23R0052 BOSC Iwakuni RFI Q 1 - 93.docx

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND FAR EAST

PSC 473 BOX 13

FPO AP 96349

Notice No. 1 4 June 2026

RFP N40084-26-R-1025

BASE OPERATING SUPPORT SERVICES

AT

U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

NOTE: The following schedule is provided for INFORMATION ONLY. The RFP remains unchanged unless it is amended in writing on a Standard Form 30.

Request for Information Questions and Responses

1. [We] respectfully request that NAVFAC Far East extend the proposal submission deadline for Solicitation No. N4008426R1025, Base Operating Support Services for U.S. Marine Corps Air Station Iwakuni, Japan, from 12 June 2026 to 31 July 2026.

[The current schedule] provides a very compressed proposal preparation period for a BOS requirement of this magnitude, operational complexity, and importance to MCAS Iwakuni. The FAR recognizes that solicitation response times should afford offerors a reasonable opportunity to respond, and RFPs are intended to communicate the Government’s requirements and obtain meaningful proposals from prospective contractors.

This acquisition requires significant technical, staffing, transition, subcontractor, pricing, risk, and compliance analysis. In addition, the solicitation was released during Japan’s Golden Week holiday period, when many key Japanese subcontractors, vendors, labor sources, and internal support personnel are unavailable or operating on limited schedules. Because the site visit is scheduled for 21 May 2026, offerors will have limited time after the site visit to evaluate the site conditions, develop questions, receive clarifications or amendments, validate subcontractor pricing, assess local labor availability, prepare transition assumptions, and produce a complete and accurate technical and price proposal.

[We] believe that an extension to 31 July 2026 would be in the Government’s interest because it would allow offerors to submit more complete, accurate, and competitive proposals.

A longer response period would reduce the risk of incomplete assumptions, pricing contingencies, avoidable exceptions, or post-award performance issues. It would also support full and open competition by giving all prospective offerors a fair opportunity to conduct proper due diligence after the site visit and any subsequent Government responses or amendments.

ANSWER: DEFERRED DEFERRED

2. Reference: Solicitation

Solicitation requirements as published requires that bidders/awardee be duly authorized to operate and conduct business in Japan and without consideration of SOFA status. Confirm that all bidders/awardees must possess both a business license and a construction license in Japan to be able to receive the award and to perform scope requirements of this solicitation, and that proof that demonstrates bidders possesses required licenses at time of bid?

ANSWER: DEFERRED DEFERRED

3. Reference: Solicitation

Solicitation requirements appear to be structured in such a manner that not only restricts capable contractors from bidding but also defines requirements that only a current BOSC contractor holder or incumbent BOSC contractor is able to bid, which removes the “competitive bidding” aspect of government solicitations. Does FAR 6.101 and 6.102, full and open competition apply to this solicitation?

ANSWER: DEFERRED DEFERRED

4. Reference: Solicitation

According to the FAR, if a solicitation is written so narrowly that it places limits on potential numbers of bidders, then the government is not achieving “full and open competition”. Furthermore, a solicitation that is “open” and “unrestricted” but functionally that is functionally restricted violates the FAR competitive procedure requirements. A solicitation that is structured so restrictive in nature excludes capable sources and per FAR requires justification. Can government provide this justification?

ANSWER: DEFERRED DEFERRED

5. Reference: Solicitation Section B

Solicitation Section B states “proposals shall be priced only in U.S. dollars”, yet the contracting agency is in Japan, and solicitation is for bidders duly authorized to operate and conduct business in Japan, which would suggest that YEN would be the currency of choice for this solicitation. Define why this Japan based solicitation restricts proposals to US dollars and does not allow for local currency YEN to be used for proposal?

ANSWER: DEFERRED DEFERRED

6. Reference: Solicitation Factor 2 – Experience

Bidders must demonstrate Past Experience by presenting a past contract or task order with an “award value or $50,000,000” or at the exchange rate of \7,522,075,000, performed in the last 5 years. The only relevant contract of this value is held by the incumbent contractor and potentially other BOSC contractors not located in Japan. This requirement is not conducive to “full and open competition” and is not justifiable given that relevant Japan contracts and task orders of this magnitude are non-existent, except to incumbent BOSC contractor. Furthermore, the previous solicitation for the current contract under performance was solicited with past experience value of \400,000,000. What justifies a 1,780.52 percent increase in Past Experience requirements for this solicitation over the previous solicitation?

