Notice No. 2 (Corrected Date).pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND FAR EAST

PSC 473 BOX 13

FPO AP 96349

DISTRIBUTION: DoW COMMUNITY ONLY

Notice No. 2 10 July 2026

RFP N40084-26-R-1025

BASE OPERATING SUPPORT SERVICES

AT

U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

NOTE: The following schedule is provided for INFORMATION ONLY. The RFP remains unchanged unless it is amended in writing on a Standard Form 30.

Request for Information Questions and Responses

9. Reference: RFP, Spec Item 8, Offer Due Date

Given the incredibly short timeline from site visit to proposal due, can the government extend the due date at least 60 days to provide adequate price preparation and response to questions, as there are more than 43,000 unknowns shown in the PWS document.

ANSWER: See Amendment 003.

10. Reference: 0100000 – General Information, Spec Item 1.4, Navy PBSA Approach, The Navy’s approach to performance-based service acquisition PBSA) includes four component parts, which are:

1) performance outcomes

2) measurable standards

3) consideration of incentives

4) performance assessment plan

Will Gov't meet monthly with the KTR to review the monthly and quarterly assessments in order to have KTR feedback prior to scoring and will the Gov't be sharing the monthly assessment checklists with the KTR?

ANSWER: The Government will follow the performance assessment plan outlined in the PWS.

The method and frequency of these reviews will be detailed in the Quality Assurance Surveillance Plan (QASP), which will be provided to the successful offeror.

11. Reference: 0100000 – General Information, Spec Item 1.7, Verification of Workload and Conditions Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work.

Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided. All facilities, systems, and assets identified in this

N4008426R1025

DISTRIBUTION: DoW COMMUNITY ONLY contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified. As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Will Gov't confirm that all J-documents are current and accurate for architectural, structural and mechanical as well as densities that list location, asset number, serial number and count of items?

Will Gov't confirm that while accepted "AS-IS" that work to bring the assets to a lower condition code is not expected to be performed incrementally but to be an ROM for all deficiencies identified for a one-time repair solution and not carried out over several PM's to LOLWill Gov't advise how many density items are regarded as already past useful life

ANSWER:

Supplemental information provided in Section J is based on available records at the time of solicitation. The Government does not warrant the complete accuracy of these densities; per FAR 52.237-1, offerors are urged and expected to inspect the site to satisfy themselves on all existing conditions. Facilities and assets are accepted in 'AS-IS' condition.

Work to bring assets to a higher condition code (remedying pre-existing deficiencies) is not expected to be performed incrementally under routine preventative maintenance to the Limit of Liability (LOL). Such requirements should be identified by the Contractor and may be ordered under the non-recurring work provisions of the contract.

The Government will not provide a list of assets past their useful life; conducting this baseline condition assessment is the responsibility of the Contractor; See spec Item 3.2.1, Inventory Management in Sub-annex 1501000, regarding the Contractor responsibilities for site inspection and subsequent inventory validation. Assets identified in the contract, regardless of their age or life cycle status, are accepted in “AS-IS” condition, and must be maintained in accordance with the PWS. In the event that an asset is determined to be beyond economical repair and requires replacement, the established LoL specified in the applicable Sub-annex (e.g., Spec Items 3.3 and

3.4 in 1502000, and Spec Item 3.2 and 3.3 in 1604000) shall apply.

12. Reference: 0200000 – Management and Administration, Spec Item 2.2.1.2, Restriction to Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours. Any services performed outside the Government’s regular working hours shall be provided at no additional cost to the Government.

Please clarify what restrictions or negative documentation apply when the KTR is working outside of Gov't working hours for the convenience of the Gov't. PAWs have been received historically for instances in which this has happened.

Please clarify if this is applicable should the KTR attempt to operate a 24/7/365 Work Control & Work Reception function on the Installation.

ANSWER: Work performed outside of regular hours at the Government's request is considered directed work and will be handled in accordance with the contract terms. The requirement for the contractor to request to work outside normal hours is for the contractor's convenience. A 24/7/365 work reception function is a requirement of this contract and is not considered working for the “convenience of the Government.”

