Encl_02_21T2004_LEASE VEHICLE WORK STATEMENT rev5.pdf

CUI // FEDCON

LEASE VEHICLES

FOR MARINE CORPS BASE BUTLER

G-F FMB AND G-4 GME

Facility Support Contract Manager Date:

Controlled by: NAVFAC FAR EAST Controlled by: FEAD CB CUI Category: PROCURE Distribution/Dissemination Control: FEDCON POC: kimberly.groce@fe.navy.mil

Solicitation: N40084-21-R-2004 mailto:kimberly.groce@fe.navy.mil

1.1 GENERAL SCOPE: The Contractor shall provide qualified personnel, supervision, materials, parts equipment, tools, and transportation necessary to deliver and maintain vehicles on an Indefinite Delivery Indefinite Quantity (IDIQ) basis. The Contractor shall refer to the pricing schedule for quantities. OFFEROR

AGREES: YES NO

1.2 GENERAL TASK: The Contractor shall provide vehicle lease and maintenance services on Vans, Mid-size Sedans, Mini-sedans, Trucks, and 4-Wheel Drive Vehicles. The automobiles furnished under the vehicle specifications shall be the manufacturer’s current production in Japan. Vehicle shall be complete with all the necessary operating components and accessories customarily provided to the general public. (Note: All submittals required under this contract, such as permits, licenses, insurance, invoices, correspondences, and identification of Contractor’s vehicles, shall be in English.) OFFEROR AGREES: YES NO

1.3 LEASED VEHICLES: The Contractor shall provide the following services for each vehicle during the lease periods:

1) Full leasing service with unlimited mileage. OFFEROR AGREES: YES NO

2) Full servicing and maintenance as required by manufacturer. OFFEROR AGREES: YES NO

3) Inspections for vehicle registration. OFFEROR AGREES: YES NO

4) Loaner vehicles will be provided by contractor when servicing and/or repairs require more than three days. OFFEROR AGREES: YES NO

5) Joint vehicle inspection with the Government will be performed annually. The Government will not be held liable for normal wear and tear (i.e. minor nicks, rust, scrapes, and dents from operating on local highways) no bigger than the size of a credit card. A copy of each vehicle inspection will be maintained by either MCB/Facilities Service Contract (FSC) and the Contractor or MCB/Garrison Mobile Equipment (GME) and the Contractor. OFFEROR AGREES: YES NO

1.3.1 Condition of Leased Vehicles: The contractor shall provide brand-new(1) vehicles that meet or exceed commercial performance standard. All vehicles shall be of good quality and in safe operating condition and shall be in compliance with the Government of Japan Safety Standard Requirement applicable to the motor vehicle. The vehicles shall be applicable to right-hand drive configured for left side of the road operations within Japan. The Government shall accept or reject the motor vehicle promptly after receipt. If the Contracting Officer (KO) or Authorized Representative determines that the motor vehicle furnished is not in compliance with this contract, the KO, or Authorized Representative, will promptly inform the Contractor in writing. If the Contractor fails to replace the motor vehicle or correct the defects as required by the KO, the Government may (a) by contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge the Contractor in any costs associated thereby, or (b) terminate the contract for cause (Contractor’s default of performance) under the commercial clause FAR 52.212-4 (m) of this contract. Final inspection and acceptance of the vehicles furnished hereunder will be made by the receiving officer or authorized representative at the time and place of delivery as specified. OFFEROR

AGREES: YES NO

Note(1) – Applies only once. Vehicles will not be returned for new vehicles at the end of each ordering period (lease year).

1.3.2 Minimum Vehicle Requirements:

General Mobile Equipment (GME):

VAN

(ELIN A0005, B0005, C0005, D0005, E0005)

Manufacturer: Japanese Domestic Market Vehicle

1. Description: Van, Standard Commuter Model, 8-9 Adult Passenger Seating Capacity Including Driver, Automatic transmission, Gas (Right Hand Drive for left side road operation).