ANSWER: DEFERRED DEFERRED

7. Reference: Solicitation Factor 2 – Experience

Current solicitation as published requires bidder to demonstrate a relevant single contract or task order with a value of \7,522,074.000, which does not appear to be coincidental to the current BOSC contract award value of \8,178,309,688, and appears to be structured in such a manner that removes “full and open competition”, and limits potential bidders to the incumbent contractor or possibly other BOSC contract holders, not necessarily in Japan. Define the rationale that determined that single contract or task order past experience value of \7,522,075,000

ANSWER: DEFERRED DEFERRED

8. Reference: Solicitation

Solicitation is designated as Unrestricted / Full and Open Competition, yet several requirements appear unusually specific and may limit participation by otherwise capable offerors. Could the Government clarify the rationale for these restrictive elements and confirm whether they are essential to the Government’s minimum needs? Additionally, would the Government consider revising any requirements that are not mandatory to ensure the solicitation fully aligns with the stated intent of Full and Open Competition?

ANSWER: DEFERRED

9. Reference: RFP, Spec Item 8, Offer Due Date

Given the incredibly short timeline from site visit to proposal due, can the government extend the due date at least 60 days to provide adequate price preparation and response to questions, as there are more than 43,000 unknowns shown in the PWS document.

ANSWER: DEFERRED

10. Reference: 0100000 – General Information, Spec Item 1.4, Navy PBSA Approach, The Navy’s approach to performance-based service acquisition PBSA) includes four component parts, which are:

1) performance outcomes

2) measurable standards

3) consideration of incentives

4) performance assessment plan

Will Gov't meet monthly with the KTR to review the monthly and quarterly assessments in order to have KTR feedback prior to scoring and will the Gov't be sharing the monthly assessment checklists with the KTR?

ANSWER: DEFERRED

11. Reference: 0100000 – General Information, Spec Item 1.7, Verification of Workload and Conditions Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Will Gov't confirm that all J-documents are current and accurate for architectural, structural and mechanical as well as densities that list location, asset number, serial number and count of items?Will Gov't confirm that while accepted "AS-IS" that work to bring the assets to a lower condition code is not expected to be performed incrementally but to be an ROM for all deficiencies identified for a one-time repair solution and not carried out over several PM's to LOLWill Gov't advise how many density items are regarded as already past useful life

ANSWER: DEFERRED

12. Reference: 0200000 – Management and Administration, Spec Item 2.2.1.2, Restriction to Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours. Any services performed outside the Government’s regular working hours shall be provided at no additional cost to the Government.

Please clarify what restrictions or negative documentation apply when the KTR is working outside of Gov't working hours for the convenience of the Gov't. PAWs have been received historically for instances in which this has happened.

Please clarify if this is applicable should the KTR attempt to operate a 24/7/365 Work Control & Work Reception function on the Installation.

ANSWER: DEFERRED

13. Reference: 0200000 – Management and Administration, Spec Item 2.3.1, Required Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence. Historically, there have been approximately one formal meeting per week. Required meetings may be held remotely as directed by the KO.

Please clarify or remove the sign-in sheet requirement as per the Section F which states "shall be printed out and provided (hard copy) at the meetings" and/or clarify how the KTR is to accomplish this when USG attends on Microsoft Teams and not available to fill in the required fields or provide the required signature or if attendees decline to place signature and e-mail address. Are the columns noted in Section F to be blank and solely filled in by the attendee and no attendees are allowed to sign for others?

ANSWER: DEFERRED

14. Reference: 0200000 – Management and Administration, Spec Item 2.3.3.2, Contract Partnering Administration

Upon award, the Administrative Contracting Officer (ACO) will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. The ACO will commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners.A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. As part of the partnership agreement, a project governance structure shall be established following the guidelines of P-204 Facility Support Contracts Partnering Guide.Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

Will P-204 be provided during the Proposal Period, and will Gov't clarify "...even before work begins..." as it implies before the contract begins

ANSWER: DEFERRED

15. Reference: 0200000 – Management and Administration, Spec Item 2.3.8, Invoicing Procedures

Refer to Section G for invoicing instructions. Refer to Invoice Form in J-0200000-03 for sample.