13. Reference: 0200000 – Management and Administration, Spec Item 2.3.1, Required Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

Historically, there have been approximately one formal meeting per week. Required meetings may be held remotely as directed by the KO.

Please clarify or remove the sign-in sheet requirement as per the Section F which states "shall be printed out and provided (hard copy) at the meetings" and/or clarify how the KTR is to accomplish this when USG attends on Microsoft Teams and not available to fill in the required fields or provide the required signature or if attendees decline to place signature and e-mail address. Are the columns noted in Section F to be blank and solely filled in by the attendee and no attendees are allowed to sign for others?

ANSWER: DEFERRED

14. Reference: 0200000 – Management and Administration, Spec Item 2.3.3.2, Contract Partnering Administration

Upon award, the Administrative Contracting Officer (ACO) will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. The ACO will commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. As part of the partnership agreement, a project governance structure shall be established following the guidelines of P-204 Facility Support Contracts Partnering Guide. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

Will P-204 be provided during the Proposal Period, and will Gov't clarify "...even before work begins..." as it implies before the contract begins

ANSWER: P-204 is a publicly available document. The phrase "...even before work begins..."

refers to the period after contract award but before the official performance start date, during the phase-in/mobilization period.

15. Reference: 0200000 – Management and Administration, Spec Item 2.3.8, Invoicing Procedures

Refer to Section G for invoicing instructions. Refer to Invoice Form in J-0200000-03 for sample.

Invoices shall be submitted in a format compatible with the most recent Government-installed Microsoft Office Version (currently 365). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and Exhibit Line Item Numbers (ELIN)/Sub-ELIN.

Will Gov't confirm that the invoice form shown in J-0200000-03 is to be attached in WAWF

ANSWER: Confirmed. The invoice format provided is to be used and submitted as an attachment within WAWF.

16. Reference: 0200000 – Management and Administration, Spec Item 2.4.1, Government- Furnished Property (GFP) No Government-Furnished Property will be provided.

Can Gov't clarify the process for KTR to remove any property found incidental to the furnished spaces. Please clarify the process for maintaining or replacing Real Property Installed Equipment in Gov't furnished spaces

ANSWER: No GFP will be provided.

17. Reference: 0200000 – Management and Administration, Spec Item2.4.2, Government- Furnished Facilities (GFF)

The Government will make available to the Contractor certain facilities for use in connection with this contract. The use of these facilities for any other purposes is prohibited.

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Janitorial and refuse collection services for the facilities shall be provided by the Contractor. All necessary maintenance on the equipment and furniture installed in the GFF shall be provided by the Contractor at no additional cost to the Government.

If the GFF spaces become unavailable for Contractor use due to the Government requirements, the Government will provide substitute spaces comparable in size to the spaces originally provided as GFF at the time of contract award.

The Contractor shall obtain written acceptance from the KO prior to making any modifications or alterations to the facilities. All modifications or alterations accepted by the Government shall be made at the expense of the Contractor.

During phase-in and mobilization what spaces and size will be allowed to the incoming KTR as the current KTR demobilizes. Wastewater, Work Reception, administration and warehouse spaces cannot reasonably be asked for KTRs to share and perform to expectations?

Will Gov't clarify that items normally installed for occupancy such as HVAC, plumbing and lighting will be maintained at Gov't expense are in working order at time of contract start?

ANSWER: The Government will provide access to the Government-Furnished Facilities (GFF) during the phase-in period. The specific schedule and coordination of space will be managed by the Contracting Officer to ensure a smooth transition. The contractor is responsible for all maintenance of GFF, including installed equipment such as HVAC, plumbing, and lighting, from the contract start date. The Government will ensure the facilities are provided in their "AS-IS" condition at contract start.

18. Reference: 0200000 – Management and Administration, Spec Item 2.4.3, Government- Furnished Equipment

The Government will provide the Contractor with telephones connected to the Defense Switched Network (DSN) telephone system for the 24-hour work reception services required in this contract. The Contractor shall follow all Telecommunications Control Office (TCO) and Security office restrictions and comply with all applicable Federal and Installation regulations for the use of the DSN telephone system. The Government-furnished telephone services shall only be used to meet the requirements in this contract and shall not be used for personal use. The Contractor shall maintain a log of all outgoing calls, except for the calls to other DSN numbers, and submit the call log per Section F. This log will be used to verify that all calls made were official. The telephone services covered by the Government will not include long-distance calls including the U.S. toll free numbers (e.g., 1-800-XXX-XXXX). Any fees or toll charges for long-distance calls shall be reimbursed to the Government at the published rates of TCO. Failure to make prompt payment may result in the Government-provided telephone service being shut down.

