Attachment 1. PreBid Inquiries.pdf
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- Solicitation number
- N4008425B0401
About this file
This is a Pre-Bid Inquiries document containing seven questions and answers for solicitation N40084-25-B-0401, regarding Preventive Maintenance and Service Orders for Vertical Transportation Equipment Systems at U.S. Commander Fleet Activities in Kanto Plain, Japan.
Key clarifications include: contractors must cover damage costs with a 300,000 yen deduction applied to service orders; bid opening has been extended to January 27, 2025; service orders are not limited to devices listed in the inventory; emergency power generator testing applies to the whole building; and elevator rescue training for Navy firefighters will take four days total (two days each in Yokosuka and Ikego for A and B teams). The contractor is responsible for arranging fire alarm device activation testing and will cover service order costs with the specified deduction, regardless of damage cause.
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Other files
| File | Type | Posted |
|---|---|---|
| Amend 0003.pdf | ||
| Attachment 2. Spec 1502000 rev.pdf | ||
| Attachment 1. PreBid Inquiries.pdf | ||
| Amend 0002.pdf | ||
| Attachment 1. PreBid Inquiries.pdf | ||
| 25B0401 AMD0001.pdf | ||
| Attach-3. Note - NIST SP 800-171 and SPRS.pdf | ||
| Attach-4. Schedule of Price & ELINs.xlsx | XLSX spreadsheet | |
| Attach-1. PWS.pdf | ||
| Attach-2. AcceptableID.pdf | ||
| N4008425B0401A.pdf | ||
| Attach-5. PreBid Inquiry Form.xlsx | XLSX spreadsheet |
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Text version
IFB NO.N40084-25-B-0401
Pre-Bid Inquiries for
Question No.
Date QUESTION -Include Reference (Sect/Para/Page) GOVERNMENT RESPONSE
12/20/2024 Regarding the Service Order, 1502000 - 3.1of Facility Investment on P.54 of Specification, it does not specify the causeof the incident, such as natural disaster,damage caused by the resident or occupied person.
Should the contractor owe the cost for the damage?
Yes, the contractor will cover the cost. Therefore, please take into consideration the Service Order (Emergency, Urgent and Routine) of each ELIN fund as well as the deduction of 300,000 yen for each.
12/20/2024 Because of the year-end and new yearholidays, it is very difficult for us to obtainthe quotation from the manufacuturers andvendors and we need more time to preparefor the documentation to submit, thereforewe would like to ask the government toextend the due date to 31 Jan 2025.
Bid Open is extended to 27 Jan 2025.
12/26/2024 3.1 Service Orders / J-1502000-03 Inventory Is the scope of Service Orders limited to devices listed in the Inventory?
NO. Not limited to devices listed in the inventory. Refer to spec item 3.1 which reads: "Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government".
12/26/2024 3.1 Service Orders For damage and/or malfunction of devices caused by occupants' intention or negligence, would it be applied as well that the Government will pay for repair work exceeding JPY 300,000 (JPY 300,000 will be decreased from full amount)? Or, the Government will pay full amount?
A deduction of 300,000 yen will be applied to the total amount of the service order. Please also see the answer to question 1.
12/26/2024 J-1502000-06.3, Page 2 Annual Fire Testing Log indicates "Phase 1 recall shall be tested by individually activating fire alarm initiating device input".
Shall the contractor arrange the activation of the devices? Or, shall the maintenance contractor of the devices perform it as requested by the Government?
The contractor will make the arrangements.
12/26/2024 J-1502000-06.2, Page 1 For Emergency Power Generator Operation Test, does the "Emergeny Power Generator" mean that for elevator, or for the whole building?
It's the whole building. Please see Note in 3.2.1.1.
12/26/2024 3.4.1 Eelvator Rescue Training for Navy Firefighter / J-1502000-08.1 For the annual rescue drill for firefighters, we interpret that it will take 2 days in Yokosuka and Ikego, 4 days in total. Would it be correct?
Yes, that is correct. A total of four days. two days in Yokosuka and two days in Ikego. This is because each fire station has an A team and a B team.
PREVENTIVE MAINTENANCE PROGRAM AND SERVICE ORDER FOR VERTICAL TRANSPORTATION
EQUIPMENT SYSTEMS AT U.S. COMMANDER FLEET ACTIVITIES, KANTO PLAIN IN JAPAN
File details come from the government source that posted it. Updated .