N4008423R8900_A_SF1449_Soliciation.pdf

PDF 559 KB Posted Oct 7, 2022

Attached to: N40084-23-R-8900 MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT, AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U. S. NAF ATSUGI AND THE U. S. FORCES JAPAN CONTROLLED AREAS IN KANTO PLAIN, JAPAN
Solicitation number: N4008423R8900
Issued by: Department of the Navy Naval Facilities Engineering Command

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File	Type	Posted
Amendment0003_N4008423R8900_SF30.pdf	PDF	Nov 3, 2022
Amendment0002_N4008423R8900_SF30.pdf	PDF	Oct 25, 2022
Amendment0001_N4008423R8900_SF30.pdf	PDF	Oct 20, 2022
Attach(5)_ExhibitA_(ExperienceProjectDataSheet).docx	DOCX document	Oct 7, 2022
Attach(4)_Pre-Proposal Inquiry (PPI) Form.xlsx	XLSX spreadsheet	Oct 7, 2022
Attach(3) - Site Visit Request Form.xlsx	XLSX spreadsheet	Oct 7, 2022
Attach(6)_ExhibitB_(PastPerformance Questionnaitre-PPQ).docx	DOCX document	Oct 7, 2022
Attach(2)_Exhibit_J_0200000-08.xlsx	XLSX spreadsheet	Oct 7, 2022

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SEE ADDENDUM

(No Collect Calls)

N4008423R8900 07-Oct-2022

b. TELEPHONE NUMBER

0467-63-2545

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 07 Nov 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N400849. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MIKI MASUDA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ACQR5946091

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVFAC FAR EAST

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

DO-C3

CODE15. DELIVER TO CODE N40084 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

TEL: FAX: 0467-63-3345

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF76

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N4008423R8900

Section SF 1449 - CONTINUATION SHEET

OVERVIEW

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT, AUTOMATIC DOORS AND

MECHANICAL SYSTEMS FOR THE U.S. NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES

JAPAN CONTROLLED AREAS IN KANTO PLAIN, JAPAN

GENERAL OVERVIEW

The work includes, but is not limited to, providing all labor, supervision, management, tools, materials, equipment, to continuously provide “Maintenance For Vertical Transportation Equipment, Automatic Doors And Mechanical Systems For The U.S. Naval Air Facility Atsugi, Japan And U.S. Forces Japan Controlled Areas In Kanto Plain, Japan”.

This solicitation is a Request for Proposals (RFP) soliciting proposals to provide the commercial services detailed in the attached Performance Work Statement. The Government will evaluate proposals using LPTA (Lowest Proposal Technically Acceptable) process under FAR Part 12 Acquisition of Commercial Items in conjunction with FAR Part 13 Simplified Acquisition Procedure.

Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. The U.S. Government will not offer United States Official Contractor status under Article XIV of the U.S.-Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under this solicitation; nor will the U.S. Government certify any employees of a contractor as Members of the Civilian Component under Article I(b) of the SOFA.

CONTRACT TYPE

This is a single award indefinite delivery, indefinite quantity (IDIQ) contract that is comprised of both recurring and nonrecurring work which will be issued as firm-fixed price task orders.

NAICS CODE

The NAICS code is 811310; Commercial and Industrial Machinery and Equipment Repair and Maintenance. The size standard associated with NAICS 811310 is $8 million. This industry comprises establishments primarily engaged in the repair and maintenance of commercial and industrial machinery and equipment. Establishments in this industry either sharpen/install commercial and industrial machinery blades and saws or provide welding (e.g., automotive, general) repair services; or repair agricultural and other heavy and industrial machinery and equipment (e.g., forklifts and other material handling equipment, machine tools, commercial refrigeration equipment, construction equipment, and mining machinery).

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

BASE PERIOD (RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

The contractor shall furnish all labor, equipment, materials, transportation, supervision, and any other necessary work to accomplish RECURRING WORK (Firm-Fixed Price) in accordance with the terms and conditions of this contract including the attachments.