Invoices shall be submitted in a format compatible with the most recent Government-installed Microsoft Office Version (currently 365). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and Exhibit Line Item Numbers (ELIN)/Sub-ELIN.

Will Gov't confirm that the invoice form shown in J-0200000-03 is to be attached in WAWF

ANSWER: DEFERRED

16. Reference: 0200000 – Management and Administration, Spec Item 2.4.1, Government-Furnished Property (GFP) No Government-Furnished Property will be provided.

Can Gov't clarify the process for KTR to remove any property found incidental to the furnished spaces. Please clarify the process for maintaining or replacing Real Property Installed Equipment in Gov't furnished spaces

ANSWER: DEFERRED

17. Reference: 0200000 – Management and Administration, Spec Item2.4.2, Government-Furnished Facilities (GFF)

The Government will make available to the Contractor certain facilities for use in connection with this contract. The use of these facilities for any other purposes is prohibited.

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Janitorial and refuse collection services for the facilities shall be provided by the Contractor. All necessary maintenance on the equipment and furniture installed in the GFF shall be provided by the Contractor at no additional cost to the Government.

If the GFF spaces become unavailable for Contractor use due to the Government requirements, the Government will provide substitute spaces comparable in size to the spaces originally provided as GFF at the time of contract award.

The Contractor shall obtain written acceptance from the KO prior to making any modifications or alterations to the facilities. All modifications or alterations accepted by the Government shall be made at the expense of the Contractor.

During phase-in and mobilization what spaces and size will be allowed to the incoming KTR as the current KTR demobilizes. Wastewater, Work Reception, administration and warehouse spaces cannot reasonably be asked for KTRs to share and perform to expectations?

Will Gov't clarify that items normally installed for occupancy such as HVAC, plumbing and lighting will be maintained at Gov't expense are in working order at time of contract start?

ANSWER: DEFERRED

18. Reference: 0200000 – Management and Administration, Spec Item 2.4.3, Government-Furnished Equipment

The Government will provide the Contractor with telephones connected to the Defense Switched Network (DSN) telephone system for the 24-hour work reception services required in this contract. The Contractor shall follow all Telecommunications Control Office (TCO) and Security office restrictions and comply with all applicable Federal and Installation regulations for the use of the DSN telephone system. The Government-furnished telephone services shall only be used to meet the requirements in this contract and shall not be used for personal use. The Contractor shall maintain a log of all outgoing calls, except for the calls to other DSN numbers, and submit the call log per Section F. This log will be used to verify that all calls made were official. The telephone services covered by the Government will not include long-distance calls including the U.S. toll free numbers (e.g., 1-800-XXX-XXXX). Any fees or toll charges for long-distance calls shall be reimbursed to the Government at the published rates of TCO. Failure to make prompt payment may result in the Government-provided telephone service being shut down.

As the DSN is government provided but the contractor pays the DSN bill, will the deliverable still be required and what personnel are required to have DSN in addition to Work Reception or intended only for Work Reception? Does the government have the ability to lock out international calling or does international calling still have to be paid for by the contractor to return a phone call from a resident of the installation that has a United States or non-local phone number?

ANSWER: DEFERRED

19. Reference: 0200000 – Management and Administration, Spec Item 2.6.1, Safeguarding Information

The Contractor shall safeguard controlled unclassified information (CUI) and information associated with Government property in accordance with the latest revision of Committee on National Security Systems Instruction (CNSSI) 1253, DoD Instruction (DoDI) 8582.01, National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53, NIST SP 800-171, SECNAV Defense Industrial Base (DIB) Memo, DoDI 5200.48, MCASO 5510.10, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171. Refer to Spec Item 2.8.8.3 Disclosure of Information Requirements, and DI-MGMT-82247 Contractor’s System Security Plan and Associated Plans of Action to Implement NIST SP 800-171 on a Contractor’s Internal Unclassified Information System, for more detailed information. Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF).The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.

Please confirm GCC High is an applicable level to store Gov't information that is CUI.

ANSWER: DEFERRED

20. Reference: 0200000 – Management and Administration, Spec Item 2.6.4, Work Control

The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Government. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following workday for inquiries after regular working hours per Section F.The Contractor shall provide work schedules for both Recurring and Non-Recurring Work per Section F.