2. DIMENSIONS: Manufacture’s Standard for length, width, height.

3. Engine Displacement: Manufacturer’s Gasoline Engine.

4. Seat Belts: Seatbelt for ALL driver and passenger seats.

5. Door Lock System: Manufacturer’s standard door lock system

6. Transmission System: Automatic transmission

7. Power windows: Manufacturer standard power windows

8. Speedometer/Odometer: Kilometers

9. Exterior Color: Manufacturer Standard gloss white

10. Seats and covering: Manufacture’s standard high back seats with full vinyl protective covering

11. Interior flooring: Manufacture’s standard (prefer vinyl or rubber for easy cleaning)

12. Floor mats: Manufacture’s standard

13. Headlights: Manufacture’s standard (halogen/LED preferred if available)

14. Interior cabin lighting: Manufacture’s standard

15. Fire Extinguisher: Number 4 ABC dry chemical fire extinguisher installed with bracket inside cab

16. AM or AM/FM Radio with Speakers: Manufacturer Standard

17. Air Conditioning/Heating: Manufacturer Standard A/C and heater

18. Tires: Manufacturer Standard

19. Spare Tire: Manufacture standard with all standard jacks and tools

20. Power Steering Wheel: Power steering with steering column on right side of vehicle

21. Air Bags: Manufacture’s standard

22. Brakes: Manufacture’s standard (Anti-Lock preferred if available)

23. Triangle Reflectors: One (1) emergency flare and two triangle reflectors.

OFFEROR’S PROPOSED VEHICLE MEETS OR EXCEEDS THE MINIMUM REQUIRMENTS (1-23) YES NO

MID-SIZE SEDAN

(ELIN A0004, B0004, C0004, D0004, E0004)

1. Mid-Size Sedan, Four-Door, and 5-Passengers (2,500c c~ 3,600cc)

2. Gasoline and/or Hybrid Engine Driven Engine

3. 2WD

4. Air Conditioner

5. Dual SRS airbag for driver and passenger seat

6. Automatic transmission

7. Exterior Color: Manufacturer’s standard black

8. Standard floor mats

9. Rustproof Treatment: Manufacture’s standard

10. One complete set of operator’s manuals for each vehicle (English or Japanese)

11. Audio accessory: Manufacturer’s standard]

12. Privacy window glasses

13. Class ABC fire extinguisher.

14. Hazard Triangle

15. Interior cleaning every 6/mo

OFFEROR’S PROPOSED VEHICLE MEETS OR EXCEEDS THE MINIMUM REQUIRMENTS (1-15). YES NO

Facility Maintenance Branch (FMB):

MINI-SEDAN

(ELIN A0003, B0003, C0003, D0003, E0003)

Model: Mini-Sedan

1) Minimum Dimension: 3,725mm (L), 1,660mm (W), and 1,525 (H)

2) Engine Size: Minimum 1,200cc

3) Minimum 5-Doors

4) AM/FM/CD Player with Door Speakers

5) Gasoline Engine

6) Automatic transmission

7) Airbags: Manufacturers’ Standard

8) Air Conditioner: Manufacturers’ Standard

9) Suspension: Manufacturers’ Standard

10) Brakes: Manufacturers’ Standard

11) Steering: Manufacturers’ Standard -

12) Carrier: Space wheel with Tire mounted

13) Seatbelts: For All Passengers

14) Tires: Manufacturers’ Standard, Maintenance Free

15) Heater: Manufacturers’ Standard

16) Windows: Manufacturers’ Standard

17) Electrical: Heavy Duty Battery, Maintenance Free

18) Color: Manufacturers’ Standard Pearl White

19) Basic tools to change tires

20) One complete set of Operator’s manuals (English or Japanese)

OFFEROR’S PROPOSED VEHICLE MEETS OR EXCEEDS THE MINIMUM REQUIRMENTS (1-20) YES NO

¾ TON TRUCKS

(ELIN A0001, B0001, C0001, D0001, E0001)

Model: Double Cab, Pickup, 1 ton- 2 ton, 2WD, Gasoline

1) Minimum Dimension: 4,650mm (L), 1,695mm (W), and 1,840mm (H)

2) Minimum Load Capacity: 500 kg (1102lbs), maximum1,500 kg (1,999lbs)

