Attachment 2. Spec 1502000 rev.pdf

1502000 – Facility Investment Table of Contents

Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 Vertical Transportation Equipment (VTE)

3.2.1.1 Maintenance Control Program (MCP) for Elevator

3.3 Inspection, Testing, and Certification Program

3.3.1 Vertical Transportation Equipment (VTE)

3.4 Elevator Service Program

3.4.1 Elevator Rescue Training for Navy Firefighters

4 Non-Recurring Work

Spec Item Title Description 1 General

Information

1.1 Outline of

Services

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems

Vertical Transportation Equipment (VTE)

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel In addition to the Employee Requirements specified in Annex 2, the Contractor shall provide personnel with the qualifications specified below.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel performing inspections and tests on VTEs must be qualified per NAVFAC BPMS B-15.12 and ASME A17.2 or must be qualified certified “Syoukoukitou Kensain” issued by the Minister of Land, Infrastructure and Transport and Tourism in Japan.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200 or must be qualified First-class Electrician “Dai-1-syu Denki Kohjishi” or Second-class Electrician “Dai-2-syu Denki Kohjishi” issued by the Ministry of Economy, Trade and Industry in Japan.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307.

Personnel working on fire protection systems must be certified per UFC 3-601- 02 Appendix A Navy Contract Technician Qualifications or must be certified "Shoubousetsubishi Koh-syu dai-yon-rui" or "Shoubousetsubishi Otsu-syu dai-yon-rui" issued by Prefectural Governor in Japan.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable

Noriko.Whigham.JA Line standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Spec Item Title Performance

Objective Related Information Performance

Standard 3 Recurring Work The Contractor shall maintain, repair, and alter installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, and Inspection, Testing, and Certification Program, to maintain and repair installed equipment and systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and NAVFAC MAXIMO in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current inventory is provided in J-1502000-03.

Location and Site maps are provided in J-1502000-04.

Installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.

Service order work is responded to and completed within the specified time.

Installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the installed equipment and system does not present danger to personnel or equipment.

Objective Related Information Performance

Standard Samples of required work and historical service order workload are provided in J- 1502000-05. Historical data and supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J- 1502000-01. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting

Objective Related Information Performance

Standard requirements in Annex 2. If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to installed equipment and systems and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

As a general guideline for elevators in this contract, an emergency service order response is treated as, but not limited to, when a person is trapped in the elevator, the elevator stops, or the doors malfunction.

The Contractor has full responsibility for any work up to the emergency service order limit of liability of ¥300,000 in direct labor and direct material cost per emergency service order. The Government will only pay for the portion of direct labor and direct material that exceeds the emergency service order limits of liability.

The Contractor shall notify the KO upon identification that the emergency service order will exceed the specified limits of liability in accordance with reporting requirements in Annex 2. If a non-recurring work is issued for the portion exceeding the specified emergency service order limits of liability, the Government

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Objective Related Information Performance

Standard will only pay for the portion of direct labor and direct material that exceeds the emergency service order limits.

Example: If an emergency service order requires ¥310,000 in direct labor and direct material cost, the Government may issue a task order in accordance with the non-recurring Work provisions of the contract for the ¥10,000 in direct labor and direct material cost that exceeds the emergency service order limit of liability.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to installed equipment and systems.

The Contractor has full responsibility for any work up to the urgent service order limit of liability of ¥300,000 in direct labor and direct material cost per urgent service order. The Government will only pay for the portion of direct labor and direct material that exceeds the urgent service order limits of liability.

Urgent service orders are completed within five working days.

Objective Related Information Performance

Standard The Contractor shall notify the KO upon identification that the urgent service order will exceed the specified limits of liability in accordance with reporting requirements in Annex 2. If a non-recurring work is issued for the portion exceeding the specified urgent service order limits of liability, the Government will only pay for the portion of direct labor and direct material that exceeds the urgent service order limits.

Example: If an urgent service order requires ¥310,000 in direct labor and direct material cost, the Government may issue a task order in accordance with the non-recurring Work provisions of the contract for the ¥10,000 in direct labor and direct material cost that exceeds the urgent service order limit of liability.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return installed equipment and systems to normal working condition.

The Contractor has full responsibility for any work up to the routine service order limit of liability of ¥300,000 in direct labor and direct material cost per routine service order.

The Government will only pay for the portion of direct labor and direct material that exceeds the routine service order limits of liability.