In the event the KTR cannot access USMCmax and flat files are used to update records, does that change the required deadline for information derived from USMCmax

ANSWER: DEFERRED

21. Reference: 0200000 – Management and Administration, Spec Item 2.6.6, Deliverables

Except where otherwise stated, deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government. All Contractor submittals shall be in English or may be submitted in Japanese with English translations. Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office 365 or Current Version compatible format. Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable. Refer to DoDI 5200.48 for marking requirements (as applicable). When revisions to a deliverable are required, the revised deliverable shall be submitted within seven calendar days unless otherwise requested or accepted by the KO or COR. Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission, which may exist in the deliverable as the Contractor is responsible for all requirements of this contract.

With current security protocols and CMMC does the government have procedures in place to be able to access the contractor provided website for deliverables as all are to be posted to the website What security levels and protocols must be met and the timeline for the government to white list the site or is the contractor to budget for licensing and administrative access to the website?

ANSWER: DEFERRED

22. Reference: 0200000 – Management and Administration, Spec Item 2.6.8, USMC Maximo

USMC Maximo, or USMCmax, is the Computerized Maintenance Management System (CMMS) used by the Government for management of facilities maintenance activities, support of Marine Corps Installations Command, Facilities Directorate Public Works operations, and data analytics, work order history, asset management, and condition assessment. The Contractor shall provide all required data for USMC Maximo as identified below: Informational Note: Not all supported commands’ assets are included in USMC Maximo. MCAS Iwakuni does not utilize all of the available modules within the application, and the modules utilized may not be fully implemented. USMC Maximo does not include a detailed inventory (systems description) of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

What are the limitations of downloads from USMCMax so the KTR can evaluate all records at once for accuracy and comparison to the density items provided?Will Gov't provide a listing of the assets noted as "Not all supported commands’ assets are included in USMC Maximo" and will the KTR be responsible to build those asset records

ANSWER: DEFERRED

23. Reference: 0200000 – Management and Administration, Spec Item 2.6.8.1, USMC Maximo Data

The Contractor shall provide data for the following in USMCmax: Assets· Condition Assessments· Work Orders· Job Plans, Routes, and Recurring Work Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-05. Refer to Spec Item 3.2.1 Inventory Management in 1501000 Facility Management for the detailed requirements for providing asset information. Required data for documenting condition assessments is indicated in the Characteristic Meter Reading Information provided in J-0200000-06.Detailed requirements for condition assessments are included in Spec Item3.2.2 Condition Assessment of 1501000 Facility Management. The minimum data elements for submitting work orders for Family Housing are specified in Spec Item 3.1.1 Service Request Reception of 1501000 Facility Management. For all work orders assigned to the Contractor, the Contractor shall update the Work Log with details of all actions taken as well as timelines, and any other information for future actions.

Do all assets have physical markings such as labels or stencil that identify them by the unique USMCmax asset number and if assets believed on KTR density do not have the unique marking, what is the process for those to be marked and the Gov't entity that will confirm the correction?Will Gov't clarify it intends that the KTR change USMCmax asset numbers or build a new asset records in USMCmax and how the KTR is to deactivate USMCmax assets that have been replaced by KTR or found to be otherwise incorrect records or replaced by others.

ANSWER: DEFERRED

24. Reference: 0200000 – Management and Administration, Spec Item 2.6.8.2, USMC Maximo Method of Data Entry

The Contractor shall manually enter all required data directly into USMC Maximo. The Contractor shall ensure all information is updated by the end of each workday for all work performed unless otherwise specified. If the Contractor does not have access to USMC Maximo at contract start, the data shall be submitted by the following methods:· For Assets, the Contractor shall submit the data obtained through the floor-to book inventory validation required in Spec Item 3.2.1 Inventory Management of 1501000 Facility Management. The detailed submission requirements are included in Section F of 1501000. The current format for asset data is provided in J-0200000-05 for reference. This format may be updated. The Contractor shall use the most updated version at the time of submission.· For Asset Conditions, the Contractor shall provide the information per Section F.

What is the Gov'ts criteria for not having access to USMCmax, threshold of count of personnel that may have an overlapped access however CAC registration is delayed for the majority of the workforce of Work Reception and Work Control?If KTR does not have access to USMCmax at contract start, how long will the Gov't accept flat-files for delivery of data when an extension is necessary?