RECURRING WORK costs are in accordance with Section J, Exhibit A, ELIN A001 through A006.

Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR5946091

NET AMT

BASE PERIOD (NON-RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

The contractor shall furnish all labor, equipment, materials, transportation, supervision, and any other necessary work to accomplish NON-RECURRING WORK (Firm-Fixed Price) in accordance with the terms and conditions of this contract including the attachments.

NON-RECURRING WORK costs are in accordance with Section J, Exhibit A, ELIN A700 through A706.

FIRST OPTION PERIOD (RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

RECURRING WORK costs are in accordance with Section J, Exhibit B, ELIN B001 through B006.

FIRST OPTION PERIOD (NON-RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

NON-RECURRING WORK costs are in accordance with Section J, Exhibit B, ELIN B700 through B706.

SECOND OPTION PERIOD (RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

RECURRING WORK costs are in accordance with Section J, Exhibit C, ELIN C001 through C006.

SECOND OPTION PERIOD (NON-RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

NON-RECURRING WORK costs are in accordance with Section J, Exhibit C, ELIN C700 through C706.

THIRD OPTION PERIOD (RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

RECURRING WORK costs are in accordance with Section J, Exhibit D, ELIN D001 through D006.

THIRD OPTION PERIOD (NON-RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

NON-RECURRING WORK costs are in accordance with Section J, Exhibit D, ELIN D700 through D706.

FOURTH OPTION PERIOD (RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

RECURRING WORK costs are in accordance with Section J, Exhibit E, ELIN E001 through E006.

FOURTH OPTION PERIOD (NON-RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

NON-RECURRING WORK costs are in accordance with Section J, Exhibit E, ELIN E700 through E706.

FIFTH OPTION PERIOD (RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

RECURRING WORK costs are in accordance with Section J, Exhibit F, ELIN F001 through F006.

FIFTH OPTION PERIOD (NON-RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

NON-RECURRING WORK costs are in accordance with Section J, Exhibit F, ELIN F700 through F706.

SIXTH OPTION PERIOD (RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

RECURRING WORK costs are in accordance with Section J, Exhibit G, ELIN G001 through G006.

SIXTH OPTION PERIOD (NON-RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

NON-RECURRING WORK costs are in accordance with Section J, Exhibit G, ELIN G700 through G706.

SEVENTH OPTION PERIOD (RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

RECURRING WORK costs are in accordance with Section J, Exhibit H, ELIN H001 through H006.

SEVENTH OPTION PERIOD (NON-RECURRING)

FFP

MAINTENANCE FOR VERTICAL TRANSPORTATION EQUIPMENT,

AUTOMATIC DOORS AND MECHANICAL SYSTEMS FOR THE U.S.

NAVAL AIR FACILITY ATSUGI, JAPAN AND U.S. FORCES JAPAN

CONTROLLED AREAS IN KANTO PLAIN, JAPAN

NON-RECURRING WORK costs are in accordance with Section J, Exhibit H, ELIN H700 through H706.

TOTAL AMOUNT

TOTAL AMOUNT FOR CLIN 0001 THROUGH 0016 JPY

CONTRACT LINE ITEMS (CLINS) AND EXHIBIT LINE ITEMS (ELINS)

a. Offerors shall enter amounts for CLINs and ELINs as indicated in the schedules and the accompanying exhibits.

b. ELINs are included in Section J-0200000-08, Exhibits A through H. Pricing shall be prepared for Base Period Recurring and Non-Recurring Work and Option Periods Recurring and Non- Recurring Work (Option Periods 01 through 07).

c. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, the ELIN will be recomputed accordingly. The CLIN will also be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for:

CLIN 0001, Base Period Recurring Work;

Minimum guarantees do not apply to the option periods.