The Contractor shall notify the KO upon identification that the routine service order will exceed the specified limits of liability in accordance with reporting requirements in Annex 2. If a non-recurring work is issued for the portion exceeding the specified routine

Routine service orders are completed within 30 calendar days.

Objective Related Information Performance

Standard service order limits of liability, the Government will only pay for the portion of direct labor and direct material that exceeds the routine service order limits.

Example: If a routine service order requires ¥310,000 in direct labor and direct material cost, the Government may issue a task order in accordance with the non-recurring Work provisions of the contract for the ¥10,000 in direct labor and direct material cost that exceeds the routine service order limit of liability.

Performance of routine service orders is not required outside of Government regular working hours.

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of ¥300,000 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within four hours of identification. A service order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Objective Related Information Performance

Standard

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The Contractor shall submit a monthly PM work schedule per Section F.

The Contractor shall submit a monthly summary of completed PM work per Section F.

3.2.1 Vertical

Transportation Equipment

(VTE)

The Contractor shall perform maintenance on VTE to ensure safe, reliable operation.

The Contractor shall maintain VTE in accordance with manufacturers’ recommended procedures, OEM standards, and following criteria:

NAVFAC BPMS B-15.12

NFPA 101,

Life Safety Code.

ASME A17.1,

Safety Code for Elevators and Escalators.

ASME A17.2,

Guide for Inspection of Elevators, Escalators, and Moving Walks.

ASME A18.1,

Safety Standard for Platform Lifts and Stairway Chairlifts.

ASME B20.1,

Safety Standard for Conveyors and Related Equipment.

ANSI/ALI ALOIM 2020,

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Objective Related Information Performance

Standard Standards for Automotive Lifts.

JIS (Japanese Industrial Standards):

JIS A 4302,

Inspection standard of elevator, escalator and dumbwaiter.

JIS D 8107,

Automotive Lifts.

JIS D 8108,

Automotive Lifts Above Ground.

The Contractor shall notify the facility occupants and COR prior to any type of work on VTEs.

The PM work requirement is provided in J-1502000-06.

The Replacement work interval and record form for main/suspension ropes and governor ropes, etc. are provided in J-1502000-06.

The Contractor shall submit a completed replacement work record annually per Section F.

3.2.1.1 Maintenance

Control Program (MCP) for Elevator

The Contractor shall prepare and provide MCP and keep it in the respective elevator machine rooms to ensure safe, reliable operation.

The MCP for each elevator shall consist two binders, MCP- 1 and MCP-2.

MCP-1 shall consist of maintenance, repair, replacement, adjustment, inspection or test procedures (manuals) of the equipment and emergency evacuation (rescue) procedures for authorized and emergency personnel by OEM standard and shall be permanently placed.

MCP-2 consists of monthly fire testing log, annual fire testing log, annual rope equal tension testing log, annual standby or emergency power operation testing log, repair and

Maintenance Control Program (MCP) for Elevator is performed in accordance with ASME A17.1 and specified standards.

Objective Related Information Performance

Standard replacement record, callback (trouble calls) log and monthly summary of completed PM work report, to be retained for five years from the date of completion, thereafter to be disposed of and kept in an organized manner at all times.

The Contractor shall provide electronic and hard copy of MCP. Hard copy of the MCP shall be kept in respective binders in each elevator machine room, maintained by the Contractor and shall be available at all times to authorized personnel on-site.

The Government provided NAVFAC PW52 inspector will instruct the Contractor where to store the MCP in the machine room.

The Contractor shall submit an electronic and hard copy of MCP per Section F.

The MCP work requirement is provided in J-1502000-06.

The MCP-2 work requirement forms are provided in J- 1502000-06.

Note: Annual standby or emergency power operation testing in MCP-2 shall be performed in coordination with the NAVFAC Utility. The Contractor shall verify elevator operation in the presence of an elevator mechanic on the emergency generator test date conducted by the NAVFAC Utilities Division. The annual generator test schedule is available from the NAVFAC Utilities Department. The contractor shall communicate with the NAVFAC Utilities POC regarding the schedule

Objective Related Information Performance

Standard and notify the NAVFAC Utilities POC, NAVFAC PW52 Inspector and COR of the schedule prior to VTE work.

3.3 Inspection, Testing, and Certification Program

The Contractor shall provide inspection, testing, and certification services to ensure they are safe, fully functional, and operational.

The Contractor shall develop an inspection, testing, and certification program.