ANSWER: DEFERRED

25. Reference: 0200000 – Management and Administration, Spec Item 2.6.8.3, USMC Maximo Access

The Contractor shall submit a list of personnel requiring USMC Maximo accounts per Section F.The Contractor personnel requesting access to USMC Maximo must obtain Common Access Cards (CACs) or Tokens in advance. The Contractor shall take the necessary procedure to obtain CACs/Tokens, which includes providing all required documentation and information and undergoing background checks. The Facilities Department or FEAD can sponsor the applicants for CACs/Tokens. Currently, only employees with U.S. citizenship can obtain a CAC or Token. Once accounts have been established, USMC Maximo can be accessed at https://usmcmax.usmc.mil.The Contractor shall provide all necessary computer equipment, such as a CAC/Token reader and required software, and Internet Service Provider (ISP) accounts to access USMC Maximo for Direct Entry of required data.

Will Gov't assist the KTR with background Tier's necessary for CACs for USN personnel not assigned within Japan Will the Gov't please clarify whether the cost of the Tokens, to include all process costs and fees, is borne by the Gov't or KTR

ANSWER: DEFERRED

26. Reference: 0200000 – Management and Administration, Spec Item 2.6.8.4, USMC Maximo Training

The Government will provide or make available initial training on USMC Maximo to Contractor personnel responsible for direct entry of data.Additional training may be provided by the Government when there are significant changes to the USMC Maximo software or data entry requirements. Training due to changeover of personnel shall be the responsibility of the Contractor. USMC Maximo training documents will be provided to the Contractor upon request. The Contractor may also be invited to various USMC Maximo virtual trainings that are conducted monthly by MCICOM upon request. The Contractor shall send employees to Government trainings on forthcoming systems either on-site or at a location specified by the Government. All costs of attendance at either on-site or off-site training, including, but not limited to, wages, travel, and per diem shall be borne by the Contractor.

Will those without Tier1 background and SAAR as noted to be necessary in 0200000 / 2.8.9 be able to attend the training?

ANSWER: DEFERRED

27. Reference: 0200000 – Management and Administration, Spec Item 2.7.1, Key Personnel

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO or COR necessary to validate their qualifications. The Contractor shall submit an Organizational Chart per Section F for Government acceptance, showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QM, SSHO, Environmental/Energy Manager, interpreter(s), and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract. The Contractor shall provide complete resumes for proposed substitutes and any additional information requested by the KO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The KO will notify the Contractor within 15 calendar days after receipt of all required information of the consent on substitutions. No change in fixed unit prices may occur as a result of key personnel substitutions.

Key Personnel are required to be accepted by the government, yet the contractor will not be able to hire personnel on such short notice of this RFP. How much leniency does the contractor have in hiring personnel having the government approve them as key personnel and what timelines are allowed and if the contractor hires someone with the intent of being key personnel, but the government chooses not to accept that person, will the contractor be reimbursed for recruiting hiring and travel cost to de-mobilization of the person that is denied, given as well that the Gov't has 15 calendar days for consent?As it would be prudent for key personnel to have alternates, can employee be an alternate for one or more key personnel or is there a maximum time of absence of a key personnel, quality, safety, environmental that their alternate can no longer fill the position?

ANSWER: DEFERRED

28. Reference: 0200000 – Management and Administration, Spec Item 2.7.1.2, Quality Manager (QM)

The Contractor shall provide a QM or designated alternate who shall be on-site at all times when the Contractor is performing work during the Government's regular working hours and shall be available on-site within two hours after the Government’s regular working hours. The QM or designated alternate shall report directly to a senior corporate official and shall not report directly to the PM. The QM shall not be the same person as the PM.The QM or designated alternate shall have fulfilled the following pre-requisite training and experiences before being hired as the QM under this contract: The QM or designated alternate shall have a current Certified Manager of Quality/Organizational Excellence (CMQ/OE) certification and at least five years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The QM or designated alternate shall not be the same person as the SSHO.