As the DSN is government provided but the contractor pays the DSN bill, will the deliverable still be required and what personnel are required to have DSN in addition to Work Reception or intended only for Work Reception? Does the government have the ability to lock out international calling or does international calling still have to be paid for by the contractor to return a phone call from a resident of the installation that has a United States or non-local phone number?

ANSWER: The Government provides DSN access; the contractor is responsible for all usage costs. The call log deliverable is required to verify official use. DSN phones will be provided for key functions as determined necessary by the Government, including Work Reception. The contractor is responsible for all toll charges, including international calls. The Government does not have the capability to selectively block international calling on a per-line basis.

19. Reference: 0200000 – Management and Administration, Spec Item 2.6.1, Safeguarding Information

The Contractor shall safeguard controlled unclassified information (CUI) and information associated with Government property in accordance with the latest revision of Committee on National Security Systems Instruction (CNSSI) 1253, DoD Instruction (DoDI) 8582.01, National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53, NIST SP 800- 171, SECNAV Defense Industrial Base (DIB) Memo, DoDI 5200.48, MCASO 5510.10, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171. Refer to Spec Item 2.8.8.3 Disclosure of Information Requirements, and DI-MGMT-82247 Contractor’s System Security Plan and Associated Plans of Action to Implement NIST SP 800-171 on a Contractor’s Internal Unclassified Information System, for more detailed information. Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF).The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.

Please confirm GCC High is an applicable level to store Gov't information that is CUI.

ANSWER: Contractors must comply with the requirements of DFARS 252.204-7012 and NIST SP 800-171. Offerors are responsible for determining and implementing the appropriate compliant solution for their internal information systems. The Government does not endorse specific products or services.

20. Reference: 0200000 – Management and Administration, Spec Item 2.6.4, Work Control

The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Government. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following workday for inquiries after regular working hours per Section F.The Contractor shall provide work schedules for both Recurring and Non-Recurring Work per Section F.

In the event the KTR cannot access USMCmax and flat files are used to update records, does that change the required deadline for information derived from USMCmax

ANSWER: In the event of a USMCmax system outage or other reasons that result in inaccessibility, the contractor shall follow the data submission procedures outlined in Spec Item

2.6.8.2. The deadlines for data submission remain the same unless otherwise directed by the Contracting Officer.

21. Reference: 0200000 – Management and Administration, Spec Item 2.6.6, Deliverables

Except where otherwise stated, deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government. All Contractor submittals shall be in English or may be submitted in Japanese with English translations. Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office 365 or Current Version compatible format. Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub- ELIN or clause. All formulas shall be traceable. Refer to DoDI 5200.48 for marking requirements (as applicable). When revisions to a deliverable are required, the revised deliverable shall be submitted within seven calendar days unless otherwise requested or accepted by the KO or COR. Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission, which may exist in the deliverable as the Contractor is responsible for all requirements of this contract.

With current security protocols and CMMC does the government have procedures in place to be able to access the contractor provided website for deliverables as all are to be posted to the website What security levels and protocols must be met and the timeline for the government to white list the site or is the contractor to budget for licensing and administrative access to the website?

ANSWER: If the contractor chooses to use a website for deliverables, it must meet all applicable DoD cybersecurity requirements, including those for CUI. The contractor is responsible for all costs associated with their chosen deliverable submission method, including any necessary security certifications and access arrangements for Government personnel.