The Contractor shall submit an inspection, testing, and certification program summary report per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during inspection, testing, and certification work up to ¥300,000 per occurrence under PM program in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed are not considered a service order.

All certifications are current.

Inspection, testing, and certification services performed and completed in accordance with the inspection, testing, and certification program and schedule.

Inspection, testing, and certification services performed in accordance with applicable references.

3.3.1 Vertical

Transportation Equipment

(VTE)

The Contractor shall prepare, inspect, test, and operate VTE systems to support Government certification.

The Contractor shall perform all inspections and tests for certification in the presence of a Government provided NAVFAC PW52 inspector in accordance with:

For Elevators & Dumbwaiters:

NAVFAC BPMS B-15.12

ASME A17.1

ASME A17.2

JIS A 4302

For Wheel Chair Lifts:

NAVFAC BPMS B-15.12

ASME A18.1

For Conveyors:

NAVFAC BPMS B-15.12

ASME B20.1

For Automotive Lifts:

NAVFAC BPMS B-15.12

ANSI/ALI ALOIM 2020

JIS D 8107

JIS D 8108

The Contractor shall report verbally to the NAVFAC

Notification of repair work necessary to maintain certification is reported to the Government within four hours of identification.

VTE inspection and testing is completed when due.

Inspection and testing of VTE performed and completed in accordance with the inspection and testing program and schedule.

VTE prepared for inspection and certification in accordance with

NAVFAC BPMS B-

15.12, ASME, and JIS (Japanese Industrial Standards), Objective Related Information Performance

Standard PW52 inspector that inspections and tests for certification will damage the system or cause subsequent damage because of different standard between ASME and

JIS.

If the above problems occur, the Contractor shall meet absolute minimum requirements in accordance with NAVFAC BPMS B-15.12, CHAPTER 2 NAVFAC VTE

INVENTORY "NOTE: For all foreign locations outside of the US and its territories, the Host Nation VTE Code or Standards for certification requirements will be absolute minimum requirements for acceptable certification".

The Contractor shall perform the inspection checklist and test data sheet provided by NAVFAC PW52 and the results will be completed by NAVFAC PW52 inspector.

The Contractor shall prepare and provide the inspection schedule well in advance and coordinate with the NAVFAC PW52 inspector.

Periodic VTE inspection and test intervals, and requirement / sample of checklist and test data sheets are provided in J- 1502000-07.

All VTE certifications are issued by NAVFAC PW52.

manufacturers’ recommended procedures, and OEM standards.

3.4 Elevator Service

Program

The Contractor shall develop and implement an elevator service program to ensure safe and reliable operation.

The Contractor shall perform elevator service program in accordance with NAVFAC BPMS B-15.12 and ASME A17.1, and JIS.

Elevator service program is performed in accordance with Contractor's elevator program and work schedule.

Elevator service program is performed

Objective Related Information Performance

Standard in accordance with manufacturers’ recommended procedures and OEM standards.

3.4.1 Elevator Rescue

Training for Navy Firefighters

The Contractor shall support elevator rescue training for navy firefighters to ensure that they properly operate the elevators.

The Contractor shall demonstrate and assist training firefighters operating elevators for rescue the person trapped in the elevators.

The Contractor shall provide a minimum of two technical assistance personnel to support the periodic elevator rescue training provided by NAVFAC PW52 inspector to Navy firefighters.

The Contractor shall coordinate the training schedules well in advance with the facility managers, firefighter POCs, and NAVFAC PW52 inspector.

The Contractor shall notify the facility occupants and COR prior to training to ensure that the training can be conducted without disruptions.

Elevator rescue training shall be conducted annually for two days in a designated month, but need not be consecutive days.

Buildings are selected by NAVFAC PW52 inspector and rotated annually for each elevator manufacturer.

The Contractor shall submit the elevator rescue training schedule per Section F.

The elevator rescue training requirement is provided in J- 1502000-08.

The building and conducted month schedule is provided in J-1502000-08.

Elevator Rescue Training for Navy Firefighters is performed in accordance with

NAVFAC BPMS B-

15.12 and ASME A17.1, and ASME A17.4.

Elevator Rescue Training for Navy Firefighters is conducted to support Navy firefighters in evacuating passengers from a stalled elevator.

Spec Item Title Performance Objective Related Information Performance

Standard 4 Non-Recurring

Work Non-recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for non-recurring work will be the same as those in Spec Item 3 where applicable.