ANSWER: DEFERRED

29. Reference: 0200000 – Management and Administration, Spec Item, 2.7.1.3, Site Safety and Health Officer (SSHO)

The Contractor shall provide a Level 1 SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The Level 1 SSHO shall ensure the requirements of EM 385-1-1 and 29 CFR 1926.16 are met for the project. The Level 1 SSHO or an equally qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan (APP). The Level 1 SSHO shall have fulfilled the pre-requisite qualification, training, continuous learning, and experiences describe in the EM 385-1-1 before being hired as the Level 1 SSHO under this contract. The Level 1 SSHO shall not be the same person as the Project Manager, Quality Manager, or any other position other than the Level 1 SSHO. Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE” or “SHOCHO COURSE,” which is an acceptable equivalent to the 30-hour OSHA safety class. This training can be viewed at the JCOSHA website.http://www.kensaibou.or.jp or http://www.kensaibou.or.jp/eng/index.html

Will Gov't confirm that Subcontracted personnel can fulfill these requirements if otherwise qualified.

ANSWER: DEFERRED

30. Reference: 0200000 – Management and Administration, Spec Item 2.7.2, Employee Requirements

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. The Contractor shall provide personnel who can speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures, or an interpreter shall be furnished at no additional cost to the Government. An interpreter shall be available on-site within two hours after the Government request.

In what situation is the interpreter requirement required, can Gov't provide an example situation.

ANSWER: DEFERRED

31. Reference: 0200000 – Management and Administration, Spec Item 2.7.2.2, Employee Appearance

The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

Gov’t, please clarify that subcontractors may be identified with their respective company names?

ANSWER: DEFERRED

32. Reference: 0200000 – Management and Administration Spec Item: 2.7.2.6, Proof of Legal Residency

No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Citizenship or Alien Legal Residency within Japan is confirmed. Proof shall be submitted to the KO as requested.

Please advise or confirm if this is applicable to business travelers, such as those required to attend Partnering, TDY personnel, or those covered with SOFA either as dependent or directly

ANSWER: DEFERRED

33. Reference: 0200000 – Management and Administration, Spec Item 2.8, Security Requirements

The Contractor shall comply with all Federal, Japanese, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO or COR when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained. The Contractor shall ensure that Contractor personnel do not present a risk to security. By entering the Installation, Contractor personnel are subject to Installation, Japanese, local and Federal regulations and laws, including but not limited to debarment and criminal prosecution. The Government may provide a Letter of Authorization (LOA) through Synchronized Pre-deployment and Operational Tracker (SPOT) for vetting purposes as necessary. Before issuing a LOA, the Government will run a preliminary security screening on the proposed employee to identify any disqualifying information for installation access. Granting a LOA does not guarantee an employee will be granted installation access in Japan.

As both Wastewater Treatment Plant areas are Restricted Areas, is it the Gov't intent that the KTR staff and monitor for the access for these areas, is the KTR responsible for monitoring access to these areas by all those that enter, are there other areas that either now, or in the future? that will require the KTR to monitor access

ANSWER: DEFERRED

34. Reference: 0200000 – Management and Administration, Spec Item 2.8.2, Vehicles

The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid Japanese license plate that complies with Japanese Vehicle Code. Vehicles shall meet all other requirement of the Japanese Vehicle Code, such as safety standards, and shall carry proof of insurance and registration, if applicable. A Vehicle List shall be submitted per Section F.

Gov't please clarify that subcontractors may be identified with their respective company names

ANSWER: DEFERRED

35. Reference: 0200000 – Management and Administration, Spec Item 2.8.4, Access to Installation

All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS) per MCASO 5500.2, Installation Access Control. The Provost Marshal’s Office (PMO) will grant the Contractor access to the Installation according to his/her regular working hours. When there is a need for the Contractor to work outside those hours, the Contractor shall submit a MCAS Iwakuni Outside Authorized Working Hours Request for prior approval from PMO. The procedures of obtaining PMO approval will be provided by the KO or COR after contract award when requested by the Contractor. The Contractor shall enter/exit the Installation via the authorized gates only. Note: Per United States Forces Japan (USFJ) Instruction 31-204, Designated Third Country Nationals (DTCN) are not authorized to enter USFJ Installations and areas, including MCAS Iwakuni, without coordination with the Installation commander (or delegate).Prior to commencement of travel for performance of work, all Contiguous United States (CONUS) Contractors and personnel shall be registered and have completed the trainings in the Travel Tracker (TT), Individual Antiterrorism Protection Plan (IATP), Isolated Personnel Recovery Program (ISOPREP), Please clarify if a person with a CAC, that is registered in DBIDS, and allows installation access, requires a separate DBIDS application for a DBIDS card. Please confirm that it is intended to exclude contractors from Hawaii and Alaska Please confirm this is not applicable to those with visa or legal residency otherwise in Japan