3) 4-Doors

4) AM/FM/CD Player with Door Speakers

5) Gasoline Engine

6) Automatic transmission

7) Airbags: Manufacturers’ Standard

8) Manufacturers’ Standard Steel Bed

9) Air Conditioner: Manufacturers’ Standard

10) Suspension: Manufacturers’ Standard

11) Brakes: Manufacturers’ Standard

12) Steering: Manufacturers’ Standard Power Steering

13) Carrier: Space wheel with Tire mounted

14) Seatbelts: For All Passengers

15) Tires: Manufacturers’ Standard, Maintenance Free, Rear Double Tires

16) Heater: Manufacturers’ Standard

17) Windows: Manufacturers’ Standard

18) Electrical: Heavy Duty Battery, Maintenance Free

19) Color: Manufacturer’s Standard White

20) Basic tools to change tires

21) One complete set of Operator’s manuals (English or Japanese)

OFFEROR’S PROPOSED VEHICLE MEETS OR EXCEEDS THE MINIMUM REQUIRMENTS (1-21) YES NO

4-Wheel Drive Vehicle

(ELIN A0002, B0002, C0002, D0002, E0002)

Model: Sports Utility Vehicles

1) Minimum Dimension: 4,455mm (L), 1,765mm (W), and 1,675mm (H)

2) Engine Size: Minimum 2,000cc

3) 5-Doors

4) AM/FM/CD Player with Door Speakers

5) Gasoline Engine

6) Automatic transmission

7) Airbags: Manufacturers’ Standard

8) Air Conditioner: Manufacturers’ Standard

9) Suspension: Manufacturers’ Standard

10) Brakes: Manufacturers’ Standard

11) Steering: Manufacturers’ Standard Power Steering,

12) Carrier: Space wheel with Tire mounted

13) Seatbelts: For All Passengers

14) Tires: Manufacturers’ Standard, Maintenance Free

15) Heater: Manufacturers’ Standard

16) Windows: Manufacturers’ Standard

17) Electrical: Heavy Duty Battery, Maintenance Free

18) Color: Manufacturers’ Standard Pearl White

19) Basic tools to change tires

20) One complete set of Operator’s manuals (English or Japanese)

Note, Requires the ability to travel off-road over various types terrain normally encountered in the Central Training Area and Northern Training Area which include Okinawa Mountains, hills, and Jungles.

OFFEROR’S PROPOSED VEHICLE MEETS OR EXCEEDS THE MINIMUM REQUIRMENTS (1-20). YES NO

1.3.3 Place of Delivery:

VANS, Mid-size Sedans

DELIVERY POINT: (1) All transportation charges borne by the contractor to;

Okinawa-ken, Nakagami-gun, Chatan-cho, Zukeran, Camp Foster Bldg. No.: 5832 Commanding General (DODAAC M67400) Marine Corps Base Butler (code G-4/GME) Ship to mark for: G-4/GME, Unit 35001 BLDG #5832 POC: GME Fleet Manager (Donn Puca /Peter Munene)

COMM: 098-970-3778

EMAIL: peter.munene.ke.ja@usmc.mil

OFFEROR AGREES: YES NO

(2) USMC CAT. Camp Fuji Gotenba (1 mid-size sedan) POC: GME Fleet Manager (Donn Puca /Peter Munene)

COMM: 098-970-3778

EMAIL: peter.munene.ke.ja@usmc.mil

FACILITY MAINTENANCE BRANCH (FMB):

Mini-size Sedans, 3/4 ton Trucks, 4 Wheel Drive Vehicle

DELIVERY POINT: Facilities Support Contract (FSC) Building # 363, Room 212 Camp Butler, Okinawa, Japan

FSC point of contact for the task order will be given at award or can be reached DSN 645-7291 or 645-7428.

mailto:peter.munene.ke.ja@usmc.mil mailto:peter.munene.ke.ja@usmc.mil

The vehicles shall be delivered at the delivery point within the timeframe specified in task order.