22. Reference: 0200000 – Management and Administration, Spec Item 2.6.8, USMC Maximo

USMC Maximo, or USMCmax, is the Computerized Maintenance Management System (CMMS) used by the Government for management of facilities maintenance activities, support of Marine Corps Installations Command, Facilities Directorate Public Works operations, and data analytics, work order history, asset management, and condition assessment. The Contractor shall provide all required data for USMC Maximo as identified below: Informational Note: Not all supported commands’ assets are included in USMC Maximo. MCAS Iwakuni does not utilize all of the available modules within the application, and the modules utilized may not be fully implemented. USMC Maximo does not include a detailed inventory (systems description) of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

What are the limitations of downloads from USMCMax so the KTR can evaluate all records at once for accuracy and comparison to the density items provided? Will Gov't provide a listing of the assets noted as "Not all supported commands’ assets are included in USMC Maximo" and will the KTR be responsible to build those asset records

ANSWER: Information on USMCmax functionality and data export capabilities will be provided to the contractor after award as part of the Government-provided training. The Government does not maintain a separate list of assets not in USMCmax. As part of the inventory management requirements, the contractor is responsible for identifying and documenting assets, including those not currently in USMCmax, and creating or updating records as necessary.

23. Reference: 0200000 – Management and Administration, Spec Item 2.6.8.1, USMC Maximo Data

The Contractor shall provide data for the following in USMCmax: Assets· Condition Assessments· Work Orders· Job Plans, Routes, and Recurring Work Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-05. Refer to Spec Item 3.2.1 Inventory Management in 1501000 Facility Management for the detailed requirements for providing asset information. Required data for documenting condition assessments is indicated in the Characteristic Meter Reading Information provided in J-0200000- 06.Detailed requirements for condition assessments are included in Spec Item3.2.2 Condition Assessment of 1501000 Facility Management. The minimum data elements for submitting work orders for Family Housing are specified in Spec Item 3.1.1 Service Request Reception of 1501000 Facility Management. For all work orders assigned to the Contractor, the Contractor shall update the Work Log with details of all actions taken as well as timelines, and any other information for future actions.

Do all assets have physical markings such as labels or stencil that identify them by the unique USMCmax asset number and if assets believed on KTR density do not have the unique marking, what is the process for those to be marked and the Gov't entity that will confirm the correction?Will Gov't clarify it intends that the KTR change USMCmax asset numbers or build a new asset records in USMCmax and how the KTR is to deactivate USMCmax assets that have been replaced by KTR or found to be otherwise incorrect records or replaced by others.

ANSWER: Not all assets may have physical markings. The contractor is responsible for inventory validation and updating USMCmax records. The contractor shall propose a process for marking unmarked assets and deactivating or correcting erroneous records for Government approval. The contractor shall not unilaterally change or deactivate asset records without concurrence from the COR.

24. Reference: 0200000 – Management and Administration, Spec Item 2.6.8.2, USMC Maximo Method of Data Entry

The Contractor shall manually enter all required data directly into USMC Maximo. The Contractor shall ensure all information is updated by the end of each workday for all work performed unless otherwise specified. If the Contractor does not have access to USMC Maximo at contract start, the data shall be submitted by the following methods:· For Assets, the Contractor shall submit the data obtained through the floor-to book inventory validation required in Spec Item 3.2.1 Inventory Management of 1501000 Facility Management. The detailed submission requirements are included in Section F of 1501000. The current format for asset data is provided in J-0200000-05 for reference. This format may be updated. The Contractor shall use the most updated version at the time of submission.· For Asset Conditions, the Contractor shall provide the information per Section F.

What is the Gov'ts criteria for not having access to USMCmax, threshold of count of personnel that may have an overlapped access however CAC registration is delayed for the majority of the workforce of Work Reception and Work Control?If KTR does not have access to USMCmax at contract start, how long will the Gov't accept flat-files for delivery of data when an extension is necessary?

ANSWER: The contractor is responsible for ensuring its personnel complete all requirements to obtain system access in a timely manner. The flat-file submission method is a temporary measure. The Government expects the contractor to gain full access as soon as possible. The duration for accepting flat-files will be determined by the Contracting Officer based on the specific circumstances of access delays.

25. Reference: 0200000 – Management and Administration, Spec Item 2.6.8.3, USMC Maximo Access

The Contractor shall submit a list of personnel requiring USMC Maximo accounts per Section F.The Contractor personnel requesting access to USMC Maximo must obtain Common Access Cards (CACs) or Tokens in advance. The Contractor shall take the necessary procedure to obtain CACs/Tokens, which includes providing all required documentation and information and undergoing background checks. The Facilities Department or FEAD can sponsor the applicants for CACs/Tokens. Currently, only employees with U.S. citizenship can obtain a CAC or Token.

