Attachment 1. PreBid Inquiries.pdf
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- Solicitation number
- N4008425B0401
About this file
This is a Pre-Bid Inquiries document containing questions and answers related to a solicitation for Preventive Maintenance and Service Orders for Vertical Transportation Equipment Systems at U.S. Commander Fleet Activities in Kanto Plain, Japan (IFB No.N40084-25-B-0401).
The document contains 9 contractor questions and government responses addressing key aspects of the contract requirements. Key clarifications include: contractors must cover damage costs with a 300,000 yen deduction applied to service orders; the bid opening date was extended to January 27, 2025; service orders are not limited to devices listed in the inventory; emergency power generator testing applies to whole buildings; elevator rescue training requires 4 total days (2 days each in Yokosuka and Ikego); warranty work is typically performed by construction contractors during warranty periods but service orders may still be issued; and personnel working on fire protection systems must be certified per UFC 3-601-02 or hold specific Japanese certifications (Shoubousetsubishi). The questions primarily focus on technical specifications, service order scope, scheduling, and certification requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Amend 0003.pdf | ||
| Attachment 2. Spec 1502000 rev.pdf | ||
| Amend 0002.pdf | ||
| Attachment 1. PreBid Inquiries.pdf | ||
| 25B0401 AMD0001.pdf | ||
| Attachment 1. PreBid Inquiries.pdf | ||
| Attach-3. Note - NIST SP 800-171 and SPRS.pdf | ||
| Attach-4. Schedule of Price & ELINs.xlsx | XLSX spreadsheet | |
| Attach-1. PWS.pdf | ||
| Attach-2. AcceptableID.pdf | ||
| N4008425B0401A.pdf | ||
| Attach-5. PreBid Inquiry Form.xlsx | XLSX spreadsheet |
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Text version
IFB NO.N40084-25-B-0401
Pre-Bid Inquiries for
Question No.
Date QUESTION -Include Reference (Sect/Para/Page) GOVERNMENT RESPONSE
12/20/2024 Regarding the Service Order, 1502000 - 3.1of Facility Investment on P.54 of Specification, it does not specify the causeof the incident, such as natural disaster,damage caused by the resident or occupied person.
Should the contractor owe the cost for the damage?
Yes, the contractor will cover the cost. Therefore, please take into consideration the Service Order (Emergency, Urgent and Routine) of each ELIN fund as well as the deduction of 300,000 yen for each.
12/20/2024 Because of the year-end and new yearholidays, it is very difficult for us to obtainthe quotation from the manufacuturers andvendors and we need more time to preparefor the documentation to submit, thereforewe would like to ask the government toextend the due date to 31 Jan 2025.
Bid Open is extended to 27 Jan 2025.
12/26/2024 3.1 Service Orders / J-1502000-03 Inventory Is the scope of Service Orders limited to devices listed in the Inventory?
NO. Not limited to devices listed in the inventory. Refer to spec item 3.1 which reads: "Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government".
12/26/2024 3.1 Service Orders For damage and/or malfunction of devices caused by occupants' intention or negligence, would it be applied as well that the Government will pay for repair work exceeding JPY 300,000 (JPY 300,000 will be decreased from full amount)? Or, the Government will pay full amount?
A deduction of 300,000 yen will be applied to the total amount of the service order. Please also see the answer to question 1.
12/26/2024 J-1502000-06.3, Page 2 Annual Fire Testing Log indicates "Phase 1 recall shall be tested by individually activating fire alarm initiating device input".
Shall the contractor arrange the activation of the devices? Or, shall the maintenance contractor of the devices perform it as requested by the Government?
The contractor will make the arrangements.
12/26/2024 J-1502000-06.2, Page 1 For Emergency Power Generator Operation Test, does the "Emergeny Power Generator" mean that for elevator, or for the whole building?
It's the whole building. Please see Note in 3.2.1.1.
12/26/2024 3.4.1 Eelvator Rescue Training for Navy Firefighter / J-1502000-08.1 For the annual rescue drill for firefighters, we interpret that it will take 2 days in Yokosuka and Ikego, 4 days in total. Would it be correct?
Yes, that is correct. A total of four days. two days in Yokosuka and two days in Ikego. This is because each fire station has an A team and a B team.
PREVENTIVE MAINTENANCE PROGRAM AND SERVICE ORDER FOR VERTICAL TRANSPORTATION
EQUIPMENT SYSTEMS AT U.S. COMMANDER FLEET ACTIVITIES, KANTO PLAIN IN JAPAN
IFB NO.N40084-25-B-0401
Question
No.
Date QUESTION -Include Reference (Sect/Para/Page) GOVERNMENT RESPONSE
1/13/2025 Response to Q3, Amendment 0001 We have one more question for "Additional facilities, structures and equipment" in Service Orders. In general, the construction prime contractor provides one-year warranty of newly installed facilities after completion of construction. During the warranty period, will service equivalent to the Service Orders be provided by the construction prime contractor?
The warranty details are relevant to each construction contract. Typically, a warranty work is perfomed by the construction contractor as long as preventive maintenance is being done. Government will pursue work under warranty but may have to issue service orders under this maintenance contract as necessary.
1/16/2025 In 1502000-2.2.1, Certification, Training, and Licensing on Page 52 of the PWS, it states that “Personnel working on fire protection systems must be certified per UFC 3-600-02”. Is this certification equivalent to the Japanese government's certification as a Fire Protection Systems Personnel, "Shoubou Setsubishi (消防設備⼠)" ?
"Personnel working on fire protection systems must be certified per UFC 3- 601-02 Appendix A Navy Contract Technician Qualifications or must be certified "Shoubousetsubishi Koh-syu dai-yon-rui" or "Shoubousetsubishi Otsu-syu dai-yon-rui" issued by Prefectural Governor in Japan."
Announced UFC 3-600-02 was old version and will be replaced with UFC 3- 601-02. And additional information of Japanese government's certification follows after UFC 3-600-02 sentence above. Spec Item 2.2.1 of 1502000 has been updated by Amendment 0003.
File details come from the government source that posted it. Updated .