Deliverables_Pages 92-99_updated.pdf

MCB Butler 20-2001 1502000-F, Page 2 of 9

Deliverables Form Preparation Instructions

Deliverable Title: 1502000/2.2.1, Certification, Training, and Licensing of Personnel

Form Attachment No.: N/A Government Acceptance Required: X Yes No

Media: Hard Copy X Electronic (PDF/email) Direct System Input

Instructions:

1. Required File Format: The request shall be prepared using the form that the Contractor considers appropriate.

2. Method of Submission: Via email. The copies of Certifications, Permits and Licenses shall be converted to PDF file, Adobe Acrobat form.

3. Purpose: For Government acceptance.

4. Distribution List: KO/KS/COR

If the KO or the COR accept the Permits and Licenses, the Government will notify the Contractor of Government acceptance.

If the KO respond with review comments, then incorporate the Government’s comments and resubmit the copies of Permits and Licenses via email to recipients on the distribution list.

Continue this cycle until the Government notifies the Contractor of Government acceptance.

5. Content: The report shall contain, but no be limited to:

the full name of the person, company ID number, job title, organizational name and code, type of certification, training and license, renewal date for the certification and license in question, date of training, and any refresher training requirements.

6. Other Requirement: The submitted copies of Certifications, Permits and Licenses shall accurately reflect their intended use.

Note: As Spec Item 2.6.4, Deliverables of Annex 2 specifies that all submittals shall be translated in English, the Contractor shall submit the copies of Permits and Licenses with English translation.

7. Due Dates: Within 15 days after award or as requested by the KO.

See DoDI 5200.48 for marking requirements (as applicable)

1502000-F, Page 3 of 9

Deliverables Form Preparation Instructions

Deliverable Title: 1502000/3.1, Service Order Summary Report

Form Attachment No.: N/A Government Acceptance Required: X Yes No

Media: Hard Copy X Electronic (PDF/email) Direct System Input

Instructions:

1. Required File Format: The report shall be prepared using the form that the Contractor considers appropriate.

2. Method of Submission: Via email. The report shall be converted to PDF file, Adobe Acrobat form.

3. Purpose: To summarize all completed and outstanding service orders.

4. Distribution List: KO/KS/COR

If the KO or the COR accepts the report, the Government will notify the Contractor of Government acceptance.

If the KO respond with review comments, then incorporate the Government’s comments and resubmit the report via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Government acceptance.

5. Content: The report shall contain, but no be limited to:

Detailed description of work actually completed, problems encountered and recommended follow-up actions required.

Brief description of material and parts used, including quantities and cost.

Date and time work began.

Date and time work was completed.

Total hours of labor (by craft) expended, including travel time.

Name of person accepting the work and any comments written on the service order ticket.

Last name and first initial of the Contractor employee(s) performing the work.

6. Other Requirement: The scope of the report shall include the following:

7. Due Dates: First work day of each month.

1502000-F, Page 4 of 9

Deliverables Form Preparation Instructions

Deliverable Title: 1502000/ 3.2, Preventive Maintenance Program Plan

Form Attachment No.: N/A Government Acceptance Required: X Yes No

Media: Hard Copy X Electronic (PDF/email) Direct System Input

Instructions:

1. Required File Format: The Plan shall be prepared using the form that the Contractor considers appropriate.

2. Method of Submission: Via email. The copies of the Plan shall be converted to PDF file, Adobe Acrobat form.

3. Purpose: For Government acceptance.

4. Distribution List: KO/KS/COR

If the KO or the COR accepts the Plan, the Government will notify the Contractor of Government acceptance.

If the KO respond with review comments, then incorporate the Government’s comments and resubmit the Plan via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Government acceptance.

5. Content: The Plan shall contain, but no be limited to:

job title, detailed description of work, location of work, special instructions and requirements, estimated start and completion date, estimated min-hours, estimated labor, cost, material cost, and total cost.

6. Note: The Maintenance Program Plan details the maintenance plan for installed equipment and systems for the upcoming fiscal year. The plan shall describe an economic approach to manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties (when applicable) and keep equipment and systems in normal working condition.

7. Due Dates: Within 30 calendar days after contract award and updated annually as requested by

KO.

1502000-F, Page 5 of 9

Deliverables Form Preparation Instructions

Deliverable Title: 1502000/ 3.2, Preventive Maintenance Work Schedule

Form Attachment No.: N/A Government Acceptance Required: X Yes No

Media: Hard Copy X Electronic (PDF/email) Direct System Input

Instructions:

1. Required File Format: The Plan shall be prepared using the form that the Contractor considers appropriate.

2. Method of Submission: Via email. The copies of the Plan shall be converted to PDF file, Adobe Acrobat form.

3. Purpose: Detail the daily work schedule for the current month for maintenance on installed equipment and systems.

4. Distribution List: KO/KS/COR

If the KO or the COR accepts the Plan, the Government will notify the Contractor of Government acceptance.

If the KO respond with review comments, then incorporate the Government’s comments and resubmit the Plan via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Government acceptance.

5. Content: The Plan shall contain, but no be limited to:

job title, location of work, estimated start and completion date, estimated min-hours, estimated labor, cost, material cost, and total cost.