Once accounts have been established, USMC Maximo can be accessed at https://usmcmax.usmc.mil.The Contractor shall provide all necessary computer equipment, such as a CAC/Token reader and required software, and Internet Service Provider (ISP) accounts to access USMC Maximo for Direct Entry of required data.

Will Gov't assist the KTR with background Tier's necessary for CACs for USN personnel not assigned within Japan Will the Gov't please clarify whether the cost of the Tokens, to include all process costs and fees, is borne by the Gov't or KTR

ANSWER: The Government will provide sponsorship for CAC/Token applications as specified in the PWS. The contractor is responsible for all costs associated with its employees obtaining and maintaining required access credentials, including any costs for tokens, background checks, and associated fees.

26. Reference: 0200000 – Management and Administration, Spec Item 2.6.8.4, USMC Maximo Training

The Government will provide or make available initial training on USMC Maximo to Contractor personnel responsible for direct entry of data.Additional training may be provided by the Government when there are significant changes to the USMC Maximo software or data entry requirements. Training due to changeover of personnel shall be the responsibility of the

Contractor. USMC Maximo training documents will be provided to the Contractor upon request.

The Contractor may also be invited to various USMC Maximo virtual trainings that are conducted monthly by MCICOM upon request. The Contractor shall send employees to Government trainings on forthcoming systems either on-site or at a location specified by the Government. All costs of attendance at either on-site or off-site training, including, but not limited to, wages, travel, and per diem shall be borne by the Contractor.

Will those without Tier1 background and SAAR as noted to be necessary in 0200000 / 2.8.9 be able to attend the training?

ANSWER: Personnel must meet all security and access requirements per Annex 2 before they can be granted access to Government IT systems. Training will be provided to personnel who are cleared for access.

27. Reference: 0200000 – Management and Administration, Spec Item 2.7.1, Key Personnel

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO or COR necessary to validate their qualifications. The Contractor shall submit an Organizational Chart per Section F for Government acceptance, showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QM, SSHO, Environmental/Energy Manager, interpreter(s), and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract. The Contractor shall provide complete resumes for proposed substitutes and any additional information requested by the KO.

Proposed substitutes shall have comparable qualifications to those of the persons being replaced.

The KO will notify the Contractor within 15 calendar days after receipt of all required information of the consent on substitutions. No change in fixed unit prices may occur as a result of key personnel substitutions.

Key Personnel are required to be accepted by the government, yet the contractor will not be able to hire personnel on such short notice of this RFP. How much leniency does the contractor have in hiring personnel having the government approve them as key personnel and what timelines are allowed and if the contractor hires someone with the intent of being key personnel, but the government chooses not to accept that person, will the contractor be reimbursed for recruiting hiring and travel cost to de-mobilization of the person that is denied, given as well that the Gov't has 15 calendar days for consent?As it would be prudent for key personnel to have alternates, can employee be an alternate for one or more key personnel or is there a maximum time of absence of a key personnel, quality, safety, environmental that their alternate can no longer fill the position?

ANSWER: Offerors should propose Key Personnel who meet the stated qualifications. The Government's acceptance is based on the qualifications submitted. All costs associated with recruitment, hiring, and demobilization of personnel, including those not accepted by the Government, are the Contractor's responsibility. The PWS specifies requirements for alternates;

where alternates are allowed, they must also meet the qualifications of the position. The maximum time of absence and other specifics for key personnel will be managed in accordance with the contract and at the discretion of the KO.

28. Reference: 0200000 – Management and Administration, Spec Item 2.7.1.2, Quality Manager

(QM)

The Contractor shall provide a QM or designated alternate who shall be on-site at all times when the Contractor is performing work during the Government's regular working hours and shall be available on-site within two hours after the Government’s regular working hours. The QM or designated alternate shall report directly to a senior corporate official and shall not report directly to the PM. The QM shall not be the same person as the PM.The QM or designated alternate shall have fulfilled the following pre-requisite training and experiences before being hired as the QM under this contract: The QM or designated alternate shall have a current Certified Manager of Quality/Organizational Excellence (CMQ/OE) certification and at least five years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity.