Phased Lease Period starts: 01 Nov 2021 – 31 Oct 2026 with all transportation charges borne by the Contractor.

The vehicles shall be fully serviced when delivered to the U.S. Government. Service shall include but not limited to, proper lubrication levels, battery water levels, electrical check, and other maintenance requirement set forth in the manufacturer’s warranty. OFFEROR AGREES: YES NO

1.3.4 Service Requirement: Response Time. The Contractor shall respond to service calls (emergency or nonemergency) by the KO or designated representative, Monday through Friday (five days a week). Response to these service calls shall be within four (4) hours of receipt of call for vehicle breakdowns, and towing services.

OFFEROR AGREES: YES NO

1.4 VEHICLE PREVENTIVE MAINTENANCE SERVICES: The Contractor shall perform all maintenance and lubrication to keep the vehicles in a safe and efficient operating condition and shall be responsible for the costs of all lubricants, parts, labor and equipment, and scheduling for maintenance. Maintenance shall be performed in accordance with the vehicle manufacturer's operator and maintenance manuals, Japanese laws/regulations and Japanese's safety standards. A yearly schedule is to be provided detailing what will be performed. The schedule shall be provided within 30 days of vehicle delivery, and within 30 days from the beginning of each lease year. All maintenance shall be performed within 3 days of delivery to the contractor's facilities. OFFEROR AGREES: YES

NO

1.4.1 Contractor’s Responsibilities: Contractor shall be responsible for the maintenance of the leased vehicles during the period of performance of this contract, to include but not limited to the following: OFFEROR AGREES:

YES NO

1) Provide a maintenance service schedule based upon miles for oil change, tire rotation and tire replacement, filters, belts and other items. OFFEROR AGREES: YES NO (Note: In any event of a flat tire, the Contractor shall take the full responsibility to replace the flat tire at no additional cost to the Government.) OFFEROR AGREES: YES NO

2) Provide corrective maintenance and major components repairs, including manufacturer recalls. OFFEROR

AGREES: YES NO

3) Provide replacement for minor or major components parts due to wear and tear, mechanical failures and defects. OFFEROR AGREES: YES NO

4) Perform inspections, for vehicle registration. OFFEROR AGREES: YES NO

5) Ensure each vehicle complies with Japanese domestic safety and exhaust emission control requirements.

6) Provide a loaner vehicle in the event that the lease vehicle cannot be repaired within three (3) days.

Additionally, the lease will be prorated for any period that the vehicle was out of service without a substitute vehicle available. This does not apply if the vehicle repairs required are the result of Government negligence or accidents such as unauthorized vehicle alternations, collisions, or other types of intentional damage. OFFEROR AGREES: YES NO

7) Perform joint vehicle inspection with the Government on an annual basis. The Government will not be held liable for normal wear and tear (i.e. minor nicks, rust, scrapes, and dents from operating on local highways) no bigger than the size of a credit card. OFFEROR AGREES: YES NO

1.4.2 Report of Findings:

1.4.2.1 The Contractor shall submit a maintenance/repair report to the Contract Performance Evaluator or Government Representative, at Facility Support Contract Bldg. 363, and Room 212 for approval within two (2) working days after the completion of maintenance services. OFFEROR AGREES: YES NO

1.4.3 Emergency Service Call: The Contractor shall respond to service calls by the Contracting Officer or designated representative between the hours of 0630 -1800, Monday through Friday, (five days a week). The Contractor shall respond to these service calls within four (4) hour for vehicle breakdowns and towing service.

SECTION II

SERVICE DELIVERY SUMMARY

Performance Objective Performance Standard Vehicle Preventive Maintenance Services (Paragraph 1.4)

Preventive Maintenance Services shall be performed in accordance with approved maintenance work schedule.

Emergency Service calls (Paragraph 1.4.3)

The Contractor shall respond to services calls within four (4) hours of receipt of call during Government regular working hours.

Report of Findings (Paragraphs 1.4.2.1)

Reports are delivered within two (2) business days.

SECTION III

GOVERNMENT FURNISHED FACILITIES, MATERIALS, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED FACILITIES (GFF): The Government shall not provide facilities to the Contractor for use under this contract.