(End of NAVFAC Language)

DESCRIPTION AND SPECIFICATIONS

DESCRIPTION OF WORK

The outcomes to be achieved are for the Contractor to provide all management, supervision, quality control, labor, tools, equipment, material, supplies, incidental engineering, and transportation necessary to provide Maintenance for Vertical Transportation Equipment, Automatic Doors and Mechanical Systems for NAF Atsugi and USFJ Controlled areas in Kanto Plain, Japan as outlined in the Performance Statement of Work, Attachment (1). The services will include the following Annexes/Sub-Annexes:

Annex Sub-Annex Spec Item Number Title Annex 1 0100000 1 GENERAL INFORMATION Annex 2 02000000 2 MANAGEMENT AND ADMINISTRATION Annex 15 FACILITY MANAGEMENT Annex 15 1502000 FACILITY INTESTMENT 1 General Information 2 Management and Administration 3 Recurring Service Work 4 Non-Recurring Service Work

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government 0013 Destination Government Destination Government 0014 Destination Government Destination Government 0015 Destination Government Destination Government 0016 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2023 TO

31-MAR-2024

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

N40084

0002 POP 01-APR-2023 TO

31-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-APR-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-APR-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-APR-2026 TO

31-MAR-2027

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-APR-2026 TO

31-MAR-2027

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-APR-2027 TO

31-MAR-2028

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 01-APR-2027 TO

31-MAR-2028

N/A (SAME AS PREVIOUS LOCATION)

0011 POP 01-APR-2028 TO

31-MAR-2029

N/A (SAME AS PREVIOUS LOCATION)

0012 POP 01-APR-2028 TO

31-MAR-2029

N/A (SAME AS PREVIOUS LOCATION)

0013 POP 01-APR-2029 TO

31-MAR-2030

N/A (SAME AS PREVIOUS LOCATION)

0014 POP 01-APR-2029 TO

31-MAR-2030

N/A (SAME AS PREVIOUS LOCATION)

0015 POP 01-APR-2030 TO

31-MAR-2031

N/A (SAME AS PREVIOUS LOCATION)

0016 POP 01-APR-2030 TO

31-MAR-2031

N/A (SAME AS PREVIOUS LOCATION)

ADDENDUM TO SPECIFICATIONS

CONTRACT ADMINISTRATION DATA ADDENDUM TO SPECIFICATION

Note: DFARS 252.204-7000 Disclosure of Information applies to all Documents, Exhibits, and Attachments as well as FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems and DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, and 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

1. IDIQ CONTRACT COMPRISED OF RECURRING AND NON-RECURRING LINE ITEMS

a. This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract comprised of Recurring work and Non- Recurring Contract Line Items for the supplies or services specified, and effective for the period stated in the Schedule and any accompanying exhibits. Work items for the Recurring portion are identified in the Schedule and any accompanying exhibits and include all work except that identified as Non-Recurring work items. The Recurring quantities shown in the Schedule and any accompanying exhibits are considered to be accurate estimates for this contract period.

b. Work items for the Non-Recurring portion of the contract are identified in the Schedule with a Not-to Exceed (NTE) amount and any accompanying exhibits. The quantities of supplies and services specified in accompanying exhibits and the Schedule as Non-Recurring are estimates only and may be ordered by issuance of separate task orders.

Once the estimated quantities for individual line items shown in the ELIN list have been ordered, additional requirements may be ordered as long as the overall NTE amount of the contract per year is not exceeded and the contractor agrees by signing the task order or modification.

Any unused estimated amount under the Non-Recurring Work from the current year may be carried over to the next Option year via issuance of a bilateral modification prior to the exercise of the next Option year, so long as the total estimated contract price for all years is not exceeded.

c. Delivery or performance shall be made only as authorized by orders issued in accordance with FAR clause 52.216-18. Issuance of orders orally, by facsimile, or by electronic commerce methods (i.e., e-mail, GPC) are authorized. Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule and any accompanying exhibits up to the contract stated maximum. The minimum guarantee of work to be ordered is the Recurring portion of the Base Period.