The QM or designated alternate shall not be the same person as the SSHO.

What are the acceptable entities for the certification noted or are there equivalent certifications from equivalent accredited body?

ANSWER: DEFERRED

29. Reference: 0200000 – Management and Administration, Spec Item, 2.7.1.3, Site Safety and Health Officer (SSHO)

The Contractor shall provide a Level 1 SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The Level 1 SSHO shall ensure the requirements of EM 385-1-1 and 29 CFR 1926.16 are met for the project. The Level 1 SSHO or an equally qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan (APP). The Level 1 SSHO shall have fulfilled the pre-requisite qualification, training, continuous learning, and experiences describe in the EM 385-1-1 before being hired as the Level 1 SSHO under this contract. The Level 1 SSHO shall not be the same person as the Project Manager, Quality Manager, or any other position other than the Level 1 SSHO. Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE” or “SHOCHO COURSE,” which is an acceptable equivalent to the 30-hour OSHA safety class. This training can be viewed at the JCOSHA website.http://www.kensaibou.or.jp or http://www.kensaibou.or.jp/eng/index.html

Will Gov't confirm that Subcontracted personnel can fulfill these requirements if otherwise qualified.

ANSWER: A subcontractor employee may be proposed to fill a Key Personnel role, provided they meet all qualification requirements of the PWS and their primary duty is to this contract as specified.

http://www.kensaibou.or.jp/eng/index.html

30. Reference: 0200000 – Management and Administration, Spec Item 2.7.2, Employee Requirements

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. The Contractor shall provide personnel who can speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures, or an interpreter shall be furnished at no additional cost to the Government. An interpreter shall be available on-site within two hours after the Government request.

In what situation is the interpreter requirement required, can Gov't provide an example situation.

ANSWER: An interpreter would be required in any situation where a contractor employee's inability to comprehend English poses a risk to life, safety, security, or the successful performance of a task. For example, if a COR provides urgent verbal instructions to a supervisor who does not understand English, an interpreter would be necessary.

31. Reference: 0200000 – Management and Administration, Spec Item 2.7.2.2, Employee Appearance

The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

Gov’t, please clarify that subcontractors may be identified with their respective company names?

ANSWER: Yes, subcontractor employees may be identified by their own company's name on their nameplate or emblem, provided it is clear they are part of the contractor team supporting this contract.

32. Reference: 0200000 – Management and Administration Spec Item: 2.7.2.6, Proof of Legal Residency

No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Citizenship or Alien Legal Residency within Japan is confirmed. Proof shall be submitted to the KO as requested.

Please advise or confirm if this is applicable to business travelers, such as those required to attend Partnering, TDY personnel, or those covered with SOFA either as dependent or directly

ANSWER: This requirement applies to all contractor and subcontractor personnel performing work on-site who are not covered under the Status of Forces Agreement (SOFA). Visiting personnel on temporary duty must comply with all applicable Japanese immigration laws and installation access requirements.

33. Reference: 0200000 – Management and Administration, Spec Item 2.8, Security Requirements

The Contractor shall comply with all Federal, Japanese, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO or COR when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

The Contractor shall ensure that Contractor personnel do not present a risk to security. By entering the Installation, Contractor personnel are subject to Installation, Japanese, local and Federal regulations and laws, including but not limited to debarment and criminal prosecution.

The Government may provide a Letter of Authorization (LOA) through Synchronized Pre-deployment and Operational Tracker (SPOT) for vetting purposes as necessary. Before issuing a LOA, the Government will run a preliminary security screening on the proposed employee to identify any disqualifying information for installation access. Granting a LOA does not guarantee an employee will be granted installation access in Japan.

As both Wastewater Treatment Plant areas are Restricted Areas, is it the Gov't intent that the KTR staff and monitor for the access for these areas, is the KTR responsible for monitoring access to these areas by all those that enter, are there other areas that either now, or in the future?

that will require the KTR to monitor access

ANSWER: The Contractor is responsible for performing work in accordance with installation security requirements for restricted areas.