3.1 GOVERNMENT- FURNISHED MATERIALS (GFM): Fuel for the leased vehicles will be provided by the Government for the duration of the performance period of the contract.

3.2 GOVERNMENT FURNISHED EQUIPMENT (GFE): The Government shall not provide equipment to the Contractor under this contract.

3.3 SERVICES: The Government will provide the following services:

3.3.1 Damage of the Leased Vehicle(s):

The Government will be liable for damage to the vehicle(s) in accordance with the terms and conditions of the commercial lease agreement, when the vehicle is damaged due to the negligence of the Government during lease period that renders the vehicle uneconomical to repair. The price of the vehicle will be determined in accordance with the terms and conditions of commercial lease agreement.

Except for damages identified in Spec Item 1.3 (#5), the Government will be liable for minor damages to the vehicle(s) when the vehicle is damaged due to the negligence of the Government.

3.3.2 Personal Injuries: The Government will be responsible and liable for personal injuries incurred during the operation of lease vehicle(s).

3.3.3 Registration of the Leased Vehicles: The Government (Base Motor Transport) will provide USMC registration number and license plate to the lease vehicle. The Contracting Officer Representative or authorized government representative will be responsible for returning USMC license plates to Base Motor Transport upon completion of this lease contract.

3.3.4 Police and Fire Protection: The following telephone numbers are provided to the Contractor in the event of an emergency:

Emergency and Fire 911 (from on base) 098-911-1911 (from off base) Provost Marshall Office (PMO) 645-3885

SECTION IV

GENERAL INFORMATION

4.0 QUALITY CONTROL: The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices and specifications in referenced in owner’s manual. The Contractor shall develop and implement procedures to identify and prevent defective services. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section II, Service Delivery Summary. The Contractor must have a specific quality control inspector to notify the Government in the event deficiencies are found. Records of all inspections conducted by the Contractor, and corrective action taken, shall be made available to the Government upon request. OFFEROR

AGREES: YES NO

4.1 QUALITY ASSURANCE: The Government will designate both a Contracting Officer Representative (COR) and Performance Assessment Representative (PAR), who will be responsible for the inspection and acceptance of contractor performed services. The Contractor shall coordinate all work requirements and schedules to the designated Government representative. OFFEROR AGREES: YES NO

4.2 CONFORMANCE: All Contractor furnished items or materials shall conform to contract specifications. If not specified, the Contractor shall use commercially standard available products. OFFEROR AGREES: YES NO

4.3 GOVERNMENT REMEDIES: The KO shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for contractor’s failure to correct nonconforming services. The KO may send a Contract Discrepancy Report (CDR) to the Contractor proposes to take remedy the deficiencies, and of the measure the Contractor plans to adopt to insure that similar deficiencies will not reoccur in the future. OFFEROR AGREES:

YES NO

4.4 TASK ORDER PERIOD OF LEASE AND MAINTENANCE SERVICES:

Each task order period of performance will be for 12 months. The period of performance begins one day after the negotiated delivery period.

For pricing purposes, the task order period of lease and maintenance services is as follows. Orders placed during periods listed below will follow the pricing schedule for specified Base or Lease Year period. Pricing is based on order date.

(a) Base Year: A0001, A0002, A0003, A0004, A0005 (01 Nov 2021 – 31 Oct 2022)

(b) Lease Year 1: B0001, B0002, B0003, B0004, B0005 (01 Nov 2022 – 31 Oct 2023)

(c) Lease Year 2: C0001, C0002, C0003, C0004, C0005

(01 Nov 2023 – 31 Oct 2024)

(d) Lease Year 3: D0001, D0002, D0003, D0004, D0005 (01 Nov 2024 – 31 Oct 2025)

(e) Lease Year 4: E0001, E0002, E0003, E0004, E0005

(01 Nov 2025 – 31 Oct 2026)

4.5 HOURS OF OPERATION:

Recognized Holidays: The Contractor is not required to provide services on the following US holidays:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteeth Day Third Sunday in June

Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Note: If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