d. Except for any limitations on quantities in FAR clause 52.216-19, in the Schedule, and in any accompanying exhibits, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

e. The minimum order stated in paragraph (a) of FAR 52.216-19, entitled “ORDER LIMITATIONS,” apply only to the issuance of a non-recurring task order by the issuing activity using a SF1449 “Solicitation/Contract/Order for Commercial Items”. The minimum ordering limit does not apply to GPC orders.

f. Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

2. PLACEMENT OF NON-RECURRING WORK TASK ORDERS

a. Non-Recurring work may be ordered at the prices offered by three ways: (1) by the issuance of a task order by the issuing activity using a SF1449 “Solicitation/Contract/Order for Commercial Items” in accordance with the Procedure for Issuing Order clause; (2) by an authorized Government user via a Government Purchase Card (GPC); (3) by an authorized Government user via FedMall; or (4) by oral orders. When receiving orders against the schedule, the contractor shall provide the supplies and services at the pricing provided in the Exhibit Line Items Numbers (ELINs), Attachment (2) Exhibit J-0200000-08), without additional markup or handling fee.

(1) Task Order Issuance Non-Recurring work may be ordered at the prices offered by the issuance of a task order by the issuing activity in accordance with FAR clause 52.216-18 Ordering. As the need exists for the performance of Non- Recurring work, the Contracting Officer will notify the Contractor of the requirement via issuance of a Request for Proposal with the Statement of Work. Task orders issued by the issuing activity using a Standard Form (SF) 1449, will utilize the Exhibit Line Items Numbers (ELINs), Attachment (2) Exhibit J- 0200000-08, in the ordering of work.

(2) Government Purchase Card (GPC) Order

i. The contractor is required to offer Indefinite Quantity (IQ) pre-priced line item services to authorized Government personnel when they are ordering the work directly via the Government-wide Commercial Purchase Card (GCPC) program. When receiving GCPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

ii. The contractor agrees to accept and process GCPC orders for IQ services.

(3) Oral Order The Government intends to utilize electronic contracting to the maximum extent practical. However, when time does not permit the issuance of written orders on an SF 1449 and electronic contracting is not available, the Contracting Officer may issue oral or written telecommunications orders (email). Oral or written telecommunications orders will be confirmed by issuance of a written task order on an SF 1449 as soon as practical after issuance of the oral or written telecommunications order.

b. The contractor shall track quantities and report total ordered quantity by GCPC orders and approved DD 1155’s or SF1449's by line item number each month and year-to-date. The report shall be due to the Contracting Officer by the fifth day of the following month. The contractor must track and report when total dollar value of all orders from both GCPC purchases and DD 1155s or SF1449s exceed 75% of the combined Section B Pre- Priced Line Item quantities.

c. Once the estimated quantities for individual line items shown in the ELIN list have been ordered, additional quantities may be ordered as long as the overall Not-to-Exceed (NTE) amount of the contract per year is not exceeded and the contractor agrees by signing the task order, or by modification.

3. CONTRACTOR SUPPORT OF ELECTRONIC CONTRACTING (FEDMALL)

The contractor is required to offer IQ pre-priced line item services to authorized Government personnel when they are ordering the work directly via the Government-wide Commercial Purchase Card (GCPC) program.

When receiving GCPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

The contractor agrees to accept and process electronically submitted GCPC orders for IQ services, including those orders issued through the FedMall. The FedMall is a U.S. Government (USG) owned and operated web-based ordering system that enables any Department of Defense (DOD) or Federal activity to search for and order goods and services. Authorized GCPC users will receive approved accounts on FedMall to view and order IQ line items.

The contractor is required to receive electronic IQ orders from the FedMall using 128-bit encrypted email. The contractor agrees to purchase, install, and utilize the most recent version of PGP Personal software, or a comparable solution, for the purpose of decrypting order notification emails from the FedMall.