ANSWER: DEFERRED

36. Reference: 0200000 – Management and Administration, Spec Item 2.8.4.2, DBIDS Credentials

Contractor employees shall furnish a completed copy of the specified forms to obtain the required background check and visit the PMO Pass and Registration Office to obtain a DBIDS credential once approved. The specified forms will be provided after contract award. Additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html.The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority. The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

If a person is denied DBIDS due to background check, but there is no issue in MP ICAM and that person has Tier 1 and CAC, does that override the need for adjudication process What is the required reportable time period for the DBIDS background check, 5 years, 10 years or all time in all countries

ANSWER: DEFERRED

37. 0200000 – Management and Administration, Spec Item 2.8.5, Access to Buildings

The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to restricted areas shall have the appropriate screening, and shall wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. When entering and exiting a DoDEA school building (Bldg. 9550, 9553, 9555, or 9556), Contractor personnel shall always use the front door unless they possess access keys issued by the schools. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

Please advise the process for the KTR to validate that someone has clearance to enter the Restricted Area, as both Wastewater Treatment Plant areas are Restricted Areas, is it the Gov't intent that the KTR staff and monitor for the access for these areas, is the KTR responsible for monitoring access to these areas by all those that enter, are there other areas that either now, or in the future, that will require the KTR to monitor access

ANSWER: DEFERRED

38. Reference: 0200000 – Management and Administration, Spec Item 2.8.6.1, Escort Arrangement for Secured Areas

The Contractor shall make arrangements for Government escort into secured areas requiring escort. The KO or COR will provide information on applicable buildings, spaces and the appropriate POC.

The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to 15 minutes. The Contractor shall notify the appropriate POC if an escort is not available after 15 minutes and access to accomplish the work is denied. After all efforts to contact the POC have been exhausted, contact the COR or PAR for guidance.

Unscheduled requirements may require a longer wait for an escort.

As both Wastewater Treatment Plant areas are Restricted Areas, is it the Gov't intent that the KTR staff and monitor for the access for these areas, is the KTR responsible for monitoring access to these areas by all those that enter, are there other areas that either now, or in the future, that will require the KTR to monitor access

ANSWER: DEFERRED

39. Reference: 0200000 – Management and Administration, Spec Item 2.8.7, Security Clearances

The Contractor shall comply with all Installation security regulations and requirements, and obtain all required corporate and personnel Security Clearances, prior to commencement of work, at no additional cost to the Government. All vehicles, hand-carried items, and persons are subject to search upon entering/existing the Installation and at any time while on MCAS Iwakuni. Random searches are conducted at all gates during increased security or Force Protection Conditions and when deemed appropriate by the Commanding Officer. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

Please clarify which personnel this security clearance requirement applies to and what level of clearance is required. This contract does not appear to require Confidential, Secret, or Top Secret clearances, although some TDY personnel may already hold them.

ANSWER: DEFERRED

40. Reference: 0200000 / 2.8.8 2.8.8 Access to Controlled Unclassified Information

Tier 1 Investigations and DISS adjudications are generally applicable to U.S personnel who are eligible for processing within the U.S personnelsecurity system.

Please clarify whether this requirement applies to all contractor personnel, including local national employees and third-country nationals who may not possess U.S passports or be eligible for Tier 1 processing in DISS.

For non-U. S personnel that require access to CUI, please advise what alternative betting procedures would satisfy this requirement..

Additionally, please clarify the administrative timeline and contract performance impacts associated with the Tier 1 process:

1. What is the government's estimated processing timeline for completion and adjudication of a Tier 1 processing in DISS?

2. If a Tier 1 investigation is not completed prior to contract start or employee onboarding, will contractor personnel be permitted to begin performance while the investigation is pending?

3. How far in advance of contract award or performance start may the successful offeror initiate Tier 1 processing for proposed personnel?

4. Will the government provide interim access or temporary authorization procedures while Tier 1 investigations are in process?

