate safety performance of potential subcontractors as part of the selection process for all levels of subcontractors. The offeror shall submit a narrative that fully describes the safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work. The offeror will describe any innovative methods that will be employed to ensure and monitor safe work practices at self-performed and/or all subcontractor levels.

Additionally, the contactor will describe their methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. The technical approach to safety narrative shall be limited to two pages.

(ii) Basis of Evaluation: The evaluation will collectively consider the following:

- Experience Modification Rate (EMR)

- OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) and Total Recordable Case

(TRC) Rates

- Offeror Technical Approach to Safety

- Other sources of information available to the Government

(1) Experience Modification Rate (EMR):

For the three previous complete calendar years the offeror will submit EMR. If no EMR exists, the offeror may submit an insurance company-provided equivalent rate explaining why not. If an insurance company-provided equivalent rate is provided, it will be treated the same as an EMR. Any extenuating circumstances that affected the EMR and negative trends should be addressed as part of this selection factor. The board will evaluate the EMR to determine if the Offeror has demonstrated a history of safe work practices taking into account any negative trends and extenuating circumstances that impact the rating.

(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) and Total Recordable Case (TRC) Rates:

For the three previous complete calendar years, the offeror will submit their OSHA DART and TRC, as defined by the U.S. Department of Labor, Occupational Safety and Health Administration. If unable to submit OSHA DART and TRC rates, affirmatively state so, and an explanation must be provided. Any extenuating circumstances that affected the OSHA DART and TRC rate data and negative trends should be addressed as part of this element. The board will evaluate the OSHA DART and TRC rates to determine if the Offeror has demonstrated a history of safe work practices taking into account any upward trends and extenuating circumstances that impact rates.

(3) Technical Approach to Safety:

The offeror will describe their plan to evaluate their safety performance and that of potential subcontractors. Also, describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at all subcontractor levels. The Safety Narrative shall be limited to two pages. The board will evaluate the narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project. The board will evaluate the narrative to determine the degree to which innovations are being proposed that may enhance safety on this procurement and validate the contractor has addressed methodology to be used in the execution of an effective program that facilitates sound mishap prevention techniques/processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. Those Offerors whose plan demonstrates a commitment to hire subcontractors with a culture of safety and who propose innovative methods to enhance a safe working environment may be given greater weight in the evaluation.

(4) Other Sources of Information Available to the Government:

Other sources for safety may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS) in Enterprise Safety Applications Management System (ESAMS), Contractor Performance Assessment Reporting System (CPARS) and other related databases.

(4) FACTOR 4 - PAST PERFORMANCE:

(i) Solicitation Submittal Requirements:

Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT

SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS

EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1, Experience.

AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment B), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Marissa Wagler, via email at marissa.wagler@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs.

However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last seven years, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/Entity Identifier numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

(ii) Basis of Evaluation:

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand

9.0 BASIS FOR AWARD

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the proposal determined to represent the best value—the proposal most advantageous to the Government, price and other factors considered.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

All technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined is approximately equal to price.

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. The evaluation report must document the evaluation board’s assessment of the identified weakness(s) and the associated risk to successful contract performance resulting from the weakness(s). This assessment must provide the rationale for proceeding to award without discussions.

ATTACHMENT A

CONSTRUCTION EXPERIENCE PROJECT DATA SHEET

Project No. (check one) : CON #1 CON #2 CON #3 CON #4 CON #5

1. Experience for: Offeror Joint-Venture Other (Explain)

Firm Name:

Address:

Phone Number:

DUNS Number:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was prime (Name/Phone #):

3. Contract Number: Delivery/Task Order Number:

Title:

Location:

4. Award Date (mm/dd/yy): Completion Date (mm/dd/yy):

5. Type of work:

New Construction Renovation Repair Alteration Other (explain):

6. Type of Contract/Task Order: (Check ALL that apply)

Firm-Fixed Price Cost/Time and Material Other (explain):

Complete Block 7 for Construction Projects.

7. Construction Project:

Award Amount: Final Price:

Type of Contract/Task Order: (Check ALL that apply)

Design-Build Design-Bid-Build Delivery/Task Order (IDIQ) Other (explain):

If Design-Build, identify the Lead Design Firm:______________________________________________

8. Provide a detailed description of the project and the relevancy to the project requirements of this RFP (i.e.: unique electrical features, high voltage, electrical construction methods)

9. Provide a detailed description of what work your firm self-performed on this project:

10. Other Information:

ATTACHMENT B

1. The NAVFAC Form PPQ shall be utilized for all evaluations that require a Past Performance Questionnaire (PPQ).

2. Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT

SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS

EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1, Experience. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment B), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Marissa Wagler, via email at marissa.wagler@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.”

N4008518R1613

ATTACHMENT B

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO NAVFAC WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON NAVFAC SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO NAVFAC. PLEASE CONTACT THE OFFEROR FOR NAVFAC POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security…