The contractor shall post updates on order delivery schedule and performance to the FedMall in a timely manner. The contractor shall track quantities and report total ordered quantity in FedMall and approved DD 1155's by line item number each month and year-to-date. The report shall be due to the Contracting Officer by the fifth day of the following month. The contractor must track and report when total dollar value of all orders from both GCPC purchases and DD 1155s exceed 75% of the combined Section B Pre-Priced Line Item quantities." he contractor is

4. INSPECTION, ACCEPTANCE AND PERFORMANCE EVALUATION

Inspection and acceptance of the services to be furnished hereunder shall be made by the Contracting Officer's Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled will be evaluated in accordance with FAR 52.212-4(a) Inspection/Acceptance and contract specific performance standards. The contractor shall establish and maintain an inspection system as described in Section 0200000 Paragraph 2.6.9.2 Quality Inspecting and Surveillance. Performance Assessment Representative (PAR), COR and ACOR will be monitoring the contractor’s performance.

a. PERFORMANCE MEASURES: The Contractor shall establish and maintain an inspection and surveillance system in accordance with FAR Clause 52.212-4 “Contract Terms and Conditions – Commercial Items” to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventative actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours.

The file shall be turned over to the KO within five (5) calendar days of termination of the contract.

b. PERFORMANCE EVALUATION MEETING: The Contractor shall meet with the Government as often as necessary at the discretion of the Contracting Officer. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Government, shall be signed by the Contractor's representative and the Government's representative. Should the Contractor not concur with the minutes, the Contractor shall state, in writing, to the Contracting Officer any areas of disagreement within 15 calendar days.

c. GOVERNMENT PERFORMANCE EVALUATION: The Government will periodically assess the Contractor's overall performance on this contract by completing a Contractor Performance Assessment Report

(CPAR) via the database at https://www.cpars.gov/. Online information for contractor personnel is available on the website. The Contractor will be afforded an opportunity to comment on each evaluation performed when the Government uses CPARs. The Contractor has 30 calendar days to submit written comments on unsatisfactory ratings. Completed CPARs will be available for use by contracting personnel and source selection officials when considering contractors for award of new contracts. Prior to commencement of work the contractor is required to provide the government with the name, phone number and e-mail address of the “Contractor’s Representative”.

d. ACCEPTANCE: The performance and quality of work delivered by the contractor, including services rendered and any documentation will be evaluated in accordance with FAR 52.212-4(a) Inspection/Acceptance and contract specific performance standards. The contractor shall establish and maintain an inspection system as described in Section 0200000, Paragraph 2.6.9.2, Quality Inspection and Surveillance. Performance Assessment Representative and Contracting Officer’s Representative will be monitoring the contractor’s performance.

5. TECHNICAL DIRECTION

a. The Contracting Officer’s Representative (COR) will be designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and the technical management of the effort required hereunder, and should be contacted regarding questions or problems of a technical nature.

b. The COR does not have the authority to, and shall not, issue any instruction purporting to be technical direction which:

(1) Constitutes an assignment of additional work outside the PWS;

(2) Constitutes a change as defined in the Changes clause;

(3) In any manner causes an increase or decrease in the total estimated cost or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract;

(5) Interferes with the Contractor’s rights to perform the terms and conditions of the contract, or;

(6) Authorizes the Contractor to incur costs in excess of the estimated cost or other limitations on cost or funds set forth in this contract.

c. All technical direction shall be issued in writing by the COR.

d. When, in the opinion of the Contractor, the COR or any other Government official other than the Contracting Officer, requests effort outside the existing scope of the contract, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction until the Contacting Officer has issued a modification to the contract or has otherwise resolved the issue.

6. AUTHORITY

In accordance with FAR 1.602-1, only Contracting Officers have authority to enter into, administer, or terminate contracts and make related determinations and findings.

7. INVOICING INSTRUCTION AND PAYMENT PROCESSING

a. Invoicing. Contractor’s invoice for services performed shall be submitted to the Contracting Officer or his/her representative on NAVFAC 7300/30(rev NOV 2010).

b. Payment. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work.