ANSWER: DEFERRED

41. Reference: 0200000 – Management and Administration, Spec Item 2.8.8.2, Information Safeguarding Requirements

The Contractor shall protect/safeguard CUI and shall provide compliance documentation validating they are meeting this requirement in accordance with DFARS 252.204-7012. Certain information provided by the Government under this acquisition, requires unique handling, storage, marking, and/or release/dissemination procedures. “Contractor OPSEC Guidance and Contractor Duties and Responsibilities” are provided in J-0200000-13. The Contractor is cautioned to study and comply with J-0200000-13 accordingly. The Contractor shall track all “CUI” associated with its execution and performance under this acquisition. The Contractor shall document, maintain, and provide the Government, a record of subcontractors, vendors, and/or suppliers who will receive or develop CUI who are associated with the execution and performance of this acquisition. The Contractor shall restrict unnecessary sharing and/or flow down of CUI to only those required to conduct official business for DoD, i.e., to execute and perform the requirements under this acquisition. The Contractor shall flow down the requirements specified in this section to its subcontractors, vendors, and/or suppliers. All Contractor and subcontractor personnel assigned to this acquisition, shall complete annually the Center for Development of Security Excellence (CDSE) “DoD CUI Mandatory Controlled Unclassified Information (“CUI) Training” located on the CDSE eLearning website at https://www.dodcui.mil, or similar KO-approved annual CUI training, no later than 30 September of each year. Contractors and their subcontractors shall report to MCAS Iwakuni Security by 15 October each year the number of their employees assigned to the acquisition, who were trained, the number remaining to be trained, and the completion percentage. Failure to comply with the requirement for annual CUI training may result in termination of the acquisition and may be reported as non-compliant with NAVFAC CUI requirements. The POC for reporting annual CUI training under this acquisition is the KO and COR.

Please clarify if this applies to non-US personnel ineligible for a Tier 1 background check for the viewing of CUI such as this PWS and related content. Please advise how soon the annual training may start each year

ANSWER: DEFERRED

42. 0200000 – Management and Administration, Spec Item 2.8.8.3, Disclosure of Information Requirements

In accordance with DFARS Clause 252.204-7000, Disclosure of information, contractor employees shall not discuss or disclose any information provided to them in the performance of their duties to parties other than authorized Government and/or Contractor personnel who are required to conduct official business for DoD, i.e., to execute and perform the requirements under this acquisition. The Contractor shall not use any information or documentation provided by the Government or developed under this acquisition, for other purposes without the consent of the Government KO in accordance with DFARS 252.204-7000. The Contractor shall not release to anyone outside the Contractor's organization any CUI, regardless of medium (e.g., film, tape, document, etc.), pertaining to any part of this acquisition, or any program related to the same, unless the KO has given prior written approval in accordance with DFARS 252.204-7000. Markings: All deliverables/submittals generated by the Contractor under this acquisition shall be properly marked in accordance with DoDI 5200.48. Technical information and CTI shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24, Distribution Statements on DoD Technical Information (Jan. 10, 2023) and program Security Classification Guidance.

Please confirm that Subcontractors are regarded as part of the Contractor's organization for these purposes

ANSWER: DEFERRED

43. 0200000 – Management and Administration, Spec Item 2.8.8.4, Operations Security (OPSEC) Requirements

Information Security programs are usually oriented towards the protection of classified information and materials. Operations Security (OPSEC) involves the protection of critical information focusing on unclassified information that may be susceptible to adversary exploitation. Pursuant to DoDD 5205.02E, Department of Defense Operations Security (OPSEC) Program (Incorporating Change 2, August 20, 2020), SECNAVINST 3070.2A, OPERATIONS SECURITY (9 May 2019), SECNAVINST 5510.36B, DEPARTMENT OF NAVY INFORMATION SECURITY PROGRAM (Jul 16 2019), and NAVFACFEINST 3432.1 (24 AUG 2017), NAVFAC FE's OPSEC program implements requirements in DoDM 5205.02, DoD Operations Security (OPSEC) Program Manual (November 3, 2008, Incorporating Change 2, Effective October 29, 2020). OPSEC requirements are applicable when Contractor personnel have access to or generate CUI as defined in DFARS 225.204-7012. As such, OPSEC Measures (i.e., the planned action to conceal or protect identified critical information and indicators from disclosure, observation, or detection and to protect the same from collection) are applicable to this acquisition. The Contractor is cautioned to study Addendum “A” (Contractor OPSEC Guidance) and comply accordingly. All Contractor and subcontractor personnel shall comply with NAVFACFEINST 3432.1 (24 AUG 2017). NAVFACFEINST 3432.1 is available from the Contracting Office.