4.6 TYPHOON READINESS: The Contractor shall depart military bases when Tropical Cyclone Condition of Readiness (TCCOR) 1Caution (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor shall depart military bases and monitor radio/television until it changes to TCCOR Storm Watch (TCCOR-SW or TC-SW). When TCCOR-SW or TC-SW is declared by Military Weather Station authorities, the Contractor shall restart service within 2 hours. In the case where TC-SW is declared on a weekend or holiday, services will begin the next normal workday at 07:30. OFFEROR AGREES: YES NO

4.7 CONTRACTOR PERSONNEL:

4.7.1 Quality Control Manager (QCM): The Contractor shall provide a QCM who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act on behalf of the Contractor when the manager is absent, shall be designated in writing to the KO. OFFEROR AGREES: YES NO

4.7.2 The QCM shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract. OFFEROR AGREES: YES NO

4.7.3 The QCM, or alternate, shall be available during normal duty hours, within one workday to meet on the installation with Government personnel designated by the KO to discuss problem areas. OFFEROR AGREES:

YES NO

4.7.4 The QCM and alternate(s) must be able to read, write, speak and understand English. OFFEROR AGREES:

YES NO

4.8 SECURITY REQUIREMENT:

4.8.1 Physical Security: N/A

4.8.2. Identification and Base Passes: The Contractor shall obtain identification cards and base passes for all employees. Application shall be coordinated through the KO or designated representative. At time of application, Provost Marshall may conduct a background check on employees. Upon termination of employment, the Contractor shall return identification cards and base passes to Provost Marshall within 24 hours. OFFEROR AGREES: YES

NO

4.9 VEHICLES: Vehicles leased to US Marine Corps under this contract do not require the Contractor’s name be exhibited on any side of the vehicle.

4.10 TRUCK AND TRAILER OPERATOR IN THE EVENT OF DELIVERY OF VEHICLES WHERE

THE VEHICLES ARE PLACED ON A TRUCK/TRAILER:

1) Vehicle operator shall be instructed to comply with all applicable traffic regulations/requirements both on and off base.

2) Protection of any debris falling off trucks. All loads will be placed and secured on vehicles so as to prohibit shifting or loss of the load while in transit. All loads will be inspected by the site safety supervisor prior to dispatching them off-site.

4.11 ENVIRONMENTAL:

4.11.1 Compliance with Laws and Regulations: The Contractor shall ensure compliance with Japan Environmental Governing Standards (JEGS). In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. OFFEROR AGREES: YES

NO

4.12 GENERAL DEFINITIONS:

4.12.1 Contracting Officer Representative (COR) will evaluate the contractor’s performance. The evaluation will include but not limited to all services provided through the contract and service reports established by manufacture guidelines and commercial practices. In accordance with the deliverables section of this contract.

4.12.2 Performance Assessment Representative (PAR) will evaluate the contractor’s performance. The evaluation will include but not limited to all services provided through the contract and service reports established by manufacture guidelines and commercial practices. In accordance with the deliverables section of this contract.

4.12.3 Defective Service: A service output that does not meet the standard of performance specified in the contract for that particular service.

4.12.4 Quality Assurance: A planned and systematic pattern of all actions necessary to provide confidence that technical requirements are met and delivered to the government in accordance with schedules

4.12.5 Quality Control: Those actions taken by a Contractor to control the production outputs to ensure that they conform to the contract requirements.

4.12.6 Service Delivery Summary: Report for the services, repairs, maintenance or others deliverables accepted or established by the COR or government representative

4.12.7 Standard: Government and Commercial acceptable standards in accordance with deliverables and maintenance reports guided by manufacture standards.

5.1 SAFETY: Each vehicle shall comply with Japanese domestic safety and exhaust emission control requirements.

5.2 INSPECTION AND ACCEPTANCE: Final inspection and acceptance of the vehicle furnished hereunder will be made by the receiving officer or his authorized representative at the time and place of delivery as specified.

5.3 INVOICES WILL BE SUBMITTED TO: Via WAWF https://wawf.eb.mil/

(End Performance Work Statement) https://wawf.eb.mil/