Upon verification of the work actually performed and after receipt of required Contractor submittal, invoices will be processed for payment.

c. Submit a monthly invoices for the recurring work and a separate invoice for each task order via the system Wide Area Workflow (WAWF) available in Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil in accordance with the instructions in the DFAS clause 252.232-7006 Wide Area Workflow Payment Instructions (DEC 2018). Attach the completed NAVFAC 7300/30 (rev NOV 2010) form and any other supporting documents with invoices submitted in WAWF.

d. PGI 204.7108 Payment Instructions applies to this contract. The following is incorporated into this contract https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/PGI204_71.htm#paymt_instructions

8. SCHEDULE OF WORK (RECURRING AND NON-RECURRING)

a. Offerors shall enter amounts (unit prices and totals) for Contract Line items Numbers (CLINs) and Exhibit Line Item Numbers (ELINs) as indicated in the Schedules provided in Attachment (2); Ehibit J-0200000-08), for recurring and non-recurring.

b. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINs, SLINs or ELINs will be recomputed accordingly.

The CLIN, which includes recomputed contract SLINs or ELINs, will also be recomputed to take into account the change in the contract SLIN or ELIN. If the offeror provides a total amount for a CLIN, SLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN, SLIN or ELIN will be held to be the intended unit price.

c. Any unused estimated amount under the Non-Recurring work from the current year will be carried over to the next Option year via issuance of a bilateral modification at the time of exercising of the next Option year, so long as the total estimated contract price for all years is not exceeded. ELIN and Sub-ELIN rates for the unused capacity carried over to the next option will be consistent with the succeeding option’s rates.

d. In the event that there is a difference between the hard copy and Microsoft Excel format version of the price proposal, the hard copy price proposal will be held to be the intended offer and the total of the CLINs, SLINs or ELINs will be recomputed accordingly.

e. Offerors shall provide pricing in Japanese Yen. The contract will be awarded in a U.S. Dollar ($) amount value for the administrative convenience of the U.S. Government. Payment will be made in a Japanese Yen.

9. INSURANCE

The contractor is required to provide insurance within 15 calendar days after contract award as stated in Attachment (1) SRN20138091_eP1694149_SOW, Section C 0200000, Spec Item 2.3.5. The contract awardee shall furnish the Contracting Officer a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified in Attachment (1) SRN20138091_eP1694149_SOW, Section C 0200000, Spec Item 2.3.5.2. This insurance must be maintained during the entire performance period under this contract.

1. Comprehensive general liability: 50,000,000 yen per occurrence Certificate of Insurance shall indicate Contract Number, Contract Title, Insurance Limit, and Insurance coverage. Certificate of insurance shall have an original signature and provide for at least 30 days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

2. Automobile liability: 20,000,000 yen per person, 50,000,000 yen per occurrence for bodily injury, 2,000,000 yen per occurrence for property damage.

3. Workmen's compensation: As required by Japanese law or Federal and State workers compensation and occupational disease laws

4. Employer’s liability coverage of 10,000,000 yen.

5. Others as required by Japanese law.

10. PRE-PERFORMANCE CONFERENCE

Within 30 days of contract award, prior to commencement of the work, the Contractor will meet in conference with representatives of the Contracting Officer, at a time to be determined by the Contracting Officer, to discuss and develop mutual understanding relative to scheduling and administering work.

11. CUSTOMS AND TAX EXEMPTION

In accordance with the Status of Forces Agreement, the U.S. Government is entitled to an exemption from Japanese customs duties and Japanese commodity and gasoline taxes. The Contractor warrants that all taxes and customs duties pertinent to the procurement for which the U.S. Government is exempt have been excluded from the contract price. The Contractor is required to submit a request in writing to the Contracting Officer for issuance of an import or tax exemption certificate, as appropriate, relieving the Contractor from such customs duties or taxes.