6. Due Dates: Five work days prior to the beginning of each month.

1502000-F, Page 6 of 9

Deliverables Form Preparation Instructions

Deliverable Title: 1502000/ 3.3, Inspection, Testing, and Certification Program Summary Report

Form Attachment No.: N/A Government Acceptance Required: X Yes No Media: X Hard Copy and X Electronic (PDF/email) Direct System Input

Instructions:

1. Required File Format: The report shall be prepared using the form that the Contractor considers appropriate and be converted to PDF file, Adobe Acrobat form.

2. Purpose: To provide the status of all inspection, testing, and certification work on installed equipment and systems.

3. Distribution List and Method of Submission: Electronic copy to KO/KS/COR

1) If the KO accepts the report, the Government will notify the Contractor of Government Acceptance. If the KO or the COR responds with review comments, then incorporate the Government’s comments and resubmit the report to the KO via email. Continue this cycle until the Government notifies the Contractor of the Government acceptance.

4. Content: The report shall contain but not be limited to:

Job title Detailed description of work Special instructions and requirements Location of work Frequency of work Estimated start and completion date (for scheduled work) Estimated man-hours (for scheduled work) Estimated labor cost, material cost, and total cost

5. Other Requirement: The report should include all inspection, testing, and certification work on installed equipment and systems through the end of the upcoming fiscal year.

6. Due Dates: First work day of each month

1502000-F, Page 7 of 9

Deliverables Form Preparation Instructions

Deliverable Title: 1502000/ 3.3, Inspection, Testing, and Certification Program Schedule

Form Attachment No.: N/A Government Acceptance Required: X Yes No Media: X Hard Copy and X Electronic (PDF/email) Direct System Input

Instructions:

1. Required File Format: The report shall be prepared using the form that the Contractor considers appropriate and be converted to PDF file, Adobe Acrobat form.

2.

3. Purpose: To provide the daily work schedule for the current month for inspection, testing and certification on installed equipment and systems.

4. Distribution List and Method of Submission: Electronic copy to KO/KS/COR

1) If the KO accepts the report, the Government will notify the Contractor of Government Acceptance. If the KO or the COR responds with review comments, then incorporate the Government’s comments and resubmit the report to the KO via email. Continue this cycle until the Government notifies the Contractor of the Government acceptance.

5. Content: The report shall contain but not be limited to:

Job title Location of work Estimated start and completion date Estimated man-hours Estimated labor cost, material cost, and total cost

7. Other Requirement: The report should include all inspection, testing, and certification work on installed equipment and systems through the end of the current month.

8. Due Dates: First work day of each month

1502000-F, Page 8 of 9

Deliverables Form Preparation Instructions

Deliverable Title: 1502000/ 3.3.1, Inspection, Testing and Certification Schedule and Fire Equipment Certifications

Form Attachment No.: N/A Government Acceptance Required: X Yes No Media: X Hard Copy and X Electronic (PDF/email) Direct System Input

Instructions:

1. Required File Format: The report shall be prepared using the form that the Contractor considers appropriate and be converted to PDF file, Adobe Acrobat form.

2. Purpose: Inspection and Test Report for Fire Protection Systems provide details to allow for preparation of work orders to correct deficiencies.

3. Distribution List and Method of Submission: Electronic copy to KO/KS/COR

1) If the KO accepts the report, the Government will notify the Contractor of Government Acceptance. If the KO or the COR responds with review comments, then incorporate the Government’s comments and resubmit the report to the KO via email. Continue this cycle until the Government notifies the Contractor of the Government acceptance.

4. Content: The report shall be prepared in accordance with the Joint commission and NFPA requirements, to include, but not be limited to:

Fire Protection System Location Equipment status and deficiencies list (if applicable) Equipment Certification date

5. Other Requirement: The Inspection and Test Report for Fire Protection Systems shall be maintained by the Contractor and available for review on a monthly basis as required by the Government. The Contractor shall be available to support Joint Commission surveys to explain inspection reports as required.

6. Due Dates: The Report shall be submitted within five working days after the completion of inspection and/or certification.

1502000-F, Page 9 of 9

Deliverables Form Preparation Instructions

Deliverable Title: 1502000/ 3.4, Other Recurring Services Program

Form Attachment No.: N/A Government Acceptance Required: X Yes No Media: X Hard Copy and X Electronic (PDF/email) Direct System Input

Instructions:

1. Required File Format: The report shall be prepared using the form that the Contractor considers appropriate and be converted to PDF file, Adobe Acrobat form.

2. Purpose: To provide the status of all inspection, testing, and certification work on installed equipment and systems.

3. Distribution List and Method of Submission: Electronic copy to KO/KS/COR

1) If the KO accepts the report, the Government will notify the Contractor of Government Acceptance. If the KO or the COR responds with review comments, then incorporate the Government’s comments and resubmit the report to the KO via email. Continue this cycle until the Government notifies the Contractor of the Government acceptance.

4. Content: The report shall contain but not be limited to:

Job title Detailed description of work Special instructions and requirements Location of work Frequency of work Estimated start and completion date (for scheduled work) Estimated man-hours (for scheduled work) Estimated labor cost, material cost, and total cost

5. Other Requirement: The plan should include all other recurring services required on installed equipment and systems through the end of the upcoming fiscal year.

6. Due Dates: First work day of each month.