34. Reference: 0200000 – Management and Administration, Spec Item 2.8.2, Vehicles

The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid Japanese license plate that complies with Japanese Vehicle Code. Vehicles shall meet all other requirement of the Japanese Vehicle Code, such as safety standards, and shall carry proof of insurance and registration, if applicable. A Vehicle List shall be submitted per Section F.

Gov't please clarify that subcontractors may be identified with their respective company names

ANSWER: Yes. Subcontractor vehicles may display their respective company names.

35. Reference: 0200000 – Management and Administration, Spec Item 2.8.4, Access to Installation

All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS) per MCASO 5500.2, Installation Access Control. The Provost Marshal’s Office (PMO) will grant the Contractor access to the Installation according to his/her regular working hours. When there is a need for the

Contractor to work outside those hours, the Contractor shall submit a MCAS Iwakuni Outside Authorized Working Hours Request for prior approval from PMO. The procedures of obtaining PMO approval will be provided by the KO or COR after contract award when requested by the Contractor. The Contractor shall enter/exit the Installation via the authorized gates only. Note:

Per United States Forces Japan (USFJ) Instruction 31-204, Designated Third Country Nationals (DTCN) are not authorized to enter USFJ Installations and areas, including MCAS Iwakuni, without coordination with the Installation commander (or delegate).Prior to commencement of travel for performance of work, all Contiguous United States (CONUS) Contractors and personnel shall be registered and have completed the trainings in the Travel Tracker (TT), Individual Antiterrorism Protection Plan (IATP), Isolated Personnel Recovery Program

(ISOPREP),

Please clarify if a person with a CAC, that is registered in DBIDS, and allows installation access, requires a separate DBIDS application for a DBIDS card. Please confirm that it is intended to exclude contractors from Hawaii and Alaska Please confirm this is not applicable to those with visa or legal residency otherwise in Japan

ANSWER: A CAC holder already registered in DBIDS typically does not require a separate DBIDS card for installation access. CONUS (Contiguous United States) is used as a standard term and does not exclude personnel from Alaska or Hawaii. These requirements apply to all contractor personnel requiring access who are not SOFA-sponsored.

36. Reference: 0200000 – Management and Administration, Spec Item 2.8.4.2, DBIDS Credentials

Contractor employees shall furnish a completed copy of the specified forms to obtain the required background check and visit the PMO Pass and Registration Office to obtain a DBIDS credential once approved. The specified forms will be provided after contract award. Additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html.The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority. The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

If a person is denied DBIDS due to background check, but there is no issue in MP ICAM and that person has Tier 1 and CAC, does that override the need for adjudication process What is the required reportable time period for the DBIDS background check, 5 years, 10 years or all time in all countries

ANSWER: A DBIDS denial must be adjudicated through the process outlined, regardless of other credentials held. The installation commander is the final authority for installation access.

The background check looks for disqualifying information over a period determined by the specific checks being conducted.

37. 0200000 – Management and Administration, Spec Item 2.8.5, Access to Buildings

The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to restricted areas shall have the appropriate screening, and shall wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. When entering and exiting a DoDEA school building (Bldg. 9550, 9553, 9555, or 9556), Contractor personnel shall always use the front door unless they possess access keys issued by the schools. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

Please advise the process for the KTR to validate that someone has clearance to enter the Restricted Area, as both Wastewater Treatment Plant areas are Restricted Areas, is it the Gov't intent that the KTR staff and monitor for the access for these areas, is the KTR responsible for monitoring access to these areas by all those that enter, are there other areas that either now, or in the future, that will require the KTR to monitor access

ANSWER: The Contractor shall follow all installation security procedures for controlling access to restricted areas under its control. The Provost Marshal’s Office (PMO) provides the specific requirements for validating clearance and controlling access.

38. Reference: 0200000 – Management and Administration, Spec Item 2.8.6.1, Escort Arrangement for Secured Areas

The Contractor shall make arrangements for Government escort into secured areas requiring escort. The KO or COR will provide information on applicable buildings, spaces and the appropriate POC.

The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to 15 minutes. The Contractor shall notify the appropriate POC if an escort is not available after 15 minutes and access to accomplish the work is denied. After all efforts to contact the POC have been exhausted, contact the COR or PAR for guidance.