12. CONSUMPTION TAX EXEMPTION

CONSUMPTION TAX EXEMPTION PROCEDURES ON PURCHASE OF GOODS AND SERVICES BY THE

UNITED STATES ARMED FORCES IN JAPAN [JAPANESE LAW NO. 108, 1988]

(a) The Consumption Tax Law (Law No. 108, 1988) was enacted in the Diet of Japan on 24 December 1988, and applied from April 1, 1989. The Government of Japan (GOJ) and the United States Government (USG), in accordance with paragraph 3, Article XII, of the "The Agreement Under Article VI of the Treaty of Mutual Cooperation And Security Between Japan And The United States of America Regarding Facilities And Areas And The Status of United States Armed Forces In Japan" (SOFA), have agreed upon procedures for exempting the United States from the Japanese Consumption Tax on goods and services purchased in Japan for official purposes of the U. S. Armed Forces by the U. S. Armed Forces or its authorized procurement agencies.

(b) The underlying objective is to obtain the full amount of the exemption from the tax on U.S. Forces procurements immediately at the time of purchase and at the same time provide the Contractor a proof of purchase document, acceptable to GOJ tax authorities, which he/she can present to the tax authorities to obtain a tax credit and/or refund for tax already collected and paid by previous sellers.

(c) The exemption from the Japanese Consumption Tax applies not only to prime contractors, but also subcontractors or suppliers at every level regardless of the nationality of the prime contractor whether a Japanese or foreign firm.

(d) By the submission of their offer, the offeror certifies that the Japanese Consumption Tax is not included in the bid/proposal/quote price, nor will it be a part of any subsequent modification to the contract. Procedures for Contractors to obtain a consumption tax credit are described in USFJ Instruction 51-5 that may be obtained from the Procuring Contracting Office.

(End of NAVFAC Language)

13. PAPERLESS CONTRACTING

a. The U.S. Navy (hereafter referred to as the Government) intends to administer any contract awarded under this solicitation using paperless contracting methods to the greatest extent practicable. Paperless contracting involves the use of an electronic medium such as the internet, computer diskettes, CD-ROM, or electronic mail (e- mail) in place of paper documents to award, solicit, or administer a contract.

b. In order to facilitate the use of paperless contracting methods, the Contractor shall possess the capability to communicate and exchange authenticated documents with the Government electronically during the contract performance period. Such capability shall include the ability to receive, acknowledge, reply to, and send documents via electronic mail. Additionally, such capability shall not require or be contingent upon any modification or upgrade to existing Government software. The Contractor also agrees to maintain such capability notwithstanding any changes or modifications to existing Government software during the contract performance period so long as the Government provides reasonable notice and any equipment and/or software required to maintain such capability is commercially available.

c. The Contractor shall utilize the paperless contracting capability described above as directed by the contracting officer during the contract performance period. Documents which may be required to be exchanged electronically include, but are not limited to, task orders, modifications, requests for cost proposals, and other routine correspondence. Exceptions to the contracting officer’s direction may be granted in unusual circumstances with the prior approval of the contracting officer.

d. Both the Contractor and the Government agree to share all such technical information as is necessary to facilitate efficient and reliable electronic communications during the period of contract performance. Such information may include such data as e-mail addresses, available software, and mutually agreed procedures, but shall not include any information the disclosure of which would violate any applicable licenses or other agreements. In case of any technical difficulties precluding the use of electronic communications, both the Government and the Contractor agree to work in good faith to resolve any such difficulties.

e. For informational purposes, the Government anticipates that its contracting personnel will utilize the following computer software programs during the administration of this contract: Microsoft Office (Excel and Word), Adobe Acrobat, and AutoCAD.

14. GOVERNMENT REPRESENTATIVES

The contract will be administered by an authorized representative of the Contracting Officer. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of this contract. The authorized representative as indicated hereinafter:

X The Contracting Officer’s Representative (COR) will be designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and the technical management of the effort required hereunder, and should be contacted regarding questions or problems of a technical nature.

X The designated Contract Specialist will be the Administrative Contracting Officer's representative on all other contract administrative matters.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Oct 20, 2022.