0200000-C_Page 8 of 30_revised.pdf

MCB Butler 20-2001 0200000-C, Page 8 of 30

0200000 - Management and Administration Spec Item Title Description

Government regular working hours to receive and respond to emergency and urgent service orders. Response and completion times for each service orders are as specified in Spec Item 3.1.1, Emergency Service Orders and 3.1.2, Urgent Service Orders of Sub-annex 1502000.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO, KS, COR or PAR. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO, KS, COR or PAR of any difficulty in scheduling work due to Government controls.

The Contractor shall provide close coordination with supporting commands, clients, building managers and station Fire Departments as appropriate to establish the schedule of this contract. The point of contact for all relative supporting commands, clients, and departments will be provided by the COR after contract award.

All work schedules required under the technical Sub-annex shall be submitted for Government approval per relevant sections in technical Sub-annexes.

In no event shall the Contractor change an approved work schedule without the prior written approval of the Government. For changes or additions to any job that prevents the Contractor from completing the work on time or which change the scope of work, the Contractor shall notify the KO, COR or PAR in a timely manner.

2.6.4 Deliverables Except where otherwise stated, deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References.

The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government. All Contractor submittals shall be in Japanese with English translations.

Except where otherwise specified, all deliverables shall be submitted electronically in Microsoft Office 2013 or Current Version compatible format.

Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELINs/Sub- ELIN or clause. All formulas shall be traceable. Refer to DoDI 5200.48 for marking requirements (as applicable).

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall submit a Service Interruption Notification to the KO, KS, COR, PAR, affected tenants, and customers per Section F.