Unscheduled requirements may require a longer wait for an escort.

As both Wastewater Treatment Plant areas are Restricted Areas, is it the Gov't intent that the KTR staff and monitor for the access for these areas, is the KTR responsible for monitoring access to these areas by all those that enter, are there other areas that either now, or in the future, that will require the KTR to monitor access

ANSWER: See responses to RFI 33 and 37. The Contractor is responsible for controlling access to areas under its operational control in accordance with installation security policies.

39. Reference: 0200000 – Management and Administration, Spec Item 2.8.7, Security Clearances

The Contractor shall comply with all Installation security regulations and requirements, and obtain all required corporate and personnel Security Clearances, prior to commencement of work, at no additional cost to the Government. All vehicles, hand-carried items, and persons are subject to search upon entering/existing the Installation and at any time while on MCAS Iwakuni. Random searches are conducted at all gates during increased security or Force Protection Conditions and when deemed appropriate by the Commanding Officer. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

Please clarify which personnel this security clearance requirement applies to and what level of clearance is required. This contract does not appear to require Confidential, Secret, or Top Secret clearances, although some TDY personnel may already hold them.

ANSWER: The term "Security Clearances" in this context refers to all security-related approvals required for contract performance, including favorable background checks (e.g., Tier 1) and installation access eligibility.

40. Reference: 0200000 / 2.8.8 2.8.8 Access to Controlled Unclassified Information

Tier 1 Investigations and DISS adjudications are generally applicable to U.S personnel who are eligible for processing within the U.S personnel security system.

Please clarify whether this requirement applies to all contractor personnel, including local national employees and third-country nationals who may not possess U.S passports or be eligible for Tier 1 processing in DISS.

For non-U. S personnel that require access to CUI, please advise what alternative betting procedures would satisfy this requirement..

Additionally, please clarify the administrative timeline and contract performance impacts associated with the Tier 1 process:

1. What is the government's estimated processing timeline for completion and adjudication of a Tier 1 processing in DISS?

2. If a Tier 1 investigation is not completed prior to contract start or employee onboarding, will contractor personnel be permitted to begin performance while the investigation is pending?

3. How far in advance of contract award or performance start may the successful offeror initiate Tier 1 processing for proposed personnel?

4. Will the government provide interim access or temporary authorization procedures while Tier 1 investigations are in process?

ANSWER: The requirement to establish trustworthiness (e.g., a Tier 1 investigation or its equivalent) applies to all personnel, regardless of nationality, who require access to CUI or Government IT systems.

The PWS places the responsibility on the Contractor to ensure its personnel meet these security requirements.

For non-U.S. personnel, the Contractor must submit the required documentation and comply with the specific bilateral or host-nation vetting procedures approved by the Installation Security Manager to achieve an equivalent trustworthiness determination.

The Government does not guarantee a specific administrative timeline for these investigations, as timelines vary based on the individual and the vetting agency.

Contractor personnel will not be granted access to systems or CUI until their investigation is favorably adjudicated. The successful offeror can initiate processing upon direction from the Contracting Officer after award.

Interim access is not guaranteed.

41. Reference: 0200000 – Management and Administration, Spec Item 2.8.8.2, Information Safeguarding Requirements

The Contractor shall protect/safeguard CUI and shall provide compliance documentation validating they are meeting this requirement in accordance with DFARS 252.204-7012. Certain information provided by the Government under this acquisition, requires unique handling, storage, marking, and/or release/dissemination procedures. “Contractor OPSEC Guidance and Contractor Duties and Responsibilities” are provided in J-0200000-13. The Contractor is cautioned to study and comply with J-0200000-13 accordingly. The Contractor shall track all “CUI” associated with its execution and performance under this acquisition. The Contractor shall document, maintain, and provide the Government, a record of subcontractors, vendors, and/or suppliers who will receive or develop CUI who are associated with the execution and performance of this acquisition. The Contractor shall restrict unnecessary sharing and/or flow down of CUI to only those required to conduct official business for DoD, i.e., to execute and perform the requirements under this acquisition. The Contractor shall flow down the requirements specified in this section to its subcontractors, vendors, and/